Government of Karnataka

HAND BOOK ON ADMINISTRATION

AND

INSPECTION

ISSUED BY

THE HIGH COURT OF MYSORE, BANGALORE FOR THE

GUIDANCE OF THE SUBORDINATE CIVIL AND
CRIMINAL COURTS IN THE STATE OF MYSORE

Published under the authority of the High Court 1971.

 2

PREFACE

This handbook portrays only the prominent aspects of administration of

Courts and is not intended to be comprehensive of the topic of
administration as observed in the opening paragraph. Adequate
attention is not being paid to administrative work and very few judicial
officers seem to realise that administrative work is not less important
than judicial work. It is of the utmost importance to a Presiding Officer
of a Court not only to have a thorough knowledge of the relevant rules
and orders but also to exercise effective control over the staff which is
required to be able to carry out efficiently the several instructions,
circulars and rules promulgated by the High Court from time to time.
This is his administration work and this book deals with some of its
salient features. As the book is issued under the authority of the High
Court it is impressed on all the Presiding Officers of the Courts in the
State that the instructions contained herein are binding on the Courts
and they are not to be regarded merely as a piece of advice. Any
instruction or circular previously issued shall cease to have any effect
to the extent to which such circular or instruction is inconsistent with
any matter dealt with or covered by the instructions contained in this
handbook.

High Court of Mysore

Bangalore
Dated 4th October 1971
P.S. Bhat
Registrar
 3

HAND BOOK ON ADMINISTRATION AND

INSPECTION OF CIVIL AND CRIMINAL COURTS
SUBORDINATE TO THE MYSORE HIGH COURT.

1. This book is not intended to be exhaustive of the topic of

administration of Courts. Its principal purpose is to describe the object with
which and the background against which the rules of practice and other
rules governing administration are to be worked. With this end in view,
only the salient features of administration will be highlighted. For fuller
information recourse should necessarily be had to the relevant books on
administration to which reference will be made at appropriate places.

2. The first and the most important feature which distinguishes

Judicial Department from every other Department is that the administration
thereof is carried on by Judges, solely with a view to ensure efficient
administration of justice and not with reference to any policy or policies
which may change from time to time. In administration also they should
act as Judges, with complete impartiality, strictness combined with fairness
and firmness with sympathy.

3. Although a certain staff is allocated to every Court and the

Presiding Judicial Officer is given the assistance of a Chief Ministerial
Officer who is in direct contact with the staff and is charged with the
responsibility of supervising their work, the ultimate responsibility for due
administration of the Court rests on the Presiding Judicial Officer himself.
He is a person the bulk of whose time is takenup by judicial work. He
cannot, therefore, like an ordinary administrator be in constant and
continuous touch with every detail of administration. The first problem
therefore which he has to face and solve is the distribution of work among
the members of the staff and allocation of responsibility at various levels of
administration in such a way as to admit of efficient supervision of the
 4

entire administration by himself. In this regard he is assisted considerably

by the detailed provisions made in the Rules of Practice and the Account
Rules promulgated by the High Court. The Rules of Practice both Civil and
Criminal are subsidiary rules, which lay emphasis more on administration
than on judicial work. Judicial work is exclusively governed by the
Procedure Codes, Civil and Criminal. The subsidiary rules deal with the
stages which are preliminary or incidental to actual despatch of judicial
work. The Account Rules are subsidiary rules with reference to the
Mysore Financial Code (MFC), which deals with the financial
administration of the State in very great detail and is promulgated under
the proviso to Article 283(2) of the Constitution. They are therefore
Constitutional Provisions. The Account Rules promulgated by the High
Court are intended to ensure obedience to the MFC and assist the Courts
in adjusting their financial work to the general framework of the MFC. So
far as the service conditions of the members of the staff themselves are
concerned, they are governed by the Mysore Civil Services Rules (MCSR)
and the Mysore Civil Services Classification, Control and Appeal Rules
(CCA Rules) subject to the general jurisdiction of the High Court under
Article 235 of the Constitution.

4. The first step therefore, which the Presiding Judicial Officer

should take is to acquaint himself thoroughly with the provisions of the
various rules mentioned above and with the various registers prescribed
under the Rules. The importance of acquiring this knowledge can never
be minimised. It is of utmost importance to the Judicial Officer’s capacity
to control the administration for the simple reason that any ignorance on
his part of the provisions of these rules and the form and particulars of the
registers will almost certainly be exploited by his subordinates either
inspired by actual dishonesty or by desire to hide from the Officer the
defects and deficiencies in his working.
 5

5. The next step as already stated is the correct distribution of

work and fixing of responsibility at various levels of administration. The
administrative work of all Courts can clearly be divided into Departments or
Sections as follows:-

1. Administration
2. Accounts
3. Civil Branch
4. Criminal Branch
5. Records and copying
6. Process

That, is how the work of the Courts has been organized for years.
Distribution of work that way is found to be the best by long years of
experience. Each Department or Section has to be placed in charge of
some specified Officer who should be made responsible for supervision of
his Section. Although the number of clerks in each section or the number
of registers each clerk may deal with may differ from Court to Court
depending upon the nature and volume of work at that Court as to some
matters there can be and should be complete uniformity. The Department
of administration must be put in charge of the Chief Ministerial Officer.

The said officer should in addition be in charge of general

supervision of the entire office. Wherever possible he must be given the
direct supervision of another section preferably the Civil Branch in Civil
Courts or composite Courts. Secondly, the natural head of the Account
Section should be the Nazir or the Officer who goes by that name in the
Accounts Rules, and the natural head of the process section would be the
process Nazir. The allocation of items of work to various clerks should be
clearly specified in detail. To save time or to provide against possible
 6

transfers, allocation may be made to clerks designated by numbers of

letters like Clerk I, II, III or A,B,C of a particular section, because in such an
event the general distribution may remain unaltered and office orders may
for time to time be made to appoint a clerk as Clerk I, II, III or A.B.C. of a
specified Section.

Appendix I is intended to give a general idea of items of work

done in these different departments or sections.

6. The Supervisory head of each section must be made

principally responsible for the due despatch of work in his section. He
should continuously or very frequently inspect the work of the clerks under
him and see that no arrears are left. The best thing would be to devote
half an hour each day for such purpose and to make a detailed inspection
at least once a week.

7. The Chief Ministerial Officer, should be required similarly to

make a continuous inspection by going round the office every day from
table to table any time when he is free. He should follow it up by inspection
at least once a month if not more frequently. Such inspection will also
assist in completing monthly inspection by the Presiding Officer to which
reference will be made later.

8. Before proceeding, it would be worth while to mention that the

Presiding Judicial Officer himself should make it a habit to visit the office
as frequently as he can so that he may have a clear idea of what is going
on in the office and his staff may not get the idea that they can get away
with whatever deficiencies there may be in their work without the same
coming to the notice of the Presiding Officer. If the presiding Officer does
not do so, but confines himself either to the Court Hall or to his Chamber,
 7

he will soon lose tough with his office and also render whatever
supervision he may try to exercise very weak, if not, completely ineffective.

9. The principal work of Courts is the institution and disposal of

cases. The cases of litigants are stated in their pleadings. The material
for disposal is evidence either documentary or oral. The oral evidence is
also reduced to writing. Hence one of the most important conditions for
the due despatch of judicial work is an efficient arrangement for safe
custody and easy availability of all papers in records pertaining to cases.
The Rules of practice contain detailed provisions relating to the manner in
which papers are to be received, dealt with and their particulars entered in
appropriate registers, etc. A study of the Rules will make it clear that they
provide for dealing with papers from the time they are received in Court till
they are either consigned to Record Room or returned to the parties after
disposal of the cases. Both from the point of view of due despatch of
Judicial work as well as from the point of view of the duty which the Courts
owe to the litigants who entrust their papers to them it is quite essential
that the detailed provisions in the Rules of practice in that regard are
strictly and fully obeyed and followed.

10. During the pendency of a case, the important factor is the

ready availability of papers when they are necessary for consideration by
Court judicially or for any Judicial purpose. After the disposal of the case,
the factor of importance is the preservation of papers as a record having
some important bearing on the rights of the litigants which have been
adjudicated upon or decided by an order or decree of Court.

11. The first stage is dealt with specifically by various rules in Civil
Rules of Practice relating to presentation and examination of pleadings,
filing of applications and process fee for issue of notices, filing of
documents by way of evidence either with the pleadings or subsequently
 8

by the permission of Courts, admission of documents in evidence and their

marking as exhibits etc. Similar provisions are also found in the Criminal
Rules of Practice. It is best to have before one the numbers of these rules
arranged in the order of the stages of progress in the litigation. This will
help in arranging of papers in such a way as to be readily available for
Judicial work. The more important among the rules are listed in Appendix
II.

12. It is however useful to refer in detail to two or three maters of

some importance.

13. It is best to arrange papers of each case in a certain definite

order dividing the papers according to the subject to which they relate.
The following arrangement is suggested:-

The papers of each Civil case may be arranged in different files as

follows:-
File No. I. Pleadings and also Issues in suits.
File No. II. All Interlocutory applications and orders thereon.
File No. III. Notices, Summonses and appearances.
File No. IV. Deposition of witnesses.
File No. V. Documents produced by parties.
Note:- After evidence is closed, documents should be separated into
File No. V(a) Documents admitted in evidence and marked as
exhibits, and
File No. V(b) Unexhibited documents to be returned to the parties.
File No. VI – All memos and miscellaneous papers. This
arrangement will be of great assistance both to the clerks in handling the
papers as well as to the Judicial Officers while dealing with the matter
Judicially. It will also minimise the work in connection with the indexing
after the disposal of the cases.
 9

14. Another incidental matter of importance is making clear

provision for custody of papers from the time they are received till they are
consigned to records.

15. In Civil cases ordinarily all first pleadings are received by the
Chief Ministerial Officer and examined by him. After they are numbered
either he or some other Officer like the Pending Clerk makes the first
entries in the order sheet. During the pendency of a case the general or
overall custody of the papers must be with the Pending Clerk. From the
Pending Clerk the papers may move to the Bench Clerk when some
Judicial dealing with them is necessary after which they will come back to
the Pending Clerk. For the purpose of making entries in registers or for the
purpose of preparing notices or summonses or drafting decrees, the
papers may go from the Pending Clerk to Clerk or Clerks to whom is
allocated the work of making entries in appropriate registers or for
preparing and issuing notices or for drafting decrees. They also move
from the Pending Clerk to the Copying Department for purposes of
complying with the applications for certified copies. When the papers thus
move from the pending clerk to the different clerks, the movement must be
noted in a Movement Register maintained by the Pending Clerk and each
of the other Clerks dealing with them. The following form the Register of
Movement of Records is suggested : -
 10

Register of Movement of Records

Date of receipt if received back.

Date

Name of the plaintiff/ Appellant etc.

Signature of the person receiving the

Record Keeper, Copyist Examiner,

Name of person receiving papers

No. and year of the suit/case / appeal

Name of the defendant / respondent

To whom given i.e., Bench Clerk

papers
etc

1 2 3 4 5 6 7 8

Such a register may be maintained by the Pending Clerk, the Bench

Clerk or the Court Clerk, the Copyist Examiner, Decree Clerk, etc. So far
as the Clerks dealing with the registers, notices and decree drafting are
concerned, if they are different from the Pending Clerks, it is best to see
that those Clerks sit quite close to the Pending Clerk so that the movement
of papers is minimised and the control over the papers by the Pending
Clerk is effectively maintained.

16. After the disposal of cases and until the papers are
despatched to the Central Record Room, the custody of papers is to be
with an official called the Record Keeper. Rule 196 of the Civil Rules of
 11

Practice requires that during the first week of every calendar month the
records of cases disposed of during the immediately preceding calendar
month arranged in the manner provided in the preceding rules should be
left with the custody of the Record Keeper of the Court. Another Rule 101
requires that every decree shall be drawn up not later than seven days
from the date of pronouncement of the Judgment. Hence until the decree
is drafted, papers cannot be left in the custody of the Record Keeper. It is
therefore fair interpretation of Rule 196 that “cases disposed of during the
previous month” means the cases in which decrees have been drafted or
drafting of decrees completed during the said month.

17. The arrangement of papers before they are handed over to

the Record Keeper and providing them with an index is commonly referred
to as indexing. The responsibility for indexing is that of the Pending Clerk.
He may if found necessary take the assistance of another Clerk for that
purpose; but responsibility must be squarely placed upon the Pending
Clerk for completing the indexing.

18. Once the papers go to the Record Keeper his duties are dealt
with in detail by the rules and therefore, no reference to these details are
made here.

19. Another factor of importance is periodical physical checking of

papers of all pending cases. According to the instructions issued by the
High Court after promulgation of uniform Rules of Practice, papers in
pending cases have to be arranged number wise, year wise and category
wise. The papers in each category of cases should be arranged according
to their number and year. These instructions are issued because such an
arrangement would assist in picking up papers without any waste of time
whenever they are wanted. With a view to see that the papers in all
pending cases are so properly arranged and that all papers in disposed of
 12

cases have been consigned to the records, it is necessary to make such a

physical check, at least once in six months. 30 th June and 31st December
of each year are suggested as the most convenient dates for physical
checking of papers. The method of doing the same is to make a list of
cases shown as pending according to the registers, then to round of all
papers which are found in the custody of the Pending Clerks properly
arranged and next to see whether the papers of cases are not rounded off
are misplaced or relate to disposed of cases. If they are misplaced they
should be traced and placed in their proper places. If the cases are
disposed of and are found with the Record Keeper or shown to have been
despatched to the Central Record Room then the disposal entries must be
got made in the appropriate registers.

20. It may be mentioned in this connection that question No. 108

of the Inspection Questionnaire has a direct reference to this matter. What
is stated above indicates why that question is important.

21. What is stated in paras 9 to 20 above applies mutatis

mutandis to the receipt, custody and movement of papers in a Criminal
Court or Criminal Case in a composite Court. The more important rules on
this matter contained in Criminal Rules of practice are set out in Appendix
II. The arrangement in each Court for custody and movement of papers
must follow the pattern given in the said paragraphs.

22. One of the most important objects of the working of all Courts
is to provide for early disposal of cases. Ordinarily suits or other original
matters in the nature of suits are expected to be disposed of with in a year
from the date of institution and all other civil matters within a period of six
months. The rules also provide for priority being given to specified
categories of cases. In the case of criminal matters, a pendency of six
 13

months is regarded as the longest. At Magisterial level, three months’

pendency is perhaps the ideal.

23. Hence the importance of the provisions of the various rules

fixing certain periods for completing various items of work at different
stages prior to the commencement of actual hearing of the cases. The
idea is to eliminate all delays wherever they may occur or are likely to
occur. Apart from the desirability of early adjudication and disposal of all
disputes from the point of view of rendering effective justice, delays in the
working of Court permit unscrupulous litigants to make use of Courts for
immoral gains and by interlocutory orders to obtain advantages which are
not justly due to them. Delays also open the door for corruption. Hence
delays must be regarded as the weakest part of Judicial Administration
and every step should be taken to avoid the same.

24. The only way of reducing and avoiding delays is constant and
continuous supervision and regular inspection. Although periodical
inspection is undertaken either by the High Court or by the District Courts,
their effectiveness depends upon corrective action taken by the
subordinate Courts themselves. The need was therefore felt for directing
monthly inspection of Courts by Presiding Officers themselves. Detailed
instructions in that regard are set out in the circular copies in Appendix III.
Such monthly inspection is not to be regarded as a general inspection or a
substitute for such, general inspection. It is part of the process of
continuous supervision to be maintained by the Presiding Judicial Officer
over the establishment. Departmentalization of the work for such
continuous supervision is already indicated above, according to which
each section head maintains inspection of his Section and the Chief
Ministerial Officer maintains continuous inspection of the entire
establishment of the Court. The particular point in providing for monthly
 14

inspection by the Presiding Judicial Officer is to ensure that delays, if any,

in the working of his office are discovered early and steps are immediately
taken for correcting the same. It will also keep the Presiding Judicial
Officer fully posted with the working of his office and enhance the
effectiveness of his control over the staff. As rest of the matters relating
thereto are set out in the Circular copied in Appendix III it is not necessary
to repeat the same here.

25. In connection with this monthly inspection, it is necessary to

draw pointed attention to the special provisions contained in Chapter XVI
of the Account Rules providing for monthly and yearly inspection of
accounts by the Judges themselves. In addition, the importance of the
daily check of the classified Cash Book (Chapter X of the Account Rules )
and the Fine register of Criminal Courts (Register V of the Criminal Rules
of Practice and Rules relating thereto contained in Chapters IX and XI of
the Criminal Rules of Practice and in Chapter V of the Account Rules) are
of great importance and should receive full attention at the hands of all
Presiding Officers.

