SEAFARER’S ELECTRONIC APPLICATION SYSTEM

SEA 06
REVISION 6
March 2020

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 Welcome to SEA System

For specific questions, comments, and suggestions relating to SEA System:

seasystemhelp@liscr.com

+1 703 790 3434

For general questions, comments, and suggestions relating to Liberian Seafarer

Certification & Documentation:

seafarers@liscr.com

+1 703 790 3434

LIBERIAN INTERNATIONAL SHIP & CORPORATE REGISTRY

22980 INDIAN CREEK DRIVE
SUITE 200
DULLES, VIRGINIA 20166
USA

* VIRGINIA * NEW YORK * BUENOS AIRES CITY * DUBAI * HAMBURG *

*HONG KONG * HOUSTON * ISTANBUL * LEER * LONDON * LUXEMBOURG *
* MONROVIA * NINGBO * NORWAY * PANAMA CITY * PIRAEUS * QINGDAO *
* RIO DE JANEIRO * SEOUL * SHANGHAI * SINGAPORE * TAIPEI * TOKYO *
* ZURICH *

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 NOTICE
Applications for Liberian crew documents are only accepted from authorized filing agents. Any Liberian ship
owner, or recognized ship operator, may become a filing agent upon request and apply for crew documents directly
from Liberian International Ship and Corporate Registry (LISCR). A manning agent may also become a filing
agent, if the manning agent has a letter of authorization from a Liberian ship owner or ship operator stating that the
manning agent is so authorized to supply crew to named Liberian flagged vessels. A formal agency agreement
between LISCR and the manning agency is required of all new filing agents.

Documentation supporting proof of training/certification are acceptable for the issuance of Liberian Special
Qualification Certificates (SQC) if the course has the approved certification. Courses must be approved by a “White
Listed” government, or have in place a quality management system acceptable to the DCO.

Filing Agent Duties

Refer to Filing Agent Agreement, located in the Receiving/Filing Agents manual, RLM-280.

• Verify that the photograph and identity documents submitted accurately identify the applicant.
• Verify that all copies of national certification submitted are actual copies of the original document.
• Your organization agrees to not knowingly submit fraudulent applications for seafarer documents.
• All photograph and identity documents submitted must be maintained on file in your office for a
period no less than 5 years.

Requirements for Personnel Certification

Issuance of Licenses and Documents: The Commissioner and Deputy Commissioners of Maritime Affairs are
authorized to issue licenses and documents to all merchant marine personnel. (Reference Liberian Maritime Law
Section 17 and Section 325; Liberian Maritime Regulations 1.17 and 10.325).

Establishment of Standards: The Commissioner of Maritime Affairs is authorized to establish such standards as are
necessary and proper for certificating and up-grading of merchant marine personnel and for the maintenance of high
standards in the Liberian Merchant Marine. (Reference Liberian Maritime Law Section 17; Liberian Maritime
Regulation 1.17).

Compliance with the STCW Convention, as amended: The standards established pursuant to “establishment of
standards,” item listed above have been revised herein to fully comply with the provisions of the International
Convention on Standards of Training, Certification and Watchkeeping for Seafarers, 1978, as amended (hereinafter
referred to as “STCW”).

Note: The Liberian Maritime Law, Maritime Regulations, and Marine Notices referred to within this document may
be found in the Combined Publications Folder (CPF), RLM-300, which is required to be carried aboard each
Liberian Flag vessel.

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 SEA SYSTEM

STEP BY STEP;
HOW TO SUCCESSFULLY
PREPARE AND SUBMIT AN
APPLICATION FOR
LIBERIAN SEAFARER
DOCUMENTS

USER GUIDE

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 SEA SYSTEM
APPLICATION OVERVIEW
STEP 1 - PREPARATION: Gather and scan necessary supporting documentation

STEP 2 - ENTER SEA SYSTEM: Login to SEA System: https://sea.liscr.com

STEP 3 – MY CREW/APPLICATION: Begin Applications and Create Crew List

STEP 4 – CREW DETAILS: Entering Crew details

STEP 5 – DOCUMENT SELECTION: Select the type(s) of Liberian documents needed

STEP 6 – ENDORSEMENT: Select and enter national document information endorsement

STEP 7 - SUPPORTING: Upload documentation: supporting proof of training/certification/verification

STEP 8 – SUBMISSION CART: Select and submit applications

STEP 9 - CRA & SUMMARY: Print Certificate of Receipt of Application and Summary page

STEP 10 – ORDER HISTORY: Review submission/applications, application status and invoices

STEP 11 - ADMIN: View, Edit, Add and Delete SEA System user information

STEP 12 – MY FLEET: View approved vessel(s) for your company

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 SEA SYSTEM USERS & MODELS
USER TYPES:

ADMINISTRATIVE USER:
This is the person or persons who are responsible for approving all applications. This is not
necessarily the person who prepares the seafarer's application. They have the ability to
prepare as well as submit applications, and are able to update user access.
These individuals could be located in the main office or in a satellite office.

RESTRICTED USER:
This person or persons prepares the applications; they are not able to submit applications or
update user access. These individuals could be located in the main office or in an office
anywhere around the world.

AFFILIATED AGENT:
Autonomous Authorized Liberian Filing/Receiving Agent which is added as an affiliated
agent to another agent’s account. An affiliated agent can select another Agent as the Bill To
and/or Ship To for documents ordered.

