Chap. III, Sect.

1 to 3 ] 64

CHAPTER III- BUILDINGS

Section 1.- Definition and Classification of
Public Buildings

3.001 The term “Public Buildings” used in this manual applies only to buildings borne
on the books of the Works Departments and maintained from funds
provided in their budget.

3.002. Pubic buildings are divided in to (i) Residential and (ii) Non-residential.
“Residential buildings” include all buildings meant for residential Purposes. All
other buildings are classified as “Non residential buildings”.

Note.- The official residence of the Governor and Ministers are subject to special rules.

Section 2.- Additions and Alterations to

Public Buildings
3.003. Additions and alterations of temporary nature to any public building or the fittings
therein may be made from private funds only will prior permission of Executive
Engineer. Such work must not effect the approved skyline and overall plan of the
building.

3.004. No alterations or additions to public buildings may be made from public funds
without the previous sanction of competent authority.

3.005. (i) Approval for addition and alterations of non residential buildings, shall be
given only by the Head of the Department concerned or the State Government in
the concerned department as the case may be.

(ii) For residential buildings borne on the general pool, the approval shall be given
only by the Collector within his powers or the G.A.D. For buildings borne on the
pool of the various departments, the approval will be given by the Head of
Department concerned within his powers or the State Government in the
department concerned.
(iii) The fact that a tenant has made any additions or alterations at his own expense
does not confer any right of ownership on him or give him any claim to any
dimunition of rent.
(iv) If any unauthorized change is made by the tenant, it should be recfied by the
Works Department at his cost.

3.006. The provision of fowl houses or shelters of any kind for cows, sheep, poultry etc.
at the expense of the Government is not permissible in the case of buildings meant
for residence.

Section 3.- Capital Cost of Buildings

3.007. For alterations to a public building, two estimates are required:-
(a) Original Works.
(b) Repairs.
Chap. III, Sect . 3 to 4 ] 65

The “Original works” estimate will include all works which improve the
accommodation or the quality of the building. The repairs estimate will be in two
parts -

Part 1.- All ordinary and special repairs required at the time the alterations are carried
out.

Part 2.- All work dismantled to permit the alterations. The value of dismantled work will
be its cost at current rates less depreciation provided its original capital value
cannot be ascertained.

Note.— (1) The capital cost of a building is calculated in accordance with the
principles contained in F. R. 45 and S.R. made there under and in
Appendix 2 of C.P.W.A. Code. The value of the portion dismantled should
be credited to the head “Original Works” and debited to “Repairs”.

(2) The cost of dismantling should be debited to “Repairs" and the value to the
materials from dismantling credit ed to “Repairs”

(3) To arrive at the revised capital cost of building, the total of part (2) of the
“Repairs” estimate should be deducted from the “Original Works”
estimate and the balance added to or deducted from the original capital
cost.

Section 4—Occupation of Public Buildings by

Private persons, etc.
3.008. Public buildings not immediately required for Government use may be let out with
the sanction of concerned administrative department in consultation with P.W.D.
A lease in the form printed in Appendix 3.01 should be executed before the tenant
is permitted to occupy the building.

3.009. Any accommodation in public offices/Institutions and lands in the compounds of

such buildings may be leased out to private persons by the Head of
Office/Institution for use as tea/refreshment shop and cycle stand by public
auction and the revenue credited in appropriate head of account of the department
concerned.

3.010. Public buildings meant for shops shall be allotted or leased out on execution of
lease deeds vide Appendix 3.01 by the Revenue Department and the revenue
remitted to the appropriate head of account.

Levy of Rent from Private Persons

3.011. When any public building is let out under Proper authority to a private person,
company, club, association or local body, rent shall be payable and recovered
monthly in advance.
 Chap. III, Sect. 4 to 5 ] 66

3.012. The rent shall be fixed by the S.E. and shall be equal to that prevailing in the
locality as determined by the Collector or the rent calculated under F.R. 45-B
whichever is more.

Note—Rent of public buildings occupied by central Government establishment and its

employees shall be as per rules in force.

Section 5—Residences for Government Officials

3.013. No residential building as defined in paragraph 3.002 can be constructed,
purchased or taken on lease except with the sanction of Government in the
respective department.