26. If close scrutiny of the working of the establishment of the

Court is maintained by the Presiding Officer by his daily checking of
particular registers as required by rules mentioned above and monthly
inspection in terms of the circular mentioned in Appendix III and if in
addition he follows the practice of frequently visiting the office and going
round the same, most, if not all the delays which ordinarily hamper judicial
work will disappear. If case is also taken to see that the statistical returns
of judicial work sent to the High Court, month by month, and the half yearly
physical verification of papers are regularly and correctly done, the general
inspection of Courts becomes much easier than otherwise.
 15

27. The general inspection is detailed affair and is covered by the

Questionnaire containing about 240 (Civil) and 87 (Criminal ) questions.
The full Questionnaire is printed in Appendix IV, together with the tabulated
forms for collecting information called for under different questions. The
Questionnaire is divided in to several parts dealing with the judicial work
and the various administrative departments of the office of a Court. The
framing of the questions and the reference made therein to the rules and
the registers prescribed under the rules is so thorough and complete that if
a general inspection is made with attention to detail nothing should escape
the attention of the Inspecting Officer. But a mere cursory inspection by ill-
informed Clerks will be of no value whatever. A general inspection will be
effective and useful and can be carried out easily on comfortably only if the
initial steps mentioned above for maintenance of continuous inspection
and supervision by the Supervisory members of the staff and the Presiding
Officer are carefully and scrupulously carried out.

28. Such general inspection should be carried out by all Presiding

Officers once in six months by following the questions set out in Inspection
Questionnaire relating to administration (excluding judicial work) in Parts I
and VII synchronising with the physical verification of papers on 30 th June
and 31st December of each year.

29. The control of despatch of Judicial work is exercised by the

District Courts and the High Court by inspection and review of periodical
returns.

30. The District Judges are expected to inspect all their

subordinate Courts atleast once a year. During that inspection they should
satisfy themselves that the Presiding Officers have satisfactorily
maintained supervision of their Courts by following the instructions
contained above.
 16

31. Inspection is not mere fault finding nor should it degenerate

into a competition between one person struggling to hide his faults and
another trying to uncover the same. From the point of view of efficient
administration it is intended to correct all faults and delays which might
have remained uncorrected. It proceeds upon observed course of human
conduct and frailties. Each one of us will work better and try to do one’s
best if the work done is expected to be reviewed or seen by another. The
best of us with all the care are likely to leave in our work some faults,
which might have escaped our attention. Another person looking at the
same with a fresh and unbiased mind would be in a better position to
readily discover those faults, whereupon every one concerned will naturally
take immediate steps for their correction. It is in this spirit that inspections
should be carried out if they are to yield the expected good results.
Presuming that continuous inspection as already indicated is maintained
and carried out, nothing more than minor faults or unavoidable delays will
be thrown up by any general inspection which are capable of immediate or
very early correction. Indeed the main purpose of inspection is to correct
errors or faults found immediately if possible or with in a very short time so
that work may progress smoothly thereafter. Where more Courts than one
are situated in the same place or at places not very far from one another, it
would be a convenient arrangement for the advance checking staff to allot
a specified number of days say 3 to 5 for each Court, to get as many
defects as possible rectified within those days, then leave for another
Court, leaving instructions with the first mentioned Court to rectify the
remaining defects and go back to first named Court after covering one or
two other Courts to verify whether all defects have been corrected.

32. Where faults are traceable to negligent or dishonest conduct,

correction has to extend to the negligent or dishonest person also by way
 17

of disciplinary action or otherwise for which separate steps should be

taken.

33. Statistical returns both Judicial and others which should be

submitted by the Subordinate Court to the High Court at various times are
set out in Appendix V for information, together with references to returns to
be sent to High Court, Accountant General Etc.

34. In connection with these statistical returns it is well to

remember that they are of use not merely to High Court in reviewing the
despatch of work and issuing appropriate instructions but also the
Subordinate Courts themselves because the material called for by the
returns is such as to contain in itself the pointers for correction or
improvement of the work to which the returns relate. Hence it is essential
that the Presiding Officers of all Courts should have with them or before
them on their table the more important returns particularly those relating to
arrears of work and the length of pendency so that they themselves be
enabled to devise ways and means of effectively reducing arrears and
delays.

35. What is set out above is, it is hoped, sufficient to focus

attention on all the salient features of administration close attention to
which will ensure working of all Courts.
 18

APPENDICES

Appendix I -- Duties to be performed by various Branches.

Appendix II -- References to important rules of Civil Rules of Practice

and Criminal Rules of Practice.

Appendix III -- Instructions regarding the monthly inspection of Courts

by presiding officers.

Appendix IV --

(1) Questionnaire for the inspection of the

Subordinate Courts (Civil and Criminal)
together with connected statements to be
prepared.

(2) Questionnaire for the inspection of the Sub

ordinate Criminal Courts.

Appendix V List showing the important periodicals, return which are

due and required to be sent to High Court, Accountant
General and others.
 19

APPENDIX - I

DUTIES TO BE PERFORMED BY VARIOUS BRANCHES.

NOTE:- The details given below are for guidance. In the event of the
High Court making special rules under the Civil Courts Act
dealing with the duties of the Ministerial Staff of the
Subordinate Courts, this appendix may get replaced by those
rules.

Administration Branch:

Generally to assist the Presiding Officer on administrative

matters and to deal with references relating to:

1. Promotions, Confirmations, Reversions and

Premature retirements of Judicial Officers:

2. Annual transfers of Judicial Officers

3. Constitution and abolition of Courts.

4. Investiture of Powers on officers and Courts.

5. Grant of Casual Leave permission to leave

headquarters on General Holidays and earned
leave:

6. Crossing of Efficiency Bar by Judicial Officers;

7. Retirement on superannuation and re-

employment of Judicial officers;

8. Grant of charge allowance to Judicial Officers.

9. Pension and gratuity and other retirement

benefits

10. Continuance of Courts.

11. Availment of Summer, Dasara and Winter

vacations;

12. Accommodation for subordinate Courts

 20

13. Sale and purchase of moveable and immovable

properties of Judicial Officers.

14. Appointments, transfers, leave, retirement of non

gazetted staff of the Courts.

15. Sanction of increments to staff and advances.

16. To prepare pension papers of non gazetted staff.

Accounts Branch:

Generally to attend the accounts and cash and to deal with

references relating to :-

1. Indent of forms, Stationery and Furniture articles;

2. Cash transaction of the Court.

3. To maintain all Registers connected with financial

matters

4. To prepare establishment pay bills, T.A. bills,

Medical reimbursement bills.

5. To be incharge of Library.

6. To submit statements relating to account matters

Civil Branch:-

1. To deal with all Judicial proceedings and

connected papers filed on the civil side.

2. To submit monthly Civil statements of civil cases

filed, disposed of.

3. To submit six monthly special statements Nos.I to

VI

4. To maintain all registers prescribed under Civil

Rules of Practice 1967 so far as they relate to the
Judicial Proceedings and other connected
matters.

5. To index the records of disposed of cases.

 21

Criminal Branch :-

1. To deal with all the Criminal cases and connected

papers filed in connection with them

2. To maintain all registers prescribed under

Criminal Rules of Practice 1968 in respect of
Criminal cases and other matters.

3. To deal with statement of monthly Criminal return

of Sessions Courts and criminal Courts.

4. To index the records of disposed of cases.

Records and Copying Branch:-

A. RECORDS

1. To be in custody of disposed of records received

from the Civil and Criminal Courts.

2. To return the documents in disposed of cases.

3. To attend to requisition of records from the

appellate Courts or other Courts.

4. To maintain relevant registers concerning the

Branch.

5. To send records of disposed of cases to Central

Record Room (Applicable to lower Courts)

6. To attend to the work of destruction of time barred

records.:

B. COPYING BRANCH

1. To attend to the copy applications.

2. To maintain all registers concerning the copying

Branch.

3. To send monthly statement showing the out turn

of work by the copying branch.
 22

Process Branch:

1. To deal with all process, warrants of the

concerned Courts and also those sent by other
Courts for service.

2. To maintain all the registers concerning the

branch.

3. To be in custody of attached properties.

4. To conduct sales.
 23

APPENDIX – II

(Note:-The particulars given here are intended only to draw the attention of
officers and officials to relevant rules. For complete understanding
of the position, rules themselves must be read).

CIVIL RULES OF PRACTICE, 1967

Rule 9 :- Presentation of pleading or papers to the CMO or other

designated officer.

Rule 14:- CMO to make entries in Register VIII (Daily Register of Court
fees).

Rule 155:- Order sheet : Pages to be serially numbered: Each page to

bear the number of suit, appeal or other proceeding.

Rule156(1):-All entries made in order sheet to be initialled and dated by

the Presiding officer.

Rule156(2):-Order Sheet to disclose the presence or absence of parties or

pleaders; number of witnesses present and number of
witnesses examined.

Rule 158:- Noting of payment made in Court by one party to another in the
order sheet.

Rule 189:- Arrangement of papers.

Rule 18:- Interlocutory application to be indicated by the abbreviation

“I.A.” and to be consecutively numbered in each suit, etc.

Rule 19:- Posting of Interlocutory application before the Court for orders.

Rule 37:- Maintenance of Court Diary (Register No. IX) by Bench Clerks.

Rule 47:- Processes to be entered in Register No. XI and shall thereafter be

issued for service without undue delay.

Rule 55(1):- Witnesses for plaintiff or petitioner to be indicated as PW and

such witnesses to be serially numbered and referred to as
PW.1, PW.2, etc,

Rule 55(2):- Witnesses for defendants or opponents to be indicated as DW

and such witnesses to be serially numbered and referred to as
DW.1, DW.2, etc.
 24

Rule 55(3):-Court witnesses to be indicated as CW and such witnesses to

be serially numbered and referred to as C.W.1, C.W.2, etc.

Rule 70(1):-Procedure to be followed by CMO after the documents

produced by a party or pleader are received by him.

Rule 71:- The Original suit document should be in the custody of the
CMO and the copy of the same should be kept in the file.

Rule 72:- Procedure to be followed by the CMO. If an endorsement of

payment or acknowledgment of liability is found on the suit
document and when there is no such endorsement.

Rule 73:- Procedure to be followed by the officer receiving the document

when the document appears to be defaced, torn or in any way
damaged or where its condition or appearance requires
special notice.

Rule 75(1):-How a document of historical or antiquarian interest to be dealt

with when produced or tendered in evidence.

Rule 75(2):- Safe custody of share certificate or other valuable security.

Rule 76:- When records in the custody of a Court can be summoned.

Rules 77 to 79:- Procedure to be followed while summoning the records in

the custody of the Court and after the production of the
document.

Rule 80:- Procedure to be followed for issuing summons for the production of
documents in custody of public officer other than a Court.

Rule 81:- Summons for documents in the custody of the house of the
people or the council of States or the houses of State
Legislatures to be in Form No. 7.

Rule 82(1):-Only documents admitted in evidence to be marked as xhibits.

Rule 82(2):-Number of the Exhibit to be mentioned in large figures in Red

Ink or Red Pencil.

Rule 82(4):-When an exhibit consists of more sheets or papers than one,

the number of such sheets or papers should be shown in
brackets below the number of exhibit.

Rule 82(5):-Procedure to be followed when an exhibit is removed during

the pendency of a suit or when a share certificate or pronote
 25

or a valuable security exhibited has been kept separately in a

sealed packet.

Rule 82(6):-Procedure to be followed when an exhibit is too bulky or

cannot be conveniently included in the file of Exhibits.

Rule 83:- Return of Documents not admitted in evidence.

Rule 85(1):-Documents marked for plaintiff, defendant and as Court

exhibits to be indicated as Ex.P.1, Ex.D.1 and Ex.C.1 etc.,
respectively.

Rule 85(2):- Marking of series of similar Exhibits.

Rule 84:- Preparation of list of documents admitted in evidence on behalf of

each party.

Rule 84(2):- Documents to be entered in the lists in the order in which they
are admitted and marked. If any document is admitted subject
to objection, that fact to be noted in the column for remarks.

Rule 86:- Document admitted in evidence not be returned before the

proceeding has finally concluded except in accordance with
Rule 9 of Order XIII, CPC.

Rule 87:- Procedure to be followed when Public or Official Documents

from any Court or Public office are produced at the hearing of
any suit.

Rule 88:- Procedure to be followed in order to return a public record, if

the document admitted in evidence is an entry in a public
record.

Rule 90:- Documents to be taken back by the party applying for return
within 2 months from the date of order; on his failure
application to be filed.

Rule 165:- Notes of arguments in all appelable cases to form part of the
record.

Rule 91:- Title Sheet for Judgments in Civil Suits.

Rule 92(3) –A list of witnesses and a list of documents to be appended as

an annexure to the Judgment.

Rule101(1):-Decree to be drawn up not later than seven days after the

pronouncement of Judgment.
 26

Rule101(2):-Procedure to be followed after the decree is drawn up and

before it is signed by the Judge.

Rule 173:- The records in all disposed of cases to be in the sole custody
of the Record Keeper until they are sent to Central Record
Room.

Rule 179:- Records of Judicial Proceedings to be divided in to three

classes.

Rule179(a):-Records to be included in Class I.

Rule179(b):-Records to be included in Class II

Rule179(c):-Records to be included in Class III

Rule 180:- Records under Class I to consist of three files viz., File A, File,
B, File C.

Rule 181:- Papers to be included in File A

Rule 182:- Papers to be included in File B

Rule 183:- Papers to be included in File C

Rule 185:- Record under Class II to consist of two files unless the Judge
directs in any case that it should consist of only one file. If
there is only one file, it shall be marked file B. If two files, to
be marked as B and C; Papers to be included in these files.

Rule 186:- Arrangement of papers in File B of Class II

Rule 187:- Number of files a record under Class III to consist and the
arrangement of papers in the file or respective files.

Rule 188:- Arrangement of records of appellate Court.

Rule 184:- Procedure to be followed regarding Unexhibited documents.

Rule 196:- Indexing of records and their despatch to Central Record

Room

Rule 195:- Records of disposed of cases to be retained in the concerned

Court for a period of one year and thereafter to be despatched
to Central Record Room
 27

Rule 197:- Each monthly bundle of records despatched to Central Record

Room to be accompanied by list in Form 17.

Rule 201:- When registers that are closed have to be sent to the Central
Record Room.

Rule 121:- Attached cash, jewels or Government Securities or other

valuable articles of small bulk, to be kept by Process Nazir
with descriptive list in a box under lock and seal and to be sent
to Government Treasury for safe custody under the orders of
the Presiding Officer.

Rule121(2):-In other cases, attached properties to be retained by Process

Nazir in Court house, if it can be conveniently stored or kept
there.

Rule 124:- Nazir or curator to maintain register of attached movables and

live-stock in Register No. XXXII.

Rule263(1):-Registers to be maintained by Courts.

Rule263(2):-Registers to be written up-to-date by the concerned clerk

under the supervision of the CMO; Registers to be inspected
by the Presiding officer not less than once a month.

CRIMINAL RULES OF PRACTICE, 1968.

Rule 1 (2) , Ch. V - Report under Section 154, Cr.P.C to be entered in

Register No.1.

Rule 10, Ch. V - Initiating and dating the Charge sheet by Magistrate and
entering the same in Register No.1.

Rule 1(1) , Ch.VII - Order sheet to be written by the Judge himself and
initialled.

Proviso to Rule 1(1) Ch. VII - If orders are got typed in a separate sheet or
sheets of paper, the result thereof should be recorded in the
order sheet in the writing of the Judge or Magistrate.

Rule 1(2) , Ch. VII - The result of the Judgment to be noted in the order
sheet, initialled and dated by the Magistrate or Judge in his
own hand.

Rule 2. Ch. VII - Reasons for every adjournment to be recorded in writing.

 28

Rule 11, Ch. V - Entering Complaint in Registers Nos. II and III.

Rule 11, Ch. X – Every Article in the custody of Court to be labelled at the
time of production.

Rule 14, Ch. X - Procedure to be followed when gold or silver articles are
produced.

Rule 1, Ch. VI - Preference to be given to preliminary enquiries.

Rule 2, Ch. VI - Explanation to be furnished and attached to the copy of

the committal order if the time taken between the date of
receipt of the charge sheet and the date of committal order
exceeds 6 weeks.

Rule 3 (1), Ch. VI - Resume and its submission to Sessions Judge.

Rule 3(3) Ch. VI - Intimation as to whether the accused or any of them is or

is not able to engage a Counsel for his defence.

Rule 3(2) Ch. VI – Procedure to be followed by Magistrate after resume is

drawn up.

