Introduction To Public Relations
Introduction To Public Relations
Subject: Commerce
                                                            1
      Institute of Lifelong Learning, University of Delhi
                             Introduction to Public Relations
Table of Contents
Learning Outcomes
After studying this lesson, you should be able to:
Introduction
Have you ever wondered what is PR? There has always been confusion about whether public
relations include advertising, marketing and so on. Two decades ago, marketing and PR
were two vastly different functions and PR was an unimportant part of any business. But in
the past 20 years, the meaning and importance of PR in a company has reached a position
where PR serves as the face of the company as the name ‘Public Relations’ suggest. It has
become a vital factor for the success of any company, professional, celebrity or brand.
Source: http://en.wikipedia.org/wiki/File:Edward_Bernays.jpg
The concept of Public Relations is about maintaining and enhancing reputation. The meaning
of Public Relations is different for different people/ publics. Public Relations is often defined
with the help of its tools and techniques such as publicity in the newspaper, or publicity that
attracts sales of a company or in case of government it is about creating awareness and
dispersal of information. The efforts by an organization of establishing and maintaining
goodwill with its various publics (customers, employees, investors, suppliers, government,
opinion leaders, etc.) are known as public relations.
In comparison with other management functions, public relations is relatively a new concept
that is still in its developing stage. But as the practice of public relations is expanding, there
is a need for greater agreement on the concepts, models and theory of the function.
A number of definitions have been given by different public relations educators over the
years. One of the widely accepted definitions was given by the newsletter PR News, “Public
relations is the management function which evaluates public attitudes, identifies the policies
and procedures of an individual or an organization with the public interest, and plans and
executes a program of action to earn public understanding and patience.”
M. Cutlip, Allen H. Center, and Glen M. Broom provide another widely taught definition
stating, “Public Relation is the management function that identifies, establishes, and
maintains mutually beneficial relationships between an organization and the various publics
on whom its success or failure depends.” In order to clearly understand what public
relations mean this definition can be divided into four parts:
The word publics refer to specific target audiences within the general public. Different
publics have different interests in the same organization. Therefore, every kind of public
should be treated in a distinct manner and must be reached and communicated through a
unique public relations initiative.
Definitions of PR
Some definitions that will help in understanding the concept of public relations are given
below:
"Public relations help an organization and its publics adapt mutually to each other.” (Public
Relations Society of America, 1982)
"Public relations is the art and social science of analyzing trends, predicting their
consequences, counseling organizational leaders, and implementing planned programs of
action, which will serve both the organization and the public interest." (World Assembly of
Public Relations, 1978)
“PR is a Management function which gives the same organized and careful attention to the
asset of goodwill as is given to any other major asset of business.” (John W. Hill)
“Public relations is the attempt by information persuasion and adjustment to engineer public
support for an activity, cause, movement or institution.” (Edward L. Bernays)
“PR is the discipline that looks after organization's reputation, maintains its public image
and facilitates relations in order to gain understanding and support as well as influence
opinion and behavior.” (McElreath1996, Ciprco.uk)
After going through the above definitions it may be said that PR is an important
management function. Public Relations as a function can be most efficient only when it is
done with proper planning by the PR professionals of the organization. As soon as a PR
problem or opportunity is defined, the PR department should start planning carefully so that
strategic decisions can be taken about what is to be done and how it is to be done in order
to make something happen or prevent it from happening, as in the best interest of the
organization. Preparing a plan does not guarantee success, but it enhances the probability
of success. Thus, proper planning of PR function is important and PR as a function cannot be
left to chance.
Public Relation is a much wider term. Public Relations as a function is the officials of making
policies and plans concerning the various publics, deciding upon the actions to be taken to
fulfill the plans made and communicate to the public about these plans, so as to enable a
two-way communication between the organization and its publics. Emphasis is on the
creation of favorable public opinion.
Source: http://www.bottlepr.co.uk/our-view-of-pr.aspx
Some of the characteristics that would ensure the best plan for the company are given by
Jennifer Gehrt and Colleen Moffitt (with Andrea Carlos), in their book "Strategic Public
Relations" as follows:
      Researched
       A PR plan to be successful should be well thought and researched. As soon as an
       opportunity or problem is identified, the PR department should deeply research about
       it before making decisions about the initiatives to be taken. Without research any
       initiative taken has no reason or goal. Research gives a realistic picture of the
       opinion of the various publics of the company.
      Focused
       Once goals and objectives of a PR plan are defined, every step taken thereafter
       should result in going towards the success of the plan so that the goals set are
       accomplished. Any step that does not lead to the success of the plan should be
       discarded immediately.