Allotment of Residential Buildings

3.014. Allotment to the residential buildings for residence shall be as per the State
Government rules in force. The residential buildings of Works Department shall
be allotted by departmental allotment committee headed by E-in-C/C.E. on C.E.'s
H.Q., S.E. in case of S.E.'s H.Q.

3.015. The allotment order shall be issued by the competent authority. On receipt of the
allotment order, the E.E. will get the occupation report and receipt (Appendix
3.02) signed by the tenant. In case of temporary allotments the alloting authority
must specify the period and rent leviable.

3.016. In all cases of unauthorized occupation the alloting authority shall take suitable
action to get the unauthorised occupant evicted.

3.017. Deleted

Responsibility of Government and Tenant

3.018. A tenant is responsible for the proper use of the buildings occupied by him and of
their fixtures. The repairs of the fixtures and replacement of glass panes will be
carried out by the Works Department as and when required except when the
breakages are caused due to negligence of tenant.

3.019. Government maintains and repairs buildings including approach roads and paths,
pavings and wells, if any, the values of which have been included in the capital
cost of the residence. The tenant may not interfere with the Government labour
employed on repair work.

Note- When a Government or leased building remains unoccupied the E.E. may, if he
considers it necessary, appoint a chowkidar to look after it and debit his pay to the
maintenance grant of the building concerned.

Transfer of Public Buildings to Local Bodies

3.020. Public buildings, which are not immediately required for Government purposes,
but considered desirable to retain on the Works Department books, may be
Chap. III, Sect. 5 to 6 ] 67

transferred to local bodies with the sanction of Government after executing a

written agreement vide Appendix 3.16. Any other special conditions that may be
necessitated by the particular circumstances of each transfer shall be included
while executing a written agreement.

Section 6-Rent Rules

3.021. Assessment of rent for various classes of public buildings shall be made as per
rules laid down by Government from time to time.

3.022. Students under training in the W.D. when permitted to occupy Government
quarters, will pay the standard rent of the quarters or a sum equivalent to 5 percent
of their stipend, whichever is less. If no stipend is paid to such trainees no rent
shall be charged from them.

3.023. In case of rent free buildings no rent will be charged for water supply, sanitary and
electrical installations also.

Powers to Rents of Residential Buildings

3.024. The standard rent of buildings including services shall be as per rules laid down by
Stat Government from time to time.

3.025. (1) When additions or alterations result in change in the plinth area, the standard
rent for such building shall be recalculated based on the orders of Government
from time to time.

(2) A register watching the timely revision of standard rent under F.R. 45-A and 45-B
should be maintained in the Division office in the form, vide Appendix 3.04 and
the entries made therein should be attested by the D.A. This register should be
submitted to the S.E. half yearly for review, after the completion of the register of
works.

(3) After the rates of unclassified buildings are arrived at they may be classified under
a particular class of buildings to which the rent arrived at is near to the rent of that
class.

3.026. No rent shall be recovered from employees residing at project sites in temporary
buildings. For permanent buildings rent shall be recovered at the rate of one and a
half percent of the pay of the employees. The project sites shall be declared by the
State Government in Works Department concerned

Procedure in regard to Recovery of Rent

3.027. The following procedure will be adopted to regulate the recovery of rent for the
Government quarters:-

(i) The D.A. of Division will furnish by 30th April every year each Departmental
Officer at head quarters with an up to date list of residential buildings which

are occupied by officials of his department for whom he prepares salary bills,
giving the names of occupants, dates of occupation and the standard rent of
Chap. III, Sect. 6 ] 68

each such building. Thereafter the D.A. will send to the Departmental Officer
one copy of the occupation order of each new occupant soon after occupation
with details of standard rent of the building and date of occupation.

(ii) The departmental officer will see that the correct licence fee is recovered from the
officials by deduction from the pay bill and that it is adjusted by the treasury on the bill
itself to the credit of the P.W.D. He will also attach to the pay bill a statement in triplicate
showing the rate of emoluments and details of licence fee due and recovered from each
officials occupying Government accommodation.

The Treasury Officer will, within seven days after closing the monthly account, forward
two copies of the statement with the certificate of recovery, recorded thereon, to the
Executive Engineer concerned and retain the third copy with the bill. The D.A. will
check the correctness of the statement, complete the register of licence fee of buildings in
his division and return the second copy of the statement duly certified that the entries
have been incorporated in the register of licence fee to the departmental officer before the
end of the month.

