South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 1 0f 18
SCSC Policies and Procedures
Income Generating Projects
1.0 PURPOSE, SCOPE AND TERMINOLOGY
1.1 PURPOSE
The SCSC Income Generating Projects aims to promote sustainable income
generation through the adoption of possible state–of-the-art technologies and
through the maximum use of its human and raw material resources. The
implementation of the IGPs in SCSC is to generate income that will support or
complement its operation due to meager resources from its MOOE.
1.2 SCOPE
The procedure covers only on the SCSC Income Generating Projects.
1.3 TERMINOLOGY
Income Generating Activities - consist of small businesses managed by a group of
people to increase their household income through livelihood diversification.
Project Plan - defines project goals and objectives, specifies tasks and how goals
will be achieved, and identifies what resources will be needed and associated
budgets and timelines for completion. A project plan defines all work in a project and
identifies who will do it.
Production- the action of making or manufacturing from components or raw
materials, or the process of being so manufactured.
Product- an article or substance that is manufactured or refined for sale.
Income- money received, especially on a regular basis, for work or through
investments.
Records- set down in writing or some other permanent form for later reference,
especially officially.
Student Instructional Enterprise
1.0 PURPOSE, SCOPE AND TERMINOLOGY
1.1 PURPOSE
The SCSC Student Instructional Enterprise aims to promote sustainable
instructional enterprises through the adoption of possible state–of-the-art
technologies and through the maximum use of its human and raw material
resources. The implementation of the SIEs in SCSC is to enhance students’
business expertise and gain entrepreneurial skills that will support their learning.
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 2 0f 18
1.2 SCOPE
The procedure covers only on the SCSC Student Instructional Enterprise.
1.3 TERMINOLOGY
Enterprise Education- is the provisions of learning opportunities which help students
develop the attitude, knowledge and skills of the entrepreneur. ... Enterprise
education enables students to develop confidence, self-reliance and a determination
to succeed.
Enterprise Business Planning - enables organizations to revolutionize the accuracy
and integrity of plans, budgets, and forecasts by aligning processes and replacing
spreadsheet- based systems with advanced forecasting tools—
driving business agility, mitigating risk, and improving resource allocation.
Income- money received, especially on a regular basis, for work or through
investments.
Records- set down in writing or some other permanent form for later reference,
especially officially.
2.0 Responsibility (IGP)
2.1 Responsibility for the Authority and Maintenance of the Procedure
The College President is responsible to ensure that the procedure is strictly
implemented, reviewed, and or may be revised whenever necessary. He/she shall
make recommendations which will serve as input during the Quality Management
Team meetings to review and revise this procedure. He/she also issue and sign
designations and contracts to those involve in the maintenance and procedure of the
projects.
2.2 Responsibility for the implementation of the Procedure
The Implementation and Monitoring of this procedure is the responsibility of the
Production and Resource Generation Officer of the Income Generating Projects of
the institution.
2.0 Responsibility (SIE)
2.1 Responsibility for the Authority and Maintenance of the Procedure
The College President is responsible to ensure that the procedure is strictly
implemented, reviewed, and or may be revised whenever necessary. He/she shall
make recommendations which will serve as input during the Quality Management
Team meetings to review and revise this procedure. He/she also issue and sign
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 3 0f 18
designations and contracts to those involve in the maintenance and procedure of the
projects.
2.2 Responsibility for the implementation of the Procedure
The Implementation and Monitoring of this procedure is the responsibility of the
Business Affairs Officer of the student Instructional Enterprise of the institution.
3.0 PROCEDURE (IGP)
3.1 DOCUMENTATION FLOWCHART
VPAF PRGO PRGC PM FINANCE OFFICE
Receives and Prepare
consolidates Production
Production plan and plan and
budget budget
Reviews and evaluates
Production plan and
budget
Approv
e
Production as
South Cotabato State College planned Doc No: QAS 002- QOA
Receives and 006
Prepares periodic
consolidates QUALITY MANUAL reports
periodic reports
Section: Annexes Effective Date:
Subject: Prepares Production Income- Generating Projects (IGP’s) Page No: Reviews
4 0f 18
consolidated Financial
status report report
Endorse and
concur
consolidated
status report
Concur
Receives
consolidated
status report
3.2 Documentation
(IGP)
Activities Time Inputs to
Forms
Frame Procedure
The Vice President for Administration and
Finance and Chief for Administration and I day
General Services will:
Receives consolidated status report
The of Production and Resource Generation 1 day
Officer will:
Receives and consolidates Production plan
and budget
Receives and consolidates periodic reports
Prepares consolidated status report
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 5 0f 18
The Production and Resource Generation 1 day
Committee will:
Reviews and evaluates Production plan and
budget
Endorse and concur consolidated status report
The Project Manager will:
Prepare Production plan and budget IGP 001 2 days
Implement the Production as planned IGP 002
Prepares periodic reports IGP 003
IGP 004
IGP 005
IGP 006
The Finance Office will: 1 day
Reviews financial report.
