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Grant Program for Promotion of Cultural Collaboration

Application Instruction
For FY 2015

1. Objectives
This program provides grants to partially cover expenses incurred by specialists/specialist organizations in
the fields of arts and culture, sports, or intellectual exchange in Asia which aims to conduct collaborative
projects such as co-productions, joint researches, and projects to disseminate the results of these collaborative
projects. The goal of the grant is to foster an awareness of empathy and coexistence among the people of Asia,
including Japan, through collaboration.
(1) To expand the range of interaction and cultural exchange to better improve mutual understanding
In order to expand the base of exchanges among the people of Asian, the Asia Center supports and
will implement a variety of projects that encourage more opportunities for exchanges and dialogues and
that promote further mutual respect and understanding of the diverse cultures in Asia.
(2) To promote the development of human resources and Soft infrastructure for the support of culture
The Asia Center supports programs that nurture future cultural figures and institutions in Asia through
exchange and/or collaborative projects which would become the foundation for the development of future
cultural exchanges.
(3) To form strong networks of experts from a diverse range of cultural fields, and lay the foundation to build
platforms for sustainable cultural exchanges
The Asia Center promotes programs that create networks and platforms which bring together experts
from various fields to share, build and continue dialogues and collaborations that endeavor to achieve
common goals or address common issues in Asia.
(4) To generate new values and movements in Asia by raising new issues and proposals for future progress
The Asia Center promotes collaboration projects such as co-productions in arts and culture or joint
researches that address common concerns to propagate new values or movements which will be spread
to and shared by many in and outside of Asia.
Among the above four goals, the Asia Fellowship Program offers support especially for those venturing in
activities described in (2) - (4), and who have clear project objectives and plans.

2. Eligible Projects
(1) Eligible fields:
Activities in the fields of arts and culture, intellectual exchange and sports are eligible.
(2) Eligible activities:
Eligible activities are collaborative projects involving mainly ASEAN countries and Japan. Collaborative
projects involving Japanese organizations or individuals, such as co-productions and joint researches, and
projects to disseminate the results of such collaborative projects are eligible.
Though collaborative projects among multiple countries including those other than ASEAN countries or
Japan are eligible, priority in screening may be low for applications with highly involved
specialists/organizations from outside ASEAN countries or Japan.
Example eligible projects:
Joint production of cinematographic works, theatrical performance, dance, music and the like by stage

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directors, scriptwriters and performers from the countries concerned
Holding exhibitions on the basis of joint curation and relevant symposia
Holding symposiums for resolving common issues, and publishing of reports
Conducting joint researches on cultural heritage with local organizations, holding conferences for
deliberating on preservation and restoration methods, and implementing restoring operations for ruins
Continuous workshops by experts for nurturing next-generation leaders in the field of sports
(3) The project must meet the following requirements to be eligible for the grant:
a. The project will commence between April 1, 2015 and May 31, 2016.
If the contents of the project prove necessary, the project is eligible for the grant for multiple years,
though the upper limit is, in principle, for three years and the screening of the project takes place every
year.
b. Japanese organizations or individuals are involved.
c. The project contains an element of collaboration or mutual exchange among multiple countries.
d. The plan and method for the project are adequate to reach its objectives and are expected to lead to
sufficient outcomes.
e. The grant must not be used for religious or political purposes.
f. The project must not be implemented for profit.
Points to be noted
The following projects are NOT eligible for this grant:
A project specializing in the field of natural science or technology
A project aiming for missionary or political activities, or for dissemination of a specific ideology, assertion or
policy
A project whose outcome is found to contribute only to a particular group
A project relating to solicitation for capital or fund, debt relief, donation, advertisement, or the
establishment of a new grant or award
A project relating to the designing and construction of a building, a monument, etc.
A project for the purpose of purchasing facilities, equipment, land, etc.
A project whose main purpose is Japanese language education or Japanese study
A project without an element of collaboration or mutual exchange and with a sole purpose of introducing
Japanese culture

3. Eligibility Requirements
(1) The applicant is required to fulfill the following requirements.
a. The applicant must be an organization based in Japan or an ASEAN country.
b. The applicant must have the capability required to execute its project in accordance with the plan.
c. The applicant is not held to violate any law or regulation of the applicants country by receiving a grant
from the Japan Foundation.
d. The applicant must possess a bank account in the name of the applicants organization to receive
remittance from Japan (the Headquarters of the Japan Foundation). Alternatively, the applicant must
be able to open such an account by the time of receipt of remittance.
e. The applicant has no difficulty in preparing all the documents to be submitted and in communicating with
the Japan Foundation in English or Japanese.
(2) The organizations listed below are not eligible for this grant.
a. The Japanese Government (including national agencies), local public organizations (including public
universities, public junior high schools and public high schools and other public institutions),
government-affiliated organizations, incorporated administrative agencies, local incorporated

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administrative agencies, and national university corporations (including national junior high schools and
national high schools)
b. Foreign governments (including administrative organs, such as ministries and agencies, but excluding
research and educational agencies) or foreign diplomatic missions in Japan
c. International organizations (intergovernmental organizations to which the Japanese Government
contributes)
Points to be noted
An application for other grant programs of The Japan Foundation or its overseas offices cannot be made
concurrently for the same project.
If the representative of the applicant organization is a minor, a consent form (designated format) filled in by
his/her statutory agent (the person who has parental authority or the guardian) must be submitted.

4. Grant Coverage
Among the five categories (A~E) in (1) below for which the grant is available, the grant will be provided to the
maximum of three categories for which the applicant organization applies.
Please state the amounts and breakdowns of up to three categories for which the grant is requested in the
application form and the budget sheet, and attach estimate sheets for each expense. No application for four
categories or more can be made. Furthermore, the grant amount to be requested cannot exceed 70% of the
total project budget.
(1) Categories covered by the grant:
A Traveling expenses (international travel expenses and domestic travel expenses) and accommodation
expenses
International travel expenses mean fares incurred for international traveling by air, land and sea. In
the case of a flight ticket, the fare includes accompanying necessary expenses such as extra
premium for air insurance, fuel surcharge, departure tax, airport tax and passenger facility charges. If
required, traveling for purposes other than the implementation of the project, such as a preliminary
survey, is covered.
Domestic travel expenses mean fares incurred for traveling other than the aforementioned
international travel expenses.
The upper limit of an international travel expense and a domestic travel expense is the amount for the
relevant economy-class discount fare.
A fee for a visa is not covered.
Accommodation expenses cover the number of stays required.
B Fees for venue use and fees for loan of equipment
Expenses incurred for use of venues, loan of equipment, etc., for project implementation are covered.
Expenses incurred for purchase of equipment, consumables, etc., are not covered.
Costs for drink and food in the venue (costs for reception, lunch, snack, etc.) are not covered.
C Fees for translation, interpretation and lecture
Fees for interpreters and translators and honorarium for lecturer of symposia, seminars are covered.
Other honorarium or performance fee other than mentioned above is NOT covered.
D Expenses for preparation of materials, reports, PR materials, etc.
Costs for printing, designing and editing incurred in the preparation of catalogs, posters, flyers, leaflets
and reports are covered.
E Freight transportation expenses (air freight / sea freight)
Expenses for freight transportation necessary for project implementation (including packaging costs,
customs fees and necessary storage costs), and excess baggage charges incurred in the travel of
project participants (only for charges incurred for the equipment, tools and the like necessary for

