South East Asian Institute of Technology, Inc.

COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY

National Highway, Crossing Rubber, Tupi 9505, South Cotabato

SARAVIA NATIONAL HIGH SCHOOL ATTENDANCE

MONITORING SYSTEM USING QR CODE

A Project Study

Presented to

The faculty of

South East Asian Institute of Technology

In Partial Fulfillment

of the Requirement for the subject

IT 228: System Analysis and Design

By:
Mamalo, Princess T.
Pinado, Than D.

March 2024
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

CHAPTER I

INTRODUCTION

Rationale of the Study

An attendance monitoring system using QR code is a system that utilize QR

(Quick response) codes to track and record attendance in Saravia National High

School. Each individual is assigned a unique QR code that can scan using scanner. The

system captures attendance data instantly and records it in a database.

In saravia national high school, the process of tracking of attendance among

students is manual, so it is difficult because there are various errors when it goes

wrong. The attendance monitoring system using the QR code will help Saravia National

High School to make it easier to monitor the students.

One of the main problems is traditional method of manual attendance tracking

because its inefficiency and potential for errors. Traditional methods, such as sign-in

sheets, require manual data entry and can be time-consuming. Manual entry leaves

room for human error, leading to inaccurate attendance records.

Implementing an attendance monitoring system using QR codes solves the

problem of manual attendance tracking. QR codes provide a quick and efficient way to

capture attendance data. Individuals can simply scan their unique QR code using a
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

smartphone or QR code scanner, eliminating the need for manual data entry. This

process ensures accurate and real-time attendance records.

Objectives of the Study

General Objectives

The primary goal of the study is to focus on designing and developing a Student

Attendance Monitoring System using QR Code of Saravia National High School that will

provide an efficient, timely, and accurate record of attendance.

Specific Objectives

 to be able to develop a QR code-based attendance system.

 to monitor attendance of students during arrival and departure in school.

 to create a system that will provide accurate list and records of student

attendance.

 to create a system that will record daily reports.

 to create a system that calculate all attendance in one day.

Scope and limitation of the study

The focus of the study of the Proposed Student Attendance in Monitoring System

using QR Code of Saravia National High School that the students need to scan their
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

ID’s upon entering and leaving the gate during class hours which allows the system to

record their time in and out. By using the proposed system, the admin can monitor the

attendance records by daily to monthly record for each staff and issue a notification if

staff’s attendance is lower than working hours’ time.

The teacher can update or store information on the system such as students’

present days. The system can store the information of the student which are present in

their class hours. The system restricts outsiders or the students who are not include in

the class hour. The IDs can be updated. No need to replace it yearly unless lost, stolen,

or damaged. We use mobile devices to help with the attendance recorded process, use

open source software to minimize development and maintenance costs, Attendance

reports should provide end users with the greatest flexibility for manipulating the

collected attendance data, there will be no paper to check student’s attendance, that will

help protect against loss of data, Quicker and more accurate check and the teachers

know who is attended or not in an easy way.

The project is solely for educational institutions to automate recording student’s

attendance. School faculties, students, and parents will participate as respondents to

the study. The system cannot be used to track students within the campus based on

their class schedule. The system cannot track lost identification cards but can be used

to replace them.
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

The system cannot be used to track students within the campus based on their

class schedule. The system cannot track lost identification cards but can be used to

replace them.

Scope of the Study

Attendance monitoring system using QR code is system keeps track of daily

attendance, in and out of time. It prevents staff's time theft. An attendance system

integrates all attendance devices such mobile phone and scanner.

Limitation of the study

Admin can manage the information about the attendance in school. Only the

admin is allowed to generate the attendance report. Faculty and staff attendance are

not monitored. Faculty and class advisers who were not able to reach the system and

cannot view the attendance report.

Significance of the Study

Will help Saravia National High School more efficiently and easier. The system

allows Saravia National High School to be globally competitive in terms of using this

system. The system provides more security among the students, in terms of hand
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

writing the system automatically records the information of the student. This section

showed the distribution of the benefits to the people involved in the system.

 Administration of Saravia National High School - It is recommended that

administrators must work hand in hand with the implementers involved

disseminate the innovative platform. This innovation has been proven effective

and if a proper system could be generated with the help of the administrators, it

will change the whole process of checking student's attendance in school.

