HR INDUCTION

“A program designed to help set YOU up for success”

 WELCOME TO TUV INDIA

We welcome you at TUV India and wish you every success here.

We are delighted to have you among us. On behalf of all the members and the management, we
would like to extend our warmest welcome and good wishes!

We wish that your experience here will be challenging, exciting and rewarding.

We are confident of your positive contribution to the organization goal and performance of all the
tasks to the best of your ability.

WELCOME AGAIN !

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TÜV NORD GROUP - OVERVIEW

Testing

Inspection

Certification

Consulting/
Engineering
▪ Active in >100 countries
Training / ▪ > 14,000 employees TÜV NORD company
Education ▪ ~ 1.3 bn EUR revenue Projects

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 TÜV NORD GROUP - WE ARE UNIQUE

…to product development

and new business models.
…through production
and operation… In Space

On Ground
Below Ground

From innovations
and investments…
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 OUR GUIDING PRINCIPLES

 Safety , Security And Success  Technological Excellence Is

Through Knowledge. Our Mission.

 Technical, Digital, Connected.  Future – Proof Results For

Our Customers Are Our Goals
 Anywhere, Anytime.
 Knowledge Is The Key

 The Focus Is On Customer

 Our Employees Are The Key To Success

 Our Integrity Is The Basis Of Everything We Do

 Our Diversity Opens Up New Opportunities

 Our sustainability opens up new paths to a shared future

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 Our Culture Of Innovation Is Trend – Setting
PEOPLE PHILOSOPHY AND SLOGAN

OUR EMPLOYEES ARE OUR ASSETS …….….

Every employee of TUV India is an important member

in the TUV India family.

Build an inspiring workplace with an agile & high

performance culture to attract, develop and
retain best talent.

TUV India emphasis on developing, mentoring new talent

through continuous learning and development programs.

SLOGAN - EXPERTISE FOR YOUR SUCCESS …………

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TUV INDIA PVT. LTD. AT A GLANCE  Established in 1989 as part of the
German RWTÜV group's Indian
operations, now the TÜV NORD GROUP

 Leading Testing, Inspection and

Certification Company

Yamunanagar
 Head Office : Mumbai

 Presence : Over 25 locations across

India and one branch office at Sri Lanka

 State-of-the-art laboratories for Food,

Product and Petroleum Chemical and
Gas testing in Pune Bengaluru &
Jamnagar

 More than 2000 competent resources

 Over 14,000 satisfied customers

 Holding key position on

government/industry association-
contributing to the country’s quality and
safety initiatives

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Boralesgamuwa
 Mr. Manish Bhuptani
Managing Director

Executive Committee TUV India Pvt. Ltd

Mr Tarang Koppal
Food
Mr. Rahul Nayak Ms. Anjali Joshi
System Cert Human
Mr. V Viswanathan Mr. Arun
Building, Railways & Mr. Sandeep Mr. A Jaiswal Resources
Renewable Deshpande Anilkumar Finance
Inspection Inspection
Human Strategic
Building, Rail & Finance Bus. Devlp
Food System Cert Renewable Inspection Resources

Corporate BS
BS BS BS BS BS Corporate

Food Testing System Building Finance Strategic Petroleum

Inspection Business Chemical & Gas
Certification Development MIS Support to Mgmt
Cargo
Renewables ASME TAX Training & Dev
Training Admin Employee Inspection and
Inspection Testing
Rail PED IT Engag.
Sustainability Cost Control Recruitment
Benefits Other Strategic
IBR Business
Food Compensation
Certification Corp. Comm

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HR FUNCTION –
“PEOPLE ARE OUR GREATEST ASSET – WE ARE HERE TO HELP YOU”

TUV INDIA HR FUNCTIONS

HR EMPLOYEE
HR MIS AND TALENT PERFORMANC LEARNING AND COMPENSATIO ORGANIZATION EXIT
OPERATIONS ENGAGEMENT
BUDGETING ACQUISITION AND E APPRAISAL DEVELOPMENT N AND AL MANAGEMENT
AND PEOPLE BENEFITS DEVELOPMENT
COMPLIANCE MANAGEMENT

