`

PROJECT QUALITY PLAN

REV SHEETS
REF NO. JADE RESIDENCES (INCLUDING COVER)
NO.

00 TITLE: QUALITY PLAN 33

A P P R O V A L

LYSTER D. POLIDES EUGENE J. FRESNOSA

QC Supervisor Project Manager
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 2 OF 33

TABLE OF CONTENTS

Page

Porject Quality Policy Statement ---------------------------------- - 3

1. Scope ---------------------------------- 4

2. Objectives ----------------------------------- 4

3. References ---------------------------------- 4

4. Terms and Definition ----------------------------------- 4

5. Quality Management System ---------------------------------- 7

6. Management Responsibility - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 11

7. Resource Management - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 15

8. Product Realization - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 16

9. Measurement, Analysis and improvement - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 26

10. Attachments
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 3 OF 33

PROJECT QUALITY POLICY

It is the Policy of EEI to provide a consistent level of work performance that meets or exceeds the quality standards set forth
by JCVA/ SMDC. Quality is herein defined as conforming to the requirements and specifications cited within this manual in all
matters of engineering, procurement, materials control, fabrication and construction.

The Quality Control Program (Construction Phase) is established to ascertain that all construction activities under JADE
RESIDENCES PROJECT is performed in complete conformance with the approved construction drawings and all applicable
standards, specifications and requirements.

The overall responsibility to maintain the program rests with the QC Supervisor and his representatives. The direct
responsibility is to ensure that all JCVA/ SMDC requirements for the project, the Quality Plan are strictly adhered to. The QC
Inspector is authorized to stop any work activity until compliance with the Quality Plan is achieved.

The Project/ Construction Manager, Supervision and Workforce have the overall responsibility to ensure the quality of the
completed works. It is the main concern of all members in the field operations group that quality is important to accomplishing
a work activity. In all work activities, EEI shall implement “Quality is a line function” and “Do it right the first time”.

Any Supervisor or Superintendent, including the Construction/ Project Manager, shall not overrule the QC Supervisor or his
authorized designee, in his exercise of all functions controlling quality of construction, fabrication, erection, materials and test
procedures. Anu dispute or conflict shall be brought to the attention of the Project Manager of EEI for resolution.

EEI shall cooperate and coordinate with the client representative in all matters relative to the QC program, and all personnel
directly involved in the project shall be continuously kept informed of contract requirements as work progresses.

This Quality Policy is binding to all EEI personnel and shall be followed without deviation.

EUGENE F. FRESNOSA
Project Manager
Date:_______________
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 4 OF 33

1 Scope

1.1 This quality plan addresses EEI Corporation (EEI, herein referred to as CONTRACTOR) general
Quality Assurance and Quality Control requirements, Regulatory requirements and ISO 9001: 2008
requirements that are applicable to all EEI lower-tier subcontractors who perform engineering,
procurement, civil, architectural, electrical, structural, piping, mechanical items for the JADE
RESIDENCES PROJECT.

2 Objective

2.1 To establish the specific requirements of JCVA/ SMDC and ISO 9001:2008 against which the JADE
RESIDENCES PROJECT shall be organized and managed to ensure the project objectives are achieved
and EEI Quality Policy is complied with. In particular this Quality Plan addresses the mandatory
requirements of JCVA/ SMDC expectations and needs for all work phases.

2.2 To assure that the FACILITIES built are safe, reliable, and efficient, will satisfy their intended purpose
according to JOB SPECIFICATIONS, and are built economically with a minimum amount of rework and
repair.

2.3 To Identify the process and controls to be implemented by the affected organization to ensure that all
items within the scope of WORK meet the specified requirements. These quality requirements shall be
followed by EEI, its lower-tier subcontractors and suppliers, and shall be applied to any direct or indirect
purchase orders, sub-orders, or services agreements.

3 Objective

3.1 ISO 9000:2008 “Quality Management Systems – Fundamentals and Vocabulary

3.2 ISO 9001:2008 “Quality Management Systems – Requirements”

3.3 ISO 9004:2000 “Quality Management Systems – Guidelines for Performance Improvements”

3.4 ISO 10005:1995 “Quality Management Systems – Guidelines for Quality Plan”

3.5 ISO 10013:2001 “Guidelines for Quality management System Documentation”

4 Terms and Definitions

The terms and definitions contained in ISO 9001:2008 shall apply and shall be supplemented by the
following:
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 5 OF 33

4.1 Quality – Ability of a set of inherent characteristics of a product, system or process to fulfill requirements
of costumers and other interested parties.

4.2 Quality Management – Coordinated activities to direct and control an organization with regards to
quality.

4.3 Quality Assurance – Part of Quality Management focused on providing confidence that quality
requirements will be fulfilled.

4.4 Quality Control – Part of Quality Management focused on fulfilling quality requirements

4.5 Quality Program – The documented plan(s) for implementing the quality system by the affected
organization for the specific scope of supply for the particular inquiry or purchase order.

4.6 Quality System – The organizational structure, procedures, processes and resources needed to
implement quality management.

4.7 Project Quality Plan – A document derived from the Quality Management System, modified as necessary
to accommodate particular project requirements.

4.8 Control Procedures – Written procedures that formally document the detailed actions to be undertaken
to control the work and assure quality.

4.9 Quality Control Inspection Plan – A documented plan that identifies the inspection and testing activities
in a systematic flow in accordance with the construction process usually provided in the form of a matrix
or table.

4.10 OWNER – SM Development Corporation

4.11 CLIENT – JCV and Associates

4.12 CONTRACTOR – EEI Corporation (EEI)

4.13 Lower Tier Subcontractor – Any EEI/ JCVA/ SMDC approved person, company, or group that, through
contractual agreement, performs a service for Contractor.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 6 OF 33

4.14 Supplier (Vendor) – Any EEI/ JCVA/ SMDC approved person, company, manufacturer, subcontractor,
supplier (vendor) or sub-supplier (sub-vendor) that proposes to provide, or provides materials, equipment,
or services in connection with the fabrication, installation, construction, testing and pre-commissioning of
the building.

4.15 Inspection Level – the specified amount of inspection coverage deemed necessary to ensure that a
product or service conforms to specifications.