In case where the pay bills do not pass through Treasury Officer the functions of
Divisional Officer drawing the pay bills will be the same as that of the Treasury Officer.

Every Government Employee to whom a Government quarter is allotted shall

maintain a pass book (Appendix 3.03) of licence fee recoveries. The Departmental
Officer shall cause entries to be made in it.

Government rules and instructions regarding G.P.F. pass book shall be applicable
mutadis matandis to the pass book of licence fee recoveries.

Before 15th of every month the Department Officer shall send to

Concerned E.E. a list of officials retiring after 12 months service. Before 15th of
next month the E.E. will issue to each of such officials no demand certificate
concerning licence fee of his/ here quarter for the period up to one year before
retirement. Thereafter it will be the responsibility of the Departmental Officer to
issue a no demand certificate concerning licence fee of accommodation to the
incumbent for the remaining period

(iii) If any official is transferred, his L.P.C. should clearly indicate the rent due for
recovery from him. If such official is permitted by the allotting authority to retain
the accommodation, the copy of such order should be sent by such authority to the
head of the office where he has been transferred. The pay disbursing officer of the

tenant shall intimate to the E.E. the date on which he is relieved on his transfer or
retirement or for any other reason.

(iv) In case the rent recoverable from the official is limited to a certain percentage of
his emoluments and if such emoluments are changed retrospectively, the rate at
which rent is recovered should also be changed retrospectively and recovery made
accordingly by the drawing and disbursing officer.
Chap. III, Sect. 6 ] 69

(v) It shall be the responsibility of the E.E. and T.O. to watch recovery of rent from
pensioners and persons who get grant through treasury. D.A. shall send to T.O. by
15th of every month a statement showing rent recoverable from such occupant.
The T.O. shall send to the Division by 15th of following month the rent recovered
from such persons.

(vi) Recovery of rent from private parties will be regulated as per paragraph 3.011
and Appendix 3.01. Arrears of rent from pensioners and from private occupants, if
not paid, should be recovered as arrears of land revenue.

(vii) Water charges shall be paid by the occupant direct to the billing authority.

(viii) The E.E. shall issue Revenue Recovery Certificate (R.R.C.) for recovery of dues
not paid.

(ix) Rules regarding recovery of rent apply mutandis to all government quarter s/and
quarter constructed from contingency.

Period of Liability for Payment of Rent

3.028. A Government servant holding an appointment for the incumbent of which a

residential building is reserved is ordinarily bound to pay the rent of such building
from the date on which he takes over charge of his duties to the date on which he
is relieved of the appointment, irrespective of whether he occupies the building or
not unless there is a special order of the allotting authority to the contrary.

3.029. A Government servant who is permitted to occupy a residential building not

reserved for an officer holding a particular appointment shall intimate the date of
commencement of occupation to the E.E. allotting authority/concerned disbursing
officer. When he desires to terminate his tenancy, he shall give notice as soon as
possible to the E.E./allotting authority/concerned disbursing officer of his
intention to vacate the building and shall, on the same day on which he vacates it,
inform Section Officer in–charge in writing of his vacating it.The Section Officer
shall, after due verification, issue clearance certificate to the tenant. Failure to do
this shall render the Government servant to pay rent for not more than one month
from the date of his vacating the building. The Section Officer shall communicate
to his S.D.O. and E.E. about such vacation.

Remission of Rent
3.030. Should circumstances arise which in the opinion of tenant entitle him to remission
of whole or a part of the rent, he may apply to the Government in the Works
Department for the remission. His application should be forwarded to Government
through allotting authority.
Chap. III, Sect. 6 to 7 ] 70

Suspension of Allotment

3.031. Sanction to the suspension of allotment of a building is not necessary when the
building is vacant owing to the fact that the post of the Government servant for
whom it is intended is also temporarily vacant. In such a case the A.G. should be
informed by the officer competent to allot the building of the fact that it is
unoccupied. If however, it appears that building will remain vacant for any
appreciable time, proposals for realloting it should be called for by the authority
concerned.
Section 7—Purchase and Sale of Buildings

Purchase of Buildings
3.032. No building may be purchased for public purposes without the orders of
Government.

3.033. The valuation of building sites and of buildings should be made by the R.D. which
may consult the Works Department Officers on any point requiring technical
advice.