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project implementation) are covered.
Fees incurred for obtaining an ATA carnet and cargo insurance premium are not covered.
It is possible to include expenses for freight transportation (for example, a flight ticket purchased for
transporting large musical instruments). However, whether the grant can be awarded for such
expenses will be determined through screening/evaluation.
Points to be noted
The grant amount for each category will be determined on the basis of the budget sheet submitted at the
time of application and the criteria of the Japan Foundation. Even when the application is approved, this
does not mean that all of the requested grant amount will be provided.
Please make sure to state the breakdown of each category (unit price quantity etc.) in the budget sheet,
and to attach an estimate sheet. If it is not possible to attach an estimate sheet, please attach a document
verifying the relevant unit price.
The Japan Foundation does not provide a grant to cover the entire budget of the project. Please plan your
fund-raising by actively and concurrently seeking contribution from private companies, supporting funds
and subsidies from private supporting organizations and local public agencies. If funds are provided from
other organizations, please fill in the Income section of the application form.
The amount of the grant will not exceed the amount of actual expenses. At the time of submission of a
report, it is necessary to submit appropriate documentary evidence of payments made for each of the
categories for which the grant has been awarded. Please note that if, at the time of reporting, an actual
payment made is found to be less than the amount granted, the grant amount will be reduced, and you will
be required to refund return the remaining amount.
Even where the contents of the project are changed after the decision of awarding the grant has been
made, or where the actual expenses exceed the grant amount determined, the grant amount will not be
increased.
Even if the project is for multiple years, in this round of grant offering, the project will be
screened/evaluated, and a decision to award the grant will be determined with regard to the grant amount
for the first year.
(2) Payment method:
In principle, the grant will be paid before and after the project implementation.
With regard to payment of the grant before project implementation, 70% of the determined grant amount
will be paid upon submission of the designated Payment Request Form from the grantee after the
acceptance of the application. However, when the implementation of the project continues for six months
or more, grant payment may be made in installments.
Grant payment after the project implementation will be made when the Japan Foundation has received
and confirmed a proper report upon the completion of the project. In the case where proper documentary
evidence of payments is not submitted at the time of the submission of an accounting report, the grant
amount awarded will be reduced to the extent of the relevant part, and you will be required to refund the
difference in amount.

5. Selection Policy
Screening is conducted mainly from the following perspectives on the basis of submitted application
documents, and involves consultation with outside experts if necessary, through which acceptance of the
application will be determined.
(1) Whether there are clear objectives and goals of the activity concerned
(2) Whether there are elements of cross-border collaboration/cooperation
(3) Whether it is possible to disseminate the outcome of the project and return it to the general public.
(4) Whether the project has the potential for leading to, or developing into, a new future project
(5) Whether the theme or contents of the project contain a pioneering element or originality with some

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experimental characteristics
(6) Whether the project does not end as a one-off project and its outcome will remain continuously and
independently
etc.

6. Application Procedure
The offer of the grant is made twice a year as follows.
(1) Deadline /timing for notification of results
a. The first round offer: projects which will commence between April 1, 2015 and May 31, 2016 are eligible.
Deadline: applications must arrive by December 1, 2014
Schedule for result notification: April 2015
*Please note that for projects which commence from April 2015, the notification of result may be sent
out after the commencement of such projects.
b. The second round offer: projects which will commence between December 1, 2015 and May 31, 2016
are eligible.
Deadline: applications must arrive by June 1, 2015
Schedule for result notification: August 2015
(2) Application Documents
The documents necessary for application are as below.
[1] Application form (designated format, Form )
In principle, fill in the form by using a computer, and submit the printout version of the form.
If it is inevitably necessary to fill in the form by handwriting, please make sure the letters are legible.
For details on how to fill in the application form and how to create application documents, see the Points
on Preparation of Application Documents mentioned hereafter.
[2] Budget sheet (designated format)
Please attach documents (such as estimate sheets) evidencing the estimation of each category the
grant is requested.
[3] Support letters/ letters of consent from co-organizer(s) and/or cooperator(s) indicated in 3. (1).
[4] CVs of the authorized official and the project director.
[5] Document(s) that outline the bylaws, terms, etc., of the applying organization
[6] Document(s) that outline the past activities and finances of the applying organization (can be
substituted with annual reports and pamphlets)
[7] Document(s) that outline the past activities of co-organizers and/or cooperators indicated in 3. (1) (can
be substituted with annual reports and pamphlets)
*If there are similar documents for co-organizer(s) and/or cooperator(s) indicated in 3. (2), please also
attach them to your application.
[8] Consent form (in the case where the representative is a minor) (designated format)
[9] Declaration of Commitment (only in the case of non-statutory organization) (designated format)
(3) Place for submission (the deadline is as stated in 6. (1) above)
a. Application from Japan
Please submit one original and one copy of the set of application documents to the Asia Center, Tokyo
Headquarters, the Japan Foundation by registered mail or delivery service. Submission by e-mail, fax
or in person is not acceptable.
To: Grant Program for Promotion of Cultural Collaboration,
Arts, Culture and Exchange Section, Asia Center, The Japan Foundation
4-4-1 Yotsuya, Shinjuku-ku, Tokyo 160-0004
Tel. +81-3-5369-6025

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b. Application from outside Japan

The address for submission differs depending on your country of residence. Please submit one
original and one copy of the set of application documents to the following address. Submission by
e-mail, fax or in person is not acceptable.
Country
Place for submission
The Japan Foundation overseas offices in ASEAN countries
Indonesia
The Japan Foundation, Jakarta
Address: Summitmas I, 2-3F, Jalan Jenderal Sudirman, Kav. 61-62 Jakarta
Selatan 12190, Indonesia
Tel: +62-21-520-1266
Philippines
The Japan Foundation, Manila
Address: 23F, Pacific Star Building, Sen. Gil Puyat Avenue, corner Makati
Avenue, Makati City, Metro Manila, 1226, Philippines
Tel:+63-2811-6155
Malaysia
The Japan Foundation, Kuala Lumpur
Address: 18th Floor, North point Block B, Mid-Valley City, Medan Syed
Putra, 59200, Kuala Lumpur, Malaysia
Tel: +60-3-2284-6228
Thailand
The Japan Foundation, Bangkok
Address: Serm Mit Tower, 10F, 159 Sukhumvit 21 (Asoke Road), Bangkok
10110, Thailand
Tel: +66-2-260-8560
Vietnam
The Japan Foundation Center for Cultural Exchange in Vietnam
Address: No. 27 Quang Trung Street, Hoan Kiem District, Hanoi, Vietnam
Tel:+84-4-3944-7419
The Embassy of Japan in ASEAN countries
Brunei
The Embassy of Japan in Brunei Darussalam
Address:
House No. 33, Simpang 122Kampong KiulapBandar Seri
Begawan BE1518 Brunei Darussalam
Tel:+673-222-9265
Cambodia
Embassy of Japan in Cambodia
Address: No.194, Moha Vithei Preah Norodom, Sangkat Tonle Bassac,
Khan Chamkar Mon, Phnom Penh, Cambodia
Tel: +855-23-217161
Laos
Embassy of Japan in the Lao PDR
Address: Sisangvone Road, Vientiane
Tel: +856-21-414400
Myanmar
Embassy of Japan in Myanmar
Address: No.100 Natmauk Road, Bahan, Township, Yangon, Myanmar
Tel: +95-1-549644
Singapore
The Embassy of Japan in Singapore
Address: 16 Nassim Road, 258390 Singapore
Tel: +65-6235-8855
(4) Points to Consider
a. Any application form prepared other than in the designated format will not be screened.
b. Any application form submitted after the deadline will not be accepted.
c. The submitted application form and accompanying documents will not be returned. Please make sure
to keep your own copies in hand when applying.

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d. If any detail in the application form has changed after the submission of the application form, please
promptly inform us of such change.

7. Notification of Results (the timing for notification of results is as shown in 6.(1) above)
The applicant organization will be notified of the result of its application by letter. Please note that we cannot
answer any question regarding the progress of screening or the reason for the result.