Rule 4, Ch. VI - Witnesses to be classed by Magistrates for the payment of

the expenses of witnesses.

Rule 3, Ch. VII - Ordinarily trial should proceed from day to day.

Rule 10, Ch. VII - Witnesses for prosecution, defence and Court witnesses
to be indicated as P.W.1, D.W.1, C.W.1, etc., respectively.

Rule 12, Ch. VII - Documents admitted in evidence should be serially

numbered.

Rule 13 (1), Ch. VII- Exhibits for prosecution to be marked as Ex.P.1,

Ex.P.2 etc., Exhibits for the accused to be marked Ex.D.1,
Ex.D.2, etc. Court Exhibits as Ex.C.1, Ex.C.2 etc.

Rule 13(2) Ch.VIII- Marking of portion of an Exhibit.

Rule 13(3) Ch.VII – List of documents.

Rule 14, Ch. VII – Return of documents produced by a party.

Rule 16(a) Ch.VII - Articles admitted in evidence shall be marked as M.O.

1, M.O.2, etc.
 29

Rule 16(b) Ch. VII - List of articles admitted in evidence.

Rule 20(1) Ch. VII - Reasons to be recorded in order sheet, if judgment is

not pronounced within 14 days.

Rule 21, Ch. VII - List of witnesses examined, of documents admitted in

evidence on each side and of the material objects produced
and marked should be appended to the Judgment.

Rule 22, Ch.VII - Table showing the previous convictions in Form No.6 to
be appended to the Judgment in cases to which Section 75,
I.P.C. is applicable.

Rule 1, Ch.IX - Fine levied to be entered in Register No.V of Appendix II of

the Criminal Rules of Practice.

Rule 2, Ch. IX - Receipt in Form ‘ Q ‘ M.F.C. to be issued for every

recovery of fine.

Rule 4 Ch. IX - Note to be made against the relevant entry in Cash Book
(Register No. IX) if fine is received beyond 2-30 P.M. and
remitted to Treasury on the next day.

Rule 7, Ch. IX - Procedure to be followed in writing off fine amounts.

Rule 18, Ch. X - Presiding Officer to make due provision for the custody
and safety of the records of pending cases.

Rule 17, Ch. IX - Disposal of properties.

ARRANGEMENT OF RECORDS IN DISPOSED OF CASES

A. SESSIONS COURTS.

Rule 2, Ch. XIII - Every record to consist of two files, viz., File A and File B.
Rule 3(a), Ch. XIII - Papers to be included in File A.

Rule 3(b), Ch. XIII - Papers to be included in File B.

B. MAGISTRATES COURTS

I. WARRANT CASE

Rule 4, Ch. XIII - Every record to consist of two files, viz., File A and
File B.
 30

Rule 5(a), Ch. XIII - Papers to be included in File A.

Rule 5(b), Ch. XIII - Papers to be included in File B.

II. SUMMONS CASE

Rule 6, Ch. XIII - Every record to consist of two files, viz., File A and File B.

Rule 7(a), Ch. XIII - Papers to be included in File A.

Rule 7(b), Ch. XIII- Papers to be included in File B.

III. ENQUIRY

Rule 8, Ch. XIII - Record of every inquiry to consist of two files, viz., File A
and File B.

Rule 9(a), Ch. XIII - Papers to be included in File A.

Rule 9(b), Ch. XIII- Papers to be included in File B.

IV. SUMMARY TRIALS

Rule 10, Ch. XIII- Papers to be included in File A and file B.

V. MISCELLANEOUS CASES

Rules 11, Ch. XIII- Rule 2 to 11 apply Mutatis Mutandis.

C. APPELLATE AND REVISIONAL COURTS

Rule 12, Ch. XIII – Only one file to be marked file ‘A’; papers to be
arranged in the same way as those of original proceedings.

Rule 15, Ch. XIII – Papers of every proceedings to be properly arranged in

respective files before the record is deposited in the Record
Room.

Rule 19, Ch. X – Records of all cases disposed of during a calendar

month to be properly indexed and handed over to the Record
Keeper of the Court before the end of the succeeding month.
 31

Rule 20, Ch. X – Records Keeper to check the records received with
reference to the disposal register and enter the records in the
Resister No. XIV (Register of records received in the Court
Record Room).

Rule 21, Ch. X – Custody of Records in disposed of cases to be with the

Record Keeper.

Rule 18, Ch. XIII – Records of Courts of Sessions Judges to be sent to

and kept in respective Central Record Room.

Rule 19(2), Ch. XIII. – Records of Courts of Magistrates to be sent to

Central Record Room to be placed in to bundles ‘ monthwise ’
after the expiry of six clear months after disposal and
despatched to C.R.R. before the 15th of the seventh month.

Rule 2, Ch. X – Registers to be maintained by Courts of Magistrates and

Courts of Sessions.

Rule 3, Ch. X – C.M.O. responsible for the prompt and accurate making of
entries in the Registers.

Rule 4, Ch. X – Judge or Magistrate to inspect Registers at least once a

month.
 32

APPENDIX – III

NO. SRIB/3603/70 High Court of Mysore,

Bangalore,
Dated: 22nd January 1971.

GENERAL CIRCULAR NO. 2 OF 1971.

1. The object of all inspection is to discover and correct delays

and deficiencies in working, prevent accumulation of arrears and generally
to ensure smooth and expeditious despatch of work. Where inspection is
conducted by an Officer of a superior Court, he could do no more than
point out delays and deficiencies and issue directions for their corrections.
The actual correction has necessarily to be attended to by the Presiding
Officer of the Court inspected, and such Officer has necessarily to depend
upon the ministerial staff working in his Court. The inspection by the High
Court could only be at intervals of not less than one year. Annual
inspection of subordinate Courts by District and Sessions Judges, though
provided and expected, is found in actual practice to be either scarcely
conducted at all or, if conducted, either not quite detailed or not quite
effective in the matter of correcting the defects. Above all, what is really
effective is, constant and continuous supervision and continuous
corrections of delays and defects, so that arrears are not permitted to
mount and despatch of Judicial work is not hampered.

2. It is obvious therefore that in the last analysis, the smooth

working of each Court depends upon the extent and effectiveness of
supervision which the Presiding Officer himself exercises over his office. A
complete familiarity with all registers maintained in the Court and with the
actual work done by several members of the staff is of utmost value to the
Presiding Officer himself, both from the point of view of providing for
 33

smooth working of his Court and from the point of view of protecting
himself against mistakes and mischief on the part of his ministerial staff.

3. Having regard to theses considerations, a system of monthly

inspection by the Presiding Officer themselves of their respective Courts
which was introduced and tried out in the Courts of the District of
Bangalore, Kolar and Tumkur, which has yielded good results, is extended
to the Courts in the other Districts in the State.

4. These instructions are accordingly issued for being observed

with effect from 1st March 1971.

5. The period of each inspection will be from the third Saturday

of every calendar month to the third Saturday of every immediately
succeeding calendar month. The day of inspection will be the third
Saturday of every calendar month. Such inspection should be by the
Presiding Officer himself. Attention of all Presiding officers is invited to
Rule 263(2) of Chapter XXIV of the Civil Rules of Practice, 1967, and Rule
4 of Chapter X of the Criminal Rules of Practice, 1968, which require that
registers maintained by the Court under the rules should be inspected by
the Presiding Officer at least once a month. The Account Rules provide for
more frequent inspection or initialing of certain Registers. The
responsibility for accurate maintenance of registers is placed directly on
the Chief Ministerial Officer. The duty of the Presiding Officer is to see by
inspection at least once a month not only that the particular clerks charged
with the duty of making entries in several registers do so promptly and
correctly but also that the Chief Ministerial Officer exercises effective
supervision by constant inspection of the Registers.

6. The scheme of inspection is to list the number of cases in

which delays at certain important point in the working of Courts occur and
 34

to take immediate steps to complete the delayed items of work. Such

important points have been collected and set out in Column No.1 of the
Annexure to these instructions. Annexure I applies to District and
Sessions Court; Annexure II to subordinate Civil Courts and Annexure III to
subordinate Criminal Courts. The period beyond which a matter may be
said to have been delayed is noted in accordance with or in the light of the
rules of practice. Generally, they are the same periods as are set out in
the relevant rules. In a few matters a shorter period than provided by the
rules is deliberately mentioned with a view to exercise more effective
supervision and control and see that the rules are strictly obeyed.

7. The Chief Ministerial Officer must maintain a book in which the

list of delays as set out in the Annexure applicable to his Court is neatly
typed or written; he should inspect the registers and make a list of cases in
which the delays have occurred and enter their total number in Column 2
week by week. At every inspection he should take immediate steps to see
that the cases in which there is delay are immediately attended to and
delays rectified.

8. The total number of delays under each point for the month
ending third Saturday as noted by the Chief Ministerial Officer should be
entered by him in Column 2 of the Annexure prepared separately for the
purposes of the Presiding Officer’s inspection. The Presiding Officer
should check these entries, see that they are corrected and also entered in
column 3 of the annexure the total number of delays rectified before his
inspection. He should issue immediate instructions for the correction of
the remaining delays. If any of them still remain uncorrected at his next
inspection he should enter them in Column 4 of the Annexure.
 35

9. The Ministerial Officers should be warned that any attempt on

their part to suppress facts or to hide any delays from the Presiding Officer
will be seriously delt with.

10. The inspection report of the Presiding Officer in the form given
in the annexure applying to his Court should be prepared in duplicate and
signed by him.

11. In the case of District and Sessions Courts, the Presiding

Officer should send one report directly to the High Courts immediately on
completing the inspection by him.

12. The Presiding Officers of other Courts should send one copy
of their report to the District and sessions Judges and post simultaneously
another copy direct to the High Court.

13. It will be noticed that at the end of each Annexure provision is

made for entering what are called remarks. Two matters which must be
covered by the ‘ remarks ‘ are as shown in the forms viz., reasons for
delays and steps taken for their correction. If there are any other remarks
the Presiding Officer would like to place on record, they may add them.

14. In case of District and sessions Courts, the High Court will
review their reports and issue instructions wherever necessary. In the
case of Subordinate Courts, it will be the duty of District and Sessions
Judges to review reports and issue necessary instructions the Courts
Subordinate to them. When they issue any such review or instructions,
they should post a copy thereof direct to the High Court.

15. As already stated, these instructions will come into force with
effect from 1st March. The first inspection by the Presiding Officers under
these instructions will be on the 3rd Saturday of March.
 36

16. In the event of their finding that there are many cases of
delays at the time of their first inspection, it is likely that there will be such
delays in indexing and despatch of records to Central Record Room, -
which, they think, may not be possible to rectify before the next inspection,
they are requested to make special arrangements therefor by placing one
or two clerks on special duty for the purpose, and there after submit to
High Court fortnightly reports of progress made in liquidating such delays.

17. Where there are more Judges than one or more Munsiffs than
one in any Court, the monthly inspection should be by the Principal Judge
or Principal Munsiff as the case may be. However there is no objection to
the Additional Judges or Additional Munsiffs doing inspection in turns in
which case the report should be signed by the inspecting Judge or Munsiff
and countersigned after verification by the Principal Judge or Principal
Munsiff.
18. In order to have effective and smooth inspection by the
Presiding Officer of the Court, Administrative work of each Civil Court
should be departmentalised as follows :-
1. Administrative Branch to deal with administrative
matters pertaining to the Court.
2. Civil Branch to deal with the Civil Cases.
3. Accounts Branch to deal with cash.
4. Copying establishment to deal with applications for
certified copies.
5. Records Branch to deal with records of disposed of
cases.
6. Criminal Branch to deal with Criminal cases (in
combined Courts doing Civil and Criminal work.)

( P. Subramaniam ),
Registrar.
Copy to:

All the Presiding Officers of the Civil and Criminal Courts in the
State.
Note:- Annexures I to III pointed in appendix No. V.
 37

APPENDIX-IV

[Civil Form No.117 (Revised)]

(i) QUESTIONNAIRS FOR THE INSPECTION OF THE SUBORDINATE

COURTS.

Inspection of the Court of the District and Sessions Judge/Civil

Judge/Munsiff ………………………………………………………………. by
the ………………………………………………………………………..

This Court was last inspected by the …………………………………

………………….. on the ……………………..20 .

PART- I

JUDICIAL WORK

1. Who have been the Presiding Judges since last

inspection till now and for what period?

2. How many working days were there since the date

of last inspection till now? On how many days
did the Judge sit for (a) Civil work, (b)
Criminal work?

3. Give the dates of institution of the ten pending

oldest cases of each category:-

Category of On the date of On the date of present

Cases Last Inspection inspection
No. and Year Date No. and year Date
1) O.S.
2) S.C.
3) Ex.C.
4) L.A.C.
 38

5) M.C.
6) G. and W.C.
7) P and S.C.
8) I.C.
9) A.C.
10) H.R.C.
11) Misc. C.
(Cases not falling under
S.Nos. 4 to 10 )
12) R.A.
13) Ex.A.
14) Misc. A.
15) H.R.C.A.
16) Appeals.
(Not falling under
S.Nos. 12 to 15)

4. What are the institutions, disposals and

pendency for the period covered by the
present inspection?

5A. What is the number of appealable

decrees passed by the Court and the
number actually appealed against? The
result of the appealed cases may be
noted under the following heads :-

1) number modified.
2) number reversed.
3) number remanded, and
4) number confirmed.
 39

5B. What is the number of cases in which

decrees were modified by the High
Court direct in appeal or revision ?
(If there have been more than one
Presiding Judge since the last
inspection, prepare separate statement
with reference to each Judge ).

6A. Are order sheets carefully and correctly

written by the Judge? (Rule 156,
M.C.R.P.1967)
6B. Are the pages of the order sheets
properly numbered? (Rule 155,
M.C.R.P. 1967 ).

6C. Do the order sheets contain all the

interlocutory orders made in the cases?

7. Are adjournments granted on

sufficient grounds and are reasons
noted by the Judge?

8. Are judgments and orders written

and pronounced promptly?

9. Give the number of cases in which

more than 10 days have elapsed
between (a) Close of Evidence and
arguments and (b) Between close of
arguments and pronouncement of
Judgment in each of the following
categories of cases:-

1) O.S.
2) M.C.
 40

3) G and W.C.
4) P. and S.C.
5) R.A.
10A. What is the number of part heard Original
matters, i.e., cases in which recording of
evidence has commenced but not
closed?

10B. What is the number of such cases with

break of more than two days?

11. Are applications for appointment of

guardian of minor defendants and
orders of appointment regularly made
before cases are proceeded with?

12. Are compromises affecting minors

always sanctioned by the Court?

13. Are certificates from Advocates and

Pleaders under Order 32, Rule 7(2) of
C.P.C. obtained and filed when
applications for compromises affecting
minors are made to the Court?

14A. What is the number of Original Suits

disposed of during 12 Months preceding
the date of Inspection? [Give details
regarding (a) Total Number. (b)
Judgment after contest. (c) Compromise
or settlement and (d) Exparte or default.]

14B. What is the percentage of (b), (c) and (d)

to (a) ?
 41

14C. What is the number of suits stayed by the

Court under Section 10 C.P.C.?

14D. Have the parties and advocates

furnished the number and year of the
connected proceedings and the name of
the Court where it is pending?

14E. Is the stay order communicated to the

Court in which the connected
proceeding is pending?

14F. Have any attempts made to know the

stages and result of the connected
proceeding?

(Prepare list and append)

14G. How many suits have been stayed by the

appellate Courts or the records have
been sent to them?

(Prepare list of such cases)

14H. Whether the proceedings by which trial

Court matters are stayed or in which
records are called for, are disposed of
expeditiously to enable the Courts to
proceed with pending matters?

PART II

CIVIL BRANCH

15. Are Court-fee stamps punched properly

and brought to Daily Register of Court-
 42

fee Register No VIII? ( Rule 14,

M.C.R.P. 1967)
16. Are the papers on presentation properly
examined by the receiving officer? (Rule
14, M.C.R.P.1967)

17. Are institution fees on plaints and

petitions properly checked at the time of
their presentation in Court?

18. Are vakalatnamas duly authenticated

and accepted?

19. Are necessary alterations made in the

Plaints when new parties are added or
legal representatives are brought on
Record? ( Rule 15, M.C.R.P. 1967).

20. Are the amendments duly entered in the

Plaints when ordered to be amended?

21. Are process-Fees calculated properly?

22A. Are processes (including attachments

and arrest warrants) prepared without
delay and issued promptly?

22.B. Are the process serves sworn and

examined for non-execution of arrest
warrants and non-service of processes?

23. Are records in pending cases arranged

in proper order? ( Rule 189, M.C.R.P.
1967)
 43

24A. Where are sealed covers in pending

cases kept?