Calculation of the Cost of Repairs, etc.

3.034. Before any building is purchased, the total present and future liabilities to
Government should be determined and the department for which the purchase is
to be made should consult the P.W.D. in regard to the probable cost of-

(i) any necessary dismantling of existing structures and clearing of site,

(ii) the special repairs or additional new items of work required to make the building
suitable for its use, and

(iii) future annual maintenance.

The cost of (i) and (ii) added to the proposed purchase price of the building
as settled by the R.D. gives the total cost of the acquisition while (iii) gives the
recurring liability.

3.035. For the purpose of assessing the required annual repair grant the directions issued
by E-in-C. from time to time should be followed.

Determination of Intrinsic Value

3.036. (1) If the building was originally well constructed, of good material and has been
well maintained and no members show visible signs of deterioration, the value
should be worked out as if the buildings were constructed at the prevalent
market rates of construction by the E.E., P.W.D. and the rate of depreciation
per annum should be taken at one percent or such higher percentages as may
be decided by the E.E., P.W.D. who will be guided by the circumstances of
each case, such depreciation being limited to 50 percent.

(2) For a building which shows signs of deterioration or whose materials are not of
good quality or whose maintenance has not been adequate or systematic, the
annual depreciation may be 2 to 4 percent.
Chap. III, Sect. 7 ] 71

3.037. If, on examination, the building appears to be uninhabitable and possibly

dangerous, a clear report to this effect should be made by the concerned E.E. to
the department concerned. The value of the structure will then be the value of the
dismantled materials.

Sale Deeds
3.038. The following procedure should be observed in connection with the title deeds
relating to buildings or land purchased by Government:-

(1) When the approval of Government to the proposed purchase has been
accorded, the E.E. of the W.D. who will maintain it, will prepare a site plan in
triplicate and draw up, in consultation with the Collector, a draft sale deed in
proper form and send then through the S.E. to the C.E. The C.E. will obtain
the State Government’s opinion in Law Department and have the deed
executed by the Secretary to Government in concerned W.D. He will then
return it with the plans through the S.E. to the Collector who will obtain the
signature of the vendor on the deed, on one copy of the site plan and shall
have the deed registered.

(2) The Collector will have the registered title deed with the site plan recorded in
safe custody with the District Treasury Officer, inform the concerned E.E.
accordingly and send him a copy of the deed and the plan. The third copy of
the deed and plan will be sent by the Collector to the concerned Works
Department Secretariat.

(3) The E.E. shall maintain a register of such purchases of building, land etc. in
his Division in the form vide Appendix3.05.

(4) Sale-deeds executed by, on behalf of, or in favour of Government, are not
liable to stamp duty and need not be drawn up on stamped paper. The payment
of registration fees should be settled by special contract between the parties.

Sale and Dismantlement of Public Buildings

Permanent Building

3.039. (1) Before a permanent building is proposed to be sold the E.E. should obtain a
certificate from the Collector, that it is required by any other department or
court not be conveniently utilized for any public purpose.

(2) If it is proposed to write off or dismantle a permanent building and use the
materials elsewhere or sell them by public auction the E.E. should report the
matter to the S.E. who may sanction the proposal, if the capital cost of the
building does not exceed Rs 1.00 Lakh.. If it exceeds Rs.1.00 Lakh, the S.E.
should submit his proposal for approval to C.E. who will obtain the sanction
Chap. III, Sect. 7 to 8 72

of Government in G.A.D. through the Works Department for works costing

above Rs.5.00 Lakhs. The land should be surrendered to Department of Land
Records after the materials are removed.

(3) (i) When the dismantling of a permanent building has been approved by the
competent authority the E.E. will put the building to public auction after due
publicity.

(a) When it is advantageous to use some of the fixtures or fittings in the building
the same should be got removed and taken in the department accounts prior to
auctioning the structures.

(b) The E.E. will then put to auction the dismantling of the structure, removal of
dismantled materials and site clearance within a specified time. The bid shall
cover the cost of all the above operations. The dismantled materials will then
belong to bidder who can dispose the same in any way he likes.

(ii) If no reasonable bid is received on two occasions, the building shall be

dismantled departmentally and the dismantled materials auctioned. If no
reasonable bid is received for the disposal of the dismantled materials on two
occasions, these materials shall be disposed of suitably, under the orders of the
officer competent to accept the bid as given below.

