Prepare the scope or AS-IS document as following.
1. INTRODUCTION
1.1. DOCUMENT PURPOSE FOR SAP IMPLEMENTATION
1.2. INTENDED AUDIENCE IN SAP
1.3. PROJECT BACKGROUND BEFORE SAP
1.4. PURPOSE OF THE BUSINESS REQUIREMENTS
1.5. BUSINESS GOALS/OBJECTIVES TO BE ACHIEVED AFTER SAP IMPLEMENTATION
1.6. BENEFITS/RATIONALE AFTER SAP IMPLEMENTATION
1.7. STAKEHOLDERS OF THIS PROJECT
1.8. DEPENDENCIES ON EXISTING SYSTEMS AFTER SAP IMPLEMENTATION
1.9. REFERENCES OF THE BUSINESS PROCESS
1.10. ASSUMPTIONS FOR SAP IMPLEMENTATION
2. REQUIREMENTS SCOPE BEFORE SAP
2.1. IN SCOPE FOR SAP IMPLEMENTATION
2.2. OUT OF SCOPE FOR SAP IMPLEMENTATION
3. FUNCTIONAL REQUIREMENTS FOR ABAP & BASIS CHANGES
3.1. ACTOR PROFILES SPECIFICATION FOR SAP END USER,KEY USER AND TEAM SAP
3.2. ESSENTIAL USE CASE DIAGRAM ACCORDING TO BUSINESS PROCESS
3.3. ESSENTIAL USE CASE SPECIFICATIONS
3.4. FUNCTION HIERARCHY DIAGRAM BASED ON SUB PROCESSES WITHIN BUSINESS
PROCESS.
3.5. FUNCTION DEFINITION REPORT ACCORDING TO CLIENT'S CORE BUSINESS
PROCESS
3.6. BUSINESS RULES FOR AUTOMATION
4. DATA REQUIREMENTS -DATA COME FROM?
4.1. DATA ARCHITECTURE - SD,CRM,BI,INTERACTION CENTER DATA FLOW
DIAGRAM
4.2. DATA VOLUMES -- MASTER DATA
4.3. DATA CONVERSION-LSMW
4.4. DATA RETENTION --FOR BASIS
4.6. DATA DEFINITION REPORTS-- BI-CRM REPORTS
5. NON-FUNCTIONAL REQUIREMENTS
5.1.2. Authorization and Access Control-- MARKETING,SALES AND SERVICE TEAMS
5.2. AVAILABILITY REQUIREMENTS---
5.3. USABILITY REQUIREMENTS 24
5.4. SYSTEM HELP REQUIREMENTS
5.5. PERFORMANCE REQUIREMENTS
5.6. SCALABILITY REQUIREMENTS
5.6.1. User Sociability -- ONLINE SOCIAL MEDIA INTEGRATION
5.6.2. Application Scalability--BASIS AND FUNCTIONAL VIEW
6. INTERFACE REQUIREMENTS -- FUNCTIONAL AND TECHNICAL POINT OF VIEW
6.1. USER INTERFACE REQUIREMENTS
6.2. SYSTEM INTERFACE REQUIREMENTS
7. BUSINESS GLOSSARY
SAP Implementation
BY C L E O I S C O ON M A Y 2 2 , 2 0 1 3 · 4 C O M M E N T S
An SAP implementation is a large scale, multi-month (or year) project that requires a
“methodology” to help organizations successfully execute an SAP implementation and
maximize the use of SAP’s functionality after go-live.
The implementation of an SAP Project covers the following phases:
Phase 1: Project Preparation
Phase 2: Business Blueprint
Phase 3: Realization
Phase 4: Final Preparation
Phase 5: Go Live and Support
A detailed description about each of these phases is given below.
Phase 1: Project Preparation
In this phase, project has to be planned and foundations for successful implementation
have to be laid. This is an important stage in which the strategic decisions important to
your project can be made:
Define your project goals and objectives
Clarify the scope of your implementation
Define your project schedule, budget plan, and implementation sequence
Establish the project organization and relevant committees and assign resources
Phase 2: Business Blueprint
In this phase you create a blueprint using the Question & Answer database
(Q&Adb), which documents your enterprise’s requirements and establishes how your
business processes and organizational structure are to be represented in the SAP
System. You also refine the original project goals and objectives and revise the overall
project schedule in this phase.
SAP has defined a business blueprint phase to help extract relevant information
about your company that is necessary for implementation. These blueprints are in
the form of questionnaires that are designed to probe for information that uncovers
how your company does business. As such, they also serve to document the
implementation.
Each business blueprint document essentially outlines your future business
processes and business requirements.
Phase 3: Realization
In this phase, you configure the requirements contained in the Business
Blueprint. Baseline configuration (major scope) is followed by final configuration
(remaining scope), which can consist of up to four cycles. Other key focal areas of this
phase are conducting integration tests and drawing up end user documentation
The Realization phase is broken in to two parts.
1. Your SAP consulting team helps you configure your baseline system, called
the baseline configuration.
2. Your implementation project team fine-tunes that system to meet all your
business and process requirements as part of the fine tuning configuration.
Phase 4: Final Preparation
In this phase you complete your preparations, including testing, end user
training, system management, and cutover activities. All open issues in this phase
must also be resolved in this phase. At this stage you need to ensure that all the
prerequisites for your system to go live have been fulfilled.
As phase 3 merges into phase 4, you should find yourselves not only in the midst
ofSAP training, but also in the midst of rigorous functional and stress testing. Phase
4 also concentrates on the fine tuning of your configuration before Go-live and more
importantly, the migration of data from your old system or systems to SAP.
Workload testing (including peak volume, daily load, and other forms of stress
testing), and integration or functional testing are conducted to ensure the accuracy of
your data and the stability of your SAP system. Because you should have begun
testing back in phase 2, you do not have too far to go until Go-live. Now is an
important time to perform preventative maintenance checks to ensure optimal
performance at your SAP system. At the conclusion of phase 4, take time to plan and
document a Go-live strategy. Preparation for Go-live means preparing for your end-
users questions as they start actively working on the new SAP system.
Phase 5: Go Live and Support
In this phase, you move from a pre-production environment to the live system.
The most important elements include setting up production support, monitoring
system transactions, and optimizing overall system performance.
The Go-live milestone is itself is easy to achieve; a smooth and uneventful Go-live
is another matter altogether. Preparation is the key, including attention to what-if
scenarios related not only to the individual business processes deployed but also to
the functioning of technology underpinning these business processes and
preparation for ongoing support, including maintenance contracts and documented
processes and procedures are essential.
These are the phases of SAP implementation.