24B. Is the original document on which suit is

based kept in the custody of the Chief
Ministerial Officer of the Court?
(Rule 71, M.C.R.P. 1967)

25. Is the list of documents admitted in

evidence prepared and attached to
judgment? (Rule 84 and 85, M.C.R.P.
1967)

26. Are decree and orders drawn up

correctly in the forms prescribed in the
C.P.C.? Do they agree with the
judgments?

27. Who draws up decrees and memoranda

of costs and who scrutinises them?

28. Are schedules of property invariably and

correctly written in the decrees?

29. Are there any unexhibited documents

not yet returned to the parties?

30A. Are applications for sale in execution

cases verified as prescribed in Order 21
Rule 66 (3) of CPC?

30B. Who conducts the sale?

30C. Is the sale conducted by the person to

whom the warrant is addressed?
 44

31. Are cause lists prepared and posted on

the notice board of the Court?

REGISTERS I (O.S.) , I-A ( DISPOSALS

II (S.C.) AND II-A (DISPOSALS).

32. Are the Registers of Original suits and

Small Cause Suits correctly and neatly
maintained up-to-date? ( Rule 263 (1)
M.C.R.P. 1967)

33. Are the names of parties correctly, neatly

and fully entered in Registers I and II?

34. Are abstracts of Plaints entered fully and

correctly in Registers I and II?

35. Are additions of parties and legal

representatives entered in the Registers
I and II consequent upon their being
brought on the records?

36. Are dates of adjournments correctly

noted in the appropriate columns of
Register I?

37. Are the names of Advocates and

Pleaders entered in the proper column?

38. Are orders of attachment, arrest or for

furnishing security before judgment
entered in the proper column?

39. Are alterations and amendments of

pleadings entered in Registers I and II?
 45

40. Are results of disposal of suits correctly

entered in Registers I and II?

41. Are applications for execution entered in

Registers I and II when they are filed?

42. Are the results of execution properly and

promptly entered soon after the
execution proceedings come to an end?

43. Are results of appeals or revisions

entered soon after the receipt of the
copies of judgment or order?

44. Are Registers I-A and II-A written up-to-

date, kept neatly and correctly?

45. Is the duration of Original Suits and

Small Cause suits calculated properly in
column Nos. 17 and 18?

46. Are disposals classified properly?

47. Is the number of hearings correctly

entered?

REGISTERES III (MISC. CASES) AND III-A

(DISPOSALS)
48. Are Registers of Misc. Cases filed and
disposed of properly maintained up-to-
date?

49. Is the provision of law under which Misc.

Cases are filed entered correctly in the
appropriate column and does it
 46

correspond with the provision quoted in

the application ?

50. Is that provision correct according to the

prayer?

51. In cases under the Guardian and Wards

Act, is security taken from the persons
appointed as guardian of the properties
of the minors? (Rule 14, G. and W.C.
Rules)

52. Are accounts usually taken from the

guardian of minors at stated periods and
does the Judge usually scrutinse the
account on reports tendered by the
guardian? (Rule 20, G and W.C. Rules).

53. Are there any instances in which cases

under the Guardian and Wards Act are
treated as disposed of as soon as the
appointment of guardian is made? (Rule
35, G. and W.C. Rules).

REGISTERES IV (Ex. Cases) AND IV-A

(DISPOSALS) REGISTERS XXI (SALE
CERTIFICATES) AND XXII (APPLICATIONS
FOR RATEABLE DISTRIBUTION)

54. Is the Register of execution cases written

correctly and neatly and up-to-date? Are
the final orders entered promptly and
fully?
 47

55. What is the number of Execution cases

pending over six months?

56. What is the total number of Execution

cases disposed of and the number of
infructuous applications? What is the
proportion of infructuous applications to
the total of cases disposed of?

57. Are decrees transferred from other

Courts for execution duly entered in
register No. XVII? Whether such
decrees are returned to the transferring
Courts at the end of six months if no
applications are made?

58. Are sale certificates promptly issued and

copies thereof sent to the Sub-
Registrars without delay? (Verify entries
in Register No. XXI and note cases of a
delay of more than 15 days from
confirmation of sale).

59. Are disposals classified correctly and

entered in Register IV-A?

REGISTERS V (INSOLVENCY CASES) V-A

(DISPOSAL) AND V-B(AFTER
ADJUDICATION).
60. Are registers of Insolvency cases
maintained correctly, neatly and up-to-
date?
 48

61. Are insolvency cases posted for receipt

of progress reports of Receivers at least
once in a quarter?

62. Does the Court fix a date for the proof of

a debt and after proof prepare a
schedule of the proved debts? (Rule 8,
Insolvency Rules).

63. Has any case reached the stage of an

order for the discharge of an Insolvent?
If so, give number. (Rule 19, Insolvency
Rules).

REGISTERS VI AND XV (REFUNDS)

64. Are applications for refund of Court fees

and unused process-fees entered in
Registers Nos. VI and XV, respectively,
and promptly attended to?

65. Are the said Registers maintained

correctly and neatly and the entries
attested by the Judge?

66. Are refunds made in the prescribed form

of certificate and noted in the respective
stamp registers under the initials of the
Judge?
67. Do the entries of refund in the refund
register tally with refund orders? (Verify
 49

at least 25 entries with reference to the

records of the cases)
68. Are all refunds entered in the register of
refunds noted against the original
entries in the register of Court-fees in
the remark column under the initials of
the Judge?

REGISTERS VII (PROCESS-FEES) AND VIII

(COURT-FEES).

69. Are these registers written up-to-date

and submitted daily to the judge and his
initials obtained?

70. Are stamps paid or levied entered in the

appropriate column?

71. Are daily totals of Register VII carried

over to Register VIII?

REGISTER IX (COURT DIARY)

72. Is this register legibily written and neatly

maintained? (Rule 37, M.C.R.P. 1967).

73. Are the adjournments correctly posted? (

Rule 37, M.C.R.P.1967)

74. Are all the cases posted to subsequent

dates for hearing entered in
chronological order according to the
number and year of case?
 50

REGISTER XI (REGISTER OF PROCESSES)

75. Is the register correctly and neatly

maintained up-to-date by the Chief
Ministerial Officer of the Court?

76. Are there cases in which processes are

issued or despatched to the Central
Nazir for service more than 3 days after
issue of Process memos?

77. Are cases posted before the Court if

process memos with fees are not filed
within 7 days of order/? (Number of
such delays, during last 3 months
preceding date of inspection should be
noted).

78. Are the following registers maintained

correctly, neatly and up-to-date?

a) Register of Processes (Register No.

XI).
b) Register of Processes received from
and returned to several Courts (Register
No.XXVI).
c) Register of work done by the process
serving establishments (Register no. XXVII).
d) Process Servers work ticket
(Register No. XXVIII).
e) Register showing amount advanced
by the Process Nazir/Central Nazir, (Register
No. XXIX).
f) Nazir’s current account of permanent
advance (Register No.XXX).
g) Nazir’s register of immovable
property attached or sold (Register No. XXXI).
 51

h) Nazir’s or curator’s Register of

Movables attached (Register No. XXXII).
i) Daily register of return of Amins or
process-servers (Register No. XXXIII).
79. What is the permanent advance for the
Court and who keeps the said cash?

80. Does he submit regularly bills, in

adjustment of his permanent advance?
Is there any delay in getting his bills
cashed and why?

81. Has he been frequently obtaining special

advances from the Court and why?

82. Does he adjust these special advances

without undue delay?

83. What is the strength of the process-

serving establishment?

84A. What is the number of processes issued

for service during last 3 months? How
many of them are served and how many
of them are returned unserved? What is
the percentage of unserved processes
to the total issued?

84B. What is the number of warrants issued

for execution during last 3 months?
What is the percentage of warrants
unexecuted to the total issued?

85. Does the Nazir take more than one day

for issuing processes for service?
 52

86. Are processes returned to Courts before

hearing date? Are explanations taken
and recorded for delay in returning the
process?

87. Does the Process Nazir collect all

unspent Batta amounts from the
Process Servers immediately after the
return of the Process servers and before
issuing a fresh batch of processes?

88. Does the Register of work done by the

process staff indicate that there is
enough work for the whole of the
Process staff?

89. Is the work distribution among the staff

fair and equal?

REGISTER XII (REGISTER OF

APPLICATIONS FOR RETURN OF
DOCUMENTS).

90. Are all applications made to the Court

entered in the Register?

91. How many applications are pending and

why?

92. How many pending more than 8 days

and why?

93. If the documents are not taken by the

parties within two months from the date
of order, are applications filed? (Rule
90, M.C.R.P.1967).
 53

93 A. Are the Unexhibited documents kept

separately?

93B. Whether prompt action is being taken to

return the Unexhibited documents or
destroy them.( Rule 184 M.C.R.P.1968).

REGISTER XIV ( REGISTER SHOWING THE

ERRORS APPEARING AND ALTERATIONS
REQUIRED TO BE MADE BY REASONS OF
THE DECREE OR ORDER OF THE COURT
IN ENTRIES IN RECORDS OF RIGHTS OR
REGISTER OF MUTATIONS).

94. Is the Register correctly and neatly

maintained up-to-date?

95. Are the communications regarding

errors and alterations of entries in the
Records of Rights and Register of
Mutations sent promptly to the Deputy
Commissioners as required by Section
132(3) of the Mysore Land Revenue
Act.1964 (Rules 264 M.C.R.P. 1967).

REGISTER XVIII (REGISTER SHOWING

COMMISSIONS ISSUED).

96. Is the register of Commissions issued

properly and neatly maintained up-to-
date?

REGISTER XIX (REGISTER SHOWING THE

TRANSFERS OF LAND DUE TO COURT
SALES).
 54

97. Is the Register of Lands sold in

pursuance of Court sales maintained
properly and neatly?

REGISTER XX (REGISTER SHOWING

DATES OF DISPOSAL OF ORIGINAL
SUITS, ETC.).
98. Is the Register kept up-to-date noting
the dates of disposals?

REGISTERS XXIII (REGISTER OF

REGULAR APPEALS AND XXIII-A
(DISPOSALS).

99. Is the Register of Regular appeals

written up-to-date correctly and neatly?
Are results entered promptly and fully?

100. Are dates of adjournment and dates of

hearing noted in the Register?

101. Are disposals correctly classified and

entered in Register no. XXIII-A?

REGISTERS XXIV (REGISTER OF MISC.

APPEALS, H.R.C. APPEALS, ETC.) AND
XXIV-A (DISPOSALS)

102. Is the register of Misc. Appeals written

correctly and neatly? Are the results
entered promptly and fully?

103. Are dates of adjournment and hearing

noted in the register?

104. Are disposals correctly classified in

Register XXXIV-A?
 55

REGISTERS XXV (REGISTER OF

EXECUTION APPEALS) AND XXV-A
(DISPOSALS).

105. Is the Register of Execution Appeals

written correctly and neatly? Are the
results entered promptly and fully?

106. Are dates of adjournment and hearing

noted in the Register?

107. Are disposals correctly classified in

Register no. XXV-A?

108. Whether physical verification of cases is

periodically made by the Chief
Ministerial Officer, and whether the
pending cases tally with those shown as
pending in the Registers? At what
period, such verification is being made
and whether any endorsement is made
in the concerned registers with regard to
correctness or otherwise?

PART III

ADMINISTRATION BRANCH

109A. Is the Register of attendance correctly

maintained under the supervision of the
Chief Ministerial Officer?

109B. Is the Register being checked by the

Judge every day and initialed by him?
 56

110. Is the leave granted to the officials noted

in the Register regularly?

111. Are the Registers of Inward and

Outward correspondence properly
maintained with cross-references
marked regularly?

112. Are local delivery books maintained in

proper forms?

113. Are entries in Registers concise, neatly

and correctly written?

114. Is there any delay in fair copying and

despatching of letters? Are all papers
despatched invariably on the same day
they are signed or the following day?
(Examine correspondence of 3 months
preceding the date of inspection and
note cases involving delays of more
than 1 day).

115. Are all letters received initialled by the

Judge and dated?

116. Is a service register maintained for

every permanent official working in the
unit and brought up-to-date at the end of
each year? Are these registers
arranged in order and kept in a separate
box? In whose custody the box is left?

117. Are the following files maintained in the

Court?
 57

1) File containing Office Order Book.

2) File containing Government
Circulars, Memoranda and Orders.
3) File containing Orders and Circulars
of the High Court.
118. Are any unqualified persons appointed?

119A. What is the strength of the Officials

working in the Court?
119B. Is a record of the distribution of work
among the several officials maintained?
(Prepare list of officials working with the
duties assigned to them).
120. Is the work assigned to each official
sufficient without being excessive?
121. Does the Chief Ministerial Officer
supervise the work of the officials and
see that the work does not fall into
arrears?

122. Is the Register showing the periodicals

and returns due, prepared and
maintained up-to-date? Are due dates of
receipts and submission noted? Does
the Clerk in charge of this work keep a
close watch and attends to this matter
promptly?
123. How many and which returns and
periodicals were due on date of the
Inspection?
124. Are the pension claims initiated one
year prior to the attaining age of
 58

superanuation of the officials? (Rule

321, M.C.S.R. 1958).
125. How many pension cases are pending
settlement on the date of Inspection?
Are reasons for pending cases
satisfactorily explained? In such cases
is any provisional pension being paid to
the officials? (Examine at least 10 cases
and note)

PART IV

ACCOUNTS BRANCH

(i) CASH, LEDGER AND DEPOSITS, ETC.

126. Are Cash Books in the forms ‘G’ and ‘K’

of the Account Rules maintained neatly
and correctly? Are they up-to-date?

127. Are monetary transactions entered in

the registers from day-to-day?

128. What is the cash balance in the hands

of the Nazir? Is it forthcoming? Give
reasons for excess or shortage, if any.

129. Has the Nazir been making any special

advances to the Process Nazir? Is the
Judge’s order obtained for such
advances before hand?

130. Are previous year’s ledger balance

brought forward to the current year’s
ledger?
 59

131. Are cash and deposit items correctly

ledgered?

132. Do entries in the cashbook agree with

those of ledger?

133. Are balances struck in the ledger after

each transaction or at the end of the
day?

134. Are ledger indexes maintained

correctly?

135. Is the deposit register maintained

correctly and do the entries of suit
number and year, amount, etc.,
correspond with those in the respective
Receipt Orders? (Note 1 of Rule 20,
Account Rules).

136. Are entries of payment by cheques

made correctly against the respective
deposits? ( Rule 14, Account Rules).

137. Are signatures of parties duly obtained

in the cash and deposit registers and
are they transliterated, if in the
languages other than English or
Kannada?

138A. Is the Cash Book written by the Nazir

checked by the Chief Ministerial Officer
and attested by the Judge every day?
 60

138B. Does the Judge verify and certify the

cash balance every day in the Cash
Book? (Note to forms ‘G’ and ‘K’ read
with Rule 67, Account Rules).

139. Are all corrections and erasures

initialled by the Judge? (Rule 8, Account
Rules read with Art. 79 M.F.C.).

140. Are rules regarding the safe custody of

cash and custody of duplicate keys of
the cash chest being strictly followed?
(Rule, 70, Account Rules read with Art,
7 and appendix II of the M.F.C.).

141. Are there any cases of loss of public

money or property? If so, is the matter
being dealt with promptly? (Rule 98,
Account Rules read with Art. 381 of
M.F.C.).

(ii) DUTY AND PENALTY

142. Is the Register of duties and penalties

maintained in form ‘F’ of Account Rules?

143. Are amounts of duty and penalty

remitted generally to the Treasury on
the days they are paid into the Court?
(Check with the remittance Register.
Note 2 below Register in Form No.’F’)

144. Are instruments or copies of instruments

on which duty and penalty have been
levied sent to the Deputy
 61

Commissioners and a note made to that

effect in the Register? ( Note 1 below
Register in Form’F’).

(iii) CONTIGENT REGISTER

145. Are the entries made in the contingent

register (Form No.1 M.C.E.) from day-
to-day and initialed by the Judge?

146. Is the order book for contingent charges

maintained? (Rule 9, Manual of
Contingent Expenditure).

147. What is the permanent advance held by

the Office? Is an account of it correctly
kept? What is the balance on hand? Is it
forthcoming?

148. Are there any long-standing advances

made out of the office imprest awaiting
adjustment? Details may be furnished.
(Take previous 12 months average and
see if the permanent advance is meager
or excessive).

149. Are all the charges incurred on account

of contingencies entered in the
contingent register from day-to-day?
Are totals struck at the end of the
month? (Necessity for unusual charges
may be scrutinized).
 62

150. Are all contingent charges incurred

under the authority or sanction being
obtained wherever necessary?