MODEL TYPES:

ADMINISTRATIVE/RESTRICTED USER MODEL:

In this model, the Administrative User has the ability to create, prepare/edit, select, and the
responsibility to submit applications. Administrative Users also have the ability to add, edit and
delete system users. *Restricted Users can only create, prepare and save applications.

AFFILIATED AGENT MODEL:

With approval from the principal Agent, the autonomous Agent can select another Agent as
the Bill To and/or Ship To Agent without oversight from the principal Agent’s office.

*This User Guide was created under an Administrative User type*

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 SEA SYSTEM NAVIGATION
PRIMARY MENUS:

HOME: Annual Application Analysis, Recent Orders and Expiring

Documents data charts

MY CREW: View/Search/Add/Create Seafarer Applications

APPLICATIONS: SEA System Application List and Preparation

SUBMISSION CART: View and submit completed applications

ORDER HISTORY: View all submitted orders and applications as well as

request expedites and cancellations

ADMIN: For Admin Users to view/edit/delete/add users under their

agency (only viewable under Administrative Users rights)

MY FLEET: View a list of your company’s appointed vessels

PROGRESS THROUGH AN APPLICATION:

 INCOMPLETE tasks will show in a red bubble

 COMPLETED tasks will show in a green bubble

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STEP 1 - PREPARATION
SEA System automatically generates a list of required documentation supporting proof of
training/certification based on the Liberian documents that are applied for.

Before you begin a SEA System application it is recommended that you gather all
necessary supporting documents including a photograph, scan each item, and save them to
a readily accessible folder on your computer or network server. *Note the photograph
must be saved as an IMAGE file but supporting documents may now be saved as IMAGE
or PDF.

Please review RLM-118: REQUIREMENTS FOR MERCHANT MARINE PERSONNEL

CERTIFICATION to gain a thorough understanding of the necessary supporting
documents required for each application.

Scanned photographs must meet minimum quality requirements. Please review

PHOTO GUIDELINES to ensure successful processing of your application.

For efficiency in entry of your SEA System application, and to help you meet document
retention requirements, it is recommended that you create a logical electronic storage
structure for documents.

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 STEP 2 - ENTER SEA SYSTEM
Access SEA System at www.sealiscr.com. Enter your Username and Password to
LOGIN.

*Passwords are case sensitive*

FIRST TIME USERS will use the temporary password generated and login name, sent via e-mail.
Upon initial login, you will be directed to answer three security questions and reset your password
to a permanent password of your choice.

If you have forgotten your password, you may click the ‘Forgot your password’ link, where you
will need to enter your User Name and answer your security questions, to reset your password.
A new temporary password will be sent to the email on file associated with your user name.
Please use this temporary password to login. Once logged in, you will be prompted to create a
new permanent password of your choice.

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 Once logged in, please choose the Liberian Flag, on the left, to apply for Liberian seafarer
documents.

Once you have selected the Liberian Flag you will be directed to the HOME page. Under
the HOME menu, you will be able to see three data charts related to your company’s SEA
System account, Annual Application Analysis, Recent Orders and Expiring Documents
data.

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You are able to see an overview of the status of your company’s recently submitted orders.
Orders are under either Received Status (orange), Processing Status (yellow), Processed Status
(green) or Shipped Status (blue).

If you click on the ‘View Details’ button below the Recent Orders chart, you will be directed to a
page detailing the recent orders. Click on the Submission Number to view more information
about the application. If the application is still in a received or processing status, you will have
the option to cancel its submission.

You are also able to see an overview of documents applied for, due to expire shortly. Expiring
documents are separated as Book (light red), License (dark red) or SQC (pink).

If you click on the ‘View Details’ button below the Expiring Documents chart, you will be
directed to a detail page where can see the seafarers’ details and document type details which are
expiring. The information is filtered by document type and can be viewed by switching tabs at
the top of the data chart.
Below the two pie charts you will find the Annual Application Analysis data, composed of
Completed Applications (green bar), Incomplete Applications (white bar), Rejected
Applications (yellow bar) and Cancelled Applications (red bar) for the past year.

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At the bottom of SEA System HOME page, you will have links to the User Manual, Terms and
Conditions, Frequently Asked Questions (FAQ) and Privacy Policy. You will also be able to see
our company’s address, phone, fax and SEA System email address. Lastly, you may also submit
an email directly to us by entering your name, email address and a message under Get in touch
with us, to the right.

*Please note you will need to scroll down the page to view the bottom options*

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STEP 3 – MY CREW/APPLICATION
Under the MY CREW menu, you will be able to see a list of all previously added
seafarers. You will have three tabs; My Crew, Add Crew and Create Crew.
MY CREW Tab
My Crew tab, you are able to search and begin an application directly from any
previously added seafarer on the list, by selecting the box to left of the seafarer name and
then clicking on the ‘Start Application’ button to the bottom left. You are also able to
remove any seafarer from your crew list by clicking the same box to left of the seafarer
name and then clicking on the ‘Remove from My Crew’ button to the bottom right.

ADD CREW Tab

Here you will be able to search for existing seafarers. You will need to enter TWO of the
three sections: Last Name, Date of Birth or FIN.

*NOTE: When applying for existing crew members, it is highly recommended to

input the applicant’s FIN in order to avoid FIN duplication and possible
rejection.

