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e-ORB - User Manual (Rev.4 - 10jan2013)

This document provides instructions for using an electronic oil record book (e-ORB) software. It describes how to initialize the software by inputting vessel information and tank volumes. It also explains how to add officer names, make new ORB entries by selecting codes and inputting required values, preview and print entries, export entries to send to an office, use tools like deleting entries, and close the software. The instructions are provided over 12 pages with screenshots to illustrate the steps.

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Jezrell Jaravata
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221 views12 pages

e-ORB - User Manual (Rev.4 - 10jan2013)

This document provides instructions for using an electronic oil record book (e-ORB) software. It describes how to initialize the software by inputting vessel information and tank volumes. It also explains how to add officer names, make new ORB entries by selecting codes and inputting required values, preview and print entries, export entries to send to an office, use tools like deleting entries, and close the software. The instructions are provided over 12 pages with screenshots to illustrate the steps.

Uploaded by

Jezrell Jaravata
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 12

e - Oil Record Book Guidance

USER MANUAL

e-ORB - User Manual (rev.3 – 15Oct2012)


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Contents in this document:
Initialization ............................................................................................................................................... 3
Manage officers ......................................................................................................................................... 6
Make new ORB entry ................................................................................................................................. 7
Preview – Print ORB entries ......................................................................................................................10
Export ORB entries....................................................................................................................................11
Tools .........................................................................................................................................................12
Close - Exit ................................................................................................................................................12

e-ORB - User Manual (rev.3 – 15Oct2012)


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Initialization
 Double click e-ORB shortcut located in desktop (or locate shortcut under Start menu – All Programs)

 The first time you use e-ORB you have to supply initial values that will be used for later use. On the modal
window that is displayed when you first open e-ORB click INITIALIZE.

e-ORB - User Manual (rev.3 – 15Oct2012)


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 e-ORB Initialization window is displayed. Supply Vessel Information. These values will be used later when
you will use e-ORB for logging ORB entries. (e.g. if you check "Is overboard valve sealed" and later you try
to log an ORB entry that requires overboard valve to be unsealed, you will have first to log an "Unseal"
ORB entry and then log the entry that requires overboard valve to be unsealed)

 If OWS is not operational because of failure logged to ORB then you have to uncheck "Is OWS
operational" and supply the date and time of OWS failure exactly as logged on ORB. (This date and time
will later be used at the time you will log a "restore" ORB entry)

 When finished with Vessel Information click Apply Initialization Values.

e-ORB - User Manual (rev.3 – 15Oct2012)


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 Then supply current tank volumes and click Save - Close. (these values should be accurate at the time of
the initialization)
 If some of the values are not valid then you will see a red fill color indicating that you have to correct
these values and click again Save and Close.

 When all values are valid, Initialization is completed and verification message is displayed.

e-ORB - User Manual (rev.3 – 15Oct2012)


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Manage officers
At the time Initialization is completed or when choosing Manage Officers from ribbon, "Add new Officer's
Name - Rank" form is displayed.

 Type Name – Choose Rank and click Save – Close to supply data for one officer and close the form
 Type Name – Choose Rank and click Save – Add Next Officer to supply data for one officer and
leave the form open to add another officer…
 Click Close to close the form

e-ORB - User Manual (rev.3 – 15Oct2012)


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Make new ORB entry
 Click New ORB Entry on the ribbon to make a new ORB entry.

 Choose the type of ORB entry Code by clicking the Code drop down list.

Important Note: After choosing Code, the Notes area displays information or instructions that are relevant
to the selected Code and ORB entries already logged. Always check carefully all information in Notes area.

 When ready click Open Code Form if it is enabled. (if you choose a non-applicable Code then Open Code
Form is disabled)

e-ORB - User Manual (rev.3 – 15Oct2012)


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 At the new entry's form, supply values to textboxes with yellow fill color. Textboxes with white fill color
are in general non editable.

Important Note: Description for selected textbox and accepted values (Min, Max, Format…), is displayed in
Status Bar at the bottom of e-ORB window.

Min – Max values are calculated by previous ORB entries, selected code values and tank types. Examples of
the description shown in status bar follow:

 When complete with code's textbox values click Validate. Textboxes with valid values are colored with
green fill color. Invalid information is colored with red fill color. Review red textboxes and validate values
again until Save / Close command button is enabled. Then if everything is OK and you are sure that
supplied values are accurate click Save / Close.

e-ORB - User Manual (rev.3 – 15Oct2012)


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 eORB responds with save verification message (click OK) and print preview of saved ORB entry formatted
exactly as it should be to log to ORB.

 You can now print saved ORB entry (click Print at the upper left area of the window) or you can later
print a group of saved ORB entries by clicking Preview ORB Entries on the ribbon.

To exit print preview window press Escape (from your keyboard) or click Close Print Preview (upper
right corner of print preview ribbon).

e-ORB - User Manual (rev.3 – 15Oct2012)


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Preview – Print ORB entries
 Click Preview ORB entries on the ribbon.

 Choose Start Date – End Date (dates are shown in descending order only for dates that entries exist) and
click Preview Oil Record Book.

 Navigate to different pages by clicking left or right black arrows at the Navigation area (at the lower left
area of the window). Print ORB entries by clicking Print (upper left area on ribbon). Close print preview
window by pressing Escape (from your keyboard) or by clicking Close Print Preview (upper right area on
ribbon).

e-ORB - User Manual (rev.3 – 15Oct2012)


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Export ORB entries
 When finished with inserting ORB entries click Export ORB Entries to generate a compressed file with
newly added un-exported data. (Office will give instructions for periodicity of export)

 e-ORB responds with verification message. You must send to office exported data by sending the export
file attached to an e-mail.

Important Note: The subject of the e-mail with attached export file should be in a specific form (instructions
will be provided by the office)

 When you click OK at the verification message, contents of export folder are displayed automatically.
Exported file is located in c:\eORB\Export folder and a copy is located in Archive folder. After sending
export file to office you can delete it (for not messing with older exports). Do not delete export files from
Archive folder (leave them as a reference in case of later cross-checks).

e-ORB - User Manual (rev.3 – 15Oct2012)


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Tools
 Click Tools on the ribbon. (Use with caution)

 Tools functionality contains:


 Export ORB Records: Export ORB entries that have not been exported in previous Exports (same as
Export ORB Entries on ribbon)
 Delete ORB Last Record...: Preview and Delete the last inserted ORB entry (in case of incorrect entry
saved)
 Initialize...: Delete all existing data (ORB entries - Officers) and start initialization procedure
 Export ORB Log: Export ORB log (data for maintenance purposes)
 Export ORB Records (Full): Export the full catalogue of ORB entries

Close - Exit
 Click Close active Form to close the
active form that is displayed.
 Click Exit to exit e-ORB.

e-ORB - User Manual (rev.3 – 15Oct2012)


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