RISK MANAGEMENT PLAN MEREDOSIA-CHAMBERSBURG

COMMUNITY UNIT SCHOOL DISTRICT # 11

2023-2024 School Year

NOTE: Meredosia-Chambersburg Schools foster and promote prevention strategies that

minimize litigation against the District, its employees and the Board of Education.
Strategies include in-service activities and training for all employees, example sexual
harassment awareness and prevention; chemical and cleaning applies maintenance
and custodial staff, as well as other topics for all employees’ or employee units. While
all personnel are involved, some employees are involved to degree and few to a very
large degree.

The District has defined duties and job descriptions for specific person follows School
Risk Management proposals prioritized by safety experts and in; companies.

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 OVERVIEW OF RISK MANAGEMENT PLAN
The Meredosia-Chambersburg Community Unit School District # 11 shall have in
the office a comprehensive Risk Management Program which shall reduce or prevent the
Districts’ exposure to liability. It is of the utmost importance for the District: 1) to ensure
statutory and common law, health and safety rights are extended to all visitors, employees and
students; 2) to make certain that the District's buildings and grounds are maintained in safe
conditions, and, 3) provide careful supervision and protection of all the Districts’ real and
personal property.
The Illinois Local Government and Government Employees Tort Immunity Rev. Stat.,
Ch. 85, 1-101 et seq) and 745 ILCS 10/9-103 and 10/9 -107 provides for a school district to levy
a tax which collected will pay the cost of risk care management. This section (9-107) provides
for funds raised pursuant to this section to be used
...to pay the operating and administrative costs and expenses, including the costs of legal
services and the wages and salaries of employees in connection defending or otherwise
protecting itself against any liability or loss described herein above and under Federal or
State common or statutory law, the Workmen's Compensation Act, the Worker's
Occupation Disease Act, and the Unemployment Insurance Act, to purchase insurance, to
purchase claims services, to pay for judgments or settlements, or it otherwise provides
protection to the local public entity or it otherwise provides protection to the local public
entity or its employees or, pursuant to an intergovernmental contract, other local public
entities of their employees.
The District's Risk Management Program shall provide for: 1) identification of various
components of the Risk Management Program, 2) clearly delineated per responsibilities; 3)
adequate insurance against liability exposure, and, 4) identify allowable costs for the
maintenance of the Risk Management Program.
The general, overall responsibility for the development and maintenance District's Risk
Management Program rests with the Superintendent of the District. The Superintendent shall be
responsible for the development of the program, identify various components of the program,
and delegating responsibilities for these components to the various personnel. It is expected that
the Superintendent would continually evaluating the effectiveness of the program and be
apprised of needed revisions, additions, deletions to the components and assigned
responsibilities. It is also expected because of the delegation of responsibilities; the
Superintendent would spend no more than ten percent (15%) of his time toward the fulfillment of
this portion of the Management Program.

One primary component of the Risk Management Program is the basic

insurance/compensation program that will provide protection to the District against portions of
this component shall include, but not be limited to:
1. Purchase of Insurance Consultant Services if needed.
2. Premiums for the various necessary insurance, including all liability insurance,
building and fleet insurance, workers' compensation, unemployment compensation,
etc.

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 3. Pay judgments or settlements arising against the District.
4. Pay for all legal fees connected with protecting or defending the District against
liability, including unfair labor practice charges and employee collective bargaining.
5. Allowance for the time expended by assigned District personnel concerning the above
delineated assignments.
The District Secretary is assigned the responsibility for the administration component to
the Risk Management Policy. She will serve as the District liaison between various consulting
services, claim and adjustment services, and insurance comparisons. In addition, she will be
responsible for all communications concerning claims against or behalf of, the District. It is
expected that she will devote five percent (12%) of her time toward the fulfillment of these
duties.
Another component of the program will be the bidding of supplies and contingency
services in such a manner that the District meets all the requirements for freedom from
situations, which include meeting the requirements for Toxic Materials, Equal Opportunity
Employment, Prevailing Wage Rates, Comparable Name Equipment, Responsible B etc. It is
expected that the Superintendent will assure this task is completed.
The District's Risk Management Program in relation to safe condition of building and
grounds, protection of the District's Real and Personal property and resultant efl correct any
possible tort producing deficiencies shall primarily be the responsibilities Head of Maintenance.
His responsibilities shall include, but not be limited to:
1. Development and identification of the various components and Responsibilities
concerning inspection of building grounds, and Equipment to provide protection to the
local District, its employees, Students, and the public. Within this parameter, he shall
be responsible for the daily inspection of buildings and grounds, and Planning with
the Administration and the Board of Education's Facilities Committee, the most
efficient and cost-effective Method of correcting any concerns.
2. The maintenance of the legal and safe conditions of the buildings and grounds. He shall
be the District's official Asbestos Management