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If the individual being searched for is not an existing Liberian seafarer, you will receive a
no record alert and may proceed to the CREATE CREW tab.

If the individual being searched for is an existing Liberian seafarer, you will see the
seafarer’s information. Next to the seafarer’s information, an ADD button will be
available for selection to move the existing seafarer to the MY CREW list.

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If you do not wish to add the existing seafarer to the MY CREW list, you are able to skip
this step and begin the application process immediately by clicking the box to the left of
the seafarer’s information and then clicking the GREEN ‘Start Application’ button.

If the seafarer is an existing crew, then several of the required fields for crew details
will auto populate. Please make sure you are verifying the accuracy of the information
and make any corrections before continuing.

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STEP 4 – CREW DETAILS
CREATE CREW Tab

If the seafarer is new and you were not able to find an existing record, you will need to
enter the appropriate data in all required fields under Create Crew, Step 1: Crew
Information page.

Required fields will have a RED * next to the field name.

NOTE: PROPER FORMATTING OF DATA AND

ACCURACY OF DATA ENTRY IS ESSENTIAL

LAST NAME/FIRST AND SUBSEQUENT NAMES:

Enter the seafarer’s name as shown on the National Passport or National
Certificate. Please note the proper format required; as outlined below.
Follow the seafarer’s National Passport for ALL information. Exceptions are:

• Seaman’s Passports for individuals from the following countries which were part
of the former USSR: Russia, Ukraine, Estonia, Lithuania, Latvia, and Belarus.

• Seaman’s Passports for individuals from the People’s Republic of China.

• Individuals working aboard Mobile Offshore Units located within coastal waters of their
home country who may only possess a national identity card or similar government
issued identity document.
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Seaman’s Passports are not acceptable from any other country. All other individuals
must hold and submit a copy of a proper National Passport. If they do not, the
application will be rejected.

Enter NAME as indicated on the National Passport. Please note the following:
 Enter LAST NAME as indicated on the Last/Surname line of the National
Passport.
 Enter all Given/First/Middle and subsequent names as shown on the National
Passport in the FIRST NAME field. Do not abbreviate, leave out, or truncate any of
the subsequent names.
 For applicants with only one name, or a name not differentiated as First Name/Last
Name, enter their Name as shown on the National Passport in the LAST NAME field.

DATE OF BIRTH:
You are able to enter the date DD-MMM-YYYY manual or use the provided Calendar Picker
to enter Date of Birth as indicated on the National Passport. You are able to view all months, by
clicking on the Month and Year at the top of the Calendar Picker. You will then see the year
and all 12 months. If you need to see more year selections, click on the year at the top of the
Calendar Picker once or twice more to view more decades.

PLACE OF BIRTH:
Enter Place of Birth as indicated on the National Passport. When entering, please include both
a City and Country. The proper format is CITY, COUNTRY. If the National Passport does
not indicate City, then only enter the Country indicated. Often times a code is used on the
Passport to indicate country, such as UKR for Ukraine. You must always enter the full name
of the Country.

CITIZENSHIP:
Enter Citizenship as indicated on the National Passport. The section is a dropdown menu.
Once you begin to enter the country name, the system will automatically filter the
country names for selection. For individuals who hold an “Alien’s Passport” and do not
have an official Citizenship Status, please select **UNKNOWN** from the list of
Countries.

PASSPORT NUMBER:
Enter the listed passport number. This may be located in the top right corner of the
nationally issued passport.

COUNTRY OF ISSUE:
Enter the issuing country of the seafarer’s national passport. Like the citizenship, the
section is a dropdown menu. Once you begin to enter the country name, the system will
automatically filter the country names for selection. For individuals who hold an “Aliens
Passport” and do not have an official Citizenship Status, please select **UNKNOWN**
from the list of Countries.

HEIGHT/WEIGHT:
Enter Height and Weight as indicated on the Liberian Physical Examination Report
(RLM-105M.) You may enter this data in either CM and KG or Feet/Inches and
Pounds. The system will automatically fill in the other format base on the entered
information.

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HAIR COLOR/EYE COLOR:
Select the seafarers Hair Color and Eye Color. Some discretion may be required to select
from the list of available options. Your best judgment is expected.

DISTINGUISHING MARKS:
Enter any Distinguishing Marks such as scars, tattoos, moles, birthmarks, etc. Some
discretion may be required. Your best judgment is expected.

SEX: Select the gender of the seafarer.

LAST PHYSICAL:
Using the provided Calendar Picker, please enter the issue date of the seafarer’s valid medical
physical. *Please Note: you will not be able to select a date older than two years from the
current date.

PHOTO:
The applicant’s photo must be uploaded at this time. Photos are subject to minimum file
parameters and quality requirements. Please refer to PHOTO GUIDELINES for further
information.
Photos MUST be cropped to a SQUARE area surrounding the Head and Upper Shoulders of
the individual. A SQUARE is a geometric shape having four equal sides: HEIGHT = WIDTH.
The photo must be the same size horizontal as well as vertical. The photographs pixels count
must also be under 300. The photo file must be an IMAGE file.

2 INCHES
50MM

2 INCHES
50MM

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To upload the photo, click the SELECT AN IMAGE button. A new window will open:

Locate the photograph file, stored on your computer and click on the file name to select the
photo and hit the Open button:

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 The selected photo will now appear on the CREW INFORMATION page:

Click NEXT to save all data entered on the CREW INFORMATION page. You will now
proceed to the second page: CREW ADDRESS.