 Teachers/Instructors - This innovation has helped so many teachers all around

the Philippines and has given the idea on what it can do to check student’s

attendance. Teachers should understand and accept that in this fast-paced world

we are in, technology plays a big role in molding and engaging students to learn

better and effectively and should see this innovation as a chance to help them by

applying what has been started. Teachers are also being encouraged to help

each other and make some improvement for the benefit of each one.

 Students - This project study will help the students to realize and appreciate the

efforts their teachers are doing to ease the burden of paper works every day.

Students should always bring their ID’s with them where they come to school or

attend classes to scan QR code. If the QR codes are still not attached in their

identification card, make some xerox to print one where they can attach it on their

ID's.
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

 Researchers - This project Study would test what are the capabilities and

limitations about the researcher’s doing by the particular task of the study.

 Future Researchers - The researcher recommends to future researchers to

conduct similar studies utilizing the QR Code for the whole school year to

determine the consistency and impact on students’ motivation and attendance

rate. Future research might focus on developing and understanding the role of

the QR Code that can be used in the teaching-learning process and its impact on

the academic performance of the learners.

Flow of the Study

 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

Input Process Output

 Create a  attendance,  Can see the records

attendance reports, and all records in the
monitoring scan QR code. system.
is
system.

 Provide a list of  List the record  Automatically save

and record of into database
student
attendance.

 Attendance of  scanning QR code  Automatically save

students in and the list of students.
out.

 Record daily  get the record of  Daily reports save

reports the student. into database.

Figure 1.0 //give brief description about the given figure above//
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

Definition of Terms

Admin- Short for administrator very commonly used in speech or on-line to refer to the
systems person in charge on a computer. A person who controls specific network.

Attendance - it is the attendance of the students in the school clinic which are recorded
by the developed attendance system.

Database - an electronic system that allows data to be easily accessed manipulated

and updated. It is used as a method of storing, managing and retrieving information. It
would be used in the research for storing the attendance information of the students.

Mobile Application - a computer program or software program specifically designed to

run on a mobile device.

Monitoring - is a periodically recurring task already beginning in the planning stage of a

project or programmer. It allows results, processes and experiences to be documented
and used as a basis to steer decision-making and learning processes.

QR Code - (Quick response code) a machine-readable code consisting of an array of

black and white squares, typically used for storing URLs or other information for reading
by the camera on a smartphone.

Reliability - refers to the accuracy of the data when the QR code is scanned.

Scan - the perfect tool to scan your QR codes anytime and anywhere.

System - is a collection of elements or components that are organized for a common

purpose.

Student Attendance Monitoring System using QR code - a new way to take

attendance for classes and events. It uses a QR code that is scan.
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

CHAPTER II

REVIEW OF RELATED LITERATURE AND STUDIES

Modernizing the way of monitoring student attendance by means of a QR code

system may be apparent already in other countries, or even big universities within the

country. However, creating a QR code attendance monitoring system for the school is

yet to be done in this country. Creating and adapting this system would help this

institution to keep up with the demands of 21st century learners, but would it be of any

significant difference from the current attendance checking methods that the college

school is implementing today. In this regard, this research focuses on determining the

level of efficiency of the utilization of QR codes in monitoring student attendance in the

College students in terms of reliability and time consumption. Related literature and

studies are gathered in this chapter to serve as evidence and to uphold the credibility of

this paper.

Foreign Literature

Attendance Monitoring System using QR Codes According to (Shettar, 2020).

QR codes are two-dimensional matrix barcodes used to provide easy access to digital

information through a smartphone. The Last decade witnessed a steady growth in

commercial and business-oriented usage of these QR codes with the advent of smart

and web-capable mobile phones. Indrayani (2021) explores the extent of the
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

effectiveness and the efficiency of the use of biometric systems categorized based on

quality systems indicators such as relevancy, capacity, timeliness, accessibility,

flexibility, accuracy, reliability, security, economy, and simplicity can increase

productivity and efficiency as well as reduce job turnaround time in checking the

accuracy of the data with the card owner.

According to (Wei. X et al..2021). There are many examples of attendance

systems in the market that use smartphones such as QR code attendance systems.

This feature let us take a record of employee attendance with just a tap or QR code to

mobile phone applications scanner QR code attendance system is simple and

convenient to use, no external devices like biometrics scanners are required.

