Safety and Security Committee Meeting

Vessel EBK Occasion : Monthly Date : 30-May-2022 Time Commenced 10:30

Vessel Name East Bangkok Ship's Position : Sea Voy From/To Lake Charles / open Time Completed 12:0
sea
Safety Committee Attendance List
Note- Except Name given below all other Staff's was present and Participated the safety and security committee me

Name Crew Number

Artit Manam 4e s00022

1 Follow-up of the pending items/issues from the last monthly meeting.

i) List of closed items from last meetings

na

ii) List of pending items from last meetings

na

2 Absentees in meeting briefed on : 18-May-2022

3 Deficiencies observed in Audits/ Inspections since last meeting circulated and discussed with all staff ?: Yes

4 All near miss/unsafe act/unsafe condition/incidents/breakdowns since last meeting discussed? : Yes

5 Immediate cause / Root cause / Corrective measures to avoid recurrence for deficiencies noted in Audits / Yes
Inspections since last meeting, Discussed with all staff and, the report for same sent to SEQM :

6 Major incidents / Near miss / Deficiencies Observed in fleet discussed and updated in VIMS module? : Yes

7 Emergency drills conducted as per Drill Planner : Yes

8 Findings of Safety and environmental inspection consucted by Safety officer and Safety observer

SAFETY OBSERVATIONS FOR THE MONTH :

Findings Corrective Measure

Hawse and spurling pipe cover to be renewed Renewed cover of HAWSE AND SPURLING

winch operation poster to be renewed Renewed poster of winch operation .

Issued By: QD Issue Date: NOV 2015 Page 1 of 3 Approved By : DPA

 Quality and Safety

Latest Circular received : Yes

CircularFile_88

Latest Safety Alert received : Yes

SafetyAlert_SA-2022-44

Verified that all message from SEQ are serially filed on board and shared with Bridge team and Yes
copy given to Chief Engineer :

Compliance with Permit to work : Yes

Compliance with Check list System : Yes

Compliance with Marpol procedures for Safety Meeting : Yes

Compliance with Risk Assessment & Management : Yes

Yes
Compliance with Alcohol policy since previous meeting :
Yes
Compliance with rest hour procedures since previous meeting :

Best Practices & Recommendation

ROUTINE SAFETY EQUIPMENT WAS CARRIED OUT AND RECORD AND REPAIR AS NECESSARY TO MAINTAIN
OPERATIONAL AT ALL TIME BY RESPONSIBLE OFFICER.

NEAR MISS REPORT FOR CURRENT MONTH WMPESORAS DISCUSSED WITH

Any suggestions / issues reported regarding cyber security :

ALL PERSON RESPONSIBILITY OFFICER TO BE KEEP CLOSED AND MONITORING WITH THEIR JOBS SUCH AS SMALL
POINT TO AVOID ANY MISSING BUT CAUSE OF EFFECT DURING INSPECTION BY THIRD PARTY.

Security

Any immediate security related concerns :

SHIP SECURITY TRAINING WAS DISCUSSED AS PER SSP AND CREW FAMILIARIZATION.
prepared for uscg security inspection on board.
ISPS WATCH STRICTLY MAINTAINED ALL THE TIME. AT lake charles PORT.

Best Practices & Recommendation :

crews following and compliance with isps PROCEDURE front of uscg security inspection at lake charles.
CREW STRICTLY COMPLIANCE WITH SSP ON BOARD. CREW HAVE TO TRAIN FOR STOWAWAY SEARCH AS PER
SQE S 628 AND KSM 174. AFTER DEPARTURE EVERY PORT.

Environment

Compliance with Environment policy Since previous meeting :

GARBAGE MANAGEMENT PLAN, ENVIRONMENT POLICY MAINTAINED AND STRICTLY COMPLIANCE.