(iii) The authorities competent to accept the highest bids received in the
auction and their financial powers in this regard are as under:-

Amount Authority to accept the bid

Up Rs.5,00,000 Executive Engineer

Over Rs.5,00,000 Superintending Engineer.

(4) If it is proposed to sale a Government building with the appurtenant land, the
matter should be reported to the C.E. intimating the value of the building.
The C.E. will obtain the sanction of Government in the W.D. to the
surrender of the property to the Department of Land Records for its final
disposal.

Note:- The bid sheet printed as Appendix 3.13 should be used for auction.

Temporary Buildings

3.040. A temporary building erected during the construction of a work may be sold or
dismantled with the prior sanction of the S.E. when the purpose for which it was
erected has been served. The process of disposal will be as per para 3.039.

Section 8—Hire of Buildings

3.041. No lease for the hire of a private building required by W.D. for residential
purposes shall be executed without the sanction of Government in the G.A.D.
Chap. III, Sect. 8 to 10 ] 73

3.042. When it is necessary to hire a private building or land for office, office-cum-
residence, training center, stores or godown, the financial powers to sanction
hiring of the same at the monthly rent are as under subject to the production of the
certificates about reasonableness of rent and non-availability of public
buildings/land from the Collector and E.E., P.W.D. respectively:-

Executive Engineer Up to Rs. 1500

Superintending Engineer Above Rs. 1500 and

Up to Rs. 2500

Chief Engineer over Rs. 2500

Note:- (i) Private buildings taken on lease for residential purposes should be brought on
the books of Works Departments for purpose of payment of rent to the lesser
and its realization from the tenant concerned as per rules applicable for
deduction of rent for residential buildings.

(ii) When a private building is occupied for office-cum-residence, the rent

payable by the occupant of the residence portion shall be proportional to the
floor area occupied or as per the rules applicable for deduction of rent for
Government residential buildings whichever is less.

Section 9—Fixtures and Furniture

3.043. In the construction of new non-residential buildings, any fixtures such as record
racks, shelves, etc. and furnitures sanctioned by Government. The purchase of
which has been provided for in the estimate, will be supplied by the W.D. but the
cost of repairs to the fixtures or furniture and of any additional purchase there of,
if carried out by the W.D., will be paid by the department occupying the
buildings. The W.D. will not supply or repair screens, purdahs, chics or tatties.

Note:- (1) This rule does not apply to furniture for V.I.P. guest houses, circuit-houses,
rest-houses, circuit-houses, inspection bungalows/huts, the outlay on the
supply and repairs of which will be treated as charges of the W.D.

(2) Replacement of glass panes of buildings of educational institutions should be

treated as special repairs to fixtures and paid for by that department.

Section 10—Circuit Houses, Rest Houses and Inspection Bungalows/Huts

Furniture and Crockery

3.044. The scales of furniture and crockery for V.I.P. guest houses, circuit-houses, rest-
houses, inspection bungalows/huts shall be fixed by Government from time to
time for each category and for State Capital Divisional and District headquarters
and other places separately.
Chap. III, Sect. 10 ] 74

3.045. Articles not included in the sanctioned scale will not be provided except under the
Government sanction which must be applied for by the S.E. through the
Collector/Commissioner.

3.046. For new V.I.P. guesthouses, circuit-houses, rest-houses, inspection

bungalows/huts, provision for furniture, crockery, equipments and appliances etc.
shall be included in the estimate of the buildings.

Replacement of Furniture and Crockery

3.047. At the commencement of each financial year the E.E. will prepare an estimate of
the articles required for replacements in his Division during the year, for V.I.P.
guest-houses, circuit-houses, rest-houses and inspection bungalows/huts
separately. The spare articles so purchases will be charged in the first instance, to
the suspense head “Stock” and kept in the Sub-Division stores. They will be
available for issue against the estimates for immediate replacement in case of
breakages, loss etc. such issues being covered by a sale account or survey report
of the articles replaced. The cost of petty replacement up to Rs. 5000 will be
debited to the annual repair estimate of the building concerned.

3.048. Replacement of furniture and crockery which cannot be financed from annual
repair grant in V.I.P. guest houses, circuit-houses, rest-houses and inspection
bungalows/huts are classified as “Special Repairs”.

