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Formal Replies Acceptance

This document provides guidelines and examples for writing formal acceptance and refusal letters in response to invitations. Some key points: 1) Acceptance letters should thank the hosts, confirm the date and time, and express pleasure at attending. Refusal letters should thank the hosts but regret inability to attend due to a prior commitment or unavoidable reason. 2) Letters should include the sender's address, date, and salutation. Acceptance letters confirm details while refusal letters provide a polite reason for declining. 3) Examples show acceptance of invitations to social events and engagements, as well as refusal due to prior commitments, with polite expressions of thanks and regret formatted appropriately.

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12K views3 pages

Formal Replies Acceptance

This document provides guidelines and examples for writing formal acceptance and refusal letters in response to invitations. Some key points: 1) Acceptance letters should thank the hosts, confirm the date and time, and express pleasure at attending. Refusal letters should thank the hosts but regret inability to attend due to a prior commitment or unavoidable reason. 2) Letters should include the sender's address, date, and salutation. Acceptance letters confirm details while refusal letters provide a polite reason for declining. 3) Examples show acceptance of invitations to social events and engagements, as well as refusal due to prior commitments, with polite expressions of thanks and regret formatted appropriately.

Uploaded by

Saara
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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FORMAL REPLIES ACCEPTANCE / REFUSAL

Points to Remember
Acknowledge the invitation
• Be brief and specific
• Express thanks in third person
• Not to be signed at the end
• When accepting, confirm date and time
• If declining, give reason, convey your best wishes
• Give date and address at top left hand side
• Use simple language
• Word limit 50

Formal Acceptance

Example : You are Mr. Ajay Gupta of 7 Park Avenue, Delhi. Draft a reply accepting an invitation to attend a house
warming party hosted by your colleague.

7, Park Avenue
Delhi

9 July,2022
Subject: Accepting the invitation
Mrs. and Mr. Ajay Gupta thank Mrs. and Mr. Satish Sharma for their kind invitation on the
house warming party on 17 July,2022 at 11 a.m., which they are delighted to accept. It's their
great pleasure to attend the ceremony

Yours Truly

FORMAL ACCEPTANCE
(To Preside / Inaugurate / Judge Events etc.)

Example : You are Dr. Shailesh Gupta, an eminent educationist. You have been invited to
preside over on Inter Zonal Declamation competition by Neha the President of English
Literary club of Government Model Sr. Sec. School, Sector- 19, Chandigarh. Write a letter
of acceptance of the invitation.

73, Sector-11-

A Chandigarh
18 July 2022

Dear Neha

Subject: Confirmation to join the event.

Many thanks for inviting me to preside over the Inter Zonal Declamation
Competition to be held on 27 July 2022 at 9.30 p.m. I shall be highly delighted
to attend the function and enjoy listening to the views of students. It will be
kind of you, if you could provide me the official transport.

Yours truly
Shailesh Gupta
FORMAL REFUSAL
(To Preside / Inaugurate / Judge Events, etc.)
Example : You are Dr. Shailesh Gupta, an eminent educationist. You have been invited to
preside over an Inter Zonal Declamation Competition by Neha, the President of English
Literary Club of Government Model Sr. Sec. School Sector- 19, Chandigarh. Write a letter
for refusal of the invitation.

73, Sector-11-A
Chandigarh
16 July 2022
Dear Neha
Subject: Inability to join the event
Many thanks for inviting me to preside over the Inter Zonal Declamation
Competition to be held on 28 July 2022 at 9.30 p.m. but I am sorry to say that I
shall not be able to attend the same due to a prior appointment with my doctor.

With warm regards

Yours sincerely
Formal Refusal
Example : You are Mr.Ajay Gupta of 7 Park Avenue, Delhi. Draft a reply of refusal
expressing inability to attend a house warming party hosted by your colleague.

7, Park Avenue
Delhi
19 July 2022
Subject:
Mrs. and Mr. Ajay Gupta thank Mrs. and Mr. Satish Sharma for their kind
invitation on the house warming party on 25 July, 2022 at 11 a.m., but regret their
inability to accept the same due to urgent and unavoidable assignment abroad.

Questions for Practice


a) You are AV Raman of Mysore. Prepare a formal reply expressing inability to attend the
marriage of a colleague owing to a prior engagement.

b) You are Vidya Sagar for 21 Rajya Park, Jaipur. Draft a formal reply of acceptance to an
engagement function.
c) You are a renowned environmentalist Vinod Kumar of 10, Nehru Park, Delhi. You have
been invited to inaugurate the Van Mahotsav function. Due to prior engagement

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