Types of Reports Formal vs. informal Short vs. long Informational vs. analytical Vertical vs.
cal vs. lateral Internal vs. external Periodic or scheduled Functional Guidelines for report writing
Preliminary pages (page i, ii, iii): _ Cover page _ Inner title page _ Certificate _ Acknowledgement _ Abstract / summary _ Table of contents _ List of tables _ List of figures _ List of abbreviations The main body (pages 1, 2, 3) is divided as follows: _ Introduction _ Chapter 1 .. _chapter n _ References _ Appendices General guidelines:_ an established font of 12 times new roman and paragraph style must be followed _ Type 1 space throughout the text on both side of the paper. _ Margins: 1 on all sides for A4 size paper. _ Units and symbols should conform to the international system of units. _ avoid the use of jargon, nouns as adjectives, split infinitives, improper matching of Subjects and verbs, changes of tense in mid-paragraph and redundancy and verbosity. _ More than a very few errors in spelling or typography leave an impression of carelessness on the examiners.
Detailed description
Outer title page:_ Title of practical training/seminar. _ name of student with roll no number. _ Institute logo _ Place of submission. _ Month and year of submission (example: september, 2010). Inner title page:_ Title of practical training/seminar. _ the following statement must also appear: This practical training/seminar is submitted as a partial fulfillment of the pgdm. Program in management (for example: computer science or engineering). _ Name of student with roll number. _ Institute logo _ Place of submission. _ Month and year of submission (example: may, 2007). _ Submitted to___________ Abstract /summary This section will contain statement of the problem, methods of investigation, major findings and main conclusion. Introduction This section will contain general introduction, scope of the work, objective of the study and chapter outline. The main sections are given single Arabic numbers 1, 2, 3 and so on. Sub-sections are given a decimal number - 1.1, 1.2, 1.3 and so on. Sub-sections can be further divided into - 1.11, 1.12, 1.13 and so on. An example structure would look as follows; 1. Introduction 1.1 1.11 1.2 1.21 2. Methodology 2.1 2.11 2.12 -
Chapter 1n Whole practical training/seminar report must be divided into chapters where each chapter may contain description of related theories and their implementation or each aspect of your practical training/seminar. Conclusions This section contains the major findings and main conclusions. References:There must be only one reference list for the entire practical training/seminar report in order of citation in the body of practical training/seminar report. Authors name and initials Date of publication Title of the book, paper or journal Publisher Place of publication Page numbers Details of the journal volume in which the article has appeared. Appendices:This section can contain tables and figures of data that are necessary to show but that are not part of the practical training/seminar report.
Font
(a) CHAPTER, (font size 16), (UPPER CASE), (bold), (Centered) (b) TITLE, (font size 14), (UPPER CASE), (bold), (Centered) (c) Subtitles, (font size 13), (Title Case), (bold), ( left)
(d) Sub-Subtitles and Text, (font size 12), (Title Case), (bold), (left) (e) Body text, (font size 12), (1.5 spacing), (Sentence case), (Justified)
Title and Subtitle
1 First level (Title of the topic) level 1 1.1 Second level (Title of the subtopic) level 2 1.1.1 Third level (Title of the sub-subtopic) level 3 1.1.1.1 Fourth level (Title of the sub-sub-subtopic) level 4
Numbering
Note: (a) Numbering using alphabet (a, b, c, ) is only allowed after sub-sub-sub-title. (b) Numbering using Roman style (i, ii, iii, .) is only allowed after the alphabets have been used. Example:1.1.1.1...... (a) ...... (i) ....... (ii) (b)
Line / Body Text Spacing
Use JUSTIFY alignment with 1.5 spacing for the entire body text throughout the report
Tables, Figures and Captions
Use CENTRE alignment with SINGLE SPACING for legends, captions of figures and tables with Times New Roman font, size 10. The captions for tables should be on top and at the bottom for the figures to the width of the entire margin and prevent more than a line caption
Pagination
The Arabic page number 1 should only begin with the first page of Chapter 1. Pages should be numbered consecutively throughout the report, including pages of figures, tables and appendices. The preliminary pages should carry page numbers in small Roman numerals (i, ii, iii, etc.).
Figure 2.1: Parts of an arbor with nut is clearly shown together with the milling tool attached for the use of pneumatic clamping on CNC machine (Hasley 2007).
Citation and Referencing (a) If the name of an author is written as part of a sentence, the year published should be written in parentheses. Masterson (1985) classifies robots into two main categories that are servos and non-servo robots. (b) If there are two authors cited as a part of a sentence, use for example: Azis and Harrison (1987) classify robots into two main categories that are servos and non-servo robots. (c) For more than two authors for a cited reference, use et al. after the name of the first author. Chandra et al. (1986) classify robots into two main categories that are servos and non-servo robots. (d) If several papers by the same author(s) and from the same year are cited, the letters a, b, c, etc. should be put after the year of publication; for example Chazdon and Ibrahim (1988a). (e) Reference from authorless articles should be cited as; Anonymous (1998). (f) Reference from official publications of international bodies/agencies should be written as thus: WHO (1984). (g) In referencing, the publications should be cited in chronological order from the most past to the current years, so that, the development of the related work can be tracked down. At the end of the report, all the references cited are listed in alphabetical order of the principal author