4.16 Witness Point – A specifically identified critical step in manufacturing and testing at which the WORK
must be inspected by EEI and/ or JCVA/ SMDC representative. The supplier is obligated to notify the
designated inspector(s) at a reasonable time in advance of such steps. The supplier may proceed with
the WORK, pass a witness point provided that the designated inspection representative(s) agree;
however, normally a subsequent similar operation is witnessed at the earliest opportunity.

4.17 Hold Point – Same as witness point except that the Contractor may not proceed with the WORK until the
JCVA/ SMDC representative has inspected it.

4.18 Purchaser’s Representative – An individual specifically designated with inspection and testing
responsibility. Generally, the Purchaser’s Representative shall be the JCVA Inspector. However,
Purchaser’s Representative may be JCVA’s engineers, SMDC’s engineer, or Third-party inspector or
engineers – all directly or indirectly representing the purchaser. The function of the Purchaser’s
Representative does not lessen JCVA’s and/ or vendors and/ or subcontractors’ total responsibility for
product quality.

4.19 Non-conformance – Non-fulfillment of specified requirements, i.e. departure or absence of one or more
quality system elements from the specified requirements.

4.20 Building (or Facility) – The Jade Residences facility to be constructed in Makati, Philippines, as defined
in the SUBCONTRACT.

4.21 Method Statement – A method statement serve as guidelines or the actual execution of works applicable
for the Project.

4.22 Project Instruction – A project instruction is a procedure or instruction given to site operation in order to
complete assigned task for any requirement as applicable to the project.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 7 OF 33

5 Quality Management System

5.1 Project Quality Management System Structure

The Quality Management System documentation for the Project is established in three levels

5.1.1 1st Level Document – Project Quality Plan

a) The Project Quality Plan is the 1st level document of EEI Quality Management System,
and is based on the requirements of ISO 9001:2008. The Project Quality Plan sets out
the policies, practices and control procedures of the Project. The objective being to
employ a system of control so that building components are designed, procured,
manufactured/ constructed, tested and commissioned, in accordance with the contract
requirements, codes, specifications and drawings.
b) The Project Quality Plan is the umbrella document for the Site Quality Control Plans
prepared and implemented by EEI and its Lower-Tier Subcontractors.

5.1.2 2nd Level Document – Project Control Procedures

a) All Project Procedures shall fulfill the contract quality requirements. Both these and
specifications shall have a Project specific cover sheet attached and a unique
document number in order to identify the control procedures as project specific. Any
significant changes to the standard control procedures shall be identified on an
addendum sheet included inside the cover sheet.

5.1.3 3rd level Document – Technical Specifications, Quality Control Inspection Plans and Work
Instructions

a) Technical Specifications are control documents which detail the specific requirement if
an item or activity, and where applicable, the relevant acceptance standard(s).
b) Quality Control Inspection Plans (QCIP’s) shall be developed to cover the full range of
activities required to comply with the Contract scope of work during the Fabrication and
Construction work phases. The QCIP’s shall tabulate the activities and identify what
quality checks are to be carried out, the controlling documents to be used, the
acceptance standard and/or criteria to be satisfied and verification documentation o be
produced, reviewed and approved by JCVA/ SMDC.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 8 OF 33

5.2 Documentation Requirements

5.2.1 Control of Documents

a) Receipt, Issue, Storage of Documents

1) The receipt, issue, indexing, filing, storage and changes to the project documents
shall be controlled at all times.
2) Document control shall ensure that all records of receipt, description, revision,
numbering and distribution are maintained. The distribution requirements for each
type of documents shall be determined and defined to ensure the correct edition
of each documents is issued to the department or workplace concerned prior to
performance of the activity. Registers of control may be in electronic file or
manually generated.
3) A transmittal system shall be used for the internal and external movement of all
documents covering Suppliers, Subcontractors and JCVA/ SMDC.
4) Issue of documents, specifications and data sheets shall follow the JCVA/ SMDC
numbering and issue reference codes for the project as applicable.
5) Documents shall be filed and stored for such time as specified and in such a way
as to enable their efficient retrieval and their determination.

b) Changes and Revision to Documents

1) All changes and revisions to documents shall be processed in the same manner
as the original. Revisions shall be clearly identified on the revised parts/ portions.
2) Documents which are subsequently cancelled or superseded shall be clearly
marked as such in case the old documents are to be retained or shall be removed
from the workplace.

c) Control Measures for Quality Documents

Instructions shall be implemented to delineate responsibilities and provisions regarding

document-related activities, such as:

1) Preparation
2) Review and Approval
3) Distribution
4) Transmittal, retrieval and disposal
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 9 OF 33

5) Coding and numbering

6) Indexing and filing
7) Entry writing and correction

A Document Control Section shall be created for the centralized control, distribution
and maintenance of documents generated at Project Sites.
Void and Superseded documents shall be surrendered to DCS for burning except for
original copy at DCS, which will be stamped “Superseded”.
Document revisions or changes shall be controlled in the same manner as originals.
Records shall be maintained by DCS and shall be audited periodically by QA Engineer
to ensure issuance and use of updated copies.
d) Controlled Documents

The following shall be controlled and maintained a register as per project requirements.

1) Project Quality Plan and its implementing procedures

2) Personnel qualifications and training records
3) Project Contracts and Specifications
4) Drawing and revision
5) Inspection and test reports
6) Audit and surveillance reports
7) Non-conformance Reports and Corrective Action Requests
8) JCVA/ SMDC interface documents regarding quality, design or orders
9) Vendor qualification records
10) Material and equipment control records
11) Project correspondence
12) Calibration records

e) Document Maintenance

1) Site generated Project documents shall be controlled and maintained by a site

Document Controller up to Project completion and/ or turnover of documents to
the JCVA/ SMDC.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 10 OF 33

f) Borrowing of Documents

1) Access to and control of Central file shall be limited to DCS personnel. Other
parties shall sign borrower’s logbook to signify their use/ borrowing of files from
DCS.
2) Documents thus borrowed shall be returned/ surrendered to DCS within two (2)
working days.