Director and he shall be responsible to see that training for district personnel
performing work on safety and health matters is kept up to date through
notification to the Administration.
3. The supervision of the night custodian's duties under the Risk Management
Policy. It is expected that the night custodian would devote ten percent (10%) of
his/her time in daily inspections of his/her assignment for a risk free
environment.
It is expected that the Head of Maintenance devote twenty percent (20%) of time to
inspections and corrections of risk/tort situations and management of the districts Asbestos
Management Plan.
The District's Risk Management Program in relation to the health and safety of district

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students and personnel is the responsibility of the Principals, the School Nurse and the cafeteria
monitors. The degree of this responsibility (time invested) is accordance to each person's
assigned supervisory activities. They shall provide protection of students, personnel, and the
general public, and for the freedom from exposure to tort-producing situations which arise from,
but are not limited to:
1. Incidents in parking lots and on campus;
2. Incidents in the lunchroom;
3. Incidents occurring during school athletic activities;
4. Incidents occurring during physical education class;
5. Incidents occurring in connection with the transportation of students before boarding,
during, and after leaving the school bus;
6. Incidents occurring in connection with safety of students from traffic hazards and
exposure to risk;
7. Incidents due to acts of fellow students committed both in the classroom and outside
the classroom;
8. Incidents due to the lack or insufficiency of supervisors before school, during or
between class periods, during lunch hours, after school before reaching home, and
miscellaneous undetermined times.
It is expected that the Principals shall expend an additional five percent (5%) time
devoted to the above tasks. It is expected that the School Nurse will expend percent (5%) of her
time devoted to these tasks.
The Principals' responsibilities are almost exclusively in the realm of time management
function. He/she handles most tort situations that are inherent activities listed above. He/she is
also responsible for the management of the supervision and protection of the students and the
discipline of such. In this capacity, he/she is responsible for guaranteeing the protection of the
constitutional and statutory rights of students. It is expected to devote and additional fifteen
(10%) toward these tasks.
The cafeteria monitor's primary responsibility is to ensure the safety of the students
during meal times. It is expected that ninety percent (10%) of his/her time be devoted to this
task.
The School Nurse monitors student and staff health records to ensure all legal
requirements are met. The Nurse is responsible for seeing that students have proper physical
examinations that insure that the student is in a normal physical condition, both in relationship to
him/herself and in relation to other student district personnel. They have the additional risk
management responsibility of preventing student/personnel exposure to communicable disease
and other health and problems. Not only are they responsible for limiting exposure, but they are
responsible for the protection of students with specified health problems, health and safety needs
and delegating the administration of medication. It is expected less than eighty percent (5%) of
the Nurse's time shall be devoted to limiting Tort situations arising from health, safety, and
physical conditions of student personnel and an additional five (5%) for supervision duties in the
cafeteria and playground.

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SPECIFIC EMPLOYEES. GROUPS & INDIVIDUAL PLAYGROUND SUPERVISION

Most problems and potential for litigation occur during free play/activity while students
are supervised but are less regimented than other times of the day when students are in a more
structured setting. Playground/gym/hallway supervisor; position themselves enabling close
monitoring of student activity with a focus on prevention of situations/activities that could lead
to litigation.
SPECIAL EDUCATION AIDES FOR STUDENTS ATTENDING CLASS OUT OF DISTRICT

The Administration has determined that forty percent (40%) of a Special Education Aides
time is spent on risk management when the duties include riding the bus with the student and
maintaining classroom supervision as well.
SPECIAL EDUCATION AIDES FOR STUDENTS IN DISTRICT

The Administration has determined that ten percent (10%) of a Special Education Aides
time is spent on risk management while working with students in house. It could be argued that
additional time is spent with certain students to prevent some sort of litigation from occurring.
TRANSPORTATION DEPARTMENT

Safety is the main concern with the transportation department. This includes the
appropriate maintaining of school buses with regular safety inspections. Drivers require special
training and proper certification to be employed.
It is determined that bus drivers spend no more than ten (10%) of their time regarding
risk management activities. Ensuring that the bus is in good safe condition and that students
follow specific safety rules regarding conduct while riding the bus are part of the regular duties.
However, there are times when the driver must handle situations that are not always common to
the day to day activities. Using good judgment when road conditions are unfavorable is a must.