3.049. Prices of all the articles for V.I.P. guest-houses, circuit-houses, rest-houses,
inspection bungalows/huts should be fixed by the E.E. and the price list
maintained by the A.E. These rates shall govern the recovery for loss or breakage.

3.050. The cost of repairs and the supply of perishable articles such as tattis, chics,
chimneys, wicks mantles for pertromax lamp, bulbs, tubelights, etc. should be met
out of the annual repair estimate/grant.

3.051. The furniture and crockery in V.I.P. guest houses, circuit-houses, rest-houses,
inspection bungalows/huts should be checked and counted by the S.D.O. once a
year. The annual returns should be prepared for the twelve months (January to
December) and closed on the date prescribed for the closing of Sub-Divisional
accounts for December. The S.D.O. should submit them to the E.E. by the 15th
January each year, for check and record in the Division Office.

Rules for Occupation

3.052. The rules for the occupation of V.I.P. guest houses, circuit-houses, rest-houses,
inspection bungalows/huts shall be framed and revised from time to time by W.D.
which maintains them.
Government officers, while on tour, can occupy the rest-houses, inspection
bungalows/huts maintained by any department of the State Government, provided
accommodation is available.
 Chap. III, Sect. 10 ] 75

3.053. A copy of the relevant rules neatly framed should be hung in a conspicuous place
in V.I.P. guest houses, circuit-houses, rest-houses, and inspection bungalows/huts
etc.

3.054. Two visitors books should be maintained at each V.I.P. guest house, circuit-house,
rest-house, inspection bungalow/hut at the Divisional headquarters. Each of them
should be sent by the S.O. to the S.D.O. who will forward it to E.E. for check in
rotation. When one book is returned, the other should be sent, but not oftener than
once a fortnight. In the case of circuit-houses, rest-houses and inspection
bungalows/huts at other places, a certified copy of the entries in the visitors books
should be submitted every month by the S.O. to the S.D.O. who shall forward the
extracts to the Division Office with a covering list in the form printed as Appendix
3.14. The entries in the extracts should be verified by the D.A. with the visitors
books during the inspection of the Sub-Division offices by the E.E.

Permission for Occupation of Rest-houses and Inspection Bungalows/huts

3.055. In order that the rules regarding the occupation of rest-houses and inspection
bungalows/huts may be properly enforced, pass books from which permits for
occupation can be issued should be kept by all officers competent to issue such
permits and a record kept on counterfoil of the date for which the permit has been
granted.

3.056. To very V.I.P. guest house, circuit-house, rest-house and inspection bungalow/hut
following classes of establishment will be attached according to its importance to
take care of the building and its equipment:-

(1) Khansama, who should be a fairly good cook,

(2) Caretaker who should be able to prepare tea and a plain meal when called
upon to do so,

(3) Chowkidar, and

(4) Waiter, wherever necessary.

Note :- (1) Persons of any other category can be employed by the competent authority
as and when required.

(2) The term “Caretaker” occurring in this Manual and in the rules for the occupation
of rest house etc. should be deemed to include Khansama and Chowkidar where
the context so permits.

3.057. In order to secure Government against loss or damage to property in the building,
a security deposit of Rs.100 should be taken by S.D.O. from caretakers in charge
of rest-houses and inspection bungalows/huts and an agreement on the form
printed as Appendix 3.06 be signed by them. The security deposit should be
recovered from each caretaker in monthly instalments of Rs.5 and deposited in the
Post Office Saving Bank in his name, the pass book being pledged to the S.D.O.
Chap. III, Sect. 10 to 13 ] 76

Electricity, Water and Kerosene Oil

3.058. No charges for the use of electric fans, light whether electric or kerosene and
water shall be recovered from occupants traveling on duty.

Section 11.—Municipal Taxes on Public Buildings

3.059. Charges for the property tax and other taxes to be paid by the owner on state
buildings borne on the books of the W.D. shall be paid by the concerned W.D.

3.060. The service charges if any levied by municipal committees/corporations/local

bodies etc. will be payable by he occupant directly to the
committee/corporation/local body as the case may be.

3.061. The service taxes on a Government building, a portion of which is occupied as a

residence and the remainder as an office is payable by Government. The tenant of
the residential portion is liable to pay a share of service and other taxes,
corresponding to the share of rent payable by him, which will be decided by the
competent authority in the W.D.