      Creative
       Developing a creative plan for every situation or opportunity is a challenging task. In
       order to benefit maximum from an opportunity, the PR team has to come up with
       new themes and ideas that are not used by any of the competitors in the past. Every
       PR initiative is different and needs creative thinking. A strategy or technique used for
       a particular campaign may not be effective for another situation or opportunity.
       In Indian context, a study on what is the quality of creativity in the PR industry was
       conducted. The panel agreed that Indian PR firms still struggle in delivering creative
       work.
                                               Figure
           Click on the link below to view a diagram on creativity in PR industry.
        Source: http://blog.holmesreport.com/wp-content/uploads/2012/11/Page1-
                                  e1353951224699.jpg
One of the recent creative Indian campaigns is done by Diesel India when it celebrated its
2nd Anniversary in April 2012. Diesel planned a flash mob on 26th April 2012 Facebook with
500 people including its employees and members of Diesel’s Facebook community. Also, it
changed its status from ‘Single’ to ‘In a Relationship’ and uploaded a Facebook message to
be a part of India’s largest digital flash mob giving the link Dieselturnstwo.com
The website initiative was to drive traffic also. As you log on to the website, it provides 50%
discount on Diesel products. Moreover, if you share a Diesel offer with your friend, you are
eligible for an additional discount of 5%. The campaign saw more than 5000 logins by fans
making the campaign a success.
 Figure : Click on the link below to see an example of a website initiative towards building
                                             PR.
          Source: http://lighthouseinsights.in/wp-content/uploads/2012/05/Diesel-india-
                                            contest.png
      Integrated
       A PR professional should work in harmony with the organization as a whole. The
       management and all other department must be regularly informed about the
       initiatives taken by the PR department. PR department cannot work without the help
       of the whole company.
      Holistic
       The PR department of a company should stay connected with its publics all the time
       and not just when there are big announcements to share. The PR of a company
       should be such that the publics feel connected always with the working of the
       company. This is possible only when the PR department keeps on taking initiatives
       for its publics even when there is nothing big coming up by the company in the near
       future.
      Realistic
       The goals that are set by a PR department should be realistic in the sense that the
       feasibility of a PR plan must be analyzed before taking the initiatives. The current
       situation must be analyzed thoroughly and after taking stock of the situation and
       knowing reasons for it, the objectives to be achieved must be clearly spelt out. Then
       a detailed strategy must be formulated to achieve those objectives. The progress
       needs to be continuously measured in order to attain the objectives in an efficient
       and effective manner. This is illustrated in the figure below.
Public Relations have gained a phenomenal importance over the last decade. Earlier, the
older publics were uniform, stable and casual about what an organization is doing. But now
with increasing public demand for information, public relations as a function have a vital role
to play in an organization. A number of tools and techniques are being used increasingly to
satisfy the people concerned and create healthy relations and trust between the
organization and its publics. The importance of public relations as a function has increased
with time due to the following factors:
      Consumerism
       Every company in today’s time is consumer conscious. Consumer’s satisfaction is the
       main objective as it leads to goodwill and support from its the consumers. Public has
       also now become aware of its consumer rights, for example, right to product safety,
       correct information, redressal, etc., which has increased the pressure on the
       companies to inform and delight the consumers by using consumer-affair activities.
       This pressure increases the role of public relations in every organization as not only
          selling the product but making the consumer satisfied has become the main
          objective of an organization.
         Growing media
          As there is a tremendous growth in media, it is not only helping the business
          organizations to connect with its publics but also challenging them by keeping the
          general public aware about each and every scandal, default or crisis of any
          organization. Organizations are bound to keep open all the activities they are
          undertaking in order to increase revenue and make a position in the industry.
        “It was recently disclosed that Path.com uploads your entire address book to
        its servers, automatically and without the knowledge or consent of its users.
        Rather than automatically deleting all the ill-gotten data, they defended the
        move by saying “This is currently the industry’s best practice.” Don’t grab
        private user data without clear consent!” (Matt Mickiewicz, 99 designs)
Source:http://thenextweb.com/entrepreneur/2012/05/05/11-major-public-
relations-mistakes-and-how-to-learn-from-them/
      Research: In order to plan public relations strategy for a particular situation, the PR
       professional needs to gather information about the behavior and opinion of its key
       publics.
      Plan: The PR professional should plan well in advance what is to be done and how it
       is to be done in order to benefit the maximum from a particular opportunity or
       situation. Objectives should be clear, specific and measurable.
      Empathy: The PR professional should put himself in the shoes of the target audience
       and keep in mind their interests along with the corporate goal.
      Counseling: The management must be convinced about the plan that is to be
       implemented to accomplish the organization’s objective. Also, giving advice to the
       management about policies, relationships and communication with the public is a key
       role of the PR professional.