151. Is the abstract of contingent bill drawn at

the end of each month in the manner
laid down and are the initials of the
Judge obtained? (Rule 36, Manual of
contingent Expenditure).

152. Where does the Nazir keep the

moveable properties that come into his
custody?

153A. Are all the valuable properties produced

in or brought to the Court under
attachment or otherwise as also lthe
security bonds kept in a box with a
descriptive list (other than ordinary cash
chest) under lock and seal and sent to
the Treasury for safe custody? (Rule
121 M.C.R.P. 1967).

153B. Are all moveable properties that come

into the custody of the Nazir, Process
Nazir entered in Register No.XXXII? Do
they tally with the attachment list? (Rule
124 M.C.R.P. 1967).

153C. Are they properly and correctly labelled

with number and year of cases and
names of Courts?
 63

154. Is there any property pending disposal

for which the Nazir has not obtained
orders from the Court in the matter?

(iv) SECURITIES

155. Have the officials of the Court furnished

security required of them? (Rule 75 (I),
Account Rules read with Arts. 349 to
359 of M.F.C.).

156. Are the securities furnished proper and

are bonds properly drawn up?

(v) PAY, T.A. BILLS, ETC.

157. Are the pay bills prepared in the

combined pay bill and acquittance Roll
Book (Form No.24 of M.F.C.) with
reference to the attendance Register
and the office order Book? Are office
copies of the pay bills maintained?

158. Are all salaries drawn duly disbursed to

the concerned officials and their
acquittance obtained? Is a stamped
receipt obtained for payment over
Rs.20? Are the entries of encashment
and disbursements noted on the pay
bills under the initials of the Judge?

159. Is the undisbursed pay short drawn

invariably in the pay bills according to he
rules?
 64

160. Is necessary sanction obtained for

drawing the pay and allowances of
incumbents of appointments requiring
sanction of higher authorities?

161. Are sums drawn on travelling allowance

bills disbursed and acquittance
obtained?

162. Are office copies of the travelling

allowance bill together with its enclosure
maintained in register form?

(vi) FURNITURE

163A. Are the registers of furniture maintained

in forms prescribed under Art. 166 of the
M.F.C. and who maintains them?

163B. Are all article of furniture entered therein

together with the costs and dates of
purchase of each article under the
attestation of the Judge?

163C. Is the furniture sufficient, clean and in

good order?

163D. Is the certificate of annual verification

furnished by the Judge? (Art. 169
M.F.C.)

(vii) STATIONERY AND FORMS.

 65

164A. Who indents the stationary articles and

forms and who is in custody of the
same?

164B. Is the stock register of Stationery and

forms maintained?

164C. Are the receipts and issues promptly

entered and balance attested by the
Judge?

164D. Is verification made by stock taking

once a year and the certificate of annual
verification furnished by the Judge?

164E. Are the forms arranged and neatly kept

on the shelf?

165. Is the Register of periodical issue

maintained and is it verified by the Chief
Ministerial Officer?

(viii) LIBRARY

166. Who is in charge of the Court Library

and where is it located?

167. Is a catalogue maintained and is it kept

up-to-date?

168. Are all books and periodicals received in

the Court Library correctly labell and
kept in the appropriate places?

169. Are all correction slips inserted in the

volumes of enactments, rules and other
 66

publication an entry made to this effect

in the space provided?

170. Are any books issued without a receipt

or lent to strangers without the
permission of the Judge?

171. Are cases of loss of any book or

periodicals reported promptly and order
obtained thereon from the competent
authority for replacement or recovery of
costs or for writing off?

172. Is the certificate of annual verification

furnished by the Judge?
 67

PART V

RECORDS BRANCH

(i) REGISTERS X TO X-H AND X-J

( COPYING SEC.)

173. Are these registers properly maintained

and entries made under appropriate
columns up-to-date?

174. Are the register periodically checked

and initialled by the Judge? (Rule 263
M.C.R.P.67).

175. How many Copyist-Examiners and

copyists are working in the Court?

176. Are copies neatly and correctly

prepared?

177A.How many applications for copies are

pending on the date of inspection?

177B.In how many application charges are yet

to be called for?

177C. In how many applications more than 15

days have elapsed since the date of
calling for charges?
 68

178A.What is the total number of copy

applications made during the last 3
months preceding the date of
inspection?

178B.In how many cases copies have been

supplied within 10 days from the date of
application? (Work out percentage of
requests complied within 10 days to
those made during 3 months. Give
reasons for delays if the percentage
works out less then 66 per cent).

(ii) COURT RECORD ROOM

179. Is the Register in Form XIII properly

maintained by the Record keeper of the
Court ? (Rule 173, M.C.R.P., 1967).

180. Are the records of disposed of cases

properly classified? (Rule 179, M.C.R.P.
1967).

181. Are they arranged properly? (Rules 180,

185 and 187,M.C.R.P.1967).

182. Are the records to be despatched to the

Central Record Room correctly bundled and
prepared for despatch ?
 69

183. Are records promptly and correctly

despatched to the Central Record Room?
( Rules 195 and 192, M.C.R.P. 1967).

184A. Are lists in Form No. 17 (Civil) correctly

drawn up ? (Rule 107, M.C.R.P.1967).

184B. Are requisitions for records from the

Appellate Courts or the High Court
promptly attended to ? (Check Register
XVI and note delays, if any).

(iii) CENTRAL RECORD ROOM

185. Is the Register XIII properly and neatly

maintained by the Central Record
Keeper?

186. Are the records in disposed of cases

properly arranged? (Rules 169 and
170,M.C.R.P.1967).

187. Are the files properly labelled? (Rule

171, M.C.R.P.1967).

188. Are all Court-fee stamps punched? Has

the Central Record Keeper checked the same
and punched the Court-fee stamps second
time with the triangular punch provided for the
purpose? (Rule 172,M.C.R.P.1967). Check 20
 70

to 25 files at random and note non-

compliance, if any).

189. Are the records from different Courts

received promptly checked in the Central
Record Room? (Rule 198, M.C.R.P.1967).

190. Have nay irregularities been reported to

the District Judge by the Central Record
Keeper and what action has been taken
thereon? (Rule 199,M.C.R.P.1967).

191. Does the Central Record Keeper

maintain all the Registers mentioned in Rule
208,M.C.R.P.1967?

192A.Are the entries in ’’Inward’’ and’’

Outward’’ Registers up-to-date ? (What
is the explanation for delays, if any).

192B. Is the Register XVI correctly and neatly

maintained and is it up-to-date? (Rule
200,M.C.R.P.1967).

193. Are all the permanent Registers

arranged and duly labelled? (Rule 201,
M.C.R.P.1967).

194. Does the Central Record Keeper comply

with the requisitions of the different
 71

Courts promptly ? (Check Register XVI

and note delays, if any).

195. Are all records due for destruction

destroyed and is the work up-to-date?

196. Does the Chief Ministerial Officer of the

Court visit the Record Room once a week ?
(Examine the entries in the visit book).

PART VI

GENERAL

197. Is the Court housed in Government

Building or private building ? Is the
accommodation for Court and Office
sufficient and suitable? Is the Court
hall, rooms and premises kept clean and
neat? Is the building regularly white
washed and repairs made to the
building whenever necessary?

198. Does the Judge inspect his office

quarterly and forwards a report to the
District Judge/High Court ?

199. Is inspection file of Subordinate Courts

maintained ?
 72

200. Whether any observations at the last

Inspection remained unattended if so,
why ?

PART VII
CRIMINAL WORK
201. Give the dates of institution of 10 oldest
pending cases of the following
categories:

Category of Cases On the date of Last inspection On the date of present

inspection

No. and Year Date of No. and Year Date of

Institution Institution

1. Sess. Cases ..

2. Crl. Appeals ..

3. Crl.Rev. Cases

4. Crl. Cases
(Special)

5. Crl.Mis. Cases ..

202. What are the institutions, disposals and

pendency of the cases categorised in
question no.1 above, for the period
covered by the present inspection ?

203 (a) What is the number of Sessions

Cases filed and disposed of under the
following heads:

Filed disposed of
 73

(i) Murder (Sec.302, IPC)

(ii) Culpable homicide not amounting to

murder (Sec.304, IPC).

(iii) Kidnapping and abduction (Sec.

364,IPC).

(iv) Rape (Sec. 376, IPC).

(v) Dacoity (Sec. 395, IPC)

(vi) Forgery (Sec. 465, IPC).

(vii) Falscification of Accounts (Sec.477-A,

IPC).

(viii) Counterfeiting of currency and Bank

Notes (Secs.489A to 489E IPC).

(ix) Other provisions.

(b) Of the disposals, what is the number of

cases ending in-

(1) Conviction.

(2) Acquittal.

(3) Discharge.
 74

204. (a) Give the average number of days

spent in trial of-

During the period of During the period of

preceding Inspection present inspection

1. Sess. Cases.

2. Crl. Cases (Spl).

3.Crl.Mis. Cases.

(Note:- The actual number of days spent in trial, viz., examination of

witnesses, hearing arguments, etc., to be taken into account for the
purpose of calculating the average number of days).

(b) Give the average duration of-

1. Sessions Cases.

2. Criminal Appeals.

3. Criminal Rev. Cases.

4. Crl. Cases (Spl.).

5. Crl.Misc. Cases.

(Note:- The period from date of institution to the date of disposal should be
taken into account for the purpose of calculating duration of pendency.)

205. (a) Are judgements delivered promptly

within 14 days from close of
 75

arguments? (R. 20(1), P-24, Ch.

VII Mys.Crl.R.P. 1968).

(b) Give the list of cases in which

Judgements are not delivered as
above. (R.20 (2), P-24, Ch.VII,
Mys. Crl.R.P.1968).

(c) Is the delay satisfactorily

explained?

(d) Are orders promptly pronounced?

206. Are copies of Judgements in original

cases and appeals promptly submitted
by the Sessions Judges to the High
Court within a week from the date of
pronouncement? (R.1 and 2, P 140.
Ch. XII, Mys. Crl.R.P.1968).

207. What is the total number of disposals in

each of the following categories; the
number appealed from or revision
preferred against the judgements or
orders and the result thereof:
Appeals or
revisions

Confirmed.
disposals.

Modified.

Reversed.

ordered.

Category of Cases
No. of

Retrial
No. of
 76

preferred.
1.Sess. Cases.

2.Crl. Appeals.

3.Rev. Cases.

4.Crl. Cases (Spl).

Ordered.

5.Crl.Misc. Cases.

208. Give the list of all pending cases with

date of Institution, duration of pendency in
terms of year, month and days as on the date
of inspection and reasons therefor.

209. (a) Have adjournments been frequently

granted? Are they granted on
sufficient grounds?

b) Are reasons for adjustments

noted in the ordersheet ? (R.2,
P-19, Ch. VII, Mys. Crl. R.P.
1968).

210. Is the order sheet as prescribed in form

no. 3 written up fully and correctly? (Rule 1(1)
P-19, Ch. VII, Mys. Crl. R.P.1968).
 77

211. (a) Are witnesses summoned examined

and promptly discharged?

(b) How many witnesses were

summoned by the Court ?

(c) How many were actually examined?

(d) What is the amount of expenditure

incurred on them?

PART VIII

CRIMINAL BRANCH

212. Are the papers on presentation properly

and promptly examined by the receiving
officer ?

213. Are Court-fee stamps affixed on papers

punched properly and brought to daily
register of Court-fee realised in Criminal
Cases? (Register No. VIII).

214. Are Vakalathnamas duly attested and

accepted? (Rules 7(2) 7(3), P-13, Ch. V.
Mys. Crl. R.P. 1968).

215. Are F.I.R.’s received in Criminal cases

(Special) initialled by the Judge ? Is
time and date of receipt put on them?

216. Are the reports entered in the register of

First Information and Final Reports
received (Reg. No.I) ? Is the register
 78

written correctly, neatly and maintained

up-to-date ?

217. Is the Register of complaints (Reg. No.II)

written correctly, neatly and maintained
up-to-date ?

218. (a) Are the registers of Criminal Cases

filed (Reg. No.III) and disposed of
(Reg. No.III-A) written correctly,
neatly and maintained up-to-date?

(b) Are names of informants or

complainants and accused written
fully and correctly?

(c) Are dates of adjournments and final

orders entered ?

(d) Are disposals classified in Register

III-A correctly ?

219. (a) Are registers of Miscellaneous

Cases (Register No.IV) and
Miscellaneous cases disposed of
(Register No.IV-A) written
correctly, neatly and maintained
up-to-date ?

(b) Are names of petitioner and

Respondent fully and correctly
written ?

(c) Are dates of adjournments and

final orders noted neatly ?
 79

(d) Are disposals properly

classified in Register No.IV-A ?

220 (a) Is the Register of fines (Register

No.V) written correctly, neatly and
maintained up-to-date ?

(b) Is fine imposed entered in Register

No.V immediately and receipt in
Form No.Q issued therefor?(Rule
1, Ch. IX, Mys. Crl. Rules of
practice, 1968).

(c) Are fine amounts remitted to the

Treasury promptly? (Rule 4, Ch.
IX, Mys. Crl. Rules of Practice,
1968).

(d) What is the fine amount pending

recovery on the date of
inspection?

(e) Are necessary steps taken for

recovery of outstanding fines?

(f) Are steps taken for writing off

irrecoverable fines?

221. Is the Register of penalties (R.No.V.A)

written correctly, neatly and maintained
up-to-date?

222. (a) Is the register of unclaimed or

other property produced
(Register No.VI) written
 80

correctly, neatly and maintained

up-to-date.
(b) Are properties brought before
Court entered in Register as soon
as they are produced and are
they labelled? (R.11,Ch.X,Mys
Crl. Rules of practice 1968).

(c) Are valuable properties kept in

box, locked and sealed and
deposited in the safe custody in
the treasury? [R. 14(3) (a) , Ch. X,
Mys. Crl. Rules of Practice,1968]

(d) Who keeps the key of the box?

(e) Is valuable property book written

correctly, neatly and maintained
up-to-date? (R. 14(3)(d) Ch. X,
Mys. Crl. Rules of Practice, 1968)

(f) Is the verification of valuable

property made whenever there is
change of Presiding Officers and
result noted in the valuable
property book? (R.14) (3) (e), Ch.
X, Mys. Crl. Rules of Practice,
1968).

(g) Are properties disposed of

promptly and according to the
orders passed in respect of them?
 81

(R.17 (a), Ch. X, Mys. Crl. Rules

of Practice, 1968).

(h) How many items of properties are

pending for disposal on the date
of inspection ?

(i) Whether a list of all properties

pending for disposal at the
beginning of each year is
promptly prepared and steps
taken to dispose of those
properties? (R.17(b), Ch. X, Mys.
Crl. Rules of Practice 1968).

223. Is the Register of powers conferred by

the State Government on Magistrates
(Register No. VIII) written correctly,
neatly and maintained up-to-date?

224. (a) Is the Cash Book (Register no.IX)

written correctly, neatly and
maintained up-to-date?

(b) Is the cash produced before the

Court brought on this Register
and is payee’s signature properly
taken?

(c) Whether receipt stamp has been

affixed in cases of payments
exceeding Rs. 20?
 82

225. (a) Is Court diary (Register No.X) written

correctly, neatly and maintained
up-to-date?

(b) Are entries made every day and

initialled by the Judge?

(c) Is the progress made in cases

properly entered in the Court
Diary? (R.5, P.32, Ch. X, Mys.
Crl.R.P.1968.)

226. Is hearing book (Register No. XI) written

correctly, neatly and maintained up-to-
date?

227. (a) Is the Register of Copy Applications

(Register No. XII) written
correctly, neatly and maintained
up-to-date?

(b) Are copy applications entered in

the said Register as soon as they
are received? (R 3, P.57, Ch. XIV,
Mys. Crl. R.P. 1968).

(c) Are copies supplied promptly? If

not, the reasons for delay may be
furnished.

228. (a) Is the Register of Land Pending

cases (Register No. XIII) written
correctly, neatly and maintained
up-to-date?
 83

(b) Is the requisite procedure followed

before cases are transferred to
the said Register? (R.1 to 5, P. 6-
8, Ch. IV, Mys. Crl. R.P. 1968).

229. Is Register of Records received in the

Court record room (Register No. XIV) written
correctly, neatly and maintained up-to-date?
(R. 20, P.37, Ch. X, Mys. Crl. R.P. 1968).

230 (a) Are Registers of Revision cases filed

(Register No. XV) and Revision
cases disposed of (Register No.
XV-A) written correctly, neatly and
maintained up-to-date?

(b) Are names of Petitioner and

Respondent fully and correctly
written?

(c) Are dates of adjournments and

final orders noted?

231 (a) Are Registers of Sessions cases

filed (Register No. XVI) and of
Sessions Cases disposed of
(Register No. XVI-A) written
correctly, neatly and maintained
up-to-date?