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 Following is a list of employee positions and percentage risk management
responsibilities:

RISK MANAGEMENT ANALYSIS SUMMARY

Position Risk Management Percentage

Superintendent 15%

Secretary/Bookkeeper 12%

Building Secretaries 12%

Director of Maintenance 20% (includes Asbestos)

Custodians 10%

Building Principals 15%

Dean of Students 10%

School Nurse 10%

Bus Drivers 10%

Teacher Aide (Regular) 10%

Teacher Aide (Special) 40%

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 MEREDOSIA-CHAMBERSBURG JOB DESCRIPTIONS

TRANSPORTATION MAINTENANCE FOREMAN

Qualifications: Qualify and maintain a bus driving permit and be reasonably skilled in mechanics.

Reports to: Superintendent

Job Goal: Maintain buses, administer transportation program as defined below and maintain
athletic fields.

Performances Responsibilities:

1. Maintain all district motor vehicles:

a. Clean buses daily.
b. Clean Driver Ed. Car and truck.
c. Daily inspection of buses.
d. Do mechanic work as needed such as brakes repairs, oil changes, and etc.

2. Arrange transportation for school activities in conjunction with the building principal and
athletic director:

a. Contact bus drivers.

b. Contact other district drivers of changes in schedules and special transportation
needs.
c. Contact parents of changes bus routes and time.
d. Assign substitutes drivers to their routes.
e. Schedule drivers for extra trips.
f. Serve as primary driver on Extra-Curricular Trips.

3. Inform Superintendent of problems related to transportation.

a. Contact county road commissioner as to road closings and road conditions.

4. Notify the Principal of student irregularities observed in the area of the bus garage.

5. Purchase supplies and materials required for maintenance and operation according to
Administration rules.

a. Compares prices with different retailers.

6. Distribute to the bus drivers information related to Transportation Rules, bulletins, bus
logs, and similar information.
 7. Turn in mileage and bus inspection sheets to the district office at the end of the month.
8. Aid potential bus drivers in qualifying for driving permits.

9. Do all paper work for bus license to be sent into the Secretary of State.

10. Drive a regular bus route.

11. Responsible for security of equipment and facilities.

12. Other requests made by the Superintendent.

BUS DRIVER

Qualifications: Must be 21 years of age, physical examination, written examination,

driving test, first aid training, and other qualifications set by the State to
secure a driving permit.

Reports to: Transportation Maintenance Foreman

Job Goal: To transport students and authorized adults in a safe manner inter and
intra district as scheduled by the Transportation Maintenance Foreman.

Performance Responsibilities:

1. Check the conditions of the bus daily before starting out and complete appropriate form.
Check the bus after each trip for possible vandalism to seats or other equipment. Pick up
any litter than may be left on the bus. Sweep or mop the bus at least once a week or
more often if needed.

2. Observe carefully all rules of the road, all signs, signals, and courtesies due to others.

3. Do not drive faster than 55 miles per hours on the best concrete roads and drive slower
than required when there is congested traffic, bad weather, or poor roads, etc. when
carrying children.

4. Be sure that the doors are closed at all times when the bus is in motion.

5. Never leave the bus while the motor is running.

6. Never coast with the clutch disengaged or the gears in neutral.

7. Never fill the gasoline tank while there are children in the bus or while the motor is
running.
8. Stop between 15 and 50 feet from the nearest rail at the railroad grade crossings. Open
the door to the right and listen for any possible warning signal. Look both directions.
When it is possible to see a sufficient distance up and down the tracks and if no train is
coming, proceed completely across in low gear.

9. The driver is always fully responsible for the safety of both bus and passenger.

10. Give complete attention to your driving duties and supervision of children on regular bus
route. Teachers should supervise students when they are in charge of a trip.

11. Place buses at the school loading point or platform before children leave classes. Buses
should not be backed up while pupils are in the vicinity unless assistant is present to
guide the bus driver.

12. Instruct the children to wait for a proper signal to cross the road when the traffic
condition is such that they may go safely. When the children must cross the road the
driver should beckon them to cross when it is safe to do so.

