To:

THE ALL CONCERNED

Do’s and Don’ts at work place:

1. Never adopt a casual attitude at work. Your office pays you for your hard work and
not for loitering around.

2. Don’t peep into other’s cubicles and workstations. Knock before entering anyone’s
cabin. Respect each other’s privacy.

3. Put your hand phone in the silent or vibrating mode at the workplace. Loud ring tones
are totally unprofessional and also disturb other people.

4. Don’t open anyone else’s notepads registers or files without his permission.
5. It is bad manners to sneeze or cough in public without covering your mouth. Use a
handkerchief or tissue for the same.
6. Popping chewing gums in front of co-workers is simply not expected out of a
professional.
7. Stay away from nasty politics at the workplace, avoid playing blame games.
8. Keep your workstation clean and tidy. Throw unwanted paper in dustbin and keep
files in their respective drawers. Put a label on top of each file to avoid unnecessary
searching.
9. Never criticize or make fun of any of your colleagues. Remember fighting leads to no
solution. There are several other ways to express displeasure. Sit with your
colleagues, discuss issues face to face and decide on something which is mutually
acceptable.
10. Take care of your pitch and tone at the workplace. Never shout on anyone or use foul
words. It is unprofessional to lash out at others under pressure. Stay calm and think
rationally.
11. Never attend meetings or seminars without a notepad and pen. It is little tough to
remember each and everything discussed in the meeting. Jot down the important
points for future reference. Wait for your turn to speak.
12. Pass on information to all related recipients in the desired form. Communicate
through written modes of communication preferably through emails. Keep your
reporting boss in the loop. Make sure your email signatures are correct.
 13. Reach office on time. One must adhere to the guidelines and policies of the
organization. Discipline must be maintained at the workplace.
14. No organization likes to have a shabbily dressed employee. Shave daily and do not
use strong perfumes.

15. Never wear revealing clothes to work. Body piercing and tattoo are a strict no at the
workplace. Females should avoid wearing heavy jewellery to work.

16. Don’t pass lewd comments to any of your fellow workers.

17. While having lunch together, do not start till the others have received their food.
Make sure your spoon and fork do not make a clattering sound. Eat slowly to avoid
burping in public.
18. Respect your fellow workers and help them whenever required.
19. It is unethical to share confidential data with external parties and any other individual
who is not related to the organization. Data in any form must not be passed to anyone
outside the organization. Office Stationery is meant to be used only at work. Taking
any office property back home is equivalent to stealing.
20. Make sure you turn off the monitor while you go out for lunch or tea breaks. Switch
off the fans, lights, printer, fax machine, scanner before you leave for the day.
21. Don’t bring your personal work to office. Avoid taking kids to office unless and until
there is an emergency.
22. Park your car at the space allocated to you. Don’t park your vehicle at the entrance as
it might obstruct someone’s way.
23. Never ever drink or smoke while you are at work.
24. Do not leave the restroom with taps on.
25. Female Employees should stick to minimal make up.
26. Use Proper Language – Don’t use such type of words – Darling, Honey, sweetheart.
Etc….

Note: -
If anyone found misusing the company property or any breakage/damage found he/she will
be liable for a Management Action.
Fine Structure – For Any Breakage/Damage Caused to The Company Property – the cost of
the same (Breakage/Damage) which would reflect in your salary for the particular month
directly.
If there is more than one employee found to be a part of a breakage/damage, then the fine
would apply for all employees involved equally. (FOR A HEAVY BREAKAGE/DAMAGE
THE FINE WILL SOLELY DEPEND ON THE COMPANY’S DISCRETION)

Date: 02.03.2024
MD / HRD

Electrical Safety – Do’s and Don’ts

Electrical Safety: Do’s and Don’ts

Don`t take chance while dealing with electricity, it may lead you in DANGER.

DO`S:

 Work with electrical equipment only if you are trained and Authorized to do so.
 Disconnect or isolate all electrical equipment before working on it and strictly follow
Lock Out Tag Out procedure.
 Wear approved rubber gloves and rubber-soled shoes and boots.
 Use insulating map on damp surfaces.
 Pull the plug itself, not the cord attached to it.
 Stay away from power lines.
 Stay away from transformers and substations.
 Ensure Isolation has been Proven.
 Ensure you work safely and to the rules.
 Keep machines and other electrical equipment clean and well lubricated.
 Obey warnings to stay away from electrical circuits and locked-out equipment.
 Read and follow manufacturer’s instructions for safe use of electrical equipment.
 Report electrical faults to your supervisor immediately.
 Only use standard and certified electrical appliances.

DON`T:
  Don’t work live.
 Don’t work without Permit to Work, Method Statement And Hazard Identification Risk
Assessment.
 Don’t plug too much stuff into one outlet.
 Don’t wear metal objects which may act as conductors of electricity.
 Don’t wear loose clothing which might tangle in wiring or machinery.
 Don’t touch water or damp surfaces.
 Don’t touch unearthed metal or bare surfaces.
 Don’t Install or repair sockets and plugs, unless trained and authorized to do so.
 Break off an earth pin to fit a plug into a socket.
 Do not touch the victim. Instead switch off.
 Do not pull Electrical wires, it may harm you
 Do not use a machine or power tool that smokes, sparks, smells or shocks.
 Don’t reach blindly into a space that may contain energized equipment.
 Don’t use temporary wiring.