(b) Are names of Complainants and

Accused fully and correctly
written?
 84

(c) Are dates of adjournments and final

orders noted?

(d) Are disposals properly classified

and duration noted in Register
No. XVI-A?

232. (a) Are Registers of Criminal

Appeals filed (Register No. XVIII)
and of Criminal Appeals disposed
of (Register No. XVII-A) written
correctly, neatly and maintained
up-to-date?

(b) Are names of Appellants written fully

and correctly?

(c) Are dates of adjournments and final

orders noted?

(d) Are disposals properly classified in

Register No. XVII-A?

233. (a) Are Registers of Miscellaneous

Appeals filed (Register No. XVIII)
and of Miscellaneous Appeals
disposed of (Register No. XVIII-A)
written correctly, neatly and
maintained up-to-date?

(b) Are names of Appellants and

Respondents fully and correctly
written?
 85

(c) Are dates of adjournments and final

orders noted?

(d) Are disposals properly classified in

Register No.XVIII-A)?

234. Is the Register of records received in the

Central Record Room (Register No.
XIX) written correctly, neatly and
maintained up-to-date? (R. 20, P.49,
Ch. XIII, Mys. Crl. R.P. 1968).

235. Is the Register of Records sent out of

Record Room (Register No. XX) written
correctly, neatly and maintained up-to-
date?

236. (a) Are all the Registers

prescribed in Rule 2, Page 32,
Ch. X, Mys. Crl. R.P. 1968,
maintained?

(b) Are the said Registers

maintained in the Court inspected
by the Judge every month and
initialled in token thereof? (R.4,
P.32, Ch. X, Mys Crl. R.P. 1968).

237. Are all the records of disposed of cases

divided into parts and properly indexed
with the title pages? (R. In Ch. XIII, Mys.
Crl. R.P. 1968).

238. Are all stamps punched with triangular

punch in the Central Record Room?
 86

(R.21 (2), P. 50, Ch. XIV, Mys. Crl. R.P.

1968).

239. Are compensation and Court costs

awarded promptly recovered and paid?
(Rules 44 to 47, P.35, Ch. VI, Account
Rules).

List of statements to be prepared in connection with the Inspection of

Courts.

1. Statement showing the pecuniary, territorial and other

jurisdiction of the Court.

2. Statement showing the names of the Officers who have

presided over the Court during the period covered by Inspection. .
Q.No.1

3. (I) Statement showing Institutions, disposals and pendency of

Civil Cases for the period covered by the Inspection. Q.No.4.

(ii) Statements showing individual disposals by the presiding

Officers during the period covered by the Inspection. Q.No. 4

4. Statement showing number of Appealable Decrees passed,

the number actually appealed and results. Q.No.5-A

5. Statement showing the cases in which decrees were modified,

in Appeal or Revision. Q.No.5-B

6. Statement showing cases in which there is delay in hearing

arguments after close of evidence and in pronouncement of
Judgment after arguments. Q.No.9

7. Statement showing the number of original Suits disposed of

by Judgment, compromise or settlement Exparte or Default,
during the 12 months preceding to Inspection and percentage.
Q.No. 14-A & 14-B

8. Statement showing the number of Original Suits stayed or

Records called for by the Appellate Court. Q.No. 14-G
 87

9. Statement showing the number and year of Appellate Court

Cases by which the cases in the trial Courts are stayed or
records called for. Q.No. 14-H

10. Statement showing the number of Guardians and Wards

Cases in which Guardians are appointed and Accounts called for
Audited and accepted by Court. Rule 20-G &W

Rules Q.No. 52

11. Statement showing the strength of staff of the Court Q.No.119-A

12. Statement showing the duties assigned to each of the

Officials of the Court Q.No. 119-B

13. Statement showing the periodicals/ Returns due and to be

submitted to the various authorities. Q.No. 123

14. Statement showing the number of pension claims initiated

one year before the age of Supperannuation. Q.No.124

15. Statements showing the number of pension Claims pending

settlement on the date of Inspection. Q.No.125

16. Statement showing the amount spent every month out of

Permanent advance and recouped during the period of 12
months preceding to Inspection and average per month.
Q.No.148

17. Statement showing the sanctioned strength of staff for the

Copying Branch. Q.No.175

18. 18.Statement showing the number of copy applications pending

Q.no. 177-A

19. Statement showing the number of copy applications in which

charges are yet to be called for. Q.No. 177-B.

20. Statement showing the number of copy applications in which

15 days have elapsed since the date of call. Q.No. 177-C

21. Statement showing the number of copy applications in which

copies were made ready during the last three months. Q.No.
178-A
 88

22. Statement showing the number of Copy applications in which

copies were made ready within ten days from the date of
application. Q.No. 178-B

23. Statement showing the names of Courts and the date up to

which records have been received in the Central Records Room
and checked . Q.No. 183 & 189.

24. Statement showing the number of High Court requisition for

records received during six months preceding inspection and the
dates on which records sent. Q.No. 184-B

25. Statement showing the names of Courts and the date up to

which record have been destroyed. Q.No.195

26. Statement showing the names of the Subordinate Courts

inspected by the District Judge. Q.No. 199

27. Statement showing Instructions, observations or deficiencies

noted during he course of last inspection and whether
complied with Q.No. 200

28. (1) Statement showing the Institutions, disposals and

pendency of Criminal Cases for the period covered by the
Inspection. Q.No.202

(2) Statement showing the individual disposals by the

Presiding Officers, number of working days and number of
witnesses examined. Q.No.4

29. Statement showing average duration of all kinds of Criminal

Cases disposed of during the last and present Inspection.
Q.No. 204-B.

30. Statement showing the total amount of outstanding fine

amount yet to be realised. Q.No. 220(d)

31. Statement showing the number of cases and items of

properties in disposed of cases yet to be disposed of
Q.No. 222(h)

32. Statement showing all kinds of Civil Cases pending on

33. Statement showing all kinds of Criminal Cases pending on.

 89

STATEMENT No.1

Statement showing the Jurisdiction of the Court of……… at ………

1. TERRITORIAL JURISDICTION.

2. PECUNIARY AND OTHER JURISDICTION.

3. SPECIAL JURISDICTION ( CIVIL SIDE).

4. SPECIAL JURISDICTION (CRIMINAL SIDE).

PLACE………………

DATE………………. Signature and Designation of the presiding Officer.

 90

STATEMENT No.2

(Q.No.1)

Statement showing the names of the Officers who have Presided over
the Court of the…………..at ………….during the period covered by the
Inspection

Name and designation

Sl.No. From To
Qualification.

Note:- In case the post has remained vacant, indicate the period for which
it was vacant and the designation of the Officer who was placed in charge.

PLACE……………..

DATE……………… Signature and Designation of the Presiding Officer.

 91

STATEMENT No.3(i)

QUESTION No.4

Statement showing the Institutions, Disposals and Pendency of all

kinds of Civil Cases in the Court of……………. At…………………………
during the period from ………….to………….

Received by transfer

Total of Cols. 6a to 6c
Remanded

Pending as on

More than six months but less

Below six months

More than one year
Disposed of

4a to 4dTotal for disposal

By transfer

Uncontested
Nature of Cases

than year
Sl.No.

Pending as on

Contested
Refiled
Filed

1 2 3 4a 4b 4c 4d 5 6a 6b 6c 7 8 9 10 11

1 Original
Suits

2 Small
cause
suits

3 Ex.Cases

4 Matrimon
ial Cases

5 G & W.
Cases

6 P. & S.C.
cases

7 Insolvenc
y Cases

8 Miscellan
eous
Cases
 92

9 Misc.
(MVC)
Cases

10 Reg.
Appeals

11 Exn.
Appeals

12 Miscellan
eous
Appeals

13 H.R.C.
Appeals .

14 B.A.D.R.
Appeals

15 M.L.R.
Appeals.

PLACE:

DATE:

STATEMENT NO.3(I)-Conclude.

Sl.No. Nature
of
cases

1953 1955 1956 1957 1958 1959 1960 1961 1962 19

3

1 2 12
 93

1. Origina
l Suits.

2. Small
cause
suits

3. Exn .
Cases

4 Matrim
onial
Cases

5 G.&W.
Cases

6. P.&
SC.Ca
ses

7. Insolve
ncy
Cases

8. Miscell
aneous
Cases

9. Misc.
(MVC)
Cases

10. Reg.
Appeal
s

11. Exn.
Appeal
s

12. Miscell
aneous
Appeal
s
 94

13. H.R.C.
Appeal
s

14. B.A.D.
R.
Appeal
s

15 M.L.R.
Appeal
s.

Signature and Designation of the presiding Officer.

STATEMENT No.(ii)

QUESTION NO.4.

Statement showing the Individual Disposals by the Presiding Officers,

Number of Working Days, Number of Witnesses present and Number of
Witnesses Actually Examined in the Court of the.
………….at……………….during the period from…….to……………..

Sl.N Cate Nam Nam Nam

o. gorie e of e of e of
s of Offic Offic Offic
Cas er . er er
es
Peri Peri Peri
od od od
from from from
…… … …
to…. to…. to….
. .
Year
-
mont
h-
Day
s.
 95

Total Cont Unc Total Cont Unc Total Cont Unc

este onte este onte este onte
d sted d sted d sted

1 2 3a 3b 3c 4a 4b 4c 5a 5b 5c

1. Origi
nal
Suits

2. Sma
ll
caus
e
suits

3. Exn.
Cas
es

4. Land
Acq
uisiti
on
case
s

5. Matri
moni
al
Cas
es

6. G.&
W.C.
Cas
es

7. P.&.
S.C.
case
s

8. Insol
venc
 96

y
Cas
es

9. Arbit
ratio
n
Cas
es

10. Misc
ellan
eous
case
s

11. Reg
ular
App
eals.

12. Exec
ution
App
eals.

13. Misc
ellan
eous
case
sAp
peal
s.

14. H.R.
C.
App
eals.

15. Othe
r
appe
als.
 97

16. Sess
ions
case
s.

17 Crim
inal
appe
als.

18. Crim
inal
Revi
sion
s

19. Crim
inal(
spl)
Cas
es

20. Crim
inal
Misc
ellan
eous
Cas
es

1. Num
ber
of
Wor
king
Day
s

2. Num
ber
of
work
ing
days
 98

actu
ally
work
ed.

3. Num
ber
of
witn
esse
s
appe
ared

4. Num
ber
of
witn
esse
s
actu
ally
exa
mine
d.

5. Num
ber
of
Judg
eme
nts
per
mont
h

6. Num
ber
of
witn
esse
s per
day..
 99

Date

Place Signature and Designation of the

Presiding Officer.

STATEMENT No.4

QUESTION N0. 5A

Statement showing the Number of Appealable Decrees Passed and the

Number actually Appealed against and the result of the Appeals in the
Court of the…………at…………..during the period from………to………

Sl.No. Name Categ Numb Numb Result Rema

of the ory of er of er s of rks
presidi Cases appea actuall the
ng lable y appea
Officer Decre appea led
with es led Cases
dates passe agains
d t

Numb Numb Numb

er er er
confir modifi revers
med ed ed

1 2 3 4 5 6 7 8 9

Date…….

Place……. Signature and Designation of the Presiding Officer .

STATEMENT No,5

QUESTUION No.5B
 100

Statement showi9ng the Numbers of Appealable Decrees Passed and the

Number actually Appealed against and the Results in Revision or in
Appeal in the Court of the…….at………..during the period
from……..to………….

Sl.No. Name Categ Numb Numb Result Rema

of the ory of er of er s of rks
Presid Cases Appea actuall the
ing lable y Appea
Officer Decre appea led
with es lled Cases
dates passe agains
d t

Numb Numb Numb

er er er
confir modifi revers
med ed ed

1 2 3 4 5 6 7 8 9

Date………

Place…….. Signature and Designation of the Presiding Officer.

STATEMENT No.6

QUESTION No.9

Statement showing cases in which there is delay in hearing arguments

after the close of evidence and in pronouncement of Judgment after close
 101

of arguments in the Court of the…….at……… for the period from

…………….to……………….

Name Nature Date of Date of Delay Date of Date of Delay

of the of closing hearing in No. close pronou in no.
Presidi Cases of argume of days of nceme of
ng eviden nts argume nt of days.
Officer ce nts Judgm
ent

1 2 3 4 5 6 7 8

DATE………..

PLACE……… Signature and Designation of the Presiding Officer.

STATEMENT No.7

QUESTION No.14-a AND b

Statement showing the number of Original Suits disposed of by Judgment,

Compromise or Settlement, Exparte or Default in the Court of the …………
at……………for the period from………to……………

Total Contested Compromise Exparte or Note the

Number of d or settled Default Percentage
Suits out of Court
disposed of

1 2 3 4 5

DATE…………..
 102

PLACE………… Signature and Designation of the Presiding Officer.

STATEMENT No.8

QUESTION No.14-G

Statement showing the number and year of Original suits in the Court of
the ………….at………….which are stayed or records called for by the
Appellate Courts.

Sl.No. Name of No.and No.and Date of Reasons

the Lower year of the Year of Institution for
Court Suit the of the Pendency
Appellate Appeal
Court
Proceedin
gs by
which
stayed

1 2 3 4 5 6
 103

DATE……………

PLACE…………. Signature and Designation of the Presiding Officer.

QUESTION No.14-H

Statement showing the number and year of Appellate Court Cases by

which Cases in the Trial Court are stayed or Records called for in the
Court of the……at……..

No. And year

of the Name of the Number and Date of Reasons for
Appellate Lower Court Year of the Institution Pendency
Court Cases
Proceeding
by which
Stayed

1 2 3 4 5

DATE…………

PLACE………. Signatures and Designation of the Presiding Officer.

 104

STATEMENT NO. 10

RULE 20 G.W.Cs. RULES AND QUESTION NO. 52

Statement showing the number of Guardians and Wards Cases in which

Guardians are appointed and Accounts are called for, Audited and
accepted by the Court of ……………………at ………………….

Sl G Nam The Nam Date Whet Detail Perio Whet Whet Date
. an e of date e of of her s of ds for her her of
N d the on the appoi secur prope which the the disch
o W. Mino which Guar ntme ity rty Acco Acco Acco arge
C r, the dian nt of furnis belon unts unts unts of
No. age minor and Guar hed, ging have have have guard
and attain his dian If so, to the been been been ian
Addr s addre to minor rende got acce
ess major ss what red audit pted
ity exten by ed by
t the the
guard Court
ian

1 2 3 4 5 6 7 8 9 10 11 12

-------------------------------------------------------------------------------------------

Date… Signature and Designation of the

Place… Presiding Officer.

 105

STATEMENT NO. 11

QUESTION NO. 119-A

Statement showing the sanctioned Strength of staff in the Court of

the ...........................................…………. at ………………

Number of
Categories
Sl.No Sanctioned Remarks
of post
post

Date………….. Signature and Designation of the

Place……….. Presiding Officer

STATEMENT NO. 12

QUESTION NO. 119-B

Statement showing the duties assigned to each the Official of the

Court of the ………………………at……………………..

Name of the
Sl.No. Name of the Official Designation Branch in Remarks
which working

Note :- Enclose detailed list of duties assigned.

Place………….. Signature and Designation of the
Date…………. Presiding Officer
STATEMENT NO.13
 106

QUESTION NO. 123

Statement showing the Periodicals/Returns which are due and

required to be submitted to the High Court, Accountant General and
Others.

Brief
Yearly/ ½ yearly / To whom From whom
Sl.No. Description of Due date
Quarterly/Monthly due due
the Periodicals
1 2 3 4 5 6

---------------------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer

STATEMENT NO. 14

QUESTION NO. 124

Statement showing the number of Pension Claims of Officials

initiated one year before the Age of Supperannuation in the Court of
the...........................………at……...................…
Whether
application for
Name of the Official and Date of pension
Sl.No. Date of Birth
Designation Superannuation obtained and
pension claims
initiated

1 2 3 4 5

---------------------------------------------------------------------------------------------------
Date……….. Signature and Designation of the
Place………. Presiding Officer

STATEMENT NO. 15
 107

QUESTION NO. 125

Statement showing the number of officials whose pension claims are

pending settlement on the date of Inspection, in the Court of
the .................................…….at……….............

Date of
submission of
Sl. Date of papers to the
Name of the Official Remarks
No. Superannuation Accountant
General
Karnataka

1 2 3 4 5

---------------------------------------------------------------------------------------------------
Date……….. Signature and Designation of the
Place………. Presiding Officer

STATEMENT NO. 16

QUESTION NO. 148

Statement showing the amount spent each month out of permanent
Advance and recouped during the period of 12 months preceding the
date of Inspection in the Court of the ...................………………
at……………………..