13. Drive the bus into the school grounds to discharge pupils, or they should be discharged
so they will not have to cross a street or highway to the school grounds.

14. See that pupils sit in assigned seats if this procedure has been authorized by the school
principal or if in your opinion seats should be assigned to individuals or groups. Drivers
should not put children off the bus along the routes for a breach of discipline. If the
breach of discipline is not corrected after warning and it is of such serious nature as to
warrant suspension or expulsion from school or the bus route, the principal should be
notified and such pupils should not be transported until the suspension or expulsion
ends. Authority to suspend is invested in the principal.

15. Instruct your pupils at least twice during the school year:

a. the use of the emergency door;

b. the safe operation of windows;
c. the proper use of a fire extinguisher;
d. the safety rule of sitting back in their seats;
e. the safety rule of not extending hands, arms, or heads through the windows.

Early each semester is the suggesting time of each demonstration

16. Transport no animals with school children.

17. Permit no loaded weapons or explosives of any kind on the bus.

18. Let no one other than school officials and pupils regularly assigned, ride in you bus. A
parent chaperon appointed by at the principal would be a school official. Adults may
ride a pep bus as directed by the Principal.
19. Do not leave the bus to go to the telephone to summon help in case of an accident or
breakdown while the bus is transporting children unless the bus telephone is inoperable,
but send two responsible persons to the nearest phone. In the event of an accident,
notify the superintendent or principal or any other person directly in charge of
transportation. Also notify police officials at once.

20. Place signals (flares or red reflectors) upon the highway when stalled on the highway or
shoulder of the highway; one at a distance of approximately 100 feet in advance; one at
approximately 100 feet to the rear of the vehicle; and a third upon the highway of the
vehicle. This procedure is for the period between sunset and sunrise. At other times, red
warning flags are to be used at a distance of approximately 200 feet.

21. Never drive the bus with the Official “SCHOOL BUS” signs displayed when it is not
being used for official school transportation.

22. Make proper use of the semaphore “STOP” arm. This arm should be swung to a stop
position only when loading and unloading school children and then only after the vehicle
comes to a complete stop. The sign should be closed before starting out again.

23. Report any driver that does not STOP when the bus is stopped for loading and unloading
students.

24. Attend and participate in conferences and training classes for school bus drivers which
may be held in our vicinity and be prepared at any to pass successfully a reasonable
exam regarding traffic laws, state and fitness, whenever requested by the Superintendent
of the Educational Service Region, or any other authorities.

25. Do not permit windows to be lowered below the stop line painted on the body pilar,
except in emergency.

26. Do not allow objects such as band instruments, athletic gear, or trunks, etc., in the aisle
or near the emergency or service door.

27. Report any over loads. Do not come in overloaded. A return trip to pick up extra
students should be made. Notify the Superintendent of any problems.

28. In all situations the driver is considered to be the person most responsible for safety of
the students. The driver should use his own judgment on determining which roads he
will not travel in case of inclement weather. The driver has the authority to make these
decisions on specific areas of the route. The Superintendent or his appointee should
determine if buses initiate a run but the driver must use judgment on specific areas of a
route. The driver should report and part of the route not traveled or not to be traveled.

29. Responsible for security of equipment and facilities.

 30. Other items as requested by the Superintendent.

HEAD COOK

Qualifications: Experience in cooking, purchasing, and developing menus for large

groups along with the ability to organize and supervise the staff of cooks.
Some bookkeeping competencies are needed. Must have a food handler’s
certification.

Reports to: Superintendent

Job Goal: To provide Class A meals for students of K-12 in accordance with State
and Federal guideline keeping in mind an efficient operation as well as
provider of ample food for the students.

Performance Responsibilities:

1. Organize and supervise cooks.

2. Secure substitute cooks when needed.

3. Make purchases of food and other supplies

4. Keep accurate records on use of sick leave by cooks.

5. File an annual inventory of supplies and equipment at the close of each year.

6. Recommend cook replacements to Superintendent.

7. Secure extra help as needed.

8. Report safety hazard to the Superintendent.

9. Recommend need for replacement equipment to the Superintendent.

10. Call service personnel to maintain equipment on needs that cannot be serviced to the
Head Custodian.

11. Arrange for additional storage for food products when storage space is not available.

12. Provide information needed for the State reports as requested.

13. Report irregularities with employee or student behavior to the Principal.

14. Insure proper storage and handling of all on non-food and food supplies.
 15. Other requests as made by the Superintendent.