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TUV INDIA – HUMAN RESOURCE DEPARTMENT FUNCTIONS

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TUV INDIA – HUMAN RESOURCES ORGANIZATION STRUCTURE
Anjali Joshi
Associate Vice President –
HR & Corporate Communication

Talent Acquisition & Management Employee Engagement Learning & Development HR Operations Payroll
+ Branch HR activities

Sunayana Mahadeshwar Sunayana Mahadeshwar Nikhil Moolya

Samarjit Ghosh Juliet Almeida
Manager - HR Manager - HR Asst.Manager -
Asst.Manager - Talent Ex.Assistant to MD
BU - All Services BU - All Services Payroll & Benefits
Acquisition Support Function-
Support Function - HR Operations Administration
BU - Inspection Services EE
L & D, Pan India Support Functions BU - All Services
Payroll Management
Fredrick Lobo Fredrick Lobo Shilpa Singh Shilpa Singh
Sr.Executive - HR Sr.Executive - HR Asst. Manager - Asst. Manager -
BU - All Services Operations, HR Sunny D'costa
Support Function - Operations, HR
TA & M - Administration BU - All Services Sr. Executive - Payroll
EE BU - All Services
Support Function - & Benefits
HR Operations Administration
L & D, Pan India Support Functions
Sneha Rajgor BU - All Services
Executive - HR Team HR - Juliet Almeida Payroll Management
BU - All Services Corporate & Branches Ex.Assistant to MD Sneha Rajgor
TA & M - Administration Support Function - EE BU - All Services Executive - HR
Support Function BU - All Services Narayan Dhuri
L & D, Pan India HR Operations Sr. Officer - Payroll
Anita Patil & Benefits
Executive - HR Pandia Rajan Velusamy Administration
BU - Certification, PCG, Manager- HR BU - All Services
PTL & Food Lab BU - Renewables, Payroll Management
TA & M Railways & Buildings
(Chennai)
Mayuri Sawant
Senior Executive - TA
BU - Certification, PCG,
PTL & Food Lab
TA & M

Basudeo Tiwary
Executive -
Talent
Acquisition
BU - Inspection Services
TA & M

Pandia Rajan Velusamy

Manager- HR
BU - Renewables,
Railways & Buildings
(Chennai)
TA & M + Branch HR

A Silambarasan.
Sr. Officer - HR ,
Infrastructure
BU - Renewables,
Railways & Buildings
(Chennai)

Piyush Malviya
Sr. Officer - HR
BU - All Services
(Pune)
TA & M + Branch HR

Roshan Srivastava
Executive - HR
BU - All Services
(Delhi + Kolkata)
TA & M + Branch HR

Jyoti Saini
Officer - HR
BU - All Services
(Delhi + Kolkata)
TA & M + Branch HR

Tanuja Bhandari
Officer - HR
BU - All Services
(Delhi + Kolkata)
TA & M + Branch HR

Priyal Gandhi
Executive - HR &
Administration
BU - All Services
(Vadodara)
TA & M + Branch HR

Dilip Sahoo
Officer - Recruitment &
Administration
BU - All Services
(Ahmedabad)
TA & M + Branch HR

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 HOURS OF WORK:

• Working Time 09.30 a.m. to 5.30 p.m.

• Working Days Monday to Friday
• Weekly off Saturday and Sunday
• Lunch Time 1.00 p.m. to 1.30 p.m. Or 1.30 p.m. to 2.00 p.m.

Deputation a grace period of 10 min is given i.e. up to 9.40 am. Reporting after 9.40 am is required to fill the late register.
Attendance timing might differ for labs and site staff.

POINTS TO HIGHLIGHT - In case of extension of work or weekend working required for official work, employee need to
intimation to HR department and should get approval by respective Department Head in advance.
Site employees ( eg. Auditors / Inspectors) are requested to comply with the work schedule provided by department heads
/ coordinator.

Break Period In addition to the above timings, employees can help themselves for Tea/Coffee as and when require.