4.0 Forms (IGP)
IGP 001 - Farm Plan and Budget
IGP 002 - Cash Sales Record
IGP 003 - Accounts Receivable Record
IGP 004 - Production Record
IGP 005 - Expense Record
IGP 006 - Inventory of Inputs
3.2 Documentation (SIE)
Activities Time Inputs to
Forms
Frame Procedure
The Vice President for academic Affairs will:
Receives consolidated status report 1 day
The Business Affairs Officer (BAO) will: 1 day
Receives and consolidates Production plan
and budget
Receives and consolidates periodic reports
Prepares consolidated status report
The Business Affairs Committee will: 1 day
Reviews and evaluates Production plan and
budget
Reviews and concur consolidated status report
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 6 0f 18
The Student Instructional Enterprise Manager
will:
Prepare Production plan and budget SIE 001
Implement the Production as planned SIE 002
Prepares periodic reports SIE 003 2 days
SIE 004
SIE 005
SIE 006
4.0 Forms (SIE)
SIE 001 - Farm Plan and Budget
SIE 002 - Cash Sales Record
SIE 003 - Accounts Receivable Record
SIE 004 - Animal Inventory record
SIE 005 - Expense Record
SIE 006 - Inventory of Inputs
5.0 Related Information (IGP)
IGP – 001
________________________________
(Name of the Project)
Production Season: ______________________
FARM PLAN AND BUDGET
NEEDED INPUT/EXPECTED
SCHEDUL SPECIFIC/DETAILED REVENUE VALUE REMARKS
E ACTIVITIES (Labor, Supplies, Materials, Money)
QTY. UNIT ITEM SPECIFICATION
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 7 0f 18
Prepared and Submitted by: Approved by:
____________________ __________________
PM/DM DPBO
IGP – 002
________________________
Project
CASH SALES RECORD
Date Buyer Item Cash SALES Invoice Amount
Prepared and Submitted by:
_________________________
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 8 0f 18
Project-In-Charge
IGP – 003
___________________________
Project
ACCOUNTS RECEIVABLE RECORD
Date Buyer Item Credit Invoice No. Amount
Prepared and Submitted by:
_________________________
Project-In-Charge
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 9 0f 18
IGP - 004
Crop Project No.:__________
Cropping Season:_______________
PRODUCTION RECORD
Area Gross Yield Harvesting Fee Net yield
Threshing Fee (cav)
(ha) (cav) (cav) (cav)
Attested by: Submitted by:
___________________ ____________________
Security Guard Project-In-Charge
IGP – 005
_________________________________
(Name of Project)
Cropping Season: _____________
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 10 0f 18
EXPENSE RECORD
Items Quantity Price/Unit Total Value
(Note: This
format can be used for all type of project)
____________________
Project-In-Charge
IGP – 006
______________________________
(Name of Project)
Cropping Season: ___________
INVENTORY OF INPUTS
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 11 0f 18
Items Quantity Price/Unit Total Value
(NOTE: Can be used for all types of project)
_____________________ ___________________
Project-In-Charge DM/DPBO
5.0 Related Information (SIE)
SIE – 001
________________________________
(Name of the Project)
Production Season: ______________________
FARM PLAN AND BUDGET
NEEDED INPUT/EXPECTED
SCHEDUL SPECIFIC/DETAILED REVENUE VALUE REMARKS
E ACTIVITIES (Labor, Supplies, Materials, Money)
QTY. UNIT ITEM SPECIFICATION
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 12 0f 18
Prepared and Submitted by: Approved by:
____________________ __________________
PM/DM DPBO
SIE – 002
________________________
Project
CASH SALES RECORD
Date Buyer Item Cash SALES Invoice Amount
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 13 0f 18
Prepared and Submitted by:
_________________________
Project-In-Charge
SIE – 003
___________________________
Project
ACCOUNTS RECEIVABLE RECORD
Date Buyer Item Credit Invoice No. Amount
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 14 0f 18
Prepared and Submitted by:
_________________________
Project-In-Charge
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 16 0f 19
SIE - 004
ANIMAL INVENTORY
For the month of___________________
SIE/IGE__________________________
Livestock Opening Numbers Animal Dynamics: Closing Numbers
Category
Birth Purchases: Internal Sales: Deat Gifts:
Transfer h
No’s @ Value No’s No’s @ Value In Out No’s @ Value No’s No’s @ Value No’s @ Value
TOTAL
Comments:
SIE/IGE In-Charge Signature: ________________________________ Date: _________________
Note:
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 17 0f 19
Opening Numbers indicate the actual numbers of live animals at the start of
the month, and similarly closing numbers indicate actual animal numbers at the end
of the month.
Components should include reasons for deaths, gifts, and theft. Comments
should also include which animals were purchased from and sold to.
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 18 0f 19
SIE – 005
_________________________________
(Name of Project)
Cropping Season: _____________
EXPENSE RECORD
Items Quantity Price/Unit Total Value
(Note: This format can be used for all type of project)
____________________
Project-In-Charge
SIE – 006
______________________________
(Name of Project)
South Cotabato State College Doc No: QAS 002- QOA
006
QUALITY MANUAL
Section: Annexes Effective Date:
Subject: Production Income- Generating Projects (IGP’s) Page No: 19 0f 19
Cropping Season: ___________
INVENTORY OF INPUTS
Items Quantity Price/Unit Total Value
(NOTE: Can be used for all types of project)
_____________________ ___________________
Project-In-Charge DM/DPBO
