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Report Writing
Report Writing Format, Examples, Topics, Samples, Types
♦ Formal Address: A report is a brief account of an event that has already taken place. The report helps in recording the events of importance that occur in our day-to-day life. It attempts to present the firsthand information of an incident or event. A report of an event presents a record of events that took place. A report of an event includes one’s ideas, opinions and impressions about the event.
♦ Points to Remember:
Mention the place, date, time and other relevant facts about the event.
Include information collected from the people around or affected by the event.
Write the name of the reporter.
Provide a suitable title/heading.
Write in past tense.
Write in reported speech and use passive form of expression.
Write in a less formal and more descriptive manner, while writing a report for a school magazine.
Present your ideas and impressions to make the report interesting.
♦ Marks will be awarded for:
Title
Reporter’s name
Content
Expression: Accuracy + Fluency
Question 1. You are Sweety/Suresh of L.M. Jain School, Ajmer. As Secretary of your School Co-curricular Activities Club, you visited a slum area in your city where the people suffered a great loss of life and property in a massive fire. The students of your school rendered their services and material help to the victims. Write a report in 100-125 words for your school magazine. (Delhi 2010) Answer:
Students Service To Victims Of Fire
By: Sweety L.M. Jain School
14th February, 20xx. A major slum area in Vilas Nagar was gutted by a massive fire on 10th February, 20xx. The fire whose exact cause is still not very clear caused extensive damage to life and property. Ten persons lost their lives, many were injured and about two hundred people were rendered homeless. Our school joined and relief to the victims. The students of our school got together and collected food packets, old clothes, medicines, utensils, etc. to be distributed to these homeless and helpless people. Ten students and three teachers personally visited this slum area to ensure proper and fair distribution of the items that had been collected and thus provided some relief to these unfortunate people in their time of crisis and misery.
Question 2: Recently your school held a Seminar on Conservation of Water as a part of World Water Day celebrations. As the School Pupil Leader of Maryland School, Gurgaon, write a report in 100-125 words for a local daily. Sign as Pritham/Preeti. (Delhi 2010) Answer:
Seminar On Water Conservation
By: Preeti Maryland School,
Gurgaon 16th March, 20xx, Gurgaon: Our school organised a seminar on ‘Water Conservation’ as part of the World Water Day Celebrations on 13th August, 20xx. The main aim of this seminar was to remind us all about the need to save the government and the non-governmental organisations in providing help water as it is a precious source imperative for our survival.
distinguished environmentalists and eminent personalities were our guest speakers and they reiterated the need not only of conserving water but also spoke at length on how to conserve water by stressing upon the fact that each drop of water is precious. Dr. Yashraj, an eminent environmentalist, suggested rain-water harvesting as one of the best ways to conserve water.
Using visual aids to highlight his discourse, he suggested that to ensure availability of water for the future generations the withdrawal of fresh water from an ecosystem should not exceed its natural replacement rate. The seminar concluded on the note that water conservation is the most cost-effective, environmentally sound way to reduce our demand for water and so each one of us must do our bit towards improving water management to enhance optimum use of water.
LETTER WRITING
Letter Writing : Informal
Question : Write a letter to your friend congratulating him/her on his/her success in class 12 board exam. Answer:
B-32, sector-11 Rohini New Delhi-110034
January 10, 2023
Dear Muskan My happiness knew no bounds when I got to know that you have topped your school and achieved your dream. I felt so pleased that I wish I were there to congratulate you personally. The result has proved that hard work, determination, and perseverance bring good results. You were so laborious and passionate about it. I know you were very nervous too, but I was always very confident that you would come out with flying colors. I apologize that I couldn’t even attend the celebration party despite my wishes. Hope to see you soon. Please be encouraged and continue your hard work. Your future is very bright. My parents and elder sister have sent lots of love and heartiest congratulations. With lots of love and best wishes.
Yours lovingly Shefali
Formal Letter Sample – Letter to the Editor about a road that needs repair
Ganesh, 25, SS Street Cheran Nagar Coimbatore 641023
8th September, 2019
The Editor The Hindu Coimbatore
Subject: Repair of the road in Cheran Nagar
Sir,
I would like to bring to your notice that the people in and around Cheran Nagar have been facing difficulties in travelling back and forth because of the bad condition of the roads there. We have appealed to the Municipality, but there has not been any response on the issue so far.
As our appeals to their office have had no effect, we believe that perhaps a mention in the media would be of great help. Since the beginning of the last month, the roads in Cheran Nagar have been almost impassable. The surface is badly broken up by the heavy rains, and on a dark night, it is positively dangerous for vehicles to pass that way. Moreover, there are heaps of road metal on both sides of the road, which leave very little room in the middle. The residents of the area have been inconvenienced in this way for weeks.
The situation is becoming worse. There have been multiple accidents happening due to this condition. I request you to highlight the seriousness of the matter in your newspaper so that the road may be properly repaired without further delay.