FOOD SERVICE WORKER (COOK)

Qualifications: Experience as commercial, institution cook, or substitute preferred.

Experience household cook with good health. Physicals must be done
before the first day of school.

Reports To: Head Cook

Job Goal: Prepare and serve lunches to student and staff and in addition serve
community and school organizations n a similar manner.

Performance Responsibilities:

1. Ability and skill to operate all appliances in the kitchen.

2. Prepare food in the manner determined by the Head Cook.

3. Serve in all functions of meal preparation or specialize in one are of preparation.

4. Wash tables, appliances, and utensils.

5. Store supplies and aid in keeping inventory.

6. Set a friendly tone at meal time.

7. Report any student irregularities observed during lunch hour to head cook.

8. Be willing, upon request, to use your leadership in the kitchen during the absence of the
head cook.

9. Upon request, work school activities at the regular hourly rate until 40 hours have been
worked in one week.

10. Inform, the head cook in case of your absence. Do this as early as possible to allow the
head cook time to secure a substitute.

11. Supervise student help assigned to assist you.

12. Report need for any maintenance in the dining and kitchen area.

13. Report any safety hazard that you observe in the dining and kitchen area.

14. With ample notice, be willing to work in the kitchen and/or dining area when community
organization rents the kitchen and/or dining area.
 15. Other requests made by the head cook or head cook’s appointee.

LIBRARY CLERK/LUNCH/PLAYGROUND SUPERVISOR

Qualifications: High School graduate or equivalent with skills in typing, filing, clerical
detail, and ability to communicate with students on the playground with
authority.

Reports To: Building Principal

Job Goal: Organize and process materials in the library following conventional
library procedures and supervise the playground at the elementary school
as scheduled by the principal of K-5.

Performance Responsibilities:

1. Arrange library for efficient use.

2. Accession all new books, type necessary information on cards and pockets for all new
books, stamp all books as the property of the grade school, and type pockets and new
cards for old books needing them.

3. Check books and audio-visual material in and out, make overdue book list and post and
send to each room.

4. Type cards for card catalogue and file cards in the card catalogue.

5. Answer phone and operate fax machine.

6. Repair books.

7. Replace consumable parts in audio-visual equipment (bulbs, batteries, etc.).

8. Transport audio-visual machinery and materials between high school and grade school.

9. Decorate bulletin board and door panel of library each month.

10. Supervise classes during shot teacher meetings.

11. Assist students and teachers looking for material in the library.

12. Keep data on films from the Great River Valley Film Library and mail back on the proper
day.
 13. Keep an inventory of all equipment, videos, tapes, records, and books to be handed in at
the end of the year.

14. Supervise playground in accordance with established rules.

15. Supervise students in the lunchroom in accordance with established rules.

16. Responsible for security of students, equipment and facilities.

17. Report and unsafe equipment needing repair or replacement to the principal.

18. Perform other tasks as requested by the building principal.

SECRETRARY FOR ELEMENTARY SCHOOL

Qualifications: High School graduate or equivalent with skill in typing, filing, clerical
detail, and ability to communicate with students, teachers and public.

Reports To: Principal

Job Goal: Perform secretarial duties with efficiency and skill

Performance Responsibilities:

1. Take lunch, breakfast, and milk money.

2. Count lunch, breakfast, and milk money, record amounts for students, adults and deposit
in the bank.

3. Keep record of adult, student, free, reduced lunches and breakfast, report monthly to the
Superintendent’s office.

4. Take attendance, lunch and breakfast count each morning and record both.

5. Register all students and record fees.

6. Type purchase orders and file.

7. Type bulletins and notices to teachers, staff, students and parents.

8. Monthly – Keep an accurate count of all absences in attendance book and send the report
to the Superintendent’s office. If any out of district students in attendance, absences are
to be recorded in the attendance book and a report sent to each district’s Superintendent‘s
office before the 8th of the month.
9. Send out notices for all late breakfast, lunch and milk fees.

10. Keep copy machine supplied with toner and call representative when service is required.

11. Work for teachers when asked. (Letters, call, etc.)

12. Write for records of new students transferring into the district.

13. Mail records of students transferring out of the district.

14. Type and make a copy of all student insurance policies and send to company.

15. Copy and total all requisitions for ordering supplies and send to the Superintendent’s
office.

16. Uncrate supplies, check packing lists and take to classrooms according to requisitions.

17. Make the following original sheets: lunch, breakfast, morning attendance, lunch count,
special education absences, substitute and non-certified time sheets.