5.2.2 Control of Records

a) Quality Records and file retention within EEI rests with the Document Control Section
b) Control of quality records shall be established for the maintenance and file retention of
all traceability data and information and shall provide inspection and test information
that will establish whether or not contract, procedures, codes and project specification
requirements have been achieved.
c) Control shall be applied to the raising, approval, collating, retention and provision of
records in order to provide objective evidence that the procurement, fabrication,
construction, inspection, testing and dispatch activities have been carried out in
accordance with the appropriate requirements.
d) Quality records shall be stored in such a manner that the information is readily available
and cross-reference by the following when applicable:

1) Costumer Purchase Order

2) Job Order Number

e) Inspection and Test Records

1) All inspection and test records are identified by the appropriate Job Order Number
and on completion shall be retained in the file.
2) Such records may be generated at site or by suppliers and may include the
following:
a. Logging Reports/ Chart
b. Inspection Reports
c. Concrete Compressive Test Reports
d. Reinforcing Bars Tensile and Bending Test Reports
e. Field Density Test Reports
f. Non-Conformance Reports
g. Acceptance Record
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 11 OF 33

f) Quality Records

1) Quality records, which provide objective evidences of the effective implementation

of the Quality Systems, are retained in the file in the Document Control System
under the heading:

a. Audit Reports
b. Corrective Action Requests
c. Non-Conformance Reports
d. Stop Work Order
e. Supplier Records
f. Calibration Records
g. Revision and Change Order Record
h. Costumer Complaints
i. Document Issue/ Records/ Transmittals
j. Training and Qualification Records

g) Inspection and Test Records or Hand-Over Dossier shall be given to JCVA/ SMDC at
the completion of the building.
h) Access and Security

1) All records are readily retrievable and are stored in such a manner as to minimize
deterioration, damage or possible loss through fire or theft.

6 Management Responsibility

6.1 Project Quality Policy

6.1.1 The implementation of EEI’s Project Quality Policy shall be the responsibility of the Project
Management Team and its staff.

6.1.2 All employees shall be informed of the proper procedure for the fabrication, installation,
inspection, testing and the required safety to ensure work is carried out in accordance with
the project specifications, standards and drawings.

6.1.3 Safe system of work shall be developed and operated to protect persons, equipment,
property and environment from being exposed to assessed hazards and associated risk
potential in the course of operation being carried out.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 12 OF 33

6.1.4 Employees at all levels of organization are expected to fulfill, understand and maintain the
requirements of this policy in all of their work-related efforts and decisions.

6.1.5 EEI is committed to providing products and services, which meet or even exceed client
requirements.

6.1.6 To achieve this goal we employ management systems and processes, which comply with
ISO 9001:2008 with an environment of continuous performance improvement.

6.2 Responsibility and Authority

6.2.1 Organization

EEI has established and maintained a Management structure to enforce the quality system
effectively in the overall organization and work facilities. This structure indicates lines of
Responsibility and Inter-relation among departments and other organizational structure
(See Attachment “A”)

6.2.2 Responsibility and Authority

a) Project Manager

The Project Manager shall report directly to the Assistant Vice President and shall be
responsible for the overall Project schedules and successful completion of the contract.
He shall be the most senior EEI representative on site for the overall project work
execution, safety, and quality requirements. He shall coordinate closely with the
JCVA/SMDC representative.

b) Construction Manager

The Construction Manager is directly responsible to his unit area of assignment for all
the work activities and safety related to the Project. It shall be his responsibility to
ensure that the Project Quality Plan is effectively developed in accordance with the
contract requirements and that the quality objectives are achieved. He shall review
communicate the requirements to all personnel involved in the implementation of the
project to ensure that all assigned personnel have the information required to perform
the work and that information is correct and current. He is responsible for planning
project execution and coordinates with all departments to ensure that the design
interfaces between disciplines and subcontractors are identified and appropriately
managed.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 13 OF 33

c) Warehouse In-Charge

The Warehouse In-Charge reports to the Project Manager. He has the overall
responsibility in the implementation of material control/ warehousing, policies and
procedures to ensure the proper records keeping, material handling, receiving storage
inventory and issuance of items. He shall ensure availability of quality materials and
implement an effective system serving of the project material requirements and its
proper traceability. He is responsible for safety, planning and scheduling of overall
inventory control and warehousing operation. He shall coordinate with Field Operation
Group, Project Control, Superintendent, Purchasing In-Charge and QC Supervisor in
the implementation of the Project’s quality system.

d) Field Engineering In-Charge

The Field Engineering In-Charge reports to the Project Manager. He defines the
engineering and procurement activities that shall start with the review of requisition
packages to ensure that they are in conformance with JCVA/ SMDC requirements,
standards and project procedures are placed at the quotation stage. He is responsible
in coordinating the quality assurance and control on procurement with the QC
Supervisors. He shall coordinate the assessment of vendors (suppliers and lower-tier
subcontractors). He shall also organize engineering procurement and verification of
purchased materials.

e) QC Inspector

The QC Inspector shall report operationally to the Project Manager. He has the overall
responsibility to organize, implement, coordinate, conduct and manage Quality
Assurance and Control Program. It shall be his responsibility to report any deficiencies
in the quality of work to the Project Manager. He has the authority to stop work in area
where discrepancies remain uncorrected and shall cancel stop work order and non-
conformance report upon satisfactory correction of noted deficiencies. He shall
coordinate with the Field Operation Group (FOG), and lower-tier subcontractors to
ensure that the Method Statements (MS)/ Quality Control Inspection Plan (QCIP) are
properly implemented. The QC Inspector shall have the right to reject work that does
not comply with, or which was not inspected, tested or examined in full compliance with
the requirement of the drawings and project specifications.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 14 OF 33

f) Field Operation Supervisor

The Field Operation Supervisor shall be under the direct supervision of the
Construction Manager. It shall be their responsibility to ensure that the Project Quality
Plan is effectively developed in accordance with the contract requirements and that the
quality objectives are achieved. He shall review and communicate the requirements to
all low-tier subcontractors involved in the implementation of the project to ensure that
all assigned personnel have the information required to perform the work and that
information is correct and current. He is responsible for planning project execution and
coordinates with all departments to ensure that the design interfaces between
disciplines and subcontractors are identified and appropriately managed. They shall
conduct preliminary inspections prior to joint inspections with JCVA/ SMDC. They shall
ensure that all material and equipment to be incorporated into the permanent
installation are in compliance with the contracts, plans, and specifications and with
JCVA/ SMDC approval.