BALLAST WATER MANAGEMENT PLAN ON BOARD AND EXCHANGE AS PER REGULATION AND COMPLIANCE AND
NEW FORM WAS IMPLEMENT AS PER REQUIREMENT.
MARPOL SAMPLE WAS COLLECTED AND PROPER MAINTAINED AS PER REQUIREMENTS AND CREW TRAINING
ACCORDING TO VESSEL EQUIPMENT AND SPECIFIC ON BOARD.
MARPOL EQUIPMENT WAS MAINTAINED AND MAINTENANCE AS PER REQUIREMENT.
BUNKERING WAS MAINTAINED AND FOLLOWING PROCEDURE .
vgp was maintained STRICTLY and comply as per vgp 2013 form.

Best Practices & Recommendation :

FOLLOWING SSEQ MANUAL AND PROCEDURE.

Health & Hygiene

Compliance with REST HOUR’S adequately maintained ? Yes

All Crew have valid medical certificate and healthy ? Yes

Weekly inspection by Master of Galley / Stores / Acco.& Recreational facilities for Hygiene , cleaniness ? : Yes

Mess commette meeting for Quality / Qty / Variety & nutritional value of food held Yes

Health,Hygiene & Sanitation Standards on board :

1.WEEKLY INSPECTION ACCOMMODATION FOUND PUBLIC TOILET DIRTY WITH SMELL THE PERSON IN-CHARGED
TO BE STRICTLY CLEANING WITH REGULARLY BASIS, MASTER TO BE VERIFIED BY RANDOM CHECKED.
2.CREW CABIN INSPECTION FOUND CLEANLINESS.
3. FOLLOWING HRM MANUAL AND PROCEDURE.
4. PROCEDURE AND CONTROL MEASURE FOR COVID-19 WAS DISCUSSED WITH STRICTLY COMPLIANCE AS PER
COMPANY PROCEDURE AND SOP , WHO GUIDELINE AND OTHER MATERIAL TO BE FOLLOW , NOT ALLOW ANY
PERSON LIKE STEVEDORE TO ACCOMMODATION , PORT AUTHORITY , SURVEYOR TO BE WEARING WITH MASK,

Issued By: QD Issue Date: NOV 2015 Page 2 of 3 Approved By : DPA

GLOVES AND TEMPERATURE CHECK TO CONFIRMED IS HEALTHY , VISITOR HEALTH DECLARATION TO BE
DECLARATION IN ADVANCE FOR ANY VISITOR VISIT VESSEL VIA AGENT. GANGWAY WATCH AND DUTY OFFICER TO
BE COMPLY WITH SOP MANUAL, BODY TEMPERATURE CHECK AND RECORD.
INFORMATION UPDATE FOR “OMICRON” COVID PROTOCOLS AND PRECAUTION AS PER SOP AND PREVENTION &
MANAGEMENT OF COVID WAS DISCUSSED.
5.CLEANING AND USE ALCOHOL SPAY AROUND INSIDE ACCOMMODATION.

Best Practices & Recommendation :

REFER TO COVID-19, INSTRUCTED ALL CREWS WEARING PROPER PPE AND FACE MASK AT ALL TIME DURING IN
PORT STAYING ESPECIALLY DURING OPERATION WITH THIRD PARTIES, GANGWAY WATCH MUST STRICTLY
CHECK FOR TEMPERATURE ALL VISITOR AND RECORD.
SHIP’S OFFICE WILL DESIGNED AS SHIP MEETING ROOM TO VISIT THE THIRD PARTY / VISITORS ONBOARD, ALSO
IMMEDIATELY CLEAN UP / DISINFECTION ONCE VISITORS WAS AWAY FROM THE VESSEL.
ONBOARD MUST STRICTLY COMPLIED WITH COVID 19 INFORMATION AS PROVIDED BY KSM.