18. Record all substitute teachers’ hours worked and turn in time sheets at the end of the
month.

19. Type grade cards/envelopes and student’s permanent record sheet and distribute to each
classroom teacher.

20. Type principal’s report for the school board each month.

21. Type the Friday Note each week.

22. Type monthly breakfast and lunch menus. Fax to newspapers, make copies for both
schools.

23. Each Friday, prepare lunch and breakfast sheets for the following week.

24. End of year, tally attendance records for the entire year.

25. End of year, tally bus data for the year.

26. Dispense medications to students requiring medications at school.

27. Responsible for security of student medications kept in the office.

28. Record medications given daily.

29. Lunch room checker.

 30. Other tasks as requested by the principal.

BOOKKEEPER/SECRETARY TO THE SUPERINTENDENT

Qualifications: Preferably business college trained. High School graduate with work
experience if no business college training. Skills are needed in
bookkeeping, processing invoice and purchase orders, typing, filing,
receptionist activities, and computer skills.

Reports To: Superintendent

Job Goal: Serving the unit by use of skills mentioned above in processing all
business of the Board of Education and its executive officer.

1. Type reports, communications, agendas, bulletins, purchase orders, policies,

administrative rules, memos, minutes, budgets, news release, notices, forms, monthly
expenditure sheet and other similar items.

2. Prepare bills for regular monthly board meeting.

3. Confirm validation of each fund with the district treasurer.

4. Bind all prints outs in paper binder.

5. Make deposits in the bank.

6. Prepare the following reports:

a. Breakfast and hot lunch
b. Social Security
c. Illinois Municipal Retirement Fund
d. State and local income tax
e. Federal income tax deposit
f. Illinois Teachers’ Retirement
g. Illinois Director of Employment Security
h. Attendance Report
i. All reports required by the state.

7. Prepare Title I reports, along with other grants and programs received by the State. Also
monitor spending of these programs.

8. Serve as Payroll officer.

9. Serve as receptionist and file clerk for the Superintendent.

 10. Process mail.

11. Serve as Secretary Pro-tem for the Board of Education in receiving of petitions.

12. Prepare information needed for the Board of Education orientation on topics as needed.

13. Serve as caretaker of the Public School Fund.

14. Serve as secretary of Illinois Municipal Retirement Fund.

15. Prepare insurance for the district’s insurance.

a. Workers’ Comp.
b. Liability Insurance

16. Prepare a step by step procedure in a note book or folder of functions of each of the
above.

17. Assist with cafeteria supervision until lunch supervisors arrive from the playground.

18. Attend board meetings and serve as recorder of minutes of regular and special board
meetings.

19. Other request made by the Superintendent.

SECRETARY 6-12

Qualifications: High School graduate or equivalent with skills in typing, filing,

receptionist activities, clerical detail, bookkeeping, ability to communicate
with students, teachers, and public.

Reports To: 6-12 Principal

Job Goal: Serving students, faculty, and visitors through efficient use of skills listed
above as directed by the Principal.

Performance Responsibilities:

Lunch:

Collect lunch money

Deposit lunch money into the district’s account
Keep record of lunch payments
Monitor free and reduced lunches
Monthly lunch count of regular lunches, free, and reduced
Beginning of year make monthly lunch sheets with students names by class in Alpha order
Activity Fund:

Make ledger for activity fund at the beginning of school

Make deposits of monies received
Record deposits to correct amount within activity account
Monthly Activity fund report for the board
Maintain investments of accounts in the activity account and post interest
Write checks when authorized

Attendance:

Keep Attendance Summary by period

Keep file of period absentee forms/summary.
Input daily attendance in Student Office program
Beginning of school year input new 6th graders
Input information on new students throughout school year
Print daily attendance report
Print monthly attendance report

Activities:

Deposit monies in appropriate account from games, concessions, etc.