Follow Electrical Safety – Dos and Don’ts to avoid any mishap or accident. Be alert, Be Safe.
SECURITY CHECK LIST
Do’s

1. All Visitors must halt at Main Entry Gate request them to register their entry at the
security register.

2. Entry of the Visitors with due permission /Authorized Documents only.

3. They Must bring the Visitors along with him and ask them to wait at the Visitors room.

4. Must ensure the visitor must wear Visitor pass inside the factory campus. He should go
along with the Visitor pass and it must be acknowledged by the company employ who
he met.

5. All the employee’s ID card to be checked properly at the main Gate itself.

6. Without Proper Gate Pass NO Material /Item allowed to go out.

7. In case of Emergency security situation contact HR Personal asap.

8. Ensuring employees have identity verification and that unauthorized people cannot enter
the workspace without passes or other credentials.
 9. Monitoring video surveillance for any unusual activity in locations around the office.

10. Performing security procedures such as metal detectors or bag checks.

11. Performing routine inspections of specific areas.

12. Preventing criminal activity or detaining suspects who they find stealing, Damaging
property or performing other crimes.

13. Make a routine rounds of the factory at a regular interval at Night shifts.

WEIGH BRIDGE CHECK LIST

Do’s

1. Recording and monitoring the weight of incoming and outgoing vehicles and materials.
2. Ensuring accurate and efficient weighing processes at the weighbridge.
3. Collaborating with drivers, warehouse staff, and other stakeholders
4. Ensure the weighbridge office and entrance area is kept clean and tidy at all times.
5. Checking and logging drivers' details as they come in and out of the site.
6. Weighing lorries when they arrive and leave.
7. Completing inspection sheets.
8. Updating records on computer systems.
9. Answering phone enquiries.
10. Dealing with other administrative tasks.
11. Not to allow loaded / empty vehicles should be parked very long time in the weigh
Bridge.
12. Maintain the Weigh Bridge very neat and clean at any time. Check the loading cells are
working properly to avoid weighing varriations.
 HOUSE KEEPING
Do’s
1. Pouring of water on daily Basis

2. Using cleaning supplies to clean and disinfect areas

3. Vacuuming sweeping and mopping floors
4. Dusting and disinfecting surfaces
5. Polishing furniture
6. Cleaning lighting fixtures
7. Cleaning and changing bed and bath linens
8. Cleaning and polishing interior windows
9. Disposing of garbage and recycling materials

CANTEEN
Do’s
1. Canteen should always neat and clean at any time.
2. It should be moped at regular intervals.
3. Plates must be cleaned with good water at least two times and placed in a proper place.
4. Once the lunch rush is over, cafeteria employees clean up the dishes and put away the
rest of the food.
5. Ensure the lighting and Tap Water facility will available without any hurdles.
6. Do not waste food. Get the adequate quantity only to avoid wastage.
7. Ensure the respective workers are having their food after their working hours and proper
allocated time.
ENERGY AND WATER SAVING
Do’s

1. Switch to energy-efficient light bulbs. LED bulbs can help you save as much as
80% on lighting

2. Make use of natural light from windows and skylights. Don’t rely on artificial
light when it’s bright outside – save it for gloomy days and dark evenings.
 3. Ensure regular maintenance takes place. Carbon Trust figures show that light
levels can fall by up to 30% over the course of 2-3 years without ongoing
maintenance. Good maintenance can reduce costs by up to 15% over that period.
4. Take the brightness down a notch. Dimmed lights use less electricity and can be
linked to sensors that turn up the light as the daylight outside decreases.
5. Don’t leave lights on in unoccupied rooms – and make sure everyone shares the
responsibility for this. Use stickers above light switches, and send reminders in staff
emails or on your intranet. Consider using occupancy monitoring sensors to help
automate lighting controls depending on whether the room is in use – they can help
save up to 30% on lighting costs.
6. Reducing heating temperatures by just 1°C can cut fuel consumption by 8%. In a
large office this can save enough energy to print over 40 million sheets of paper.
7. Check that system operating hours match the times when areas are in use. Make
changes to controls based on working patterns. Consider a timer system to
automatically turn systems off at the end of the day
8. Air quality sensors can monitor the conditions in each room or zone, and when
linked with smart building management system can automate controls like this to keep
rooms at a comfortable temperature in the most energy-efficient way possible.
9. remind employees to switch off all computers and other equipment that isn’t being
used.

10. Energy monitoring sensors can help identify equipment that is using an unusually high
amount of power, helping to spot potential faults or breakdowns before they occur.

11. Set up a maintenance schedule. Well-maintained equipment is more efficient and lasts
longer. Keep equipment free from obstructions and clean fans and filters regularly to prevent
overheating

12. Consider installing solar panels. While they may be expensive initially, over a few
years the free energy they generate can more than make up for the cost of installation.

WATER SAVINGS
Do’s
1. Fix leaks and dripping taps
2. Install water – efficient fixtures
3. Conduct a Water Audit
4. Optimise landscaping Practices
5. Educate Employees about water Savings
6. Utilise Recycle Water
7. Monitor Water Usage
8. Implement water usage policy
9. Embrace Water Saving Technologies
10. Flush Toilets only when it necessary
11. When cleaning office premises, don’t use water excessively.
12. Exchange the toilets for water efficient alternatives.
13. use hand sanitizer for bathrooms.
14. Don’t run appliances on half loads.