8. Obligations of the Grantee

After the decision of awarding the grant, the following obligations are imposed on the organization receiving
the grant. Please be aware that if these obligations are not found to be observed, the grant may be terminated
or canceled in some cases.
(1) When implementing the project for which the grant is awarded, state clearly that the project has received
the grant from the Asia Center, the Japan Foundation, and print its logo in publications and reports such
as websites, posters, flyers, catalogs, and minutes of meeting. Further, submit two copies of such
publications and reports to the Asia Center, the Japan Foundation.
(2) Take sufficient measures, such as confirmation of the security situation of the destination, to ensure the
safety of project participants.
(3) Make a report on the overview and outcome of the implemented project and the details of income and
expenditure in the designated format, and submit it within two months after the completion of the project.
(4) The Japan Foundation is intolerant of any fraudulent activity from the application process through the
grant duration. Once a grant has been provided, committing any form of fraud with regard to the Japan
Foundation grant funds could result in penalty measures such as revocation of decision to provide a
grant in whole or in part, required return of rescinded portions of the grant including additional charges,
late payment charges, suspension of the grant for a certain period of time, and/or other legal actions.

9. Disclosure of Information Regarding the Project

(1) Details of projects supported by the Japan Foundation (e.g., the name of the applicant and project
descriptions) will be made public in the Kokusai Koryu Kikin Jigyo Jisseki (Detailed Annual Reports of the
Japan Foundation), on the Japan Foundations website and in other public-relations materials.
(2) When a request for information based on the Law Concerning the Disclosure of Information Held by
Independent Administrative Institutions, etc. (Law No. 140 of 2001) is received, materials such as
submitted application forms will be disclosed (unless stipulated by laws as not to be disclosed).

10. Handling of Personal Information

1) The Japan Foundation handles personal information appropriately and in accordance with the Law
Concerning Access to Personal Information Held by Independent Administrative Institutions (Law No. 59 of
2003). Details of the Japan Foundations personal information protection policy can be reviewed at the
following website:
http://www.jpf.go.jp/e/privacy
2) The Japan Foundation uses personal information on the application materials for screening, implementation,
and evaluation procedures of the project. They may also be used for the following purposes:
- Details of the successful applicants, such as names, gender, job and position, affiliation, project duration, and
project description , etc., are published in the Kokusai Koryu Kikin Jigyo Jisseki (Detailed Annual Reports of
the Japan Foundation), the Annual Report, on the Japan Foundations website, and in other public-relations
materials. They are also used in compiling statistics and released to the press for publicity purposes.
- There may be cases in which the information is released to the Ministry of Foreign Affairs of Japan,
Embassies or Consulates-General of Japan, etc., at the place where a project is undertaken.
- There may also be cases in which copies of applications, including documents containing some personal

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information are provided to outside consultants in order to facilitate the screening process and the evaluation
of the results of projects.
- There may also be cases in which the Japan Foundation sends questionnaires to the addresses written on
this form after the project has ended.
- There may also be cases in which the Japan Foundation uses the information written on the application form
to contact the applicants to inform them of other Japan Foundation activities.
3) Applicants are requested to inform all individuals whose personal information appears on the application
materials of the above-mentioned policy.
4) There may be cases in which the project reports and other related publication are released to the public.

11. Contact Information

Grant Program for Promotion of Cultural Collaboration,
Arts, Culture and Exchange Section, Asia Center, The Japan Foundation
4-4-1 Yotsuya, Shinjuku-ku, Tokyo 160-0004
Tel. +81-3-5369-6025 Email: jfac-grant-cc@jpf.go.jp

If you are unsure of which program is applicable for the project you plan, or if you would like to inquire as
to general activities of The Japan Foundation, please direct your inquiry to the following contact.
Communication Center, The Japan Foundation: Tel.+81 3-5369-6075

The format of the application form can be obtained from the website below.
http://www.jpf.go.jp/e/program/index.html

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Points on Preparation of Application Documents

General Points to Note
1. When submitting the application form, please submit the original and one copy of the set of application
document. As submitted application documents will not be returned, please make sure to keep a copy for
yourself before submission.
2. In principle, please fill in the application form by using a computer, not by handwriting, for submission. If it is
inevitably necessary to fill in the form by handwriting, please make sure that the letters are legible.
3. Please fill in all application documents in Japanese or English.
4. If any detail in application documents has changed after submission, please promptly inform us of such
change.

Guidelines on Details in Application Documents

All the application documents listed below must be submitted.
[1] Application form (Form )
[2] Budget sheet (Form )
*Please attach documents (such as estimate sheets) evidencing the estimation of each expense for
which the grant is requested in the application form.
[3] Cooperation agreements (copies allowed) from the main cooperative organizations and
collaborators listed in Application Form, 3 (1)
[4] CVs of the authorized official and the project director.
[5] The articles of incorporation, constitution, bylaws or other equivalent documents of the applicant
organization
[6] Documents showing the activities, past achievements and financial status of the applicant
organization
(Substituting documents such as annual reports and pamphlets are allowed)
[7] Documents stating the activities and past achievements of the main cooperative organizations and
collaborators listed in Application Form, 3 (1)
(Submitting documents such as annual reports and pamphlets are allowed)
*Please also attach any document regarding the cooperative organizations and collaborators listed
in the Application Form, 3 (2), if available.
[8] Consent form (designated format)
Only in the case where the representative of the applicant organization is a minor.
[9] Declaration of Commitment (designated format)
Only in the case where the applicant organization is a non-statutory organization.

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[1] Application Form (Use the designated format, Form )

1. Project Title:
Please enter the name of the project to be used externally in Japanese or English.
If the original name of the project is in a language other than Japanese or English, please fill in the
(Other Languages) section.
If only the English/Japanese name of the project is available, please leave the (Other Languages)
section blank.
2. Applicant Information:
Only one organization must be entered as applicant. Please state other co-organizers in the section
3.(1) Core co-organizations/collaborators.
If the organization has its own seal, affix it to the right side of the section.
The authorized official means the person who assumes the ultimate responsibility for the management
of the applicant organization, guarantees that the organization has officially applied to the Japan
Foundation for the grant concerned, and is in the position to be responsible for this application.
The project director means the person in charge of actual implementation and management of the
project.
The treasurer means the person who assumes responsibility for accounting treatment of the applicant
organization and for the management and spending of the grant. The authorized official or the project
director cannot concurrently serves as the person responsible for accounting.
Authorized official, the project director and the treasurer must affix their seals or sign next to their
names.
3. Co-organizer(s), Cooperator(s):
(1) Core co-organizations and collaborators of the project
With regard to other main organizations and individuals for project implementation (for example, joint
hosting organizations, directors, etc.), please enter such organizations and individuals names,
countries, roles in the project, and record of activity achievements. In the case of individuals, please
place (
) after their names and enter their affiliations in the (
).
With regard to the core co-organizations and collaborators, please attach their cooperation
agreements. Photocopies of these agreements are accepted.
In the Role in the Project section, please make sure to indicate what cooperative organizations (or
individuals) will be in charge of, whether they bear any financial burden, and whether they arrange
venues, equipment, etc., in the implementation of the project.
In the Record of Activities and Achievements section, enter only main past activities, and attach a
separate material showing detailed activity achievements.
Please add a line as required when the lines are not sufficient.
(2) Collaborator(s), cooperation(s) other than the above
Enter those organizations/individuals involved in the project that are not listed in (1).
4. Project outline:
Please indicate a simple outline of the project (the purpose, contents, targets and expected outcome
of the project). Describe the detailed contents of the project in 10. Project details
5. Budget of the project and Requested budget
In the section of Currency Unit:_____, please state the currency used in the implementation of the
project (= the same currency as the one used in the budget sheet)
(1) Total budget of the project / Amount of requested grant
In [Total budget:__], enter the total budget incurred from the preparation to the completion of the
implementation.
The grant amount cannot exceed 70% of the total budget of the project.