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 LEAVES
Casual Leave (CL) Sick Leave (SL) Privilege Leave (PL) Maternity Leave (ML)
7 days 12 days 30 days 12 weeks before and 12 weeks
after delivery
Every calendar year Every calendar year on completion of 1 yr Female Employees
Max 2 pregnancies
At a time 3 days allowed SL in excess of 5 days will be Sanctioned 3 times in a year 12 weeks before and 12 weeks
sanctioned only on submission of after delivery
medical certificate Minimum - 4 days Maximum - 21 days

Unused casual leave at SL can be accumulated to a max PL earned during the year will be credited on 1st January If the employee claims less than
the end will be eligible for of 42 days, beyond which the SL of the subsequent year 12 weeks before delivery, the
encashment at the shall lapse. balance can be claimed after
discretion of Management Mandatory to take 15 days PL for the year, will be lapsed if delivery or vice versa.
not utilised

Leave application - 45 days in advance

Privilege Leave can be accumulated up to 90 days

Leave credit above 90 days subject to maximum of 15

days will be eligible for encashment at the discretion of the
Management.

Note:
• Prefix, suffix – Prefix Suffix is applicable to Casual leave, Sick leave and Privilege leave.
• In case of emergency leave requirement, an employee must inform the Immediate Manager or in absence of Manager should inform to HR department.
• Employees who have joined during the year, Leave will credited on Pro-rata basis.
• Without information absent employee is considered absent from work regardless of the reason.
• To avail leave employees need to notify their Immediate Manager in advance (at least 24 hours except in case of emergency) for scheduling their absence from
work along with approval.
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COMPANY HOLIDAY LIST

 12 Public holidays are selected every calendar year for each office by the Management. List is available
on share point

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MEDICLAIM - All the employees will be covered under the Group Mediclaim policy of the company. Coverage will be for family
which would include self, spouse, 2 children up to the age group of 21 years.
Cadre Sum Insured
E3, S3, S4, G1 700000
E4, D1, D2, D3, D4, F1, F2, G2, O1, O2, O3 600000
F3, F4, F5, O4, O5, T1, T2, T3 400000

 GROUP PERSONAL ACCIDENT INSURANCE: The GPA Insurance Plan for employees covers the employees 24 hours
under Accidental Death, Dismemberment, Permanent Partial Disablement and Permanent Total Disablement.

 ANNUAL HEALTH CHECK-UP: Company has covered all the employees under ‘Annual Health Check-up Programme’ –
(AHC). All employees will have to undergo AHC every year, based on the tests recommended at the specified medical
facilities as per the details available with HR Dept.

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DRESS CODE – Formal and business casuals.
Employee should wear appropriate dress in or outside office in
working hours.

Monday to Thursday – Formals

Friday – Casual
Those are attending customers should follow formals.

Male Executives: - Full or half sleeves shirt of sober colors with or

without stripes, matching trousers and black or brown shoes.
Chappals / Sandals are not permitted.

Females Executives:- Sarees with full / half sleeves matching

blouse or salwar kameez or skirt and blouse or shirt/ top and
trousers of sober colors

While attending official functions and formal meetings will have to be

dressed formally.

Note: The above is the general corporate dress code. However

dress code may be modified keeping in view the area of function
and circumstances.

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HR POLICIES
 INDUCTION PROGRAM :
 Every new joinee has to undergo an online Induction program to have different experience of Self Learning &
Information about TUV which need to complete in 15 days from date of joining. Link will be share by HR team.
On successful completion of the quiz new joinee receives a Certificate on his email.

 EMPLOYEE DATA MANAGEMENT :

 Employee’s personal record is confidentially managed by HR department and available to employee only on request
or to approved authority. In case on any changes in personal record, do inform to HR operations team so we can help
you and family in case of emergency along with this updated data will help in many steps in your span with TUV.

 PROBATION PERIOD :
 Every employee has to undergo a 3/6 months probation period depending upon the profile.

Annual benefits due to employees starts from the day of appointment. However, Benefits can be availed only after the
confirmation.

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TRANSFER & TRAVEL POLICIES

 TRANSFER POLICY
 All employees are liable to transfer within India for Company work which in turn will benefit employee’s growth as well.

 BOARDING & LODGING ON TRANSFER

 Company will bear boarding & lodging expenses in an economical hotel for first week during which the employees are
expected to locate suitable residence as per grade policy.

 TRANSPORTATION ON TRANSFER
 The company will bear one time for the most economic charges for road / rail freight.

