July 5, 2023

Mr. Erwin S. Balanay

Senior Pastor
Victory Antipolo

Dear Mr. Balanay,

Greetings from Hotel Casiana Tagaytay!

YOUR TRANQUIL HOME IN THE HEART OF TAGAYTAY

Conveniently located along the Tagaytay-Nasugbu main highway, Hotel Casiana is a ten-story Scandinavian-inspired
property that features upscale amenities perfect for families, friends, and business travelers. Other leisure and business
amenities and services include banquets and conference rooms, a full-service restaurant, a lovely cafe, and a vibrant bar.

Indeed, Hotel Casiana is the perfect place to meet your recreational, social, and business needs. Whether it’s a corporate
event, a special occasion, or a week-long vacation, there’s no better place to celebrate than with us

The Hotel is pleased to extend the following specifications for your requirements. The details are as follows:

I. INCLUSIONS:

PHP 783,600.00 NETT

• July 14-15, 2023 for 190 pax.

• Above rates are inclusive of applicable taxes and service charge.
• The rates are subject to change without prior notice.

✓ Guest Room Accommodations:

❖ (92) Rooms, Deluxe Rooms

❖ (1) 3 Bedroom Suite
❖ (2) Extra bed
❖ Breakfast Buffet
❖ Complimentary daily bottled water
❖ Free use of fitness center
❖ Free use of heated swimming pool from 7am to 10pm
❖ Food and Beverage room service
❖ Complimentary Wi-Fi access
❖ Air Purifier in every room
 ✓ Meals: (please tick the appropriate box)

Breakfast Lunch Dinner

Day 1 ✓ ✓
Day 2 ✓

✓ 8 hours Exclusive use of: Events Hall

✓ Banquet Set-up
✓ Use of basic sound system with 2 microphones
✓ Podium, Philippine flag and flag poles
✓ Secretariat/ Registration table
✓ Provision of LED Wall
✓ Use of white board, white Screen, projector, flipchart, notepad and pencils
✓ Consistent WiFi connectivity available in function room, guest rooms, and common areas
✓ 24 hours Secured open parking space
✓ Free-flowing coffee during event proper
✓ Tables and chairs set-up
✓ Dedicated banquet personnel ready and available
✓ Corkage for Mobile Bar

II. OPTION DATE POLICY

We have set your option date for confirmation of the above booking on July 6, 2023. We would appreciate
receiving your signed conform of this contract. The Hotel reserves the right to release any rooms and function
reservation should we fail to receive the contract upon expiration of the given option date.

III. PAYMENT TERMS

Please be informed of the following payment terms:
- 50% deposit upon confirmation of booking
- 50% full payment 7 days before the event

Any additional charges on rooms and function rooms authorized by the contact person shall be included on the
statement of account for billing schedule.

FOR SEND BILL ARRANGEMENT: Payment must be settled fifteen (15) to thirty (30) days from the date of
receipt of the ‘Statement of Account issued by the Hotel. A surcharge of 1% per week shall be imposed to all
overdue accounts. By way of Confirmation, Letter of Authority (LOA) or Certificat e of Availability of Funds (CAF)
together with signed confirmation must be submitted at the very least of fifteen (15) days before the event.
The payment shall be made to the Hotel either directly to its representative or through its bank account, with
the following details:

LANDBANK OF THE PHILIPPINES, Tagaytay City Branch

Acct. Name: HOTEL CASIANA OPC
Acct. No.: 001502-1091-77 Branch: Tagaytay City

Payments made through the aforesaid bank shall be subject to the confirmation and/or checking by the H otel.
In case the deposit has not been paid within the time prescribed, the confirmation of the booking is considered
cancelled.
IV. CANCELLATION POLICY
In the event the client within seven (7) days from the date of the event cancels the said confirmed booking, an
amount equivalent to 25% of the agreed contract price shall be charged against the client, for the lost opportunity
of the hotel to offer its services to other clients.

No-show on day and/or whole duration of function, cancellation and/or moving date/ postponement of booking
3 days prior to the event, reduction of number of rooms/ room nights or number of pax shall be charged 100%
applicable fees.

V. TERMS AND CONDITIONS

1. BILLING ARRANGEMENTS
Billing will be based on the guaranteed number of attendees contracted for, or actual attendance, whichever is higher.
The authorized Hotel Representative will establish the actual number of covers served.