6.3 Management Review

6.3.1 General

a) EEI shall conduct formal reviews of quality management system at the specified
intervals in order to determine its adequacy

6.3.2 Review Input

Management review input shall include information regarding:

a) Status of project quality objectives;

b) Results of internal quality audits;
c) JCVA/ SMDC’s feedback, suggestions and/or complaints;
d) Operational process performance and conformance of project to JCVA/ SMDC’s
requirements;
e) Preventive and corrective actions taken on process and product nonconformities;
f) Performance of suppliers/ vendors;
g) Change that could affect the quality management system; and
h) Recommendation of improvement
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 15 OF 33

6.3.3 Review Output

Management review output shall include, but not limited to, all decisions and steps taken to
improve:

a) The effectiveness of this Quality Plan and related processes;

b) Project quality in relation to JCVA/ SMDC’s requirements; and
c) Resource planning and allocation

7 Resource Management

7.1 Provision of Resources

EEI top management ensures that all necessary resources area available and sufficient to effectively
implement the QMS and achieve corporate objectives according to plan

7.2 Human Resources

7.2.1 General

EEI Corporation maintains high integrity of employees in terms of competitiveness and work
efficiency, and ensures that personnel performing the work affecting conformity to product/
project requirements are competent. To achieve this, EEI Corporation established several
programs as follows:

a) Education;
b) Training;
c) Annual Performance Evaluation; and
d) Promoting Quality Awareness through Company-wide campaign as directed by top
management

7.3 Infrastructure

EEI shall identify and maintain the infrastructure necessary to fulfill JCVA’ SMDC’s
requirements and project specifications, including but not limited to:
a) Buildings, temporary facilities, working areas and corresponding utilities;
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 16 OF 33

b) Field/ office equipment, tools, etc., whatever hardware or software; and

c) Transportation, communication and other related services

7.4 Work Environment

a) EEI Corporation ensures that all work is performed under conditions suitable for the
achievement of conformity to product and project requirements, while maintaining
employee safety and well-being. Project Safety Department shall develop a Safety
Program to implement, monitor and improve safety rules and regulations in project site.

8 Product Realization

8.1 Planning of Product Realization

EEI shall plan and develop the process needed for the full and complete accomplishment of the
Project, in conjunction with other processes under the quality management system. Such planning
shall include the following, as applicable:

8.1.1 Specific quality objectives and project requirements;

8.1.2 Special processes, documents, and resources unique to the Project;
8.1.3 Verification, validation, monitoring, inspection and test activities required for the Project,
and corresponding acceptance criteria; and
8.1.4 Records showing that the realization processes and completed Project meet requirements.

8.2 Client- Related Processes

8.2.1 Determination of Requirements Related to the Product

EEI Corporation ensures the adequacy of all requirements and information pertaining to
product and processes involved. This is done in several stages of the established QMS,
including:

a) Contract Review
b) Consultation with FOG and Logistics
c) Engineering and Technical Queries
d) Request for Information/ Project Management Instructions
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 17 OF 33

8.2.2 Review of Requirements Related to Product

a) EEI shall thoroughly review the requirements defined in Section 8.2.1, prior to its
commitment to supply a product or undertake a project for the JCVA/ SMDC. Such
review shall ensure that:

a) Project requirements are clearly identified;

b) Contract or order of requirements differing from those previously expressed are
resolved; and
c) EEI is able to meet the defined requirements.

b) Records of review output and actions taken as a result of said review shall be
maintained.
c) Where project requirements are changed, EEI shall ensure that relevant documents
are amended and that affected personnel are made aware of such change.

8.2.3 Client Communication

Constant communication with JCVA/ SMDC is maintained during the project execution
through:

a) Project Correspondences
b) Minutes of Meetings
c) Engineering and Technical Queries
d) Request for Information and Site Instructions
e) Request for Inspection
f) Costumer Complaints
g) Costumer Survey Reports
h) Certificate of Compliance

8.3 As-Built Drawings

8.3.1 EEI shall maintain, on an ongoing basis, an independent master set of drawing mark up in
red to identify variances between the drawings issued for construction and the as-built
condition. These drawings shall be made available for review and inspection by JCVA/
SMDC at the site. The master drawings shall be handed over to JCVA/ SMDC as part of
the Hand Over Dossier.
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QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 18 OF 33

8.4 Purchasing

8.4.1 General

EEI Corporation has established controls to ensure that EEI-purchased ad subcontracted

items meet the required specifications and project requirement. These controls are
integrated in the following activities:

8.4.2 Requirements for Procurement

a) Materials, equipment and services to be procured shall be selected based on approved

project specifications.
b) Requisitions and purchase placements for materials, equipment, and services shall be
made through duly approved and controlled procurement documents.
c) Procurement documents shall be properly accomplished and shall adequately describe
the quality and documentation requirements.
d) JCVA/ SMDC shall have the right to verify purchased items at the source.

8.4.3 Control of Purchased Materials, Equipment and Services

a) Proposal submitted by the suppliers and subcontractors shall be reviewed by EEI to

ensure that those firms selected are approved by JCVA/ SMDC and the have the
requisite resources, tools and procedures to participate in the established job
requirements. Documents for procurement of material, equipment and services
whether purchased by EEI or by its lower-tier subcontractors, shall include but not
limited to the following:

1) Reference to applicable project codes and standards and design specification

requirements in procurement requisition.
2) The requirement that the events defined in the Quality Control inspection Plan
include appropriate hold and witness points and other special inspections that
may be exercised over the Vendors/ Suppliers and sub-vendors by EEI or JCVA/
SMDC must be incorporated prior to use or installation of the procured item.
3) Identification of those records that shall be retained controlled, maintained, or
delivered to EEI and/ or JCVA/SMDC prior to use or installation of the procured
item
`

QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 19 OF 33

8.4.4 Lower-Tier Subcontractor’s Work

a) Each lower-tier subcontractor shall follow the Quality Plan that confirms to EEI and
JCVA/ SMDC contractual quality requirements.