 TRAVEL POLICY
 There are cadre wise segregation of travel allowance – please refer policy for detail understanding

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HR SCHEMES

 EMPLOYEE REFERRAL SCHEME

 Under this scheme, TUV India’s employees will get a Referral Bonus in case the candidate referred by them gets
selected for employment in the organization.

 EMPLOYMENT OF RELATIVES
 Employee’s relatives will not be eligible for employment with TUV India. In case of marriage between two staff
members only one can continue their employment with TUV India.
 Employees have to declare whether any of their relatives are employed in the organization at the time of employment.

 CAR SCHEME
 Car benefit will be provided to the eligible employee as per the Company Rules. Please refer Annexure TUVI-HR-Car
Scheme w.e.f 1st January 2021.

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CODE OF ETHICS AND CONDUCT

 Ethical Business Conduct

 Compliance with Laws and Regulations
 Conflict of Interest
 Outside financial interests or business relationships
 Business Inducement
 Employee Personal Record
 Change in Personal Data
 Employee Code of Conduct
 Engagement in Outside Activities
 Prohibition on Use of Drug, Alcohol and Smoking
 Policy on Sexual Harassment (POSH)

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ORGANIZATIONAL LEVEL EXPECTATIONS FROM NEW COLLEAGUE:

• Value Organization and its culture.

• Dedication and commitment towards work.
• Cooperation and team work.
• Support organizational goals.
• Abide by the rules and regulations of the company.
• Effective discussions for resolution of problems & work towards continuous improvement.
• Be punctual, share good practices, communicate with colleagues.
• Follow appropriate defined dress code.
• Follow time breaks.
• Follow clean desk policy

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 LEARNING AND DEVELOPMENT

“Leadership and learning are indispensable to each other.”

With the objective of continuous skill and career development organization established L&D programme. The immediate
Managers can nominate employees of their department/branch for any specific training program by filling training approved
by the immediate Manager and send to HR department for review and approval.

Please refer annexure - TUVI-HR-TMP-15-Training Request form

We are dedicatedly working for your better technical and non - technical learning experience and great. Help us with your
inputs and learning expectations along with experience.
Our Initiatives -

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 RECOGNITION AND ENGAGEMENT

THE BEST WAY TO DEVELOP THE BEST THAT IS IN A PERSON IS BY APPRICIATION AND
ENCOURAGEMENT

TUV BELIEVE IN EMPLOYEE RECOGNITION AND ENGAGEMENT OF EMPLOYEES

OUR FEW INITIATIVES :

1. WALL OF FAME FOR STAR PERFORMER

2. TUV IN HOUSE MAGAZINE
3. LONG SERVICE AWARD
4. FESTIVAL CELEBRATION
5. NEW JOINEE CONTACT SESSION
…..AND …………………………………………………MANY MORE TO BRING BELONGINGNESS.

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 SEPERATION AND EMPLOYEE EXIT PROCEDURE

Employee separation may be due to resignation (voluntary), termination (involuntary), death or retirement.
 RESIGNATION - All the employees have to give clear notice post resignation from current employment as per their
cadre. In case of shortfall will be settle against F&F after required.
 TERMINATION – breach of any disciplines mentioned in contract or is guilty of any misconduct or of any act of insobriety
or disobedience, TUV has liberty to terminate contract without ant notice period.
 RETIREMENT - All employees shall retire on attaining age of 60. The Management at its discretion, employee may give
yearly extension up to the age of 62 years.
 FINAL SETTLEMENT – all clearance need to be complete clearance from all required department. Based on inputs F&F
and relieving will be proceed. Salary from the month of resignation will be put on hold which will be paid with F&F
settlement with in 45 days.

 EXIT INTERVIEW - HR department will be scheduling an exit interview with the employee leaving the organization and
for facilitating the return of Company property. This is to understand your inputs which will help us in improvise our
policies.
“Your Inputs are valuable to us.”

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LINKS

 Share point : https://service.tuev-nord.de/

 Excellence portal : Login (tuv-india.com)

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 Once again we welcome You Onboard

You are valuable to the organization and HR team is always there to

support You.
Stay Connected.
as
“Great Things are not done by one person,
they are done by group of people.”

Wishing You Happy Learning and Great Experience with TUV India.
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