Sl.No. Month and Year Amount spent Average per month

1 2 3 4

---------------------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer

STATEMENT NO. 17
 108

QUESTION NO. 175

Statement showing the Sanctioned Strength of Staff for the Copying

Branch in the Court of the……………….at………………………

Sl.No. Categories of Posts Sanctioned post Remarks

1 2 3 4

---------------------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer

STATEMENT NO. 18
QUESTION NO. 177-A
Statement showing the number of Copy applications pending in the
Court of the………………at……………………on .....................
and Reasons for Pendency

Reasons for
Sl.No. C.R.No. Date of Applications Remarks
Pendency

1 2 3 4 5

---------------------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer

STATEMENT NO. 19

QUESTION.NO.177-B
 109

Statement showing the number of copy applications in which charges

are yet to be called for, in the Court of
the……………….at…………………….

Date of order
Sl.No. C.R.No. Date of Application Remarks
calling for charges
1 2 3 4 5

---------------------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer

STATEMENT NO. 20.

QUESTION NO. 177-C

Statement showing the Number of Copy Applications in which 15

days have elapsed since the date of call in the Court of
the…................….……….at..................…………..

Date given
Sl. Date of for Date when
C.R.No. Remarks
No. Application production charges paid
of charges

1 2 3 4 5 6

---------------------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer

STATEMENT NO. 21

QUESTION NO. 177-A

 110

Statement showing the number of copy applications made ready

during the last three months preceding the date of Inspection in the
Court of the ………..........................…. at ......……………

No. of Copy
Sl.No. Month and Year
Applications

-------------------

Grand Total

---------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer

STATEMENT NO. 22

QUESTION NO. 178-B

Statement showing the number of copy Applications disposed of

within 10 days during the last three months preceding the date of
Inspection in the Court of the ……………....... at …………………

Sl. Date of
C.R.No. Copy ready on Remarks
No. application

----------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer

STATEMENT NO. 23

QUESTION NO. 183 & 189

 111

Statement showing the names of Courts and the date upto which the
Records are received in the Central Record Room and Checked in the
Court of …….......................... at .................…………….
Date upto
which Reasons if
Sl. Name of the Categories Date of
records any for not
No. Court of cases Checking
were checking
received

1 2 3 4 5 6

----------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer

STATEMENT NO. 24
QUESTION NO. 184-B

Statement showing the number of Requisitions for Records received

during 6 months preceding Inspection and the date on which Records
sent in the Court of the…………….at……………….
Number and
Case
year of the
Number and Date of Date on Reasons
proceedings
Sl.No. year of the Receipt of which for delay if
and name of
proceedings requisition records sent any
the Appellate
of the Court
Court

1 2 3 4 5 6

------------------------------------------------------------------------------------------------D
ate……….. Signature and Designation of the
Place………. Presiding Officer

STATEMENT NO. 25

QUESTION NO. 195

 112

Statement showing the name of Courts and the dates upto which the
records have been destroyed by the Central Record Room of the
Court of…….................. at ...................……

Year upto which

Name of the
Sl.No. Nature of cases records have Remarks
Court
been destroyed
1 2 3 4 5

-----------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer

STATEMENT NO.26

QUESTION NO.199

Statement showing the names of the subordinate Courts in the

District of……… inspected by the District Judge……………………

Sl.No. Name of the Court Date of inspection Remarks

1 2 3 4

--------------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer

STATEMENT NO. 27
 113

QUESTION NO. 200

Statement showing the Instructions, observation or Deficiencies

noted during the course of last inspection of the Court of the
…...................................……………..and whether complied with or not,
if not, the reasons therefor

Instructions or
Whether complied
observations or
Sl.No. with or not, if not
deficiencies, with
reasons therefor.
question number
1 2 3

-------------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer
 114

STATEMENT NO. 28(I)

QUESTION NO. 202

Statement showing institutions, disposals and pendency of criminal cases in

the Court of ……………..at …………………. For the period from
…………to…………...

Disposal of Year wise pendency

Sl. Nat Pen Fil Ref Re Tot Tra Co Un Tot Pen Mo Mo Bel 19 196 196 196 197
no. ure din ed iled ma al nsf nte con al din re re ow 66 7 8 9 0
of g nd for err ste test dis g tha tha six
cas as dis ed d ed pos as n n mo
es on pos als on . yea but nth
… al (8a . r less s
(3+ +8 old tha
4+ b+ n
5+ 8c) one
6) yea
r

1 2 3 4 5 6 7 8a 8b 8c 9 10 11 12 13 14

-----------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer
 115

STATEMENT NO. 29

QUESTION NO. 204(b)

Statement showing the average duration of all kinds of criminal cases

disposed in the Court of …………………at…………….during the last
and present inspection.

Average duration
Average duration during
Sl.No. Category of cases during last
present inspection
inspection

------------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer

STATEMENT NO. 30

QUESTION NO. 220(d)

Statement showing the total amount of outstanding fine yet to be

realised in the Court of ………..at…………

Fine amount
Slno. Case no. Date of disposal Remarks
imposed

-------------------------------------------------------------------------------------------

Date……….. Signature and Designation of the

Place………. Presiding Officer
 116

STATEMENT NO. 31

QUESTION NO. 222(h)

Statement showing the total number of properties in criminal matters

to be disposed of in the Court of the…at…

Date of
Property Description of the Reasons for
Sl.No. Case No. Disposal of
Register No. property the pendency
the case

------------------------------------------------------------------------------------------
 117

Date……….. Signature and Designation of the

Place………. Presiding Officer

CRIMINAL FORM NO.83 (REVISED)

(II) QUESTIONAIRE FOR THE INSPECTION OF THE SUBORDINATE
CRIMINAL COURTS

Inspection of the court of the ……………………….

at ………………………by the District and Sessions Judge ………………….

Inspection was commenced on ………………

and

concluded on……………………..

This coourt was last inspected by the District and Sessions

Judge….............. from ………..... to ………….

PART –I

JUDICIAL WORK
1. Who have been the Presiding Magistrates since
the last inspection, till now and for what period?

2. How many working days were there since the date

of last inspection till now?

3. Give the date of institution of 10 pending oldest

cases of each category mentioned below:

Category of
On the date of last inspection On the date of present inspection
cases

Date of Date of
No and year No and year
institution institution

Criminal cases; -

(i) IPC Cases

 118

(ii) Other law cases

(iii) Ciiminal Misc. cases

4. What are the institutions, disposals and pendency

of the cases categorized in question no.3 above for the
period covered by the present inspection.,

5. (a) Give the average number of days spent in trial

of;-

---------------------------------------------------------------------------------------------------
During the Period of During the period
Preceding inspection of present inspection

---------------------------------------------------------------------------------------------------
(i) I.P.C. Cases ..
(i) Other Law cases ..
(ii) Criminal Misc. Cases..

---------------------------------------------------------------------------------------------------

Note. - The actual number of days spent in trial namely examination of

witnesses, hearing of arguments, etc., to be taken into
account for the purpose of calculating the average number of
days spent in trial.

(b) Give the average duration of pendency of :-

(i) I.P.C. Cases.
(ii) Other Law cases.
(iii) Criminal Misc. Cases.

Note. - The period from the date of institution to the date of disposal
should be taken into account for the purpose of calculating the
duration of pendency.

6. Are judgments delivered promptly within 14 days

from the date of arguments? (R.20(1), Ch-VII
Mys. Crl.R.P. 1968).

(a) Give the list of cases in which the judgments

are not delivered as above (R.20(2), Ch-
VII, Mys. Crl. R.P. 1968).
 119

(b) Are the delays satisfactorily explained?

(c) Are orders promptly pronounced?

7. (a) What is the total number of disposals in each of

the following categories; the number
appealed from or revision preferred against
the judgment or orders and the result
thereof:

Preferred to the High Court:

Number of
appeals or Modif
Number of Confirmed Rever Retrial
Category of Cases revisions ied
disposals sed ordered
preferred

(a) IPC cases.

(b) Other Law cases.

(c) Criminal Misc. Cases.

---------------------------------------------------------------------------------------------------
7. (b) Preferred to the Sessions Court :
Number of
Number Retrial
appeals or Confirmed Modified Reversed
Category of Cases of ordered
revisions
disposals
preferred

(a) IPC cases.

(b) Other Law cases.

(c) Criminal Misc. Cases.

-------------------------------------------------------------------------------------------

8. Give the list of all pending cases for more than 3

months with the date of institution, duration of pendency
in terms of year, months and days as on the date of
inspection and reasons therefor.

9. (a) Have adjournments been frequently granted? Are

they granted on sufficient grounds?
 120

(b) Are reasons for adjournments noted in the

order sheet? (R.2, Ch-VII Mys. Crl.R.P.
1968)

10. Is the order sheet as prescribed in Form No.3

written fully, neatly and correctly? (R-(1), CH-VII, Mys.
Crl. R.P. 1968).

11. Are cases tried from day-to-day until completion of

the trial ? (R. 3(1), Ch-VII, Mys. Crl. R.P. 1968).

12. (a) Are witnesses summoned examined and

promptly discharged?

(b) How many witnesses were summoned by the

Court?

(c) How many were actually examined?

(d) What is the amount of expenditure incurred

on them?

-----
 121

PART II

CRIMINAL BRANCH

(APPLICABLE TO CIVIL-CUM-CRIMINAL AND PURELY

CRIMINAL COURTS)

13. Are the papers on presentation properly and

promptly examined by the receiving officer?

14. Are court fee stamps affixed on papers punched

properly and brought to daily register of court fee
realised in criminal cases (Register No.VII)?

15. Are vaklathanamas duly attested and accepted?

[R.7(2).7(3).,Ch-V,Mys.Crl.R.P.1968]

16. (a) Are F.I.Rs received, initialled by the Magistrate?

Is time and date of receipt put on them.

(b) Are reports entered in the register of first

information and final reports received
(Register No.I)? Is the register written
correctly, neatly and maintained up–to-
date? (R.1.,ch-v.Mys.crl.r.p.1968.)

17. (a) Are charge sheets received, initialled by the

Magistrate and date of receipt put on them?

(b) Are they entered in Register no.I. immediately

after they are initialled by the Magistrate [R-
10(1), Ch.V.,Mys.Crl.R.P.1968]

18. Is the register of complaints (Register No.II) written

correctly, neatly and maintained up-to-date?
(R.11.Ch.V.,Mys Crl.R.P.1968)

19. (a) Are the registers of criminal cases filed (Register

No.III) and criminal cases disposed of
(Register No.III-A) written correctly, neatly
and maintained up-to-date? [R.10(3) Ch-
V.Mys Crl.R.P.1968]

(b) Are names of informants or complainants and

accused written fully and correctly?
 122

(c) Are dates of adjournments and final order

entered?

(d) Are disposals classified in Register No.III-A

correctly?

20. (a) Are Registers of Miscellaneous cases (Register

No.IV) and Miscellaneous Cases disposed
of (Register No.IV-A) written correctly,
neatly and maintained up-to-date?
(b) Are names of petitioner and respondent fully
and correctly written?
(c) Are dates of adjournments and final order
noted neatly?
(d) Are disposals properly classified in Register
No.IV-A?
21. (a) Is the Register of fines (Register No.V) written
correctly, neatly and maintained up-to-
date?
(b) Is fine imposed entered in Register No.V.
immediately and receipt in form no.Q
issued therefor ? (R.1and 2 Ch-
IX.Mys.Crl.R.P 1968)
(c) Are fine amount remitted to the treasury
promptly? (R.4.Ch.IX.Mys.Crl.R.P.1968)
(d) What is the fine amount pending recovery on
the date of inspection?
(e) Are necessary steps taken for recovery of
outstanding fines?
(f) Are steps taken for writing off irrecoverable
fines?

22. Is the register of penalties (Register No.V-A) written

correctly, neatly and maintained up-to-date?

23. (a) Is the register of unclaimed or other property produced

(Register No.VI) written correctly, neatly
and maintained up-to-date?
(b) Are properties brought before Court entered
in register as soon as they are produced
 123

and are they labelled(R.11,Ch-

X.Mys.Crl.R.P.1968)
(c) Are valuable properties kept in box locked
and sealed and deposited in the safe
custody in the treasury?(R.14.(3)(a) Ch-
X,Mys Crl.R.P.1968)
(d) Who keeps the key of the box? (R.14(3)(b),
Ch.X, Mys.Crl.R.P.1968)
(e) Is valuable property book written correctly,
neatly and maintained up-to-date ?(R.14(3)
(d),Ch.-X Mys,Crl.R.P.1968)
(f) Is the verification of valuable property made
whenever there is change of presiding
officers and result noted in the valuable
property book.,(R.14.(3)(e),Ch-
X,Mys.Crl.R.P.1968)
(g) Are properties disposed of promptly and
according to the orders passed in respect
of them? Has the Magistrate exercised
prompt and effective supervision?(R.17(a),
Ch-X,Mys,Crl.R.P.1968)
(h) How many items of properties are pending
for disposal on the date of inspection?
(i) Whether a list of all properties pending for
disposal at the beginning of each year is
promptly prepared and steps taken to
dispose of those properties? (R.17 (b),Ch-
X.Mys.Crl.R.P.196)

24. Is the register of powers conferred by the State

Government on Magistrates (Register No.VIII)
written correctly, neatly and maintained up-to-
date?

25. (a) Is the Court diary (Register NO.X) written

correctly, neatly and maintained up-to-
date?

(b) Are entries made every day and initialed by

the judge?
 124

(c) Is the progress made in cases properly

entered in the Court diary?(R.5, Ch.X,
Mys.Crl.RP.1968)

26. Is hearing book (Register No.XI) written correctly,

neatly and maintained up-to-date?

27. (a) Is the Register of Long pending cases (Register

No.XIII) written correctly, neatly and
maintained up-to-date?
(b) Is the requisite procedure followed before
cases are transferred to the long pending
case register? (Rules 1 to 5, Ch-
IV,Mys.Crl.R.P.1968)

28. Are compensation and court costs awarded

promptly recovered and paid? (Rules 44 to 47
Ch-VI Account Rules 1967)
 125

PART III

ADMINISTRATION BRANCH

(APPLICABLE PURELY TO CRIMINAL COURTS)

29. Is the register of attendance correctly maintained

under the supervision of the Chief Ministerial
Officer?

30. Is the aforesaid Register being checked by

Magistrate every day and initialled by him?

31. Is the leave granted to the officials noted in the

Register regularly?

32. Are the Registers of inward and outward

correspondence properly maintained with cross-
reference marked regularly?

33. Are local delivery books maintained in proper

from?

34. Is there any delay in fair copying and despatching

of letters? Are all papers despatched invariably
on the same day they are signed or the following
day? (Examine correspondence of 3 months
preceding the date of inspection and note cases
involving delays of more than 1 day)

35. Are all letters received initialled by the Magistrate

and dated?

36. Is a service register maintained for every

permanent official working in the unit and brought
up-to-date at the end of each year? Are these
registers arranged in order and kept in a separate
box? In whose custody the box is left?

37. Are the following files maintained in the Court :

(a) File containing office order book;

(b) File containing Government Circulars,

Memoranda and orders;
 126

(c) File containing orders and Circulars of the

High Court;

(d) File containing orders and Circulars of

Court of Sessions;

38. Are any non-qualified persons appointed?

39. What is the strength of the officials working in the

Court?

40. Is a record of the distribution of work among the

several officials maintained? (Prepare list of
officials working with the duties assigned to them)

41. Is the work assigned to each official sufficient

without being excessive?

42. Does the Chief Ministeral Officer supervise the

work of the officials and see that the work does
not fall into arrears?

43. Is the register showing the periodicals and returns

due prepared and maintained up-to-date? Are
due dates of receipts and submission noted?
Does the clerk in charge of this work keep a close
watch and attends to this matter promptly ?

44. How many and which returns and periodicals

were due on date of the Inspection?

45. Are the pension claims initiated one year prior to

the attaining the age of Superannuation of the
officials? Is the Magistrate exercising strict
supervision in this behalf? (R-321,M.C.S.R.1958)

46. How many pension cases are pending settlement

on the date of inspection? Are reasons for
pending cases satisfactorily explained? In such
cases is any provisional pension being paid to the
officials? (Examine at least 10 cases and note)
 127

PART IV

ACCOUNT BRANCH

(APPLICABLE TO PURELY CRIMINAL COURTS)

(I) CASH LEDGER AND DEPOSITS, ETC.

47. (a) Are Cash Books in the forms (G) and
(K) of the Account Rules maintained neatly
and correctly? Are they up-to-date?

(b) Is the case produced before the Court

brought on this register and is payee’s
signature properly taken?