CREW ADDRESS
Enter the applicant’s FULL permanent address, phone number (if applicable) and email
information.

Once all information has been entered, click NEXT to save all data entered on the
CREW ADDRESS page. You will now proceed to the third page: CREW
EMERGENCY CONTACT.

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CREW EMERGENCY CONTACT
Enter the Name and Relationship of the seafarer’s emergency contact. Then continue and
enter the contact’s FULL address information along with a phone number and email address.
This is the person who will be notified in case of an emergency involving the applicant.

If the emergency contact’s address is the same as the seafarers, you may click on the
Same as Crew Address to automatically duplicate the information.

Once all information has been entered, click the SUBMIT button to save all data on
the CREW EMERGENCY CONTACT page. This will add the new seafarer to your
MY CREW list.

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You will then have the option to start the application process by clicking on the green the
START APPLICATION button.

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STEP 5 - DOCUMENT SELECTION
You may use SEA System to apply for any Liberian Seafarer Document:

 Seafarer’s ID Book (SIRB)

 Officer’s Certificate (COC)
 Special Qualification Certificate (SQC)
 Certificate of Receipt of Application (CRA)

If you wish to obtain a CRA for an application, you must select it at this time. The CRA
will be generated upon submission of the application and may also be accessed and
printed later, from the ORDER HISTORY page.

*Please note that you will be charged in accordance with RLM-118 for all SQCs requested.
If the applicant is an officer, then qualifications which appear on the Liberian Officer
License (Proficient in Survival Craft, Medical Care and Advanced Fire Fighter) are not to
be applied for unless you require that a separate SQC to be issued in the SIRB
Please refer to RLM 118 for further details.

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Seafarer’s ID Book

Please select if you are requesting the 5-year Seaman’s Book as 5 Year Book, 18-month
Supernumerary Book as Supernumerary or 5-year Hotel Book for crew on Passenger ships as
Hotel Staff.

If this is a new seafarer, the type will automatically generate as New Issue. If it is a returning
seafarer, you will be able to select if it is Renewal or Replacement. Renewal will generate the
previous book number. Replacement will also generate the previous book number and you will
need to enter the reason you are requesting a replacement, such as; lost, stolen or damaged.

*Note: Renewals are only valid if the seafarer’s current book is active
and due to expire within the year of the listed expiration date of the
seaman’s book.

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Officer’s Certificate

If the seafarer requires an officer endorsement, you will be able to begin the process with the
officer certificate section under the Requested Documents tab.

You will need to select the level, either Operational or Management. The specific options for
Operational and Management are listed at the end of the manual under Personnel Descriptions.

If this is a new seafarer, the type will automatically generate as New Issue. If it is a returning
seafarer, you will be able to select if it is Renewal or Replacement. Renewal will generate the
previous license number. Replacement will also generate the previous license number and you
will need to enter the reason you are requesting a replacement, such as: lost, stolen or damaged.

*Note: Renewals are only valid if the seafarer’s current License is

active and due to expire within the year of the listed expiration date
of the License.

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Special Qualifications Certificate (SQC)

If the seafarer needs any SQCs, click Special Qualifications Certificate (S.Q.C.) on the requested
documents page. Requesting the individual types will be selectable later in the application, under
the SQC tab.

SPECIAL NOTES REGARDING SQCs

RENEWAL OF SPECIAL QUALIFICATION CERTIFICATES:

All SQCs expire when the SIRB in which they are contained expires, regardless of any date of
expiry or "no date of expiry" indicated on the individual SQC.
All SQCs must be applied for specifically, even when the SIRB is renewed. For issuance of an
SQC, whether new issue, renewal, or replacement, proof of current training/certification must
be included with the application. Copies of previously issued SQCs do not meet this
requirement.

BASIC TRAINING:
Basic Training Special Qualification Certificate is not automatically issued with a Liberian
SIRB. You must specifically apply for this document.
STCW Basic Training Consists of Four Components:
 Personal Survival Techniques
 Fire Prevention & Fire Fighting
 Elementary First Aid
 Personal Safety and Social Responsibilities

Documentation supporting proof of training/certification in all four components must be

submitted with the application.

MOU/MODU:
Special Qualification Certificates marked MODU/MOU(M) are intended only for
personnel serving onboard Mobile Offshore Units operating under IMO Resolution
A.1079(28).

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Vessel Information

You will also need to enter the vessel information under the Requested Documents Page.
Applications should be submitted for Liberian Vessels for which your company has been approved
to apply. When you select Liberian Vessel, a section will generate below where you will be able to
begin entering the vessel name.

This is a self-populating box after you begin typing the first three characters. Please note it is not
a free text box and you will need to select the correct vessel name from the dropdown list. Once
selected the Type and Subtype information will generate automatically, allowing you to proceed
by clicking the GREEN Save button.

NOTE: the vessel name will not include MV or MT, so please do not include when searching.

Once saved you are able to amend any of this information, by clicking the Edit button. If no
changes are needed, you may proceed to the next step, by clicking the Next button.

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 STEP 6 - ENDORSEMENT
SQC PAGE
This page will be where you select and enter the special qualification certificate information.