      Communication: the plan must be properly communicated to the target audiences.
       No action taken during the PR campaign should lead to a negative impact on the
       publics. The medium (television, radio, newspaper, press release, etc.) used to
       transmit the message should the chosen accurately so that the right type of audience
       is targeted.
      Evaluation: Good PR is measurable, yet difficult to measure as it has different value
       for different publics. The success of a plan only depends on the evaluation done after
       the plan has been implemented. Without evaluation the effect of the strategies
       undertaken by the PR department cannot be measured.
 Visit the link below, read the press release and answer the following questions.
     1. State the motive of the company of taking such initiative.
     2. List the key publics for BhartiWalmart.
     3. How would this initiative help BhartiWalmart in building relations with its
         public?
     4. How is BhartiWalmart fulfilling its CSR by taking such initiative?
 Source: http://www.bharti-walmart.in/detail.aspx?id=554
Publicity and PR are often related, but not the same. Publicity is a subset of public relations.
Both, public relations and publicity are communication activities done with an objective to
promote products or services of a company. Many tools and techniques used for public
relations are shared while a company is doing publicity. Publicity focuses on gaining
attention on a particular initiative taken by a company. The role of public relations is to
maintain that attention in a positive light. While publicity is used to create a ‘buzz’ about a
brand or product, PR helps to make public remember about that very initiative taken by the
publicity specialist. Publicity concentrates on dissemination of positive information and PR
concentrates on the face-to-face interactions with the various publics. PR professionals use
publicity to gain favorable opinion of the public. Some of the publicity vehicles used by
public relations professionals are feature articles, news releases, captioned photos, special
events, press conferences, etc.
The above saying will help understand the relation between publicity and public relations.
Publicity is done to reach to the general masses and to make the aware about an upcoming
positive initiative. While public relations succeed publicity where the objective is to keep the
responsive public attached to that very initiative.
Companies, today, are realizing the importance of PR as a function as the need for building
reputation and the necessity to connect with public is increasing day by day. Companies are
starting to understand that maintaining public relations is necessary apart from using
marketing and advertising strategies.
PR plays an important role in every business organization. Daily lives of the general
public are also affected by public relations. PR as a career has gained popularity in
the last decade but many youngsters are still ignorant about PR as a good career
option. The pre requisite for you to be in the PR profession is to be creative,
analytical and good with words.
Click on the link below to see the ‘Results of 2nd Unofficial Indian Public Relations
Survey’ and ‘Reasons why people are not happy in the PR profession’
A total of 85 readers of India PR Blog were surveyed, out of which 40% were males
and 58% were females.
Age Group distribution:
      21-25 years: 39%
      26-30 years: 31%
      31-35 years: 6%
      36-40 years: 5%
      41-45 years: 9%
      46-49 years: 6%
      50-55 years: 4%
Questions Asked:
   1. Are they likely to change their current job?
       Responses: Yes: 26%
                   No: 49%
                   May be: 25%
    Summary
   Public Relations is about reputation.
   PR is the discipline that looks after organization's reputation, maintains its public
    image and facilitates relations in order to gain understanding and support as well as
    influence opinion and behavior.
   Publics for an organization could be customers, employees, investors, media,
    shareholders, business partners, etc.
   Public Relations is neither advertising, publicity, propaganda nor lobbying.
   As soon as an opportunity or problem is identified, the PR department should focus
    and deeply research about it.
   PR professionals should think creatively with holistic view in order to set objectives
    that are realistic and achievable.
   Public relations as a function plays an important role from small events to serious
    crisis faced by a company.
   With increasing public demand for information, a public relations as a function has a
    vital role to play in an organization.
   The PR professional should put himself in the shoes of the target audience and keep
    in mind their interests along with the corporate goal.
   PR plan must be properly communicated to the target audiences.
   Good PR is measurable, though, difficult to measure as it has different value for
    different publics.
   Publicity comes within public relations.
   While publicity is used to create a ‘buzz’ about a brand or product, PR helps to make
    public remember about that very initiative taken by the publicity specialist.
   Public relations is still in its developing stage in India.
Exercises
Short   Questions
   1.   Define PR.
   2.   How does PR differ from Advertising?
   3.   How does PR differ from Publicity?
   4.   How does PR differ from Propaganda?
   5.   How does PR differ from Lobbying?
   6.   Define the term ‘Publics’
   7.   Name some of the publics for a company.
Long Questions
   1. Explain why the importance of PR as a function is increasing in an organization?
   2. Discuss the characteristics that a PR plan possesses in order to be successful.
   3. “Preparing a plan does not guarantee success, but it enhances chances.” Discuss.