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If the project is for multiple years, please enter the project budget for each year.
If the project is to be completed within one year, please enter details to match the total project expense
with the project budget for the first year.
In this round of grant offering, the grant amount for the first year of the project will be
screened/assessed. Please enter the details of the budget only for the first year in the separate budget
sheet.
(2) Breakdown of Requested Budget
Fill in the categories (maximum of three categories) for which the applicant request the grant, among
the available categories (A~E) for the grant, Do not apply more than three categories.
If you are planning to make an application for years, please enter the categories and amounts
assumed at the time of application.
6. The period of the project
Please enter the project start and end years and months. When you set a period of project
implementation, please allow sufficient time before and after the implementation, for example, by
taking account of the time necessary for the preparation of preliminary and ex-post reports, even
where the project concerned is to behind in a short period of time.
7. Schedule of the project:
Enter the date and venue in each of the Preparation for project Implementation of the Project and
After the project Implementation sections in chronological order.
Please state clearly the venue name, city and country.
8. Past grant receipts from the Japan Foundation:
If the applicant organization has received a grant from The Japan Foundation in the past, please enter
the year of the grant receipt, the grant program name, the relevant project name, and the amount of
the grant.
9. Publicity plans and materials for public relations:
Please state the publicity plan for the project and any publicity material planned to be prepared.
Please be sure to specify in publicity materials that the project has received a grant from the Japan
Foundation, and to publish the Japan Foundations logo on such materials.
10. Project details
Explanation of project contents will be assessed as the most important part of the application in
deciding whether to award the grant. Please note that even where the theme of the project is of
novelty and the implementation method of the project is effective, its priority level for a decision of
acceptance is low if the explanation on the project contents is insufficient. In entering project contents
(details), make sure to include the following points. The format is not designated as long as following
contents are indicated.
(1) How and why the project was launched:
Please describe what lead the applicant to plan the project, and how the applicant has built the
relationships with its main cooperative organizations/collaborators.
(2) Purpose of the project:
Please describe the objectives that the project aims to achieve as specifically as possible
(significance and goals), not its contents.
(3) Expecting outcome/achievements and plans on how to spread them :
Please describe the contents of specific outcomes hoped to be achieved in Japan and Asian
countries, and the ways to publish and disseminate such outcomes.
(4) Details of project:
Please describe in detail the contents of the project, including the program on the
implementation day. If such detail has not been decided at the time of preparing the application
form, please describe the contents as of the planning phase.
(5) Preparation plan for the project:
Please specifically describe the preparation status up until you apply for the grant and your

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future plan in relation to participant application, selection of venues, estimation of income
budget as well as the status of communication with cooperative organizations and
collaborators.
(6) Plans for after the completion of the project (in the case of multi-year projects, the plans for the
following year):
If the project is to continue over years, please state the details as specifically as possible on the
project budget, period and host countries of subsequent implementations, and to the extent
that such details are known at the time of preparing the application form.
(7) Assessment standards for achieving goals of project
a) Quantitative goals:
Please state the target numbers of visitors, participants, etc.
b) Plans for third-party evaluations
Please specify how to evaluate the outcome of the project by third-party, such as the
results of questionnaire surveys involving participants and visitors, the number of
participants, and evaluations conducted by third parties.
c) Other criteria:
Please provide any other evaluation criteria than a) and b), if available.
[2] Budget Sheet (Use the designated format)
Please state clearly the breakdown of each categories of the budget plan.
Please be sure that the total budget coincides with that of income.
In the section of Currency Unit: _____, please state the currency used in the implementation of the
project (= the same currency as the one used in the budget sheet)
Expenditure:
The number of categories for which the grant application is available is maximum three categories
among the five categories below (A~E). In relation to expenses not falling under the three categories
for which this application is made, please do not enter the amounts of such expenses in the Grant
Amount Requested to the Asia Center section.
A Traveling expenses (international travel expenses and domestic travel expenses) and accommodation
expenses
International travel expenses mean fares incurred for international traveling by air, land and sea. In
the case of a flight ticket, the fare includes accompanying necessary expenses such as extra
premium for air insurance, fuel surcharge, departure tax, airport tax and passenger facility charges. If
required, traveling for purposes other than the implementation of the project, such as a preliminary
survey, is covered.
Domestic travel expenses mean fares incurred for traveling other than the aforementioned
international travel expenses.
The upper limit of an international travel expense and a domestic travel expense is the amount for the
relevant economy-class discount fare.
A fee for a visa is not covered.
Accommodation expenses cover the number of stays required.
B Fees for venue use and fees for loan of equipment
Expenses incurred for use of venues, loan of equipment, etc., for project implementation are covered.
Expenses incurred for purchase of equipment, consumables, etc., are not covered.
Costs for drink and food in the venue (costs for reception, lunch, snack, etc.) are not covered.
C Fees for translation, interpretation and lecture
Fees for interpreters and translators and honorarium for lecturer of symposia, seminars etc., are
covered.

12

AC-CC
Other honorarium or performance fee other than mentioned above is NOT covered.
D Expenses for preparation of materials, reports, PR materials, etc.
Costs for printing, designing and editing incurred in the preparation of catalogs, posters, flyers, leaflets
and reports are covered.
E Transportation expenses
Expenses for freight transportation necessary for project implementation (including packaging costs,
customs fees and necessary storage costs), and excess baggage charges incurred in the travel of
project participants (only for charges incurred for the equipment, tools and the like necessary for
project implementation) are covered.
Fees incurred for obtaining an ATA carnet and cargo insurance premium are not covered.
Though it is possible to include expenses for freight transportation (for example, a flight ticket
purchased for transporting large musical instruments) in the application, whether the grant can be
awarded for such expenses will be determined through screening/evaluation.

Please make sure to provide a breakdown of the budget for each expense (unit price quantity etc.) in
the budget sheet, and to attach estimate sheets.
If it is impossible to get estimates for honorarium / personnel expense, its unit price and quantity (the
number of days, the number of times, time, etc.) must be indicated.
The upper limit of an international airfare or a domestic airfare which the grant from the Asia Center
covers is the amount for the relevant economy-class discount fare.
If the automated calculation function of Excel is used, please make sure to check that numbers are
correct. Numbers may be rounded off automatically in some cases.
Please add a line if necessary.
With regard to expenses to be covered by financial resources from any other party than the Asia Center,
please state all of such expenses currently assumed to be incurred.
Income:
If you have made an application for a subsidy from a party other than the Asia Center, please make sure
to choose one of (Secured, Application in Progress, Application Planned) in the Notes section.
Please add a line to the Other Financial Resources section and the Income Expected from the
Applicants Project section, if necessary.
* Not the entire budget of the project will be covered by the grant from The Japan Foundation. Please
arrange funds concurrently by seeking subsidies from other foundations and using your own financial
resources.

[3] Support Letters/Letters of consent from co-organizer(s) and/or cooperator(s) indicated in

Application Form. (1)
Please attach documents showing agreements of the main cooperative organizations/participants on their
cooperation in the applicants project and on the details of their cooperation (photocopies allowed) (for
instance, joint hosting agreements, agreements and statements of mutual agreement).
[4] CVs of the Authorized official and Project director
Please submit the CVs of the authorized official and the project director.
[5] Document(s) that outline the bylaws, terms, etc., of the applying organization
Please submit the articles of incorporation, constitution, bylaws or other equivalent documents of the
applicant organization. Documents such as annual reports and pamphlets can be used as substitutes.

