PROJECT MANAGEMENT
MEETING MINUTES TEMPLATE SAMPLE
1. MEETING
DETAILS
DATE LOCATION START TIME END TIME
MM/DD/YY Conference Room B 12:00 PM 2:00 PM
ATTENDEES
NAME ROLE
Carmen Robertson Project Manager
Hasaon Bocker Team Lead
Denis Vidal Financial Analyst
Jose Price Developer
2. AGENDA
A brief outline of the topics or agenda items for the meeting.
AGENDA ITEMS OWNER / PRESENTED BY START TIME DURATION
Review of Previous Meeting Carmen 12:05 PM
Status Updates Carmen 12:10 PM
Discussion of Project Budget Denis 12:20 PM
New Feature Development Jose
Action Items and Next Steps Carmen
Risk Management Carmen
Other Business Carmen
Upcoming Milestones Jose
Meeting Conclusion and Next Meeting Date Carmen
3. PREVIOUS MEETING REVIEW
A summary of discussions and action items from the previous meeting. Include status updates on action items from the previous
meeting.
SUMMARY
Reviewed minutes from the last meeting held on September 7.
ACTION ITEMS AND STATUS UPDATES OWNER / PRESENTED BY STATUS
Item 1 - Prototype approval received Carmen Complete
Item 2 - Backend development nearing completion Jose In Progress
Carmen discussed the current project timeline, noting that
Carmen In Progress
frontend design is ahead of schedule.
Jose shared progress on the backend development, mentioning
Jose In Progress
challenges with integrating external APIs.
Review of UI mockups, highlighting changes based on client
Jose In Progress
feedback.
4. DISCUSSION POINTS
Include a detailed discussion of each agenda item. Include key points, decisions, and information shared during the discussion.
Include any presentations or visuals shared during the meeting.
AGENDA ITEM FOR DISCUSSION DISCUSSION NOTES
Denis presented the latest budget report, noting that
development costs are within projections.
Team discussed potential marketing expenses for the upcoming Decision: Allocate an additional budget of $10,000 for marketing
launch. efforts.
Jose presented a detailed plan for the new feature
New feature development
implementation.
Discussion focused on technical feasibility and potential user Decision: Proceed with the new feature development, with
impact. weekly progress reviews.
5. ACTION ITEMS
List action items and identified during the meeting. Include responsible parties assigned to each item, due dates for each item, and
note action items carried forward from previous meetings.
ACTION ITEM OWNER DUE DATE
Item 3 - Finalize UI mockups and share with team Jose MM/DD/YY
Item 4 - Conduct thorough testing of software Carmen MM/DD/YY
6. DECISIONS MADE
Include a clear and concise description of decisions reached during the meeting. Include justifications or context for the decisions, if
necessary.
DECISIONS
Approve the marketing budget increase based on projected ROI - Justification: Increased marketing efforts are essential for a
successful product launch.
7. RISKS AND
ISSUES
Discuss any new risks or issues identified during the meeting. Include mitigation plans to address these.
RISK OR ISSUE MITIGATION PLAN
Identified a potential security vulnerability in the external API
Perform a security audit and recommend mitigation strategies.
integration.
8. NEXT STEPS
Summarize key next steps agreed upon in the meeting. Include any follow-up actions or tasks to be taken before the next meeting
NEXT STEPS
Confirm development completion by September 30, for QA testing.
Begin marketing campaign by October 5, targeting potential users.
9. OTHER BUSINESS
Include any additional items discussed that were not on the original agenda. Add brief descriptions and outcomes of those
discussions.
ADDITIONAL ITEMS DESCRIPTION OUTCOMES
Team expressed excitement
Team building Discussed the upcoming team-building retreat and shared ideas for team-
building activities.
10. UPCOMING MILESTONES
Include reminders of important project milestones, deadlines, or events.
MILESTONES
Completion of Development Phase - MM/DD/YY
Marketing Campaign - MM/DD/YY
11. MEETING CONCLUSION
Note a brief wrap-up of the meeting discussions. Confirm the date, time, and location of the next meeting. Note any materials to be
distributed before the next meeting.
WRAP-UP
Meeting concluded with a summary of discussions and action items.
DATE OF NEXT MEETING NEXT MEETING
MM/DD/YY Conference Room A
12. ATTACHMENTS OR SUPPORTING MATERIALS
Link or attach relevant documents, presentations, or reports discussed during the meeting.
MATERIALS
Links
13. APPROVAL AND SIGNATURES
Sign below to approve meeting minutes.
PARTICIPANT NAME SIGNATURE
Name
Name
Name
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