8.5 Identification and Traceability

8.5.1 General

a) Identification of items purchased, stock or costumers supplied material during initial

storage, issue to Field Operation Group and in all stages of fabrication, construction
and inspection shall be done as per project requirements.
b) All materials received shall be identified by means of delivery notes, purchase order
and Mill Test Certificate or Material Certificate or Certificate of Compliance.
c) Non-conforming material shall be segregated and identified from other material, until
such non-conformance conditions have been corrected or otherwise actions as per
disposition given in the NCR.

8.5.2 Identification Control

a) Tagged Items

1) EEI shall maintain identity of the number on the equipment, instruments and other
tagged products from the initial receipt up to the final installation and to
completion.

8.6 Preservation of Product

8.6.1 General

a) Material and equipment received shall be subject to receipt inspections to verify

compliance with the contract specifications.
b) Backfilling, sand and aggregate materials shall be visually inspected in comparison
with the approved material.
c) Any material or equipment found to be non-conforming shall be identified and marked
as such and, where practical, removed to a segregated holding area.
d) Material and equipment shall be subject to a storage, handling, maintenance and
preservation regime, which the integrity of the manufactured quality.
e) Materials shall be periodically examined prior to handover to ensure that the
`

QUALITY PLAN
9 REF
SAF-7324-ST-002-2023
NO.
PREPARED BY L.D. POLIDES
TITLE: QUALITY PLAN DATE 16 MAY 2024
APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 20 OF 33

a) maintenance and preservation requirements have been carried out in accordance with
the manufacturer’s recommendations.
b) Control measures shall be established for the following activities:

1) Material Identification and Traceability

2) Handling, Storage and Preservation

9.1.2 Handling

a) Materials and equipment shall be handled such that their intended function or use it
not impaired
b) Handling shall be in accordance with the applicable codes, standards, procedures, or
manufacturer’s recommendations.

9.1.3 Storage and Preservation

a) Material received shall be visually inspected for damage prior to acceptance and
storage.
b) Backfilling materials shall be stored inside project site. Each type of material shall be
stored separately with barricade in order to avoid contamination and/ or mixing.
c) Reinforcing bars shall be stored above ground with tarpaulin covers.
d) Structural materials shall be stored on top of wooden dunnage.
e) Structural bolts and nuts shall be stored indoor.
f) Consumables shall be properly stored in warehouse in clean and dry condition such
as electrodes and welding rods which shall be stored in a dry atmosphere and shall
not be stored directly on the ground and they shall not be opened until just before use.
g) Protection and maintenance during the storage period shall be taken into consideration
in order to prevent deterioration and damage to materials and equipment.
h) Material and equipment shall be stored in areas meeting their storage requirements:

1) Outdoor storage
2) Weatherproof storage
3) Indoor storage
4) Temperature controlled storage
5) Temperature/ Humidity controlled storage

i) Material and equipment usability shall be preserved through the following:

1) Lubrication
2) Cleaning
`

QUALITY PLAN
10 REF
SAF-7324-ST-002-2023
NO.
PREPARED BY L.D. POLIDES
TITLE: QUALITY PLAN DATE 16 MAY 2024
APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 21 OF 33

1) Packing
2) Proper Ventilation
3) Segregation
4) Systematic Issuance

10.1.2 Records

a) Records shall be kept to verify the preservation activities performed. The procedure
shall list all WORK and inspection requirements for preserving the quality of materials
or equipment.

10.2 Dimensional Control

EEI shall implement effective procedures for controlling the dimensions of all the field installations. Such
procedures shall provide for witness/ hold points to independently verified critical dimensions before
proceeding with work that would increase the cost of correcting possible errors or that would lengthen the
construction schedule if errors were discovered later in the construction sequence.

10.3 Quality Control Inspection

10.3.1 Project Quality Inspection Plan requires fabrication/ field inspections and testing activities,
which shall be performed in controlled and systematic manner to meet the project
requirements. Such plans shall describe the methods and procedures to be employed to
assure and verify conformance of quality of the item during receiving, in-process and
testing.

EEI shall use standard Quality Control Inspection Plan (QCIP’s) developed for use on the
Project.

Below are the QCIP that were developed for the project

a) Structural
b) Civil
c) Architectural

10.4 Inspections

10.4.1 The Quality Control Inspection Plan (QCIPs) shall consist of a narrative description of the
sequence of activities or operations to be performed and characteristics to be measured.
The method of examination, the applicable acceptance criteria and the documentation shall
`

QUALITY PLAN
11 REF
SAF-7324-ST-002-2023
NO.
PREPARED BY L.D. POLIDES
TITLE: QUALITY PLAN DATE 16 MAY 2024
APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 22 OF 33

also be included on the inspection and test plan. All QCIPs must be compiled using the
Client-supplied format as reference (Refer to Attachment “D”).

11.1.1 The QCIP shall have the provision for JCVA/ SMDC to identify their inspection involvement
through assignment of applicable Witness and Hold points. The QCIP shall establish those
inspections, tests and ‘Witness’/ ‘Hold’ points from raw materials through fabrication,
erection or construction at which conformance to requirements shall be verified. Hold points
and those inspections rendered inaccessible by subsequent operations shall be verified
before start of next operation.

11.1.2 Record of the inspection shall, as minimum, identify:

a) Relevant inspection/ test;

b) Confirmation to the applicable project specifications, codes, standards and drawing
requirements;
c) Type of test equipment used and valid traceability certificate, where applicable;
d) Acceptance criteria; and
e) Results
f) Inspections shall be performed in conjunction with the latest revision of the project
specifications.
g) Inspection reports shall be signed and dated by EEI QC representative.
h) Where inspection record forms are provided by engineering specifications, these forms
shall be used. However, EEI shall review and accept them for compliance to the project
program. The forms shall be supplemented, reformatted or modified as needed to be
compatible with EEI quality system, but applicable verification of these forms shall be
retained to a minimum.

Refer to Attachment “C” for the applicable Inspection and Test Forms to be used in the
inspection of works.