13

AC-CC

[6] Document(s) that outline the past activities and finances of the applying organization (can be
substituted with annual reports and pamphlets)
Please submit materials showing the structure (the composition of officers and personnel, and the
number of other members, etc.) history, activities, past achievements and financial status of the applicant
organization (for last three years). Documents such as annual reports and pamphlets may be used as
substitutes.
[7] Document(s) that outline the past activities of co-organizers and/or cooperators indicated in 3. (1)
(can be substituted with annual reports and pamphlets)
*If there are similar documents for co-organizer(s) and/or cooperator(s) indicated in 3. (2), please also
attach them to your application if available.
Please submit materials showing the history, activities and past achievements (for last three years) of the
main cooperative organizations listed in Application Form 3.(1). In the case of associations, documents such
as annual reports and pamphlets may be used as substitutes. In the case of individuals, please submit their
personal histories.
*Please also attach any material for reference regarding the cooperative organizations/collaborators listed
in the Application Form 3.(2).
[8] Consent form (in the case where the representative of the applicant organization is a minor)
Submit this form if the representative of the applicant organization is under 20 years of age at the time of
applying. If the organization is run by youths such as students, please attach a photocopy of a document
from which the age of the representative can be confirmed (for instance, drivers license, insurance card for
health insurance and student identification card [an identification document stating the date of birth]).
[9] Declaration of Commitment (only in the case where the applicant organization is non-statutory
organization)
In the case where the applicant organization is a non-statutory organization, submit a Declaration of
Commitment signed by the authorized official.

End

14

Grant Program for the Promotion of Cultural Collaboration

For FY 2015

APPLICATION FORM

[1Form

PC
*please print or type

1.

Date:

Month

Day

Year

Project Title

Japanese or English

Other language
(if any)

2. Applicant Information
Japanese or English

Name of organizer

other language (if any)

Address / contact info.

Tel:

Fax:

e-mail:

Year of establishment

Main source of
income & General
budget of the year

Website

Mr./Ms.
Prof. / Dr.
name in print

Authorized official

signature

e-mail address

date of birth

Project director

job title

Month / Day / Year (age:

*Minor Applicants must also submit a Consent Form

Mr./Ms.
Prof. / Dr.
name in print

job title

e-mail address

1/7

signature


Treasurer

Mr./Ms.
Prof. / Dr.
name

job title

signature

e-mail address
*Treasurer must be a
different person from
authorized official or project
person.

Record of Activities
and Achievements of
Organizer

3. Co-organizer(s), Cooperator(s)
(1) Core co-organizer(s) or cooperator(s) of the project
Record of
Activities and Achievements

Name(affiliation), country
Role in the project

*Documents of details must be

attached.

Role in the project

Financial support (if any): Yes / No

Provision of venue, equipment etc (if any)Yes/No

Role in the project:

Financial support(if any): Yes / No

Provision of venue, equipmenetc (if any)Yes/No

*Please add rows accordingly

(2) (1) Collaborator(s), cooperator(s) other than the above.

Name(affiliation), country

Record of Activities

Attach details if any.

Role in the project

2/7

(1)
(2)(1)

*In (1), please fill in the principle co-organizer(s) and/or cooperator(s) in the project.
*In (2), please fill in co-organizer(s) and/or cooperator(s) other than those listed in (1).
*Please add rows accordingly

4. 150200Project outline (approx. 150 words in English)

5. Budget of the project and Requested Budget

currency unit

(1) Total budget of the project / Amount of requested grant

Total budget of the project

If the project continues for over a year, fill in fields below.

1
1st year

Total budget

2
2nd year

Total budget

3
3rd year

Total budget

Requested Budget

Requested Budget
(tentative)

Requested Budget
(tentative)

70

3/7

1
*The Requested Budget amount cannot exceed 70% of the Total Budet
*Budget plans will undergo screening each year.

(2) Breakdown of Requested Budget

categories

Amount

1st year

2 2nd year

* If the project continues over a year,

please fill tentative categories and
amount.

3 3rd year

* If the project continues over a year,

please fill tentative categories and
amount.
53
14
*Please fill in maximum 3 categories from among intended 5 categories.
*Please specify breakdown of amount for 1st year on budget sheet and make sure estimates are attached for each expense.
It is not acceptable to apply more than 4 categories.

6.

Start from :

The period of project

Month /

Day / Year

Ends at :

Month /

Day / Year

If specific schedule is not fixed yet, please set the period with leeway.

7.

Schedule of the project

Dates

Venues (name, city, country)

Activities

Preparations for project

4/7

Implementation of project

After the project

8.

Past grant recipts from the Japan Foundation

If you have ever received (a) grant(s) from, co-organized a project with, and/or participated in one of the programs of the Japan
Foundation, describe the name of the program/project, the year, the amount of the grant awarded, and the outline of the project.

5/7

9.
Publicity plans, materials for public relations such as flyers, posters, websitesetc.

10. Project details

(1)(7)
*Any format is acceptable as long as the contents below are indicated.
(1) How and why the project was launched.
(2) Purpose of the project
(3) Expecting outcome/achievements and plans on how to spread them
(4) Details of project
(5) Preparation plan for the project
(6)
Plans for after the completion of the project (in the case of multi-year projects, the plans for the following year)
(7) Assessment standards for achieving goals of project
A Quantitative goals
B Plans for third-party evaluations
C other criteria

11.2Budget sheet

3.1



3.1

3.2

Other documents to be submitted

Budget Sheet (FORM) *Estimate forms of each categories (copies allowed)
Support Letters/Letters of consent from co-organizer(s) and/or cooperator(s) indicated in 3. (1).
CVs of the Authorized official and Project director indicated in 2
Document(s) that outline the bylaws, terms, etc, of the applying organization
Document(s) that outline the past activities and finances of the applying organization (can be substituted with
annual reports and pamphlets)
6/7

 Document(s) that outline the past activities of co-organizers and/or cooperators indicated in 3. (1) (can be
substituted with annual reports and pamphlets)
*If there are similar documents for co-organizer(s) and/or cooperator(s) indicated in 3. (2), please also attach
them to your application.
Consent Form in the case of minor applicants (designated form)
Declaration of Commitment in the case of non- non-statutory organizations (designated form)
All documents indicated above must be submitted.

7/7

[Form ]

Asia Grant Program for Promotion of Cultural Collaboration 2015, Asia Center, Japan Foundation
BUDGET SHEET
Currency Unit:
*Please fill in only the total budget and grant amount requesteed fot the first year in the Application Form, 5 (1).
Expenditure

Expense Items

Schedules for
Expenses
(Month and
Year)

Breakdowns

Subtotals

Grant Amounts
Requested to the
Asia Center
*Fill in only three
categories among A ~E

Applicant
Organization's
Own Funds

Other Financial
Sources (including
planned grant
applications)

A Traveling expenses (international travel expenses and domestic travel expenses) and accommodation expenses

Only three items among A to E can be entered in "Grant Amount Requested to the Asia Center."
With regard to any other item, please enter the details of such item in the "Applicant Organization's Own
Funds" section or the "Other Financial Resources" section.
*Delete this text box when inputting data or printing out this sheet.

Total of traveling expenses and accommodation expenses

B Fees for venue use and fees for loan of equipment

Total of fees for venue use and fees for loan of equipment
C Fees for translation, interpretation and lecture

Total of fees and personnel expenses

D Expenses for preparation of materials, reports, PR materials, etc.

Total of expenses for preparation of materials, reports, etc.