According to Sunil Jadhav, Akash Gagare, Pooja Gunjal, and prof. VidyaJagtap

(2022), the common way to get attendance is manual. Usually, the student has to sign

the attendance list in the class/lab during the examination. In this approach students

cannot cheat by signing for another students who is not present for the examination, so

the researcher suggested semi- automatic system to dominate all these problems, the

design method of a portable student attendance system is based on QR code using a

scanner so we are trying to solve the attendance control problem using QR code

system in this paper.

 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

Local Literature

Attendance Monitoring System using QR Codes According to (Shettar, 2020).

QR codes are two-dimensional matrix barcodes used to provide easy access to digital

information through a smartphone. The Last decade witnessed a steady growth in

commercial and business-oriented usage of these QR codes with the advent of smart

and web-capable mobile phones. Indrayani (2021) explores the extent of the

effectiveness and the efficiency of the use of biometric systems categorized based on

quality systems indicators such as relevancy, capacity, timeliness, accessibility,

flexibility, accuracy, reliability, security, economy, and simplicity can increase

productivity and efficiency as well as reduce job turnaround time in checking the

accuracy of the data with the card owner.

According to (Wei. X et al..2021). There are many examples of attendance

systems in the market that use smartphones such as QR code attendance systems.

This feature let us take a record of employee attendance with just a tap or QR code to

mobile phone applications scanner QR code attendance system is simple and

convenient to use, no external devices like biometrics scanners are required.

 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

According to Sunil Jadhav, Akash Gagare, Pooja Gunjal, and prof. VidyaJagtap

(2018), the common way to get attendance is manual. Usually, the student has to sign

the attendance list in the class/lab during the examination. In this approach students

cannot cheat by signing for another students who is not present for the examination, so

the researcher suggest semi- automatic system to dominate all these problems, the

design method of a portable student attendance system is based on QR code using a

scanner so we are trying to solve the attendance control problem using QR code

system in this paper.

Foreign Study

Local Study

Attendance Monitoring System using QR Code Singh, 2016 analyzed QR code

from the perspective of their significance and uses. It was recommended to increase

awareness about the usefulness of the QR codes, to make public aware and be familiar

with the QR code. According to (Asare and Asare, 2015) For a QR code campaign to be

successful, the study suggests a company needs to have clear objectives, know who

they are targeting, provide valuable contents, place code at appropriate locations for
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

ease of scanning, decide on the right time for the campaign and finally execute it in a

creative way that anyone could efficiently adapt the system. It's been proven that the

use of this two-dimensional QR code is one of the best to use compared to barcode and

RFID (Radio-Frequency Identification). It can also be used in different teaching

strategies depending on the like of the teachers like games, reading, science, in math

and many more. In the study carried out by Durak et al. (2016) though it is easier to use

QR Codes, it is not possible to use them without technological necessities, so, QR

Codes would increase in line with the increase in the related technologies like

smartphones and tablets. The propagation of the smartphones and tablet PCs could

soon be the first choice when surfing and scanning quick response codes with the

support of internet access.

The study of Rizal et al. (2016) concludes that Smart Attendance System

Applying QR Code enables to speed up the process of taking attendance and would

save us valuable teaching time. He further stressed that this initiative helps students

avoid consequences that may result from poor attendances that should be stipulated in

the policy and academic regulations of the school. There are many other ways you can

use QR codes in school are becoming a popular tool in modern education. (Lamey,

2018 and Santisteban, 2017). Teachers of the 21st century are generally enthusiastic to

embrace the used of modern technologies, considering a sound fiscal allocation and

management. Teachers are more likely wanted simplicity and efficiency with combine
 South East Asian Institute of Technology, Inc.
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi 9505, South Cotabato

speed, ease, and novelty with the capacity to hold a large amount of data that can

actually do a lot to enrich such classroom management (Lamey, 2018).

It is in this context, the researcher wanted to conduct the study to enabling

awareness of the features of the attendance monitoring system using the QR code. It

also intended to determine the level of acceptability of QR code attendance monitoring

system as perceived by particular teachers-user and the students of General Emilio

Aguinaldo National High School as participants of the study. Thus, this study is geared

towards evidence-based practice using this type of computer system that will serve as a

preference towards continuous improvement and work on the recommendation on how

this type of system can be adapted in the school context.