By clicking on the left button ‘Add SQC’ a pop-up window will appear, where you will be able
to select the SQC you wish to apply for as well as add the national information for endorsement
purpose.

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Clicking on the section under SQC Code, a dropdown menu will generate, which is searchable by
typing the SQC name. Example Basic Training SQC below. Please note this is not a free text box
and you will need to select the correct SQC type from the dropdown list.

Once you have selected the SQC you require for the seafarer, you can indicate if the SQC is new,
renewal or replacement. Please note renewal SQC require a renewal book to be applied for at the
same time.

You will also be able to enter the issuing country, certificate number, issue date and expiration
date (if applicable) in the listed fields. Please note any SQC being applied as an endorsement off
another national original Certificate of Proficiency (CoP) will require the issuing country,
Certificate number and issue date. The expiration date should be entered if listed on the original
certificate as well.

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Once the information is entered, you may click the GREEN Save button. If you do not wish to save
the entered information or SQC request, you may click the RED Cancel button. Once saved, it
will list the information on the SQC page. You may repeat the above SQC steps to continue to add
additional SQCs the seafarer will need.

On the right ‘Add SQC Exam’ button is available for an applicant who is applying for Liberian
examination for SQC.

Like the endorsement SQC, a pop-up box will generate. Clicking on the section under SQC Code,
a dropdown menu will generate, which is searchable by typing the SQC exam name. Please note
this is not a free text box and you will need to select the correct SQC type from the dropdown list.

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Once you have selected the SQC, you may click the GREEN Save button. If you do not wish to
save the entered information or SQC request, you may click the RED Cancel button. Once saved,
it will list the information on the SQC page.

NOTE: Add SQC Exam is ONLY for EXAM SQC(s). In addition, if you are applying for
an exam, the application should be submitted as a single application, as exams take longer to
process then other applications.

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Removing Saved/Added SQC(s)
If you have added a SQC or Exam SQC that you do not require, you are able to delete the request
by clicking on the RED Delete button.

A pop-up will appear to confirm you wish to delete the SQC. You may select Yes or No.

Once you have completed this section by requesting all required SQC(s) for the seafarer, you may
select the Next button to continue to the COC Page (if a License was applied for) or Supporting
Documents page.

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COC PAGE
This page will be where you will need to select and enter the officer certificate information.

Click on the dropdown menu, where SELECT is visible. You will see the available types of officer
licenses. Please note the list will show either operational or a management licenses, based on what
was selected under Requested Documents. If you do not see the license you require, you may go
back to Requested Documents tab, to change the level type.

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Once you have selected the Officer Certificate the seafarer requires, you will have two options;
Unlimited or Limited. If you click Unlimited, a pop-up will generate, where you will be able to add
the national information for endorsement purpose. Please make sure to enter the country where
the original national CoC was issued, along with the certificate number, issue date and expiration
date.

Once the endorsement information has been entered, you will be able to select Save and Close to
return to the CoC page or Cancel to delete and return to the CoC page.

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The entered information will generate on the CoC page. If you need to edit the information for
any reason, you can click on the Grade name which is a BLUE hyperlink, as shown below.

If you select Limited, you will be able to view the limitation type list, such as, NO ECDIS or NEAR
COASTAL, etc.

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You may also be able to enter Gross Tonnage limitation for deck officers or Kilowatt limitation
for engine officers, if needed.

Note many of our officer Licenses, require seafarer’s to receive and sign an affidavit of
acknowledgement, for management level and/or radio deck officers. The form, if required, will
generate on this page. You are able to view and print the form by clicking on the BLUE Print
button. Once the seafarer has been given and signed the affidavit, you can click the box at the
bottom left corner and continue with the application process.

Once you have clicked the GREEN SAVE button, you will be able to edit the COC Page if
needed, or click Next, to continue on to the next page, Supporting Documents.

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EXAM LICENSE APPLICATION

When applying for an exam license application, you may scroll through the officer certificates
(COC) options, until you find ‘Exam Application’ choice. This selection is available on both
Operational and Management Level dropdown lists.

Once selected, a second section will generate: Exam Type. Scroll through the second exam list
dropdown menu, to find the correct exam license you are applying for.

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The information will display for your review. Click on the GREEN Save button if correct.

Once you have clicked the GREEN Save button, you will be able to edit the COC Page if
needed, or click Next, to continue onto the next page, Supporting Documents.

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STEP 8 - SUPPORTING
SUPPORTING DOCUMENTS

LIST OF SUPPORTING DOCUMENTS REQUIRED: SEA System automatically

generates a list of required documentation, supporting proof of training, certification and
verification, based on the Liberian documents that are applied for. The required documents are
listed in the Document Type column. All supporting documentation must meet minimum
requirements set forth by STCW and RLM-118.

*If a document is optional, there will not be the GREEN check mark under the Required
Document column and will allow you to proceed without uploading the supporting
documentation.*

You can begin to upload the supporting documents by clicking UPLOAD next to one of the
Document Types in the list. A new window will open and you can then click SELECT
FILE to locate the supporting document file stored on your computer.

NOTE: SEA System allows IMAGE and PDF documents to be uploaded.

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If you need to view any document uploaded, you may click on the light blue bubble of the
supporting document title, under Uploaded Document(s) column. This will generate a second
window of the document uploaded for your review.

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If you need to remove an uploaded document or multiple documents, click on the small x next to
the document name, under the Uploaded Document(s) column.