   4. Discuss the elements essential for a good PR plan
   5. “Publicity and PR are often related, but not the same.” Discuss
    Glossary
   Art: Use of human creative skill and imagination for producing work that is beautiful,
    appealing or of more than ordinary significance.
 Community: A group of people living together in one place sharing common values.
   Empathy: Empathy is the capacity to recognize feelings that are being experienced
    by another being.
   Key Publics: Communities of people whose support and cooperation is necessary for
    the long-term survival of an organization or the short-term attainment of its goals.
   Reputation: The beliefs or opinions that are generally held about someone or
    something.
   Social science: A group of academic disciplines that examine society and how
    people interact and develop as a culture.
   Strategic Decisions: Strategic decisions are the decisions that derive towards
    achieving success in the ultimate goals and objectives of the organization.
   References
1. Link to Figures:
    http://blog.holmesreport.com/wp-content/uploads/2012/11/Page1-
      e1353951224699.jpg
    http://lighthouseinsights.in/wp-content/uploads/2012/05/Diesel-india-
      contest.png
2. Work Cited:
    Cutlip and Center: Effective Public Relations
    Frazier Moore H.; FrankKalupa B.: Public Relations Principles, Cases, and
     Problems, Surjeet Publications, 12th Reprint 2007
    Handbook for public relations: http://www.psiu.org/ug/hanbooks/publicrel.pdf
    http://www.ad-mkt-review.com/public_html/docs/fs050.html
    http://www.themarketingguywhodrivessales.com/crashcourse/pr.htm
    http://ezinearticles.com/?The-Important-Role-Of-Public-Relations&id=198392
    http://kdpaine.blogs.com/themeasurementstandard/2008/11/six-defining-
     characteristics-of-the-successful-public-relations-professional-of-the-next-
     decade.html
    http://www.acreecreative.com/public-relations
    http://t2.gstatic.com/images?q=tbn:ANd9GcQaKi39KINWq5XhTxS8QpkGiNt6FiNF
     BcL7KjkJZexSXRdheaxT
    http://www.google.co.in/imgres?hl=en&biw=1366&bih=643&tbm=isch&tbnid=0g
     Wl1cEKTh75xM:&imgrefurl=http://sfantis.com/&docid=mg0CQkS88hAv4M&imgur
     l=http://sfantis.com/wp-
     content/uploads/2010/10/Public_Relations_by_chance.jpg&w=504&h=395&ei=Z
     YWaUPyKAYfrrQeuxYDQCg&zoom=1&iact=rc&dur=73&sig=11209652890865805
     2293&page=4&tbnh=142&tbnw=181&start=66&ndsp=24&ved=1t:429,r:59,s:20
     ,i:306&tx=56&ty=50
    http://indianprforum.wordpress.com/2012/05/30/6-inspiring-social-media-
     campaigns/
3. Suggested Reading
    Wilcox Dennis L.; Cameron Glen T.: Public Relations Strategies and Tactics,
      Pearson Education, 9th Edition
    Frazier Moore H.; FrankKalupa B.: Public Relations Principles, Cases, and
      Problems, Surjeet Publications, 12th Reprint 2007
4. Web Links
    http://www.brownsteinegusa.com/online-public-relations/
    http://www.gotobig.com/thinking-Big/big-talk/public-relations/unleash-the-
     power-of-pr.aspx
    http://advocable.com/category/indian-pr-industry
    http://thenextweb.com/entrepreneur/2012/05/05/11-major-public-relations-
     mistakes-and-how-to-learn-from-them/
   http://www.holmesreport.com/featurestories-info/11377/The-Top-10-Crises-Of-
    2011.aspx
   http://www.google.co.in/imgres?hl=en&biw=1366&bih=643&tbm=isch&tbnid=Y
    Q3IM__ktc3iFM:&imgrefurl=http://www.coloribus.com/adsarchive/promo-
    casestudy/government-the-line-case-study-15987155/resizes/1024/&docid=-
    sfj6jgl5rvGsM&imgurl=http://files.coloribus.com/files/adsarchive/part_1598/1598
    7155/file/government-the-line-case-study-1024-
    57783.jpg&w=1024&h=723&ei=cBOdUL3mJYaNrge0nIHYCQ&zoom=1&iact=hc&v
    px=692&vpy=100&dur=811&hovh=189&hovw=267&tx=129&ty=114&sig=10952
    4970777403228537&page=2&tbnh=147&tbnw=208&start=18&ndsp=25&ved=1t
    :429,r:6,s:20,i:147
   http://www.bottlepr.co.uk/our-view-of-pr.aspx
   http://blog.holmesreport.com/index.php/creativity/what-stops-indias-pr-firms-
    from-developing-great-creative-work/
   http://indianprforum.wordpress.com/2012/05/30/6-inspiring-social-media-
    campaigns/