E Ttransportation expenses

Total of freight transportation expenses

Expenses to be covered by financial resources other than those from the Asia Center

Total of expenses to be covered by other financial resources than the Asia Center's
Total
[(1)+(2)+(3)]

(1)

(2)

(3)

Income
Financial resources
Grant Amount Requested to the Asia Center *coinciding with Income (1)
Applicant Organization's Own Funds *coinciding with Income (2)
Other Financial Sources *coinciding with Income (3)
[Subsidies from other organizations ]
Name of the granting organization:
Name of the granting organization:

Amount

Notes

(Secured/Application in Progress/Application Planned) Choose one

(Secured/Application in Progress/Application Planned) Choose one

[Contribution, Donation, etc.]

[Income Expected from the Project (earning from entrance fees, participation fees, etc.)]

Total
Notes:
[Expenditure]
Please fill in Grant Amount Requested to the Asia Center [(1)] with a value limited to 70% of the total budget.
Please choose only three categories among A to E, and enter the amount to request in "Grant Amount Requested to the Asia Center."
In relation to expenses not falling under the three cagtegories for which this application is made, please do not enter the amounts of such expenses in the "Grant Amount Requested
Please make sure to provide the breakdown of each expense items (unit price quantity etc.), and to attach estimate sheets (photocopies allowed).
If no estimate sheet is available for fees for translation, interpretation and lecture, please state their unit prices and quantities (the number of days, the number of times, time, etc.).
[Income]
If you have made an application for a subsidy from a party other than the Asia Center, please make sure to specify one of (Secured, Application in Progress, Application Planned) in
Please add a line to the "Other Financial Resources" section and the "Income Expected from the Applicant's Project" section, if necessary.

*Please be sure that the total amount of expenditure coincides with that of income.

1/1

Letter of Consent
Month/Day/Year
Messrs. The Japan Foundation
Name of Legal
Representative:

Seal or Signature

Relation:
Address:
Telephone:

I, the undersigned, agree, as the legal representative (or as the representative of joint custodians if there are
other joint custodians) of the organizer mentioned below, to perform each of the following acts:

Name:
Date of Birth:

Age:

Address:
To take (or have taken) the office as the authorized official of the organizer mentioned in the column 1 below;
To apply, as the authorized official of the said organizer, for the grant to be awarded under the program mentioned
in the column 2 below in connection with the project mentioned in the column 3 below;
To accept the funding decision of the grant or to withdraw the grant application filed, as the authorized official of
the organizer, if the Japan Foundation decides to award the grant in response to the grant application filed; and
To execute the project in good faith, as the authorized official of the organizer, in compliance with the
instructions given in the notice for funding decision as well as the conditions for awarding the grant and to fulfill
the duties and obligations as provided for in the notice for funding decision and in the funding conditions, if I
accept the funding decision awarded by the Japan Foundation.

Details of Application for Grant

1 Name of Organizer:
2 Name of Program
3 Name of Project for Which the Grant is Applied:

END

Declaration of Commitment
Month/Day/Year

To

The Japan Foundation

I, ________________, as the authorized official of ____ (Name of the Applying Organizer) ____ (hereinafter
referred to as the Applying Organizer), hereby certify that I comply with the following articles in receiving the
grant and executing the project if the project is adopted for the grant under the Grant Program for the Promotion of
Cultural Collaboration by the Asia Center Japan Foundation (hereinafter, the Asia Center).

Article 1
Upon acceptance of the funding decision, I shall comply, as the authorized official of t Applying
Organizer, with the terms and conditions for awarding the grant.
Article 2
Upon acceptance of Notice of Grant Approval, I will use the grant awarded to us only for the
purpose of the project selected for the grant.
Article 3
If the organizer to which the grant is awarded is dissolved during the course of the project or after
the completion of the project, I will notify in advance to that effect to a contact person of the Asia Center.
Article 4
If the organizer to which the grant is awarded is dissolved after the completion of the project in
relation to which the grand is awarded, I, as the authorized official of the organizer, will act in good faith to the
Asia Center in connection with the duties and obligations under the funding decisions of the grant and the
conditions incidental thereto.
Article 5
Should the organizer to which the grant is awarded fail to fulfill any financial obligations having
connection with the execution of its project, I will guarantee any and all financial obligations of the organizer as a
person having a duty to fulfill such obligations.
Article 6
If there arises any matter not stipulated in the terms and conditions for awarding the grant, I will
discuss in good faith with the Asia Center and comply with the decisions made by the Asia Center.

END

Address: ______________________________
Name: ______________________________
Signature: ______________________________

Grant Program for the Promotion of Cultural Collaboration

For FY 2015

APPLICATION FORM

Example

[1Form

PC
*Please print or type

1.

2014 11

Date:

November

1st

/ 2014

Project Title

Japanese or English

Japan, Thailand, Singapore ArtDesignCraft collaboration project

Other language
(if any)

2. Applicant Information
Japanese or English

Name of organizer

other language (if any)

Museum of Art

Address / contact info.

***-****
* - * - *, Higashi-shinjuku, Shinjuku-ku, Tokyo
Tel: +81 (0)3-****-****

Year of establishment

Fax: +81(3)-****-****

e-mail: info@*****.co.jp

1998

Main source of
income & General
budget of the year

Main source of income: donations, sales of admission, sales of illustrations, etc.

Annual budget: *,***,*** JPY

http://www.~~~~~~~.com

Website

Mr./Ms.
Prof. / Dr.

Maeda

Director

name in print

Authorized official

job title

signature

maeda@*****.co.jp

e-mail address

date of birth
Oct / 1st / 1960 (age: 54 )
*Minor Applicants must also submit a Consent Form

Project director

Mr./Ms.
Prof. / Dr.

Murakami

Chief curator

name in print

job title

murakami@*****.co.jp

e-mail address

1/7

signature


Treasurer

Sano

Mr./Ms.
Prof. / Dr.

Chief accountant

name

e-mail address
*Treasurer must be a
different person from
authorized official or project
person.

job title

signature

sano@******.co.jp

Exhibitions of Contemporary Art of Southeast Asia (1999)

East Asian Art Show (2001)

Record of Activities Symposium on History of Contemporary Art in Southeast Asia (2005)
and Achievements of Solo Exhibition (2010)
Organizer
Artist-in-Residence Project for Asian artists (2012)

3. Co-organizer(s), Cooperator(s)
(1) Core co-organizer(s) or cooperator(s) of the project

Record of Activities and

Achievements

Name(affiliation), country
Role in the project

*Documents of details must be

attached.

Extensive roles involved in holding

the exhibition in Bangkok as well as Solo Exhibition (2009)
***** Center for Contemporary communication and coordination with Thai artists Japanese Manga Exhibition
Art, Thailand
(2010)
Role in the project
Exhibition of Contemporary
Art of Thailand and Japan

(2011)
Financial support (if any): Yes

Provision of venue, equipment etc. (if any): Yes

NPO ***** Artists collective

Singapore ***** Museum

Role in the project: Making

arrangements for Thai and Singaporean artists to Have been involved in the
Artist-inResidence
participate in the Artist-in-Residence program
programs since 2005 up to
now, so far inviting 80 artists

from around the world.

Financial support (if any): No

Provision of venue, equipment etc. (if any): Yes

(Provision of accommodation and space for
production of works)
Role in the project: Extensive roles
involved in holding the exhibition in Singapore as
well as communication and coordination with
Singaporean artists

Financial support (if any): Yes

Provision of venue, equipmen etc.(if any): Yes

*Please add rows accordingly

2/7

In 2008 held a joint exhibition

of artists who participated in
the program in the past.

Exhibition (2010)
Published in 2009 The
History of Contemporary Art
in Southeast Asia as the
achievements out of the joint
research
project
by
specialists in Southeast Asia.