11.2 Testing

11.2.1 Testing procedures such as Leas Test, FDT, et, shall have specific requirements and
acceptance criteria to meet applicable project specifications, standards and other deisgn
documents. Test control pre-requisites shall include at least:

a) Calibrated instruments;
b) Adequate and appropriate equipment;
c) Trained, qualified and/ or appropriately certified personnel
`

QUALITY PLAN
12 REF
SAF-7324-ST-002-2023
NO.
PREPARED BY L.D. POLIDES
TITLE: QUALITY PLAN DATE 16 MAY 2024
APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 23 OF 33

a) Preparation, condition and completeness of items to be tested;

b) Suitable and controlled environment conditions;

12.1.2 Application for Inspection

a) For the hold and witness points, EEI shall submit Application for Inspection of a product
of JCVA/ SMDC al least 24 hours in advance of an inspection date.

b) Quality Control Meeting

EEI shall attend regular quality control meetings conducted by JCVA/ SMDC to solve
the following:

1) Ambiguous, dubious, conflicting, inconsistent or questionable matters in the

inspection, examination, or test requirements or acceptance criteria.
2) Any problems found out during inspection, examination or test.
3) Clarification on the examination, examination or test procedures.
4) Evaluation of inspection, examination, or test results
5) Acceptance or rejection of inspection, measuring and test equipment
6) Disposition measures for non-conforming items. Likewise, EEI shall hold a
regular inspection meeting on a weekly basis with its Lower-tier subcontractors
to discuss the following:

➢ Any problems found out during inspection, examination, or test.

➢ Improvement of quality control system
➢ Comments on the inspection procedures
➢ Acceptance or rejection of qualified personnel
➢ Evaluation of inspection results
➢ Corrective actions for non-conformance or procedure recurrence

c) Qualifications of Inspection Personnel

1) EEI shall utilize its own company qualified NDE personnel who will perform Dye
Penetrant Test (DPT) in accordance to American Society of Nondestructive
testing recommended practice no. SNT-TC-1A, ISO/DIN 9712, NDIS J001, or
equivalent standards. In case of equivalent standards, qualifications or certificate
shall be submitted to JCVA/ SMDC approval.
2) EEI shall employ the services of the 3rd Party Contractor to provide trained and
qualified FDT Technician.
`

QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 24 OF 33

d) Classification of Inspection and Test

Inspection notification shall be submitted in advance to SMDC/ JCVA for hold points
and witness points. Work Inspection Request Form shall be completed and presented
to JCVA/ SMDC office on or before 4 p.m. each day for inspection/ test that are to be
performed the following day

1) Hold Points

➢ EEI shall inspect or test a product mandatory under the witness of JCVA/
SMDC personnel
➢ EEI shall proceed further with the subsequent processes beyond these
points until receiving acceptance from JCVA/ SMDC
➢ EEI shall submit inspection and test records to JCVA/SMDC for review

2) Witness Points

➢ EEI shall inspect or test a product under the witness of JCVA/ SMDC
➢ EEI may proceed further with the subsequent processes without the written
consent after 30 minutes with no show of representatives, but EEI shall
confirm whether waiver or witness when JCVA/ SMDC does not witness the
start of an inspection or test
➢ EEI shall submit inspection and test records to JCVA/ SMDC for review/
acceptance.
➢ EEI will ensure that JCVA/ SMDC representative is given sufficient time to
witness testing and re-inspect work performed by EEI

3) Document Review Points

➢ EEI shall submit inspection and test records for JCVA/ SMDC review/
acceptance

12.2 Inspection, Test and Pre-commissioning Records

12.2.1 At all stages of the inspection and testing process, records shall be established and
maintained which provide clear evidence that equipment and materials have passed
inspection and/or test in accordance with defined acceptance criteria.
`

QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 25 OF 33

12.2.2 For the inspection and test records specified in the Quality Control Inspection Plan (QCIP),
EEI shall submit to JCVA/ SMDC for review.

12.2.3 EEI shall have JCVA/ SMDC signature and date of inspection test records.

12.2.4 Only for unacceptable products, JCVA/ SMDC will clearly fill the reason of unacceptance in
the inspection and test records. EEI shall inspect, examine or test again after solving causes
of un-acceptable.

12.2.5 EEI shall also have JCVA/ SMDC reviewed signature in the inspection and test record,
where so specified in the QCIPs.

12.2.6 EEI shall compile the necessary documentation required to complete the Hand-Over
Dossier as required by JCVA/ SMDC. The Hand-Over Dossier shall be forwarded to JCVA/
SMDC for review, comment and approval prior to the Building completion.

12.3 Control of Monitoring and Measuring Devices

12.3.1 EEI shall implement a system for the control of monitoring and measuring devices to ensure
that all inspections, monitoring and measuring devices used in those activities quality are
properly controlled and calibrated. Specified tools and equipment shall be identified to make
and perform tests in the field with instructions of their use, calibration and storage.

12.3.2 EEI shall identify, maintain, control, adjust and calibrate tools and other measuring and
testing devices used for activities controlling/ affecting quality.

12.3.3 Selection of measuring and test equipment shall be controlled to endure that such items
are of the proper type, range, accuracy and tolerance to conform to the specified
requirements.

12.3.4 Calibration shall be performed at the established periods against certified equipment or
references, or valid material standards where these exist. Where no such standards exist,
the basis used for calibration shall be documented.

a) Equipment to ne calibrated at prescribed intervals against certified equipment in

accordance with applicable codes and standards to the manufacturer’s instruction:

1) Surveying Instrument
2) Bi-Metal Thermometer
`

QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 26 OF 33

b) Equipment to be calibrated or adjusted prior use:

1) Vernier Caliper
2) Other special equipment. Calibrate according to the manufacturer’s instructions

c) Equipment to be logged only

1) Tape Measure
2) Other equipment as equivalent or similar

12.3.5 The calibration certificate shall be easily traceable to the device and shall be maintained at
the WORK site, Calibration Record Log or equipment bearing the serial number, range,
certificate no., date equipment calibrated, next calibration date and validity date shall be
made for correction of inspection, measuring and test equipment found to be our of
calibration. Files shall be established and shall be made available to JCVA/ SMDC on
request.

12.3.6 Measuring and test equipment shall be properly handled and stored in order to maintain
accuracy.

12.3.7 In the event that equipment is found to be ‘out of calibration’ items inspected since the last
calibration date shall be treated as suspect and subject to reverification as necessary.

12.4 Inspection and Test Status

12.4.1 Registers shall be compiled and documents/ certificates maintained in a logical, systematic
and progressive sequence, to enable the current inspection and test status of the
construction/ installation to be determined at any time.