Once all supporting documents have been uploaded, the Supporting Documents tab will change
from red to green and you may click the NEXT button to continue to the Fee Details page.

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FEE DETAILS

The fee detail page will list the requested documents and associated fees. Please note this is an
estimated fee, which does not include the courier and handling fee applied to each submission.
This fee will be added and calculated later under the Submission Cart page.

Click the Complete button to finish the application and update the status from Incomplete to
Complete.

If desired, you may immediatly add the completed application directly to the submission cart, by
clicking the ADD TO CART button.
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You are also able to exit the application process by selecting any of the main menus; Home, My
Crew, Applications, Submission Cart, Order History, Admin or My Fleet. Be aware that by doing
this, only the information entered up to your last save point will be stored to your application list,
under the Application menu.

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APPLICATIONS Page

Under the Application menu, you are able to view; complete applications, incomplete applications
as well as applications submitted but rejected and returned to your application list.

You are able to ADD completed applications to the submission cart from this page, by clicking the
cart on the right side of the application. Note: the shopping cart and the estimated fee price will
only show on completed applications.

You will also be able to edit applications by clicking on the BLUE hyperlink under Application #
column.

*Note if the application has already been added to the Submission Cart, this link will be
unavailable. You must remove it from the submission cart, in order to edit or delete an
application.

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From here, you are also able to delete or submit orders directly on this page, by clicking on the
box on the left side of the applicant. This will activate the DELETE APPLICATION(S) and
SUBMIT ORDER buttons at the bottom.

Note: You are able to submit or delete multiple applications with this tool.

*Batching multiple applications into one submission will cut down on the
courier and handling fee. A flat rate is applied to each submission. The flat
rate covers up to 7 books and/or licenses issued and shipped. An
additional fee of 5.00 USD will be added to any additional book or license
produced in the submission.*

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 STEP 8 – SUBMISSION CART
Once a completed application or applications have been added to the submission cart, you will be
able to view the information under Submission Cart menu. Please review the list to ensure you
wish to proceed with the application(s) selected for submission before clicking CHECKOUT
button.

You are able to remove an application from the submission cart, by clicking the cart with the RED
X to the right of the application details.

Applications which are in the submission cart currently will have the RED X vs GREEN +. The
GREEN + means they are completed and available to be added from the application list to the
submission cart.

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You are also able to view and submit applications under the Submission Cart menu. All
applications currently in the submission cart will be submitted as a batched order if you click the
Checkout button.

Once you click the Checkout button, the payment screen and Agent Bill To as well as Ship To
information will generate.

The estimated courier fee (which is generated once a Ship To Agent is selected) and the
submission fees are added together and displayed as the Cart Total under the Payment Screen
page.

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 *BILL TO AGENT: By default, the registered SEA System Filing Agent will generate. To
select a third party affiliate Bill To Agent please contact the Liberian Registry to obtain
approval to add an Affiliated Agent to your SEA System Account.

*SHIP TO AGENT: By default, the registered SEA System Filing Agent will generate. To
select a third party affiliate Ship To Agent please contact the Liberian Registry to obtain
approval to add an Affiliated Agent to your SEA System Account.

Once Payment, Bill To, and Ship To information has been entered, click the GREEN Submit
button. You will then receive a submission number as well as be able to view and download all
applied for CRA(s) in the submitted order.

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STEP 9 - CRA & SUMMARY
You have successfully submitted the listed application(s) to the Liberian Registry for
processing and the RECEIPT Page is displayed. If you have any questions about your
order or a specific application contained in the order, please reference the
SUBMISSION NUMBER, when contacting our office.

If you selected to receive a Certificate of Receipt of Application (CRA) for any of the
seafarers in this order you may print the document by clicking the BLUE hyperlink under
CRA column. A new window will open to display the CRA for printing.

CRA(s) must be stamped by your agency, with an approved Company Stamp. Please
refer to the below and next page for examples of the stamp and CRA.

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Certificate of Receipt of Applications must be signed by authorized person(s) in your agency,
as the ISSUING OFFICER. The applicant must sign the document, next to SIGNATURE OF
THE HOLDER. The applicable areas for signature are indicated with red boxes, in the below
example. Designated signees of the CRA must have completed the CRA Signature Form,
which must be filed with our offices.

* Please Note Stamp Placement: The stamp should be placed on the upper left-hand
corner of the seafarer’s picture, without covering up the applicant’s face in any way.

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STEP 10 – ORDER HISTORY
You may review the details of Submitted Orders / Applications and request
Expedites or Cancellations though the ORDER HISTORY menu.
To search for a specific Order, click SUBMITTED ORDERS tab. You can you use the search
fields or the filter functions on the title bar.

For Closed and Shipped applications an invoice price will generate. The BLUE invoice price is
a hyperlink, when clicked it will direct you to a viewable and printable invoice copy.

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This is where you will be able to request an expedite for submitted orders, as long as the Order
Status is received or processing. To request an expedite, click on the box to the right of the
submission(s) you wish to expedite and then click on the EXPEDITE SELECTED
SUBMISSIONS button.

A pop-up box will appear asking you to select 1-2 or 3-4 day expedite for the entire submission.
Select the expedite service you require, by clicking on the circle, then the SAVE button. This
will send your request to our client services team to process accordingly.

