Suggestive Guidelines on utilization of the Annual School Grants and Minor

Repair Grant under AWP&B of RMSA for year

The following pattern have been approved by the GoI, MHRD and accordingly
sanctions will be bone with regard to Annual School Grants for year 2019-20 to classes
IX to XII.

Sl.No. Annual Grant (up to Highest Final Approved Qutlay

The above grants is been released to the School Management and Development
Committees (SMDCs) basing on the releases of the GoI and GoAP to
Govt./ZP/APMS/Mpl/KGBVs/APTWREIS/APREIS/APSWREIS Secondary Schools and
Intermediate (Govt. Jr. Colleges) maintaining A/C in various Banks by way of Bank
transfer from State Office of Samagram Shiksha, Secondary, AP.
The Grants are released to those schools who submitted the utilization the school
grants released during 2018-19.
The details of the Annual School Grants and the Minor Repair grant released to
the schools in 2019-20 are as follows
1. Purchase of Books, periodicals, news papers etc. (Rs.0.10 lakh per school): To
strengthen the library and enhance knowledge & information for teachers as well as
students of Secondary schools and Higher Secondary schools, the grant will be utilized
for
a. Purchasing of reference books for teacher & students,

b. Newspapers, periodicals/journals/magazines etc on need basis.

(Purchase of books with due reference to the lists of books recommended by the KVS
(or) recommended by the State Governments (or) Text Books and Reference Books for
teachers should also be included or as per the scheme formulated by Raja Ram Mohan
Roy Library Foundation, the nodal agency of Govt. of India to support public library
services and systems.)
(Books may be purchased from the Book Fair which will be organized under RMSA at
district level.)
2. Water, electricity, telephone charges etc. (Rs.0.10 lakh per school):For smooth
functioning of the school and to meet the daily expenses of the school, this grant will be
utilized in Secondary and Higher Secondary (having secondary section) schools. The
grant will cover
a. Water,
b. Electricity,
C. Telephone charges, Internet charges/ other rates and taxes
d. Equipments for Sports, music, dance, painting, culture etc.
e. Teaching aids, instruments & appliances,
f. Stationery etc.
3. Grant for Minor Repairing (Rs.0.10 lakh per school): To meet the urgent need
for minor repairing and renovation of existing school buildings, this grant will be utilized
and the suggestive works are
a. Repair or School building,
b.Toilets,
C. Tanks
d. Play Ground
e. School Campus,
f. conservancy Services
g. Electrical fittings,
h.Sanitary & other fittings, Furniture and fixtures etc.

4. Sanitation and ICT (Rs.0.15 lakh per school) To meet the expenditure of
Sanitation worker not exceed Rs. 1000/- may be allowed. To meet the Allowance of
Rs.500/- for teachers who allotted and to look after the activities of ICT in the school.
5. Need Based works and Permission authority: Other Expenditure time to time
on need based : The suggestive items on need based to meet the expenditure with
prior permission should be taken from the District Education Officer for limitation of
Rs.5000/- and Regional Joint Director is competent to provide permission up to 10000/-
on detailed report and outcomes should be submitted by the SMDC chairman (Head
Master) along with resolution copy so as to take the decision by the competent
authorities.
5. ROLE OF SMDCS
To ensure the proper utilization of the grants, the SMDCs will have to organize their
meeting and the resolutions are required to be taken as below
(a) Proposal of works to be done through the specific grant with priority of works.
Process for implementation of the works including timeframe should also be
clearly mentioned in their resolution.
(b) Resolution on community contribution & arrangement of Panchayat contribution etc
either cash or kinds to support the grants are also required to be mentioned.
(c) Process for maintenance of records, registers & vouchers etc against the each work

(d) Submission of the utilization certificate of the grants to the District Programme Co-
ordinator, RMSA or Dy. Educational Officer of School concerned in the specified
formats within stipulated timeframe
In addition to resolutions of the SMDCs meeting, the following issues should
also be strictly attended to:
1. The SMDCs will have to maintain a separate cash book for recording the financial
transaction of the grants separately under RMSA programmes
2. SMDCs will have to up-date their Bank Passbook immediately after receiving
information on Bank transfer of the fund and the same should be recorded in the cash
book in detail.
3. In case of the problems related to credit in the SMDCS A/C & other transacting
process of the bank, the SMDCS should inform the District Programme Co-ordinator,
RMSA concerned immediately.
4 The SMDCs will have to complete all works to be implemented through the grants
within the stipulated period.
5. After Implementation of every work, cash book should be updated mentioning
voucher numbers etc.
6. The SMDCS must be submitted the utilization certificate of the school grants along
with photocopies of vouchers within 10 days from utilization of the grants to the
concerned District Programme coordinator, RMSA or Dy.Educational Officer of Schools
in the specified format.

7. The SMDC will be legally duty bound for utilization of the grants as per guideline.
Disciplinary action will also be initiated against the defaulter SMDC and HM/Principal of
the school.
6. Community Contribution:
For effective implementation and better completion of the works, contributions of the
Govt./ PRI/ Community/ Private sector (either through cash or kinds) are always
encouraged and the SMDCs can receive such contributions. The details of contributions
should be donated systematically and the contributions are required to be mentioned in
the format for proposal of works
Role of the District Programme Co-ordinator, RMSA or Dy. Educational Officer
of Schools and others:

The Dy. Educational Officer of schools of the District will be the overall Co-ordinator
for proper implementation of the Annual School Grants and Minor Repair grant and the
responsibilities in utilization of the grants of the DPCs or Dy.E.O. are as follow:

1. To ensure receipt of the grants by the SMDCs timely, the DPCs or ISs will have
to co-ordinate with the nodal Bank in the district.
2. In case of error found in the Bank details along with in the list of schools, the
DPCS or ISs should inform the Mission Director, RMSA, Andhra Pradesh
immediately.
3. The RID, DPC (DEO) and Dy.E.O. and other officials of RMSA will have to
monitor the proper and timely utilization of the grants as per guideline during
their school visit.
4 The DPC (DEO) and Dy.E.O.s are also to ensure distribution of the guidelines &
forms related to proposal as well as utilization of the grants and submission of
utilization through the specified format to the Mission Director, RMSA, Andhra
Pradesh.