1.1. Incidental charges will be on Cash Basis under personal account unless otherwise approved by the authorized
signatory. For any unpaid incidental charges, the Client shall be held liable for the payment of the said charges.
1.2. Failure to comply with the agreed terms of account settlement stated in the contract will result to an interest
charge based on the prevailing market to the outstanding balance of the Client.
1.3. Should the payment be enforced by court action, the Client shall pay an additional twenty-five percent (25%)
of the money judgment by way of attorney’s fee.

2. POSTPONEMENT AND CANCELLATION

2.1. Should the Client postpone the schedule of the event to another date or time, the Client must notify the Sales
and Marketing Department in writing at least thirty (30) days in advance.
2.2. Postponement will be subject to the availability of the function room on the alternative date. Should the Client
opt to cancel, par. 2.4 shall apply depending on the date of notice the cancellation was made.
2.3. Should the Client notify the Hotel of the postponement less than a month prior to the event date and there are
no function rooms available on the alternative date, the Client has the option to proceed with the original
schedule or cancel the event. Should the Client opt to cancel the event, par. 2.4 shall apply.
2.4. Postponement notice of the event received less than seven (3) days prior to the scheduled event date stated in
the contract shall be considered a cancellation. Cancellation charges apply.
2.5. The following Cancellation schedule and charges shall apply to all cancellations of guest and function room
booking with signed contracts:
a. Reservations deposit shall be forfeited upon cancellation of event.
b. All progressive payments are non-refundable.
2.6. The Hotel shall not be liable for failure to comply with this agreement due to force majeure, labor disputes,
strikes or other causes beyond its control.

3. FOOD AND BEVERAGE

3.1. Unless the CLIENT gives advice, the Hotel will extend services only for the guaranteed number of persons
confirmed by the Client. A confirmation on the guaranteed number of attendees will be required seven (7)
business days prior to the event. If a confirmation on the guaranteed is not received, the Hotel will consider the
number of attendees indicated on the original contract to be correct and guarantee accordingly.
3.2. Guaranteed number of attendees indicated on the contract is not subject to reduction.
 3.3. All food and beverage arrangement must be supplied exclusively by the Hotel. The Client cannot bring other
food and beverage items into the Hotel. In the event that the Hotel allows the Client to bring food and drinks
items, the Client shall be held liable for the condition, quality and sufficiency of the items and corresponding
handling and corkage fees applies on all items. The Client shall be required to sign a waiver form for all food
and beverage items brought in and out of the Hotel premises.

4. FUNCTION ROOM
4.1. Event must begin and end promptly at the scheduled time on the contract. If the space is available and the
Client would want to extend the event, an excess hour rental fee of Php3,000 per hour shall be charged
accordingly.
4.2. The HOTEL reserves the right to assign/ substitute an alternate venue/ space, menu and/or other amenities as
may be required by the circumstances should the contracted venue become unavailable for any reason
whatsoever. In such case, the said substitution made by the hotel shall be deemed as full and complete
performance of it’s obligation under this contract/ proposal.

5. SPECIAL ARRANGEMENT
5.1. The Hotel must be advised on any additional arrangements needed. Corresponding charges for the
additional amenities will apply.
5.2 Damage Bond: A damage bond will be required for special set-up and arrangement in the function
room. Damage bond amount will be computed based on the type of possible damage
that may be incurred from ingress until egress period. Damage bond is refundable in full, but without interest,
three (3) business days after the event provided that no damage was incurred at the Hotel event venue. In the
event that this is done without authorization, and damage is incurred, the Hotel will assess the damage and
automatically bill the cost of repair and/or replacement to the Client.

6. The Client is obliged to adhere to the General Rules and Regulations/Banquet and Meeting Guidelines of the HOTEL.
Any damages incurred to the Hotel property will be properly assessed and will be charged accordingly to the Client. During
the event, the Hotel shall be free from liability, damage and/or harm caused by the guests, and the same shall be the sole
responsibility of the client.

We trust that the above arrangements meet your approval. Should you find the above terms and conditions
acceptable, kindly affix your signature on the space provided for below.

THE PARTIES, through their duly authorized representative, have hereunto affixed their signatures in
this .

BY:

Katherine Loro
Director of Sales and Marketing

CONFORME:

Mr. Erwin S. Balanay

Senior Pastor