(2) (1) Collaborator(s), cooperator(s) other than the above.

Name(affiliation), country

Record of Activities

Attach details if any.

Role in the project

Daniel Curator, Singapore Selection of candidate Singaporean artists, Curated Exhibition (2008)
planning
and
management
of
the Contemporary Art in Southeast
***** Museum
exhibition to be held in Singapore.
Asia (published in 2009)
Prachaya (Curator, *****
Center for Contemporary Art,
Thailand)

Selection of candidate Thai artists and Exhibition of Contemporary Art

planning
and
management
of
the of Thailand and Japan (2011)
exhibition to be held in Bangkok.

(1)
(2)(1)

*In (1), please fill in the principle co-organizer(s) and/or cooperator(s) in the project.
*In (2), please fill in co-organizer(s) and/or cooperator(s) other than those listed in (1).
*Please add rows accordingly

4. 150200Project outline (approx. 150 words in English)

Five to eight contemporary artists will be selected from Japan and Southeast Asia. Through accumulation of
researches and studies by such artists in the countries other than their own, art works will be created through the
use of such materials and techniques that are characteristic in those countries/areas of their residency location. It
is planned that, based on such achievements, exhibitions will be held in the three countries.
Those works expected from the program are not only for exhibition, but rather, they will be created on the premise
that they can be used in daily life for example as clothes, furniture and general goods. The ultimate goal is to
distribute them as commercial goods in collaboration with local design companies and manufacturers.
As for arrangements for the artists to conduct researches and creative activities including accommodation and
space for production of works, we will work in partnership with local NPOs engaging in the Artist-in-Residence
projects.

5. Budget of the project and Requested Budget

currency unitJPY
(1) Total budget of the project / Amount of requested grant
Total budget of the project

58,000,000 JPY

If the project continues for over a year, fill in fields below.

1
1st year

Total budget

8,000,000 JPY

2
2nd year

Total budget

15,000,000 JPY

3
3rd year

Total budget

35,000,000 JPY

Requested Budget

Requested Budget
(tentative)

Requested Budget
(tentative)

70
1

3/7

5,000,000 JPY

7,000,000 JPY

10,000,000 JPY

*The Requested Budget amount cannot exceed 70% of the Total Budet
*Budget plans will undergo screening each year.

(2) Breakdown of Requested Budget

Item

1 1st year

2 2nd year

* If the project continues over a year,

please fill tentative items and amount.

3 3rd year

* If the project continues over a year,

please fill tentative items and amount.

Amount

Traveling expenses (international

travel expenses and domestic travel
expenses) and accommodation
expenses
Fees for translation, interpretation
and lecture
Expenses for preparation of
materials, reports, PR materials, etc.
Traveling expenses (international
travel expenses and domestic travel
expenses) and accommodation
expenses
Expenses for preparation of
materials, reports, PR materials, etc.

3,000,000 JPY

1,000,000 JPY
1,000,000 JPY
5,000,000 JPY

2,000,000 JPY

Traveling expenses (international

travel expenses and domestic travel
expenses) and accommodation
expenses
Fees for venue use and fees for loan
of equipment

3,000,000 JPY

Transportation expenses

3,000,000 JPY

4,000,000 JPY

53
1
4

*Please fill in maximum 3 items from among intended 5 items.

*Please specify breakdown of amount for 1st year on budget sheet and make sure estimates are attached for
each items.
*It is not acceptable to apply more than 4 items.*

6.

Start from :

The period of project

June / 1st /

2015

Ends at :

March /

31 /

2018

If specific schedule is not fixed yet, please set the period with leeway.

7.

Schedule of the project

Dates

Venues (name, city, country)

Activities

4/7

First meeting and research in Japan

Museum of Art, Tokyo.
Researches will be conducted in
Aomori, Kanazawa and Kyoto.

July, 2015

Research in Thailand (Bangkok, Chiengmai)

Interviews with artists in Bangkok

and Chiengmai. Visit museums in
those cities.

August, 2015

Researches in Singapore, Indonesia and Researches will be conducted in

Philippines
Singapore, Jakarta, Jogjakarta and
Manila. Interviews with local artists.
Visit museums in each country.
Development of the Website.

September to
December, 2015

January to March,
2016

Preparations for project

June, 2015

Second meeting: selecting

starting conduct to them.

artists

and Singapore or Bangkok

April to August, 2016 Formulation of a schedule up to the holding

of the exhibitions
Sounding intentions of potential cooperating
companies and co-organizers
September, 2016

Research by artist in each country

December, 2016

Making proposal of artwork by artist

(Locations not yet fixed)

Details of the exhibitions will be fixed

Artists stay in each country and create works. (Locations not yet fixed)

May to July, 2017

Exhibition in Singapore

Singapore ***** Museum

August to October,
2017

Exhibition in Bangkok

***** Center for Contemporary Art,

Thailand in Bangkok, Thailand

November to
December, 2017

Exhibition in Tokyo

Museum of Art Tokyo, Japan

Implementation of project

January to April,
2017

March, 2018

After the project

January to February, Preparation of a reporting document (in the To be published in Japan and sent to
2018
form of a book)
relevant parties in Thailand and
Singapore.
Settlement of accounts and preparation of an
accounting report

8.

If you have ever received (a) grant(s) from, co-organized a project with, and/or participated in one of the programs of the Japan
Foundation, describe the name of the program/project, the year, the amount of the grant awarded, and the outline of the project.

Theatrical performance, in Singapore in 2011 under Grant Program for Dispatching Artists and Cultural
Specialists
Amount of grant received: 1,000,000 JPY
Outline of the project: was staged at Theater in Singapore. The director was , and the cast included
, etc.

5/7

9.
Publicity plans, materials for public relations such as flyers, posters, websitesetc.
Flyers, posters, banners, catalogues. will be prepared in time for each exhibition in each of the local languages. A
common web site in three languages (Japanese, English and Thai) will be developed in order to post, as
appropriate, information such as the progress of researches and productions of works by the artists.

10. Project details

(1)(7)
*Any format is acceptable as long as the contents below are indicated.
(1) How and why the project was launched.
At the exhibition held in 2009, a work created by an Indonesian artist using Nishijin brocade was displayed. And we
were contacted by a company expressing interest in commercializing such work with some arrangements added with
a hope to cultivate a new market for Nishijin brocade. Because of the difficulties encountered in the
commercialization of the work, the idea was not realized. However, it created opportunities for exchanges between
the artist and local craftsmen, leading to a new way of expression on the side of the artist. In light of this experience,
we are proposing this project with an aim to provide more opportunities to artists.
The reason why we have chosen Southeast Asia as the target area is that there can be seen many traditional arts and
crafts and craftsmanship such as fabrics and Urushi lacquer similar to those found in Japan as well as that we hope
that this project may help to overcome the situation that those traditional arts and crafts are disappearing due to
modernization.

(2)

Purpose of the project

Proliferation and expansion of traditional craftsmanship as well as crafts and arts that have been inherited in
Southeast Asia and Japan.
Promotion of mutual understanding and exchanges among artists in Southeast Asia and Japan through the
Artist-in-Residence Program.
New artistic expressions through the fusion of contemporary art and traditional arts and crafts as well as
craftsmanship.

(3) Expecting outcome/achievements and plans on how to spread them

Expected achievements: Diffusion and expansion of arts and crafts characteristic to a particular region and the
production methods and techniques.
Methods for diffusion:Progresses up to the holding of the exhibitions will be reported as appropriate on website.
Holding exhibitions in three countries.
Some of the resulting art works will be manufactured and marketed as commercial products in
cooperation with local businesses.