If you do not wish to proceed with expediting the submission, click the RED Cancel button
instead.

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 Also under the ORDER HISTROY menu, if you click the BLUE hyperlinked submission
number, you are able to see the submission details as well as request a cancellation though
SEA System, as long as the status is received or processing.

To request a cancellation of an application, click on the check box to the right of the
seafarer’s information and then click on the RED Cancel Apps button. You are able to select
more than one seafarer name if necessary/applicable.

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Once selected, a new screen will generate confirming you wish to cancel the one or multiple
applications under the submission.

Click on the left box and then the RED continue button to complete the cancel request. Once
completed, you will be directed back to the Submitted Order page.

At any time you may click on the BLUE Back button to return to the previous screen and
abandon the cancellation request.

Viewing and Printing CRA(s) from Submitted Applications

Also under the ORDER HISTORY menu, if you click the BLUE hyperlinked submission number,
you are able to view all ordered CRA(s) in that submission.

To view and reprint the CRA, click the BLUE ‘View CRA’ hyperlink. A new page will generate
the applicant’s CRA for viewing and reprinting capabilities.

NOTE: Liberian Certificate of Receipt of Application (CRA) issued from

Liberia’s web based SEA System, is faxed or emailed to a seafarer, is
considered genuine and should be accepted as original, per STCW Reg
I/10 para 5.

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ALL APPLICATIONS Tab

To search for a specific individual application, regardless of which submission their

application was in, click ALL APPLICATIONS tab, under Order History menu. You can
use the search fields or the filter functions on the title bar.

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A summary of an individual’s application may be viewed and printed by clicking the blue LAST
NAME hyperlink. You are able to print the summary application, by clicking the print button at
bottom of the page.

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The printable version will have a watermark listing ‘This is not a CRA.’ Please note the summary
page cannot replace a CRA but may be used with a valid issued CRA.

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STEP 11 – ADMIN
As an Admin user, you will have the ability to view, edit, add and delete SEA System users
for the company account.
You are able to search for an existing user with the tool bar at the top by entering the user
login, first or last name. To add a user, click on the BLUE Add User button at the bottom
of the page on the left hand side.

Once clicked, a new pop-up window will appear. You will need to enter the user’s first
name, last name, login name and valid email address. There is also a section at the bottom
left of the pop-up window to allow them Admin user rights. Without clicking the Admin
box, the user created will have restrictive access.

Once completed, click the BLUE Save button to save and create the user. You also may
click the RED Cancel button to remove all information and return to the Admin page.

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If you would like to edit an existing user, you may click on the BLUE hyperlink under
User Login.

A pop-up window will appear where you are able to make changes to the user’s
information, such as first name, last name, email address or user rights. You are also able
to request a password reset. Select the box to the left of the Reset Password and click the
BLUE UPDATE button. This will generate a temporary password, which will be sent to
the user’s email address. Upon initial login, the user will need to update the temporarily
provided password to one of their choice.

If you would like to delete an existing user, you may click on the box to the left of the
user’s information. Once selected the RED Deactivate User button at the bottom right will
be activated. You are able to select multiple users, to deactivate from SEA System.

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Once the user is selected and the RED Deactivate User button is clicked, a pop-up window
will appear to confirm you wish to deactivate the selected user(s). You may click Yes to
proceed with the deletion or No to be brought back to the Admin page with no changes.

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STEP 12 – MY FLEET
You will be able to view all approved Liberian vessel(s) associated with your company
under the My Fleet menu. To add a vessel or vessels, you will need to provide an
appointment letter form the Liberian vessel owner/operator designating or appointing
your company as the intended manning agent or crew manager for their vessel or group
of vessels. Once this letter is received, vetted and approved, the vessel(s) will be added to
the fleet list. The letter should be emailed to the Seafarer’s Department at
SEASystemHelp@liscr.com.

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 GLOSSARY OF TERMS
Approved Courses – Courses must be approved by a “White Listed” government, or have in place, a quality
management system acceptable to the DCO.

As Amended – That the certificate or endorsement was issued “under the provisions of the International
Convention on Standards of Training, Certification and Watchkeeping for Seafarers, 1978, as amended”,
which takes into account all the amendments made to the Convention subsequently.

Certificate Receipt of Application – Documentation given to a crew while waiting processing of their
application. While holding this (CRA) and their foreign certificate, provided it is current, the applicant may
serve aboard Liberian Flag vessels for a period up to 90 days while their application for Liberian documents
is being processed.

Office of Deputy Commissioner of Maritime Affairs – (DCO)

Endorsement Certificate – A license or SQC issued to an applicant who holds an appropriate and valid
national certificate from another country in accordance with STCW. This license type may not be re-
endorsed by another White-Listed flag-state.

File Identification Number – (Crew Number), the number that LISCR uses to uniquely identify each crew.

Liberian License - Allows the holder to work in a position of authority on board Liberian vessels as indicated
on the License. There are two types of Liberian Licenses: a National Certificate, and an Endorsement
Certificate.

Mobile Offshore Unit (MOU) – Vessels which can be readily relocated and can perform an industrial function
involving offshore operations other than those traditionally provided by the vessels covered in Chapter I of
the 1974 SOLAS Convention, Resolution 1079(28). A unit capable of engaging in drilling operations for the
exploration for, or exploitation of, resources beneath the sea-bed such as liquid or gaseous hydrocarbons,
sulfur, or salt

National Certificate – A license issued to an applicant who has satisfactorily met the requirements for service,
age, medical fitness, training, qualification and examination in accordance with STCW. This certificate type
may be endorsed by another flag-state for use on their flag vessels.