Provide mechanics for sale of athletic admissions, cash boxes, tickets, and checks for
officials
Keep tally of gate receipts
Type weekly calendar of activities and lunch menu
Maintain master athletic schedule/concession/ticket takers/supervision

Registration:

Type class list

Issue lockers
Type enrollment cards
Type Master Schedule
Have various forms ready
Record student enrollment payments and issue receipts

Misc. Duties:

Type reports, records, rosters, letters, schedules

Type grade cards, transcripts, transportation report
Supervise the use of office supplies
Order high school office supplies
Type PO’s for high school items purchased
Type and make entry on purchase order for all materials received
 Operate office machines
Serve as receptionist to all visitors to the high school
Provide for phone to be answered on the high school from 8 – 4
Sort main for prompt internal delivery after receiving
Provide mailing service for outgoing mail from 6 – 12
Serve as file clerk for Principal
Process student insurance claims
Keep substitute teacher monthly pay forms
Dispense medicine, file medical records, collect sports physicals, etc.
Pay Pepsi bills for Grade School, Pepsi Fund & Pop Fund
Order Diplomas from Jostens
Keep track of certificates, etc., purchased through Jostens
Type National Honor Society Program
Send out notices of fees owed
Make sure all students have Social Security numbers/call if they do not have
Type envelopes and maid midterms
Other request made by Principal

HEAD CUSTODIAN

Qualifications: Ability or organize work schedules for self and other custodians.
Should have experience in purchasing building maintenance
supplies and equipment. The head custodian should be efficient in
performing custodial responsibilities.

Reports To: Building principal (Superintendent when building principal is not

under contract).

Job Goals: Serve the users of the building and grounds by organizing and
supervising the operational and maintenance activities of the
custodial staff.

Performance Responsibilities:

1. Requisition needed supplies and equipment for maintenance and operation by purchase
order through the building Principal.

2. Organize and supervise custodians and added maintenance personnel.

3. Notify Principal of major repair work needed on the building and grounds.

4. Make repairs on building and grounds that correspond with skills and knowledge of the
head custodian or cause there repairs to be done by a custodian.
 5. Plan the summer maintenance program in conjunction with other summer activities to be
held in the building.

6. Provide building principal with a typical daily schedule of each custodian’s routine.

7. Provide building principal with a schedule of working hours not to include over time.

8. Provide Payroll Clerk with overtime sheets listing dates and hours worked on the last day
of the month.

9. Secure building principal’s approval of overtime work that is not of an emergency nature.

10. Schedule overtime in an equitable manner to all custodians.

11. Recommend need for extra help during student vacation days. A request may be made
for particular prospective employee. Board authorization for head custodian to employ
summer help must be granted annually.

12. Authorization is granted to call service men needed for technical service to maintain
operation of the school.

13. Notify building Principal of safety hazards, vandalism, and building security risks.

14. Share performance duties of custodians.

15. Responsible for building maintenance to prevent safety hazards, control of hazardous
materials, safety training, student supervision, building sanitation and building security.

16. Any other requests made by the building principal during Principal’s contract or
Superintendent during off season of the Principals.

CUSTODIAN

Qualifications: Skills is use of cleaning supplies and equipment, and understanding of

building maintenance, and skills in repair work to building and
equipment.

Reports To: Head Custodian

Job Goal: To maintain the building and grounds in a manner that will furnish the
best education environment possible within the realms of district finances.

Performance Responsibilities:

1. Sweep each classroom daily.

2. Remove writing from any portion of the building.

3. Keep proper supplies of towels and toilet tissue available in all rest rooms.

4. Clean each fixture in rest rooms daily.

5. Clean halls and stairs on a regular schedule.

6. Wash chalk boards and trays daily as needed.

7. Check in supplies arriving by truck.

8. Aid cooks in transporting food and food storage.

9. Wash windows.

10. Scrub and wax floors as needed (At least annually)

11. Shampoo carpeting as needed. (At least annually)

12. Paint interior of building according to schedule.

13. Reseal wood floors in Gym annually. (6-12 building)

14. Deliver paper and other instructional materials to location designated by the Principal or
his appointee.

15. Clean cafeteria following each meal and concession.

16. Replace light bulbs as needed.

17. Wash student desks as needed.

18. Move student desks, teacher’s desks, book cases, file cabinets etc. as needed.

19. Repair classroom furniture and fixtures as needed.

20. Mop lockers rooms daily. (6-12 building only)

21. Provide custodial services for all school events open to the public unless otherwise
scheduled by Principal.

22. Last custodian on duty each day should made certain all doors and windows are locked
and the building is secure.

23. Keep grounds clean and fixtures on the grounds in repair.

 24. Clean assembly areas following public activity, unless otherwise scheduled by the
Principal.

25. Keep yard mowed and trimmed.

26. Wash mops and rags as needed.

27. Responsible for building maintenance to prevent safety hazards, control of hazardous
materials, safety training, student supervision, building sanitation and building security.

