WORLD’S FIRST WATER VENTURE, INC.

PURCHASING FLOWCHART
1. Approved Detailed Take-off Quantities, 1. Accomplished Request for Quotations
Bare Cost (TOQ) and Bar Chart Schedule / 1. Approved Purchase CANVASSING – I 1. Request for quotation (RFQ) / Bid CANVASSING – II (RFQ) / Accomplished Bid Form /
DEPARTMENT / Department Budget - 3 Request (PR) - 4 Form (min to 3 Suppliers) - 4 Proposals (min of 3) - 3
REQUESTING (Purchasing to (Supplier to
PROJECT 2. Plans and Specs, Scope of work - 3 Supplier) Purchasing)
3. Date of Requirement - 3
4. Place of Delivery - 3

1. Approved Canvass Sheet / Quotation EVALUATION OF

CONTRACT 1. Approved and Signed Contract - 7 CONTRACT 1. Draft Contract - 5 Evaluation Sheet (QES) - 5
CONTRACTING OF QUOTATION/
IMPLEMENTATION PREPARATION WORKS PROPOSALS

PURCHASE 1. Approved Canvass Sheet 1. Canvass Sheet /

1. Approved and Acknowledged / Quotation Evaluation Quotation Evaluation
Purchase Order (PO) - 4 ORDER Approved Purchase Order (PO) - 3 PURCHASE ON Sheet (QES) - 4 Sheet (QES) - 3
1. Approved
DELIVERY NEGOTIATION
PREPARATIONN ACCOUNT
and Signed
Contract – 3 G HEAD
2. Notice to
Proceed 3. Check Payment -1
1. Approved Purchase
(NTP) – 3 4. Approved Request 1. Approved Purchase Order (PO) – 4
Order (PO) – 4 1. Approved Canvass Sheet /
3. Contract For Payment (RFP) 2. Request for Payment (RFP) for
2. Check / Cash
for Partial or Full
REQUEST FOR Quotation Evaluation Sheet (QES) -
Documentary Partial or Full Payment - 4 4
Requirement
Voucher (CV) – 1
Payment – 3 PAYMENT ON PURCHASE ON
s-3 CASH
CASH PURCHASE

1. Approved Purchase Request (PR) - 4 3. Delivery Receipt (DR) - 4

2. Approved & Acknowledged Purchase Order 4. Charge Invoice (CI) – 4
(PO) - 4 Or Sales Invoice (SI) - 4 REQUEST FOR
RECEIVING PAYMENT ON 3. Delivery Receipt (DR) – 4
PAYMENT
1. Approved Accomplishment Progress Billing with Warehouse Receiving Report ACCOUNT PREPARATION
complete attachments – 3
(WAREHOUSE) (WRR) – 3
4. Charge Invoice (CI) – 4
5. Approved Request for Payment
CONTRACTED 2. Approved Project Accomplishment Report (PAR) – 3 CONTRACTED Approved Purchase Order PURCHASE
(PO) – 3 (RFP) for Partial Payment or Full
WORKS BILLING – 3. Approved Project field Audit Report (PFAR) – 3 WORKS BILLING – Delivery Receipt (DR) – 3 Payment - 4
4. Project Variance Report (PVR) – 3 Charge Invoice (CI) – 3 1. Approved and Acknowledge 1. Check / Cash
DOWNPAYMENT ACCOMPLISHMENT Request for Payment (RFP) - 3 Purchase Order (PO) – 4
5. Charge Invoice (CI) - 3 Voucher – 1
PROGRESS 2. Warehouse Receiving Report 2. Check
1. Request for Payment 1. Approved Material / (WRR) - 4 Payment - 1
1. Request for Payment (RFP) – 3 Equipment Incident
(RFP) – 3 Report (MEIR)
2. Billing Assessment Report
2. Billing Assessment 1. Approved 2. Warehouse Issuance
(BAR) – 3
Report (BAR) – 3 Accomplishment Slip (WIS) and / or
3. Billing Necessary Company Property
3. Contract Documentary Progress Billing
Attachments - 3 Receipt (CPR) and Tag
with complete
Requirements - 3
attachments – 3 Assignment Slip (TAS)
3. Approved and
SUPPLIER
2. Approved Project
ACCOUNTING Accomplishment
Acknowledged
Purchase Order (PO)
Report (PAR) – 3 4. Delivery Receipt (DR)
3. Approved Project Charge Invoice (CI)
1. Request for 1. Request for Payment field Audit Report 5. Approved Purchase Approved Material / Equipment Rejection Report (MERR) 1. Approved
Payment (RFP) – 3 (RFP) – 3 (PFAR) – 3 Request (PR) –7 Material /
2. Contract 2. Billing Assessment 4. Project Variance Approved Warehouse Return Slip (WRS) – 7 Equipment
Documentary Report (BAR) – 3 Report (PVR) – 3 NON-CONFORMING / Approved Material / Equipment Incident Report (MEIR) – 7
Requirements - 3 3. Billing Balance Report Rejection Report
5. Charge Invoice
REJECTED / DAMAGED Warehouse Issuance Slip and / or Company Property RETURN NON- (MERR) -7
4. Billing Necessary (CI) - 3 Receipt and Tag Assignment Slip (TAS) – 7
Attachments - 3 MATERIALS, CONFORMING / REJECTED / 2. Approved
Warehouse Return
CONSUMABLES, DAMAGED MATERIALS, Slip (WRS) - 7
1. Retention Release Billing – 3 EQUIPMENT AND Approved and Acknowledged Purchase Order (PO)
CONSUMABLES,
2. Contract Documentary CONTRACTED TOOLS –7 EQUIPMENT AND TOOLS
CONTRACTED Requirements – 3 Delivery Receipt (DR) – 7
WORKS BILLING – WORKS BILLING – ` Charge Invoice (CI) – 7
3. Project Checklist – 3 Approved Purchase Request (PR) – 7
RETENTION RELEASE FINAL
4. Project Checkout – 3