(4)

Details of project

At the first meeting, discussions will be held with persons in charge of this project at Singapore ***** Museum and
***** Center for Contemporary Art, Thailand about potential venues and candidate artists. Based on the discussions,
five to eight contemporary art artists will be selected from Southeast Asia and Japan and ask them about their
willingness. Upon determination of artists participating in the project, potential venues for their creation activities will
be selected through discussions with the artists and then relevant research will be conducted. The research will be
conducted at least in two stages. During those researches, artists and curators will cooperate to find the venues for
their activities as well as local organizations willing to support them. As for arrangements for accommodations for
artists, cooperation will be asked of local NPOs and NGOs engaging in the Artist-in-Residence activities.
Resulting art works will not only for exhibition, but the ultimate goal is to create such art works that can be
commercialized as daily-use products or handicraft works. After the exhibitions those products will be actually sold
so that many people will use them in their daily lives.

(5)

Preparation plan for the project

So far agreement has been worked out among following four organization, ***** Center for Contemporary Art in
Thailand, ***** Artist Collective, and Singapore ***** Museum and us with regard to collaboration in implementing
the project. Researches are now under way about potential venues and candidate artists.
As for exhibitions, the availability of the necessary space in accordance with the above-mentioned schedule has
been confirmed with each of the partners.

(6)
Plans for after the completion of the project
Some of works resulting from the project will be commercialized and marketed in collaboration with trading
companies and manufacturers.
In addition, there is a plan to hold a symposium where the experiences and achievements of the project will be

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presented for discussions that can lead to a constructive project in the future.

(7) Assessment standards for achieving goals of project

A Quantitative goals
Exhibition in Singapore: 30,000 visitors
Exhibition in Bangkok: 40,000 visitors
Exhibition in Tokyo: 50,000 visitors

B Plans for third-party evaluations

Questionnaire surveys will be conducted at each exhibition.
We will ask reporters from newspapers, art magazines and design magazines to cover the exhibitions.

C other criteria
No particular plan.

11.2Budget sheet
* As indicated in Budget sheet (Form)

3.1



3.1

3.2

Other documents to be submitted

Budget Sheet (FORM) *Estimate forms of each item (copies allowed)
Support Letters/Letters of consent from co-organizer(s) and/or cooperator(s) indicated in 3. (1).
CVs of the Authorized official and Project director indicated in 2
Document(s) that outline the bylaws, terms, etc. of the applying organization
Document(s) that outline the past activities and finances of the applying organization (can be substituted with
annual reports and pamphlets)
Document(s) that outline the past activities of co-organizers and/or cooperators indicated in 3. (1) (can be
substituted with annual reports and pamphlets)
*If there are similar documents for co-organizer(s) and/or cooperator(s) indicated in 3. (2), please also attach
them to your application.
Consent Form in the case of minor applicants (designated form)
Declaration of Commitment in the case of voluntary organizations (designated form)
All documents indicated above must be submitted.

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[Form ]

Asia Grant Program for Promotion of Cultural Collaboration 2015, Asia Center, Japan Foundation
BUDGET SHEET
Currency Unit: Japanese Yen
*Please fill in only the total budget and grant amount requesteed fot the first year in the Application Form, 5 (1).
Expenditure
Schedules for
Expenses
(Month and
Year)

Expense Items

Breakdowns

Subtotals

Grant Amounts
Requested to the
Applicant
Asia Center
Organization's
*Fill in only three
categories among A ~
E

Own Funds

Other Financial
Sources
(including
planned grant
applications)

A Traveling expenses (international travel expenses and domestic travel expenses) and accommodation expenses

International flight: BangkokTokyo

International flight: SingaporeTokyo
Acomondation fee@Tokyo

June, 2015
June, 2015
June, 2015

150,000x2
150,000x2
15,000x5nightsx4people

300,000
300,000
300,000

International flight: TokyoBangkokChiang Mai

Tokyo

July, 2015

250,000x2people

500,000

Acomondation fee@Bangkok, Chiang Mai

Renting car @Bangkok, Chiang Mai
International flight: SingaporeTokyo

July, 2015
July, 2015
August, 2015

8,000x8nightsx2people
800,0007days
150,000x2

128,000
560,000
300,000

International flight: SingaporeYogyakarta

ManilaSingapore

August, 2015

250,000x2people

500,000

Acomondation fee@Singapore
Acomondation fee@Yogyakarta
Acomondation fee@Manila
Renting car @ 3 cities above

August, 2015
August, 2015
August, 2015
August, 2015

15,000x3nightsx2people
8,000x3nightsx2people
8,000x3nightsx2people
800,0006days

90,000
48,000
48,000
480,000

Total of traveling expenses and accommodation expenses

3,554,000

B Fees for venue use and fees for loan of equipment

Loan fee for equiptments for during reserch
July-August, 201

100,000x10days

1,000,000

Total of fees for venue use and fees for loan of equipment

1,000,000

C Fees for translation, interpretation and lecture

Interpreter@ Thai
Interpreter@ Indonesia
Translation for documents (Japanese Thai)
Translation for documents (Japanese English)
Translation for documents (EnglishJapanese)
Translation for documents (ThaiEnglish)

July, 2015
August, 2015
Nov, 2015
Nov, 2015
Nov, 2015
Nov, 2015

50,000x4days
50,000x4days
8,000(A4:200words)x20pages
7,000(A4:200words)x20pages
7,000(A4:200words)x20pages
8,000(A4:200words)x20pages

200,000
200,000
160,000
140,000
140,000
160,000

Total of fees and personnel expenses

1,000,000

D Expenses for preparation of materials, reports, PR materials, etc.

Making rochures
Dec, 2015
Making rochures
Dec, 2015

Design fee
Printing fee

300,000
700,000

3,000,000

354,000

1,000,000

1,000,000

1,000,000

1,146,000

500,000

Total of expenses for preparation of materials, reports, etc.

E Transportation expenses

Total of freight transportation expenses

Expenses to be covered by financial resources other than those from the Asia Center
Making website
Dec, 2015
Discretionary reserve

1,500,000
146,000

Total of expenses to be covered by other financial resources than the Asia Center's
Total
[(1)+(2)+(3)]

1646000
8,000,000 (1) 5,000,000

(2) 1,500,000

(3) 1,500,000

Income
Financial resources
Grant Amount Requested to the Asia Center *coinciding with Income (1)
Applicant Organization's Own Funds *coinciding with Income (2)
Other Financial Sources *coinciding with Income (3)
[Subsidies from other organizations ]
Name of the granting organization: ***** grant program

Notes

Amount
5,000,000
1,500,000

1,000,000

[Contribution, Donation, etc.]

Donation

(Application in Progress)

500,000

[Income Expected from the Project (earning from entrance fees, participation fees, etc.)]

Total

8,000,000

Notes:
[Expenditure]
Please fill in Grant Amount Requested to the Asia Center [(1)] with a value limited to 70% of the total budget.
Please choose only three categories among A to E, and enter the amount to request in "Grant Amount Requested to the Asia Center."
In relation to expenses not falling under the three categories for which this application is made, please do not enter the amounts of such expenses in the "Grant Amount Requested to the
Please make sure to provide the breakdown of each expense item (unit price quantity etc.), and to attach estimate sheets (photocopies allowed).
If no estimate sheet is available for fees for translation, interpretation and lecture, please state their unit prices and quantities (the number of days, the number of times, time, etc.).
[Income]
If you have made an application for a subsidy from a party other than the Asia Center, please make sure to specify one of (Secured, Application in Progress, Application Planned) in the N
Please add a line to the "Other Financial Resources" section and the "Income Expected from the Applicant's Project" section, if necessary.

*Please be sure that the total amount of expenditure coincides with that of income.

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