12.4.2 No material or equipment shall be installed buy EEI unless it can be identified to a particular
document that proves the item has been inspected and has passed that inspection.

13 Measurement, analysis and improvement

13.1 Monitoring and Measurement

13.1.1 Customer Satisfaction

EEI and it’s lower-tier subcontractor shall undertake monitoring of costumer perception as
to how EEI and its lower-tier subcontractors have met JCVA/ SMDC requirements during
the execution of the WORK.
`

QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 27 OF 33

13.1.2 Audit/ Surveillance

a) Internal Quality Audit

1) EEI Internal and Subcontractor’s Audit

➢ Lower-Tier Subcontractors shall be included in the Quality Assurance

system audits. Verification on Lower-tier Subcontractors shall include but
not limited to the implementation of project contract and specification,
applicable EEI Procedures and Instructions, and Contract Agreement/
Purchase Orders.
➢ QA Engineer shall carry out audits. An Internal Audit and lower-tier
subcontractor’s audit shall be performed to verify the quality aspects of the
job in accordance with JCVA/ SMDC contract requirements, written
procedures, applicable method statement and Inspection and Test Plan.
The Audit shall include but not limited to:

o Personnel Certification
o Material Tracing
o Document and Control Records
o Test Equipment Calibration Records
o Daily Reports
o Drawings and Specifications

2) Schedule of Audits

➢ Internal Project Audits, as a minimum all major site activity should be

individually subject to audit at 25% and 90% completion or whenever need
arises.
➢ Internal Quality Management System Audits shall be performed semi-
annually or as the need arises.
➢ Notice for the conduct of audit shall be in the form of memorandum from the
QA/QC Department Head and transmitted to concerned parties one (1)
week before the actual audit date. This Notice shall indicate the date on
which the audit shall commence audit schedule. Notice for subcontractors
shall be in the form of letter from the Project Manager. (See Exhibit 1-A
Internal Notice & Exhibit 1-B Notice for Lower-Tier Subcontractors).
`

QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 28 OF 33

o An Audit Plan detailing the specific areas/ activities to be audited shall

be prepared by QA Engineer. Requirements of project technical
specifications, contracts and applicable codes and standards shall
form part of the audit plan whenever required (See Exhibit II-A Internal
& Exhibit II-B Subcontractors).

o Refer to Exhibit V – for the detailed Schedule.

3) Reporting

➢ Detailed reports of all Internal Quality Management Audits are prepared,

distributed to auditee and submitted to the QC Supervisors for review and
approval of corrective action and they are retained in the file for
consideration during management review.
➢ Audit findings and/or observation shall be documented on the Audit Report
from (see Form No. QAF-06). Audit findings shall be classified as follows:

o Acceptance/ Conformity – fulfillment of a process, organization and/

or product subjected to audit against the applicable requirements
(i.e. specifications, procedures/ instructions, etc.)
o Nonconformity – non-fulfillment of a process, organization and/ or
product against the applicable requirements (i.e. specifications,
procedures, instructions, content etc.)
o Observation – a condition, which does not violate any requirement,
however, may lead to such violation. Observation may be potential
nonconformity and/or opportunity for improvement of the process or
organization audited.
o For information – other relevant information gathered but does not
fall on the aforementioned classification.

4) The auditee shall identify the root cause(s) of the nonconformities and/ or
potential nonconformities that can be used in analyzing the necessary correction
to eliminate its cause(s), corrective action to prevent its recurrence and
preventive action to avoid occurrence of potential nonconformities.
`

QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 29 OF 33

5) Responses to Audit Reports shall be returned to QA within six (6) working days
upon receipt of reports for verification/ closeout. Any findings or observations
which remains un-acted upon/un-responded to after the allotted time shall trigger
a “For Action” notice from QA to appropriate management for action. (See Exhibit
VII)

6) QAR numbering system shall be sequential staring from 001 and proceeded by
a project job number (i.e., 7324-QAR-001).

7) Document Control Section shall be responsible for transmitting copies to all

concerned parties or audited parties and QA file and files the original Audit
Reports.

13.2 Control of Non-Conformation Product

13.2.1 General

a) Project personnel shall have the responsibility for ensuring that any deficiencies,
ambiguities and problems are resolved to the satisfaction of the project team.
b) Deviations to JCVA/ SMDC contractual requirements shall only be allowed with their
approval. Identified deficiencies, which relate to purchased or subcontracted services,
shall be subject to rejection, rework or acceptance with concession approval.
c) Non-conformance identified by inspection and test during any work phase shall be
subject to containment and disposition, including approval by JCVA/ SMDC as
required.
d) Non-conformances to establish requirements should be properly identified,
documented, disposition and corrected.

13.2.2 Types of Non-Conformances

a) Materials, equipment and processed items that do not meet the design, specifications,
and/or drawing requirements.
b) Incomplete information or missing documents that make the items/ systems’ quality
status or attributes indeterminate.
c) Procedural non-conformances and nonconforming processes which affect the quality
of an item/system.
`

QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 30 OF 33

13.2.3 Identification

a) Nonconforming items shall be properly identified via tagging or marking as “HOLD”.

This shall only be removed after the nonconformity is corrected or properly disposition
for release and its respective NCR closed.
b) Identification of all nonconforming items shall be traceable to the Non-conformance
Report.
c) Nonconforming items shall be segregated from conforming items. Where segregation
is not possible, a notification shall be issued and/or posted such that the location and
extent of the non-conformance is clearly identified.
d) Findings that are considered nonconformities as a result of inspection, audit,
surveillance and/or costumer complaints shall be thoroughly reviewed by the
concerned action party and shall be committed to answer and initiate corrective and
preventive action.

13.2.4 Documentation

a) Non-conformance shall be documented on the official NCR form (Refer to QCF-07)

and noted by the QC Supervisor.
b) NCR shall be generated QC Inspector and shall be controlled by the QC Inspector.
c) Document Control Section shall be responsible for transmitting the original NCR to the
Action Party and filing the original closed NCR. NCR numbering system shall be
sequential starting from 001, and shall be preceded by a project job number (i.e. 7324-
NCR-001).