Crew Welfare/Complain

Any complaints received from Crew ( If YES , please fill below details) : Yes

Matter/ Status Resolved : Yes

Scan copy of On board Complaint Form submitted to office : Yes

Best practices & recommendation :

GENERAL DISCUSSION FOR CREW WELFARE ON BOARD WAS DISCUSSED WITH SOME RECOMMENDED FROM
CREW AS FLOWS;
1.WATER FILTER TO BE RENEWED . NOT RECVD AT SUEZ.
2.DRINKING WATER FOR ALL CREW 2 CASE PER MONTH FOR CREW CONSUMPTION. WAITING FEEDBACK FROM
COMPANY.
4.OFFICER MESS ROOM TV FOUND DEFECTIVE AND NO HOME THEATRE SYSTEM.
5.washing machine poor condition .
6.internet for crews not stable signal because of when connecting 2 mins after that cutting connection.

Minutes of Meeting

Miscellaneous comment/minutes of SAFCOM :

1. SAFETY ALERTS WERE EXPLAINED AND DISCUSSED;

-SafetyAlert_SA-2022-35-Topic - MARS-Report-No-355-May-2022
-SafetyAlert_SA-2022-36-Topic - Monthly Safety Scenario - May 2022
-SafetyAlert_SA-2022-37-Topic - MAST Security Report - May 2022
-SafetyAlert_SA-2022-38-Topic - IMCA Safety Flash 10-12 2022
-SafetyAlert_SA-2022-39-Topic - Lesson Learned - Allision with another vessel at anchor 012-22
-SafetyAlert_SA-2022-40-Topic - Lesson Learned - Crew injury due to whip lash of messenger line 013-22
-SafetyAlert_SA-2022-42-Topic - Lesson Learned - Finger Injury during hatch cover operation 014-22
-SafetyAlert_SA-2022-43-Topic - Lesson Learned - Grounding in Mississipi River 015-22
-SafetyAlert_SA-2022-44-Topic - Lesson Learned - Near Miss - Alleged contact with buoy 016-22

2.PLAN MAINTENANCE ON BOARD WITH WEEKLY COMMENTS FROM OFFICE WAS DISCUSSED.
3.SPARE PART PENDING FROM REQUISITION AND REQUIRE FOR SUPPLY WAS DISCUSSED.
4.APEX, SSEQ, HRM, BGCM, SEM, SPM VOL-I & II, CYBER SECURITY MANUAL TO BE IMPLEMENT
AND FAMILIARIZATION AND CONTINUED TRAINING.
5.RISK MANAGEMENT SOFTWARE WAS INSTALLED AND TO BE COMPLIANCE WITH NATURE OF WORK AS REQUIRE,
ESPECIALLY WITH CRITICAL OPERATION.
6.GARBAGE MANAGEMENT PLAN AND ENVIRONMENT PROTECTION WAS DISCUSSED.
7..BALLAST WATER MANAGEMENT PLAN WITH NEW FORM AND TRAINING MATERIAL WAS DISCUSSED AND
CONTINUED.
8.MONTHLY SAFETY INSPECTION WAS DISCUSSED.
9.SMS ON BOARD WAS DISCUSSED FOR IMPLEMENTATION TO ALL CREW.
10.ON BOARD HOUSEKEEPING ON DECK AND ENGINE ROOM WAS DISCUSSED AND TO BE IMPROVEMENT.
11.INVENTORY MANAGEMENT OF STORE TO BE IMPROVEMENT.
12.MENTAL HEALTH AND DETAIL WAS DISCUSSED.
13.ALL DEPARTMENTS TO BE ENSURE SHIP READY FOR INSPECTION AT ALL TIME WHILE AT BERTH.
14. Crew showing good performance during inspection by psc at huelva and uscg at usa , both inspection nil deficiencies issue.

Office Comment
Office Comments : :

SCM MINUTES REVIEWED AND FOUND SATISFACTORY. THE SCM REPORT HAS BEEN COMPLETED WITH A LOT OF
ATTENTION AND DETAIL, APPRECIATE THE EFFORTS BEING TAKEN ONBOARD.

Issued By: QD Issue Date: NOV 2015 Page 3 of 3 Approved By : DPA