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XYZ Corporation,
123 Murtala Muhammed Way,
Lagos, Nigeria. 22 June 2024
Dear Mr. Hassan,
NOTICE OF DEMOTION
I hope this letter finds you well. After careful consideration and a thorough review of your recent performance and the overall requirements of your current role, it has been decided that a change in your position is necessary. Effective 1 July 2024, you will be demoted from Senior Project Manager to Project Coordinator.
This decision was not made lightly. Several factors were taken into account, including:
Consistent failure to meet key performance indicators for project delivery times and budget management over the past six months. Multiple instances of incomplete or delayed project reports despite prior feedback and coaching. Recent client complaints regarding project communication and management.
We recognize the contributions you have made to the company and value your experience and dedication. This new role will better align with your current skill set and provide an opportunity for you to focus on your strengths while addressing the areas that need improvement.
In your new role as Project Coordinator, you will be responsible for the following duties:
Assisting Project Managers in planning and executing projects.
Maintaining project documentation and ensuring timely communication with stakeholders. Monitoring project progress and reporting updates to the Project Manager.
To assist with this transition, we are committed to providing you with the necessary support and resources. You will receive training on project management software and a mentor will be assigned to help guide you through your new responsibilities. We believe that with this support, you will be able to excel in your new role.
Your new salary, reflecting the change in position, will be ₦4,000,000 per annum. All other terms of your employment, including benefits, will remain unchanged.
We understand that this change may be difficult, and we are here to support you through this transition. Should you have any questions or need further clarification regarding your new role, please do not hesitate to reach out to our HR Representative, Helen Adebanjo, at helen.adebanjo@xyzcorp.com or +234 987 654 3210.
Thank you for your understanding and cooperation.
Sincerely,
Helen Adebanjo Director of Operations XYZ Corporation