Near Coastal Voyages – Trade exclusively within the 200 mile Exclusive Economic Zone of Liberia, or no
more than 200 miles off the coast of or within, a similarly established zone of another country, as requested in
the application.

Rating – A member of the ship’s crew other than the Master or an officer.

Seafarer’s Identification and Record Book (SIRB) – Contains all certificates of special qualifications issued to
the holder by the Office of the Deputy Commissioner of Maritime Affairs, Republic of Liberia.

Special Qualifications Certificates (SQC) – A certificate issued in sticker format indicating a special
qualification that the holder possesses.

“STCW” – The international Convention of Standards of Training, Certification and Watchkeeping for
Seafarers, 1978 as amended.

Supporting Documents – With each properly completed application form, there shall be submitted all
necessary documents, letters and/or proofs of training, certification and verification.

“White List” - IMO list of nations found to be in compliance with the STCW Convention.

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 PERSONNEL DESCRIPTIONS
Management level:

The level of responsibility associated with serving as a master, chief mate, chief engineer or second
engineer on board a seagoing vessel and ensuring that all functions within the designated area of
responsibility are properly performed.

• Master – The person commanding the vessel.

• Chief Mate – Any person, other than a pilot, who is for the time being actually in charge of
navigation or maneuvering of a vessel.
• Chief Engineer – The senior engineer officer responsible for the mechanical propulsion and the
operation and maintenance of the mechanical and electrical installations of the vessel.
• Second Engineer – Any person who is for the time being actually in charge of the vessel’s main
propulsion system and its associated equipment.

Operational level:

The level of responsibility associated with serving as a second mate, third mate, third engineer, fourth
engineer or radio operator on board a seagoing ship, and maintaining direct control over the performance of all
functions within the designated area of responsibility in accordance with proper procedures and under the
direction of an individual serving in the management level for that area of responsibility.

• Navigational Watch Officer – Any person, other than a pilot, who is for the time being actually in
charge of the navigation or maneuvering of a vessel.
• Engineering Watch Officer – Any person who is for the time being actually in charge of the vessel’s
main propulsion system and associated equipment.
• Elector-Technical Officer – Any person who is for the time being actually in charge of the vessel’s
electrical, electronic and control, systems.

Support level:

The level of responsibility associated with performing assigned tasks, duties or responsibilities on board a
seagoing ship under the direction of an individual serving in the operational or management level.

• Rating – A member of the ship’s crew other than the Master or an officer.

MOU/MOUD Officer Options:

Management level:

• Officer Installation Manager - Any person competent and certified in accordance with the requirements to manage
the offshore activities of the MOU.
• Maintenance Supervisor – Any person assigned responsibility for the inspection, operation and
testing of all machinery and equipment.

Operational level:

• Ballast Control Operator – Any person assigned responsibility for the normal day-to-day control of
trim, draught and stability.
• Barge Supervisor – Any person who may provide support to the Offshore Installation Manager in
certain essential marine matters.
• Chief Electrician – Any person for the time being who is actually in charge of the MOUs main
propulsion as well as its mechanical and electrical installations.
• Chief Mechanic - Any person for the time being who is actually in charge of the MOUs main
propulsion as well as its mechanical and electrical installations.
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 How to Decode Machine
Readable Passports
National Passports may contain a Machine Readable Code (MRC) at the bottom of the
passport. The MRC contains information about the Seafarer, such as: Type of Passport,
Country, Last Name, First Name and Date of Birth.

The first character on the MRC indicates the type of passport. There are four primary
types of identity documents which use machine readable code, they are:
*P - National Passport *V – Visa *I – Identification *S – Seaman’s Passport

Last Name and First Name are separated by TWO separators. Middle and First Name
are separated by one.

The MRC also contains separators (<) between some fields. If there is only one separator
between the code, the data after the separator indicates a second data string within the
same field. If there are two separators, this indicates a complete separation between data.
(NOTE: Last Name and First Name are always indicated by two separators.)

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 SEA SYSTEM QUALITY GUIDELINES
FOR PHOTOGRAPHS

Photo must be a 2” x 2” (50mm x 50mm) SQUARE and be scanned between

resolution of 200 dpi(ppi) and 300 dpi(ppi).

You must CROP the photo to a square surrounding the head and shoulders of the individual, where height
equals width.

We recommend that you do not try to use the scanner settings/software to change the output dimensions of
the image. The only settings change you should insure on your scanner is the resolution of 200dpi –
300dpi. Scan the photo as is where output size equals original size of the photograph.

The photo must be cropped to a square by you after you scan the image! An example strategy to produce
properly cropped and sized photos:

1. Scan the photo

2. Save/export to your desktop as a JPEG file
3. Open the file with Microsoft Photo Editor (or other basic image editor program)
4. Crop as square (surrounding head and shoulders) and resize as necessary
5. Insure that the final properties of the image fit within the parameters indicated in SEA System.

2 INCHES SQUARE
50MM

2 INCHES
50MM

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PHOTO QUALITY
EXCELLENT PHOTO

POOR PHOTO

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 PHOTO CROPPING
WRONG RIGHT

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