Section 12.—Conservation of ancient monuments

3.062. Ancient monuments of historical, archaeological or artistic interest may be

declared to be “Protected Monuments” by the Central Government in accordance
with the Ancient Monuments Preservation Act, 1904, as amended from time to
time. In this connection rules in force shall be followed by W.D.

Section 13.—Inspection of Public Buildings General

3.063. Every public building and structure should be examined at least once each
calender year by the officials of W.D. as indicated below, such inspection being
made in respect of soundness:-

(i) E.E. to inspect once each year all the buildings and structures costing
above Rs.5,00,000.

(ii) S.D.O. to inspect once each year all buildings and structures costing above
Rs.1,00,000.

(iii) Sub-Engineer/Section Officer to inspect at least once each year all

buildings and structures.

3.064. Every concerned official will see that all defects which can not be remedied from
ordinary repairs are at once brought to the notice of next higher officer. Special
repair estimates shall be promptly submitted to E.E. who may sanction the same if
within his competence. Estimate beyond his competence of sanction shall be
submitted by the E.E. to S.E. for sanction. The S.D.O. and E.E. shall also inspect
all buildings reported to require special repairs. The S.E. shall inspect all buildings
reported to be dangerous.
Chap. III, Sect. 13 to 14 ] 77

3.065. A report on the condition of buildings and structures costing above Rs.5,00,000
requiring special repairs, should be submitted in form given as Appendix 3.08 by
S.D.O. to E.E. who shall forward the same to S.E. for special repair works beyond
his competence of sanction. The report should be submitted as and when the
building is inspected. All reports should reach S.E. by 31st December of every
year.

Electrical Installation

3.066. The inspection and test of all electrical installation in public buildings should be
carried out twice a year, once in the dry season between February and May and
again in the wet season between July and September.

3.067. Detailed half yearly test results should be entered for each building in form
printed as Appendix 3.09 and should be submitted by the E.E.(E/M) to S.E.(E/M)
for check tests.

Section 14—Registers of Buildings Responsibilities for Maintenance

3.068. A register of buildings in the form as Appendix 3.10 shall be maintained up to

date in the division Office showing the details of all buildings borne in the books
of the W.D. and also of such buildings whose maintenance is the responsibility of
the W.D.E.E. should have them reprinted every third year.

Note.—(1) Two copies of each register should be supplied to the S.E./C.E./E.-in-C/A.G.

(2) A copy of the addenda to the register should be supplied to S.E./C.E./E.-in-

C/A.G. soon after the building construction completed/written off.

Report of Changes

3.069. On the 10th August each year, the E.E. should submit to the S.E./C.E./E.-in-
C/A.G. as per Appendix 3.10 a statement showing the additions or alterations
made to public buildings and structures during the preceding financial year and
the corrections made in the register.

Special Instructions

3.070. In the column “No. of subsidiary structures” a fractional number should be given
against each separate structure, but not against component parts, such as verandah,
lean-to, dustbin, platform, etc., of a particular building. Such parts may, however,
be shown under the building concerned in order to maintain a correct record of the
expenditure against it.
Chap. III, Sect. 14 to 15 ] 78

Enumeration of Jail Buildings

3.071. Jail buildings should be enumerated in the register on the following lines:-

(a) The circumvallation and the internal walls, hexagonal and radial, and all
entrances should be lumped together at the commencement. It is necessary
to show these for the preservation of the correct statement of their length,
area and value etc. but it would be confusing to enumerate them.

(b) The main barracks of the successive yards should be numbered serially
(vide column 1 of the register) and the subsidiary buildings in each yard
then numbered under a subsidiary series.

Affixing Number Marks to Buildings

3.072. Each building and well should have a number mark bearing the letters of Works
Department (e.g. P.W.D., P.H.E.D.,W.R.D.) and the number of the building as
recorded in the resister of buildings.

Section 15—Miscellaneous Rules Regarding Public Buildings

Incidence of Expenditure on Public Gardens, Experimental Farms, Rain Gauges

and G.T.S. Bench Marks

3.073. (a) Public gardens and experimental farms.—Expenditure on works in

connection with public gardens and experimental farms does not constitute proper
charge against W.D. and is correctly debitable to the Agriculture/Horticulture
Department budget. Such works should the fore, be carried out by the Agriculture
department/Horticulture Department. If for any reason the W.D. carried out such a
work, allotment of funds should be obtained from the Agriculture
Department/Horticulture Department and expenditure for such work should be
booked under the head in which allotment has been made.