28. Other requests made by the Principal or Head Custodian.

PROGRAM ASSISTANT/LUNCH & PLAYGROUND SUPERVISOR

Qualifications: High School diploma or equivalent. Such alternative qualifications as the

Board finds appropriate and acceptable.

Reports To: Teacher

Job Goal: To assist the teacher to achieve teaching objectives by working with
individual students or small groups to help them achieve the skill levels of
the class as a whole.

Terms of Employment: Nine months basis. The salary and work year to be established by the
Board of Education.

Performance Responsibilities:

1. Serves as the chief source of information and help to any substitute teacher assigned in
the absence of the regular teacher.

2. Maintains the same level of ethical behavior and confidentiality of information about the
students as is expected of fully licensed teachers.

3. Under supervision of licensed teacher, prepares for classroom activities.

4. Works with small groups of students to reinforce material initially introduced by the
teacher.

5. Assists individual children in need of special attention.

6. Perform clerical duties.

 7. Guides independent study, enrichment work, and remedial work set up by the teacher.

8. Sets up audiovisual equipment.

9. Checks notebooks, corrects papers, and supervises testing and make-up work.

10. Assists in drill work.

11. Assists with reading and storytelling.

12. Assists small groups of students in the library.

13. Assists with student supervision and maintaining the security of students, equipment, and
facilities.

PROGRAM ASSISTANT/LUNCH & PLAYGROUND SUPERVISOR (CONT.)

14. Supervises students in the cafeteria and on the playground during the student lunch
period.

15. Report unsafe conditions to the principal for repairs.

16. Other duties as assigned by the elementary principal.

CROSSING GUARD

Qualifications: High School diploma or equivalent.

Reports To: Elementary building principal

Job Goal: Provide safe passage for children crossing the highway.

Performance Responsibilities:

1. Needs to be at the crossing from 7:45 a.m. to 8:30 p.m. and 2:55 p.m. to 3:10 p.m.

2. Make sure that safety equipment is working properly, such as the flashing lights.

3. Place safety cones on the highway.

4. Ensure the safety of all students crossing the highway in front of the elementary building.

PRE-K TEACHER AIDE/REGULAR TEACHER AIDE

Qualifications: High School diploma or equivalent. Such alternative qualifications as the
Board finds appropriate and acceptable.

Reports To: Teacher

Job Goal: To assist the teacher to achieve teaching objectives by working with
individual students or small groups to help them achieve the skill levels of
the class as a whole.

Terms of Employment: Nine months basis. Salary and work year to be established by the
Board of Education.

Performance Responsibilities:

1. Serves as the chief source of information and help to any substitute teacher assigned in
the absence of the regular teacher.

2. Maintains the same level of ethical behavior and confidentiality of information about the
students as is expected of fully licensed teachers.

3. Under supervision of licensed teacher, prepares for classroom activities.

4. Works with small groups of students to reinforce material initially introduced by the
teacher.

5. Assists individual children in need of special attention.

6. Perform clerical duties.

7. Guides independent study, enrichment work, and remedial work set up by the teacher.

8. Sets up audiovisual equipment.

9. Checks notebooks, corrects papers, supervises testing and make-up work.

10. Assists in drill work.

11. Assists with reading and storytelling.

12. Assists small groups of students in the library.

13. Assists with student supervision and maintaining the security of students, equipment, and
facilities.

14. Supervises students in the cafeteria and on the playground during the student lunch
period.
 15. Report unsafe conditions to the principal for repairs.

16. Other duties as assigned by the elementary principal.

BUILDING AND GROUNDS SUPERVISOR

Qualifications: Have knowledge and ability to use and repair small engine.

Reports to: Superintendent

Job Goal: Maintain grounds including athletic field in good condition and aesthetically
pleasing.

Performances Responsibilities:

1. Maintain all equipment.

2. Keep all school ground neat and clean from debris.

3. Remove snow when necessary.

a. Contact county road commissioner as to road closings and road conditions.

4. Purchase supplies and materials required for maintenance and operation according to
Administration rules.

a. Compares prices with different retailers.

5. Maintain athletic field rest rooms, bleachers, press box, concession stand, scoreboard,
and, bus garage.