13.2.5 NCR Disposition and Control

a) The following disposition shall be used for non-conformances:

1) Reject – where the non-conformance renders the items/system unsuitable for its
intended purpose(s)
2) Rework – when the non-conformance can be eliminated through additional
processing.

b) Such disposition by the Lower-Tier Subcontractor shall be reviewed and accepted by

EEI QC Inspector. Otherwise, reject, remove & rework.

1) Rework items shall be subject to re-inspection at the points where the non-
conformances were discovered.
`

QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 31 OF 33

2) Responses of all action within six (6) working days upon receipt of report to
facilitate immediate resolution of the nonconformities.
3) Concerned group or discipline shall also be responsible in monitoring status of
corrective action plan within their responsibility to ensure proper implementation.

13.3 Improvement

13.3.1 Continual Improvement

a) EEI shall continually improve the effectiveness of the quality management system
through the use of the project quality policy, quality objectives, audit results, analysis
of data, corrective and preventive actions and management review.

13.3.2 Corrective Action

a) Corrective Action Request (CAR) shall be issued by the QC Inspector, for corrective
action on any deficiencies or serious discrepancies or deviation from the specification
or standards, which adversely affect quality or the established system, which requires
the generation of Corrective Action Request (See Form No. QAF-08).
b) CAR shall be generated if a thorough investigation of the cause of nonconformities and
a review of surveillances and/or internal audit reports yield critical and/or repetitive
discrepancies or deviation from the specification or standards or procedures.
c) Deficiencies in the quality system, which cause the issuance of CAR, must be
corrected by revisiting the procedure or instruction involved. Follow-up verification
must be conducted to determine the effectiveness of the corrective action taken.
d) Where clear and procedural requirements are identified during Internal Quality
Management System Audit activities, appropriate Corrective Action is agreed between
the auditor and the representative of the department concerned. All agreed Corrective
action is fully documented and endorsed by both parties.
e) All Corrective action is followed up and closed out within agreed time scales. The QC
Inspector investigates all overdue Corrective Action.
f) CAR shall be addressed to the highest-ranking officer of an Organization concerned
and shall contain the necessary corrective actions to be implemented or guidelines to
be followed by the CAR addressee to prevent recurrence of the subject discrepancies
or failure.
g) CAR response shall be forwarded to QC Inspectors within six (6) working days upon
receipt of the report. QC Inspector shall issue Stop Work Order (SWO) in case same
nonconformities and/or system failure exist.
h) Document Control Section shall be responsible for transmitting the original CAR to the
Action Party and filing closed original CAR for reference.
`

QUALITY PLAN
14 REF
SAF-7324-ST-002-2023
NO.
PREPARED BY L.D. POLIDES
TITLE: QUALITY PLAN DATE 16 MAY 2024
APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 32 OF 33

a) CAR numbering system shall be sequential starting from 001 and proceeded by a
project job number (i.e. 7324-CAR-001).

14.1.2 Preventive Action

a) EEI shall determine the actions to be taken to eliminate the causes of potential
nonconformities in order to prevent their occurrence. Preventive actions shall be
appropriate to the effects of the potential problems.
b) All EEI employees and staff shall be responsible in reporting potential nonconformities
or any undesirable situation to the management which shall be documented through
Preventive Action Request (PAR) Form (See Exhibit III).
c) Preventive action plan shall be the responsibility of the action party to implement the
action plan immediately within the allotted period set and agreed by the originator and
the addressee.
d) Consequently, it shall be the responsibility of the action party to implement the action
plan immediately within the allotted time period set and agreed by the originator and
the addressee.
e) Document Control Section shall be responsible for transmitting the original PAR to the
Action Party and the filing the closed original PAR for reference.
f) PAR numbering system shall be sequential starting from 001 and proceeded by a
project job number (i.e. 7324-PAR-001).

14.1.3 Stop Work Order

a) General

1) A Stop Work Order (SWO) shall be issued by the QC Inspector to halt activities
that might lead to system failure or serious/ numerous non-conformances.
2) Work stoppage shall be documented on the standard Stop Work Order Form
(See Exhibit IV)
3) Stop Work Order issued to operation group shall be acted upon immediately or
at the earliest possible time upon receipt of said order.
4) Stop Work Order shall be lifted and shall no be enforced, unless a duly signed
waiver by the client’s representative is presented to QC Inspector for retraction
and/or closeout of SWO prior to work resumption.
5) SWO numbering system shall be sequential starting from 001 and proceeded by
a project job number (i.e. 7324-SWO-001).
`

QUALITY PLAN
REF NO. SAF-7324-ST-002-2023
PREPARED BY L.D. POLIDES

TITLE: QUALITY PLAN DATE 16 MAY 2024

APPROVED BY E.J.FRESNOSA
PROJECT NAME: JADE RESIDENCES
DATE 16 MAY 2024
JOB NO. 7324 PAGE 33 OF 33

6) Document Control Section shall be responsible for transmitting the original SWO
to the Action Party and QA file the closed original SWO.

15 Attachments

15.1 Attachment “A” ……….…. PMT Table of Organization

15.2 Attachment “B” ……….…. Interaction between Processes
15.3 Attachment “C” ……….…. Inspection and Test Forms Index
15.4 Attachment “D” ……….…. Quality Inspection and Test Plan
15.5 QAF No. 07 ……….….….. Non-Conformance Report
15.6 QCF No. 063 ……….….… Calibration Record Log
15.7 QCF No. 022 ……….…… Request for Inspection and Testing
15.8 QAF No. 08 ……….….….. Corrective Action Request
15.9 QAF No. 06 ………………. Quality Audit Report
15.10 QCF-002A/003 …………… QC Inspection Report (Material Receiving)
15.11 Exhibit I-A ………………… Internal Memorandum
15.12 Exhibit I-B ………………… QA Audit Schedule
15.13 Exhibit II-A ……………….. QA Audit Plan for EEI
15.14 Exhibit II-B ……………….. QA Audit Plan for Lower-Tier Subcontractor
15.15 Exhibit III ………………….. Preventive Action Request
15.16 Exhibit IV …………………. Stop Work Order
15.17 Exhibit V ………………….. Detailed Audit Schedule
15.18 Exhibit VI …………………. External Transmittal
15.19 Exhibit VII ………………... QA “FOR ACTION”