(b) Rain gauges—See rule 59 in part II of Appendix VI, Financial Code, Vol. II.

(c) G.T.S. bench marks—The G.T.S. bench marks inside the premises of the
W.D. buildings/lands should be maintained from the A.R. grant. Periodical
certificates of its upkeep shall be submitted by the S.D.O. to survey of India
authorities as required by rules under intimation to E.E. who shall maintain a
register to watch the upkeep of the G.T.S. bench marks.

Treasury Strong-Room
3.074. Without the special permission of government, no place shall be used as a strong-
room unless it is first certified to be secure and fit for use as such by an officer of
the P.W.D. not below the rank of E.E./A.E. who in certifying the room may
prescribe any necessary condition as to the manner of storing the coin e.g. “that it
must not be piled on trustless, but must be in boxes, that no bags or boxes be
placed within a prescribed distance of the wall or in any particular part of the
room”.
Chap. III, Sect. 15 ] 79

The inspecting officer must specially examine the condition of such

portions of the enclosing walls which are so situated that they are not under the
direct observation of the guard from the outside.

3.075. Existing Strong Room will be inspected annually by the E.E. or the A.E. deputed
by E.E. The inspecting officer will grant a certificate of safety and it is the duty of
the Treasury Officer to obtain the certificate annually.

Wild Growth in the Compounds of Public Buildings

3.076. The tenants of residential buildings and the heads of offices in buildings occupied
as public offices are responsible for the removal of all wild growth from the
compounds of the buildings concerned.

3.077. Perishable produce such as fruits, grass etc. grown in the compounds of residential
buildings will be at the disposal of the tenant. The trees in the compound are the
property of the Government.

3.078. Perishable produce in the compound of a building occupied as a public

office/institution be sold by the head of the office by public auction or otherwise.
The head of office may permit grazing. The revenue should be credited to

Government under the appropriate head of account. The trees in the compound
will remain the property of the government.

Exception— Police lines are not public offices for the purpose of this paragraph.

Tapping of Palm Trees

3.079. The Tapping of palm trees in the compound of any public building is prohibited.

The Excise Commissioner may permit excise contractors to tap road side trees and
trees standing on Government encamping grounds as per rules inforce from time
to time.
Insurance
3.080. Insurance of a public building should not ordinarily be effected. Specially
valuable property which is liable to special risk may, however, be insured with the
sanction of Government.

Precautions Against Fire

3.081. A set of rules regarding precautions to be taken against fire in public buildings
(other than residential) and in buildings rented by Government for use other than
residential is printed as Appendix 3.11. It is the duty of the head of the office to
see that the rules are observed. The erection of grass or matting screens in or
adjacent to public buildings, residential or nor-residential, must never be
permitted. Store buildings, containing inflammable articles, should have all
apertures, barred doors, windows and ventilators properly protected by wore
gauze.
 Chap. III, Sect. 15 ] 80

Testing of Lighting Arresters

3.082. Annual tests of all lightning arresters on Government buildings must be made
during the dry weather by the A.E., E/M. who will submit the report to E.E, E/M.
The E.E., E/M should report in the form printed as Appendix 3.12 to the S.E., E/M
by the 1st July that the tests have been made and the arresters have been found or
have been put in good order. The report will be recorded in the S.E.’s E/M office.
The A.E., E/M may also undertake the testing of lightning conductors attached to
petroleum premises but only at the express request of a licensee and on payment
of the prescribed fee laid down in paragraph 3.084.

3.083. A list of all explosive magazines is maintained by the S.E. P.W.D. The Collector
should report to him whenever any new magazine is erected.

3.084. The fee for testing lightning arresters attached to petroleum premises shall be
proposed by E.-in-C., P.W.D. and fixed by the Government from time to time.

3.085. Instructions for testing lightning arresters should be followed as per Indian
standards as amended from time to time. The E.E. E/M should check the testing
of a few conductors each year. Installation testing and all connected work for
lightning arresters in W.R.D. and P.H.E.D. will be carried out by the E/M officials
of the respective departments.