(c) Whether receipt stamp has been affixed in

cases of payment exceeding Rs.20?
(R.27.Ch.III, Account Rules 1967)

48. Is the Deposit register maintained correctly and

do the entries of case number and year, amount,
etc., correspond with those in the respective
receipt orders? (Note 1 of Rule 20, Account
Rules, 1967)

49. Are ledger indexes maintained correctly?

50. Are cash and deposit items correctly ledgered?

51. Are previous year’s ledger balance brought

forward to the current year’s ledger?

52. Are entries of payment by cheque made correctly

against the respective deposits? (R.14.Ch.II
Account Rules 1967)

53. Are signatures of parties duly obtained in the

cash and deposit registers and are they
transliterated, if in the languages other than
English or Kannada?

54. Is the Cash Book written by the cash clerk

checked by the Chief Ministerial Officer and
attested by the Magistrate every day? (Note
below Register G)
 128

55. Does the Magistrate verify and certify the cash

balance every day in the Cash Book? (Note to
forms G and K read with rule 67 Ch.X, Account
Rules, 1967)

56. Are all corrections and erasures initialled by the

Magistrate (R.8,Ch-I, Account Rules read with
Art.79 M.F.C).

57. Are rules regarding the safe custody of cash and

custody of duplicate keys of the cash chest being
strictly followed? (Rule 70, Ch-X Account-Rules
read with Art.7 and Appendix II of the M.F.C).

58. Are there any cases of loss of public money or

property? If so, is the matter being dealt with
promptly? (R.98, Ch-XV Account-Rules read with
Art.381 of M.F.C).

(ii) CONTINGENT REGISTER

59. Are the entries made in the contingent register

(Form.No.1 M.C.E.) from day to day and initialled
by the Magistrate?

60. Is the order book for contingent charges

maintained? (R.9, Manual of Continent-
Expenditure)

61. What is the permanent advance held by the

office? Is an account of it correctly kept? What is
the balance on hand? Is it forth coming?

62. Are there any long standing advances made out

of the office imprest awaiting adjustment? Details
may be furnished. (Take previous 12 months
average and see if the permanent advance is
meager or excessive).

63. Are all the charges incurred on account of

contingencies entered in the contingent register
from day to day? Are totals struck at the end of
the month? (Necessity for unusual charges may
be scrutinised.)
 129

64. Are all contingent charges incurred under the

authority or sanction being obtained wherever
necessary?

65. Is the abstract of contingent bill drawn at the end

of each month in the manner laid down and are
the initials of the Magistrate obtained? (Rule 36,
Manual of contingent Expenditure)

66. Where does the Cash Clerk keep the moveable

properties that come into his custody?

67. Are all the valuable proprieties produced in or

brought to the Court under attachment or
otherwise as also the security bonds kept in a box
with a descriptive list (Other than ordinary cash
chest) under lock and seal and sent to the
“Treasury” for safe custody?

68. Are all moveable properties that come into the

custody of the cash clerk entered in Register
No.VI. Do they tally with the attachment list?

69. Are they properly and correctly labelled with the

number and year of cases and names of Courts?

70. Is there any property pending disposal for which

the cash clerk has not obtained orders from the
Court in the matter?

SECURITIES

71. (a) Have the officials of the Court

furnished security required of them? [Rule
75(i) Account Rules read with Arts.349 to
359 of M.F.C.]

(b) Are the securities furnished proper and are

bonds properly drawn up?

PAY, T.A. BILLS ETC.,

72. Are the pay bills prepared in the combined pay bill
and acquittance Roll Book? (Form No.24 of
M.F.C) with reference to the attendance register
 130

and the office order Book? Are office copies of

the pay bills maintained?

73. Are all salaries drawn duly disbursed to the

concerned officials and their acquittance
obtained? Is a stamped receipt obtained for
payment over Rs.20? Are the entries of
encashment and disbursements noted on the pay
bills under the initials of the Magistrate?

74. Is the undisbursed pay short drawn invariably in

the pay bills according to the rules?

75. Is necessary sanction obtained for drawing the

pay and allowances of incumbents of
appointments requiring sanction of higher-
authorities?

76. Are sums drawn on travelling allowance bills

disbursed and acquitttance obtained?

77. Are office copies of the travelling allowance bills

together with their enclosures maintained in
register form?

FURNITURE

78. (a) Are the registers of furniture

maintained in forms prescribed under
Art.166 of the M.F.C.and who maintains
them?

(b) Are all articles of furniture entered therein

together with the costs and dates of
purchase of each article under the
attestation of the Magistrate?

(c) Is the furniture sufficient, clean and in good

order?

(d) Is the certificate of annual verification

furnished by the Magistrate? (Art.169
M.F.C)
 131

STATIONERY AND FORMS

79. (a) Who indents the stationery articles and forms and
who is in custody of the same?

(b) Is the stock register of stationery and forms

maintained?

(c) Are the receipts and issue promptly entered

and balance attested by the Magistrate?

(d) Is verification made by stock taking once a

year and the certificate of annual
verification furnished by the Magistrate?

(e) Are the forms arranged and neatly kept in the

shelf?

(f) Is the Register of periodical issue maintained

and is it verified by the Chief Ministerial
Officer?

LIBRARY

80. (a) Who is in charge of the Court Library

and where is it located?

(b) Is a catalogue maintained and is it kept up-to-

date?

(c) Are all books and periodicals received in the

Court library correctly labelled and kept in
the appropriate places?

(d) Are all correction slips inserted in the volumes

of enactments, rules and other publications
and an entry made to this effect in the
space provided?

(e) Are any books issued without a receipt or lent

of stranger without the permission of the
Magistrate.?
 132

(f) Are cases of loss of any book or periodicals

reported promptly and orders obtained
thereon from the competent authority for
replacement or recovery of costs or for
writing off?

(g) Is the certificate of annual verification

furnished by the Magistrate?
 133

PART V

RECORDS BRANCH

(Applicable to purely criminal Courts)

(COPYING SECTION)
81. (a) Is the Register of copy applications (Register
No.XII) written correctly, neatly and
maintained up-to-date?

(b) Are copy applications entered in the said

Register as soon as they are received?
(R.3,Ch-XIV,Mys Crl.P.C.1968)

(c) Are copies supplied in time, if not, reasons for

the delay may be furnished?

(d) Are copies neatly and correctly prepared?

(e) In how many applications charges are yet to

be called for?

(f) In how many applications more than 15 days

have elapsed since the date of calling for
charges?

(g) What is the number of copy applications

made during the last 3 months preceding
the date of Inspection?

(h) In how many cases copies have been

supplied within 10 days from the date of
application. (Work out percentage of
requests complied with within 10 days of
those made during 3 months. Give reasons
for delay if the percentage works out less
than 66 per cent).

(i) How many applications are pending on the

date of the inspection and is the delay
properly explained?
 134

RECORD ROOM

82. (a) Is the Register of records received in

the record room (Register No.XIV) written
correctly, neatly and maintained up-to-
date? (R.20.Ch-X Mys.Crl.R.P.1968)
(b) Have all the records of disposed of cases
indexed and classified into parts and
properly indexed with title pages. (R.19,Ch-
X,Mys.Crl.R.P.1968)
(c) Are the records of different classes of cases
kept separately in the record room properly
arranged and labelled?
(d) Are the requisition of different Courts promptly
complied with? Is the Magistrate exercising
strict supervision in this behalf?
(e) Are all the registers to be maintained in the
record room maintained properly, correctly
and neatly.?
(f) Are any stamps affixed on papers un
punched? Examine some records, note
omission.
(g) Are the record s being sent to the Central
Record Room after expiry of six months
after disposal? [R 19(1) Ch-XIII,
Mys.Crl.R.1968]

PART VI

GENERAL

Applicable to purely criminal Courts.

83. Is the Court housed in Government Building or

private Building? Is the accommodation for Court
and Office sufficient and suitable? Is the Court
hall, rooms and premises kept clean and neat? Is
the building regularly white washed and repairs
made to the building whenever necessary?
 135

84. Does the Magistrate inspect his office monthly

and forwards a report to the Session Judge/High
Court?

85. Is inspection file of subordinate Courts

maintained?

86. Whether any observations or instructions at the

last inspection have remained unattended? If so,
furnish reasons therefor?

87. Are all registers maintained under the Criminal

Rules of practice and Account Rules inspected by
the Magistrate once in a month and has initialled
them in token of having inspected the registers
and instructions issued, if any. (R,4,Ch-X
Mys.Crl.R.P.1968 read with R.108, Ch-XVI, of the
Account Rules 1967)
 136

APPENDIX-V

LIST SHOWING THE IMPORTANT PERIODICALS, RETURNS WHICH

ARE DUE AND REQUIRED TO BE SENT TO THE HIGH COURT, THE
ACCOUNTANT GENERAL AND OTHERS.

SL BRIEF DESCRIVPTION OF BY WHOM TO WHOM DUE

NO PERIODICALS OR RETURANS DUE DUE DATE

1 2 3 4 5

YEARLY RETURNS.

1 Annual judicial civil statements District judges High Court 30th June
nos.1 to 12 relating to each year.
Administration of civil justice.

2 Annual judicial criminal statements Sessions judge High Court 30th June
1 to 8 retaliating to administration each year.
of criminal justice.

3 Annual confidential reports on District judge High Court 1st

Judicial Officers February
each year.

4 Statement of Assets and Liabilities District Judges High Court 10th May
of Government servants. each year

5 Annual statement showing the District Government 31st

 137

Gazetted Government Servants sent Judge(Through January

to abroad for training. H.C) each year

6 Statement of Lapsed Deposits District Judges Accountant 15th April

(Form 58,Art 276 (M.F.C) General each year.

7 List of Non-Gazetted Government District Judges High Court 31st July

Servants attaining the age of each year.
superannuation.

8 Annual Certificates regarding District Judges High Court 30th June

verification of service registers. each year.

Half yearly
returns

9 Half yearly statemrtnts showing Munsiff Governments 31st

resumption and other applications (Through R.D January
Under Mysore Land Reforms Act District Judge and July
61(Forms A to G. and High Court each year.

10 Half-yearly statement showing the District Judge High Court 15th April
reservation of vacancies in favor of and
scheduled east’s and Scheduled October
Tribes. each year.

11 Special Statements Nos.1 to VI District Judge High Court 30th

Civil Judges January
Munsiff. and July
each year.

QUARTERLY
RETURNS

12 Quarterly statement showing the Magistrates Chief 10th of

cases dealt with under the (Through Inspector of April July,
supression of Immoral Traffic Sessions Certified Octorber
Women and Girls: Judges schools. and
(copies to January
High Court each year.
 138

13 Quarterly statements showing the Magistrates Chief 10th of

cases dealt with under the Mysore (Through Inspector of April
Children Act. Sessions Certified ,July,Octo
Judges) Schools. ber and
(Copies to January
High Court. each year.

14 Statement showing cases dealt with Magistrates High Court 10th of

under the probation of offenders (Through April,July,
Act,58. Sessions October
Judges) and
January
each year.

15 Statement showing the Government District Judge Accountant 10th of

servants on deputation of foreign (through High General April,
service. Court) July,
October
and
January
each year.

16 Statement showing the progress of District Judges High Court 20th of

Departmental enquiries. January,A
pril,July
and
October
each year.

17 Notifications regarding v acacias in Appointing Deputy 10th of

the Unit Authorities. Commissione January,A
rs. pril,July,an
d October
each year.

18 Monthly Civil Statements District High Court 4th of

Judges,Civil succeeding
Judges,Munsiff month
s.

19 Monthly criminal Statements

 139

ANNUAL JUDCIAL STATEMENT NO.1 (CIVIL)

Statement showing the number of Judicial Divisions and the number of
Officers exercising appellate or original jurisdiction in the Karnataka state
in the Court of the ………………….. on the last day year With
the Court of Tribunals.

Remarks.
COURTS

Total receipt of the Courts

Total charges of the Courts

Total number of Officers Total No. of Cases decided
exercising original or
appellant jurisdiction
Munsiffs (including Members of land
JudgesDistrict Judges including Additional

Civil Judges
Judges of the High Court

Original Appellate
Number of Districts

Tribunals)

Suits (Original Miscellane Regular Miscellane

and Small ous ous
Causes)
2 3 4 5 6 7 8 9 10 11 12 13
1
1
COURTS

2
Pending at the beginning of the year

3
Instituted during the year

4
Refiled, Remanded or Received by transfer

5
Total of Columns 2 to 4

6
Number of Suits

Transferred to other Courts

7
Total for disposal (Columns 5-6)

8
Without trial

9
Decreed on admission of claim
in the Court of the

10
Compromised

11
Decreed Ex-parte
140

12
Without Contest

Dismissed Ex-parte
Karnataka State

13
On reference to Arbitration

14
Judgement for plaintiff in whole or in part

15
Judgement for defendant
Number of Suits disposed of

16
Total of Cols. 8 to 15
during the year 20

full trial

17
Pending at the end of the year (Cols.7 –16)
ANNUAL JUDICIAL STATEMENT NO.2 (CIVIL)

With contest after

18
Pending for more than a year out of those in Col.17

19
With contest (suits referred to in Cols.14 and 15)
Statement showing the general of trial of original suits in several Courts in

20
Otherwise (suits referred to in cols. 8 to 13)
of

21
Average duration
of suits disposed

Remarks
1

Courts
2 Not exceeding Rs.10

3 Exceeding Rs.10 but not exceeding Rs.50

4 Exceeding Rs.50 but not exceeding Rs.100

5 Exceeding Rs.100 but not exceeding Rs.500

6 Exceeding Rs.500 but not exceeding Rs.1000

7 Exceeding Rs.1000 but not exceeding Rs.5000

8 Exceeding Rs.5000 but not exceeding Rs.10000

Number of Suits instituted of value

9 Exceeding Rs.10000

10 Number of suits the value of which cannot be estimated in money

11 Total number of suits instituted (Total of Columns 2 to 10)

12 Total value of suits instituted

13 Not exceeding Rs.10

14 Exceeding Rs.10 but not exceeding Rs.50

15 Exceeding Rs.50 but not exceeding Rs.100

16 Exceeding Rs.100 but not exceeding Rs.500

17 Exceeding Rs.500 but not exceeding Rs.1000

the several Courts in Karnataka State/

18 Exceeding Rs.1000 but not exceeding Rs.5000

Number of suits Disposed of value

19 Exceeding Rs.5000 but not exceeding Rs.10000

ANNUAL JUDICIAL STATEMENT NO.3 (Civil )

20 Exceeding Rs.10000
in the Courts of the ............................. during the year 20 - 20

21 Number of suits the value of which cannot be estimated in money

22 Total number of suits disposed (Total of Columns 13 to 21)

Statement showing the number and value of Original suits instituted and disposed of in

23 Total value of suits disposed of

24 Remarks
1
OF
THE
NAME

COURT

2
Pending at the beginning of the year

3
Instituted during the year

4
Refilled, remanded or Received by transfer

5
Total of columns 2 to 4

6
Number of Suits
Transferred to other Courts

7
Total for disposal (columns 5 – 6)

8
Without trial

9
Decreed on admission of claim

10
Compromised

11
Decreed Ex-parte

12
Without contest

Dismissed Ex-parte

13
On reference to Arbitration

14
Judgment for plaintiff in whole or part
No. of suits disposed of

15
Judgment for defendant
Courts in the Karnataka State/

With contest
after full trial

16
Totals of Columns 8 to 15

17
Pending at the end of the year (Cols.7 –16)

18
Pending for more than a year out of those in column 17
ANNUAL JUDICIAL STATEMENT NO. 4 (Civil)

19
With contest (suits referred to in coumns 14 and 15)
d of

20
of suits
dispose
Average
duration

Otherwise (suits referred to in columns 8 to 13

Statement showing the general result of the trial of Small Cause suits in the several

in the court of the ____________________ during the year _______ - _______

21

Remarks
1
COURTS

2
Not exceeding Rs.10

3
Exceeding Rs.10 but not exceeding Rs.50

4
Exceeding Rs.50 but not exceeding Rs.100

5
Exceeding Rs.100 but not exceeding Rs.500

6
Exceeding Rs.500 but not exceeding Rs.1000

7
Exceeding Rs.1000
Number of suits instituted of value

8
Total number of suits instituted (Total of Columns 2 to 7)

9
Total value of suits instituted

10
Not exceeding Rs.10

11
Exceeding Rs.10 but not exceeding Rs.50
in the several Courts

12
Exceeding Rs.50 but not exceeding Rs.100

Exceeding Rs.100 but not exceeding Rs.500

13
14 Exceeding Rs.500 but not exceeding Rs.1000
year ____________________ - ______________________
ANNUAL JUDICIAL STATEMENT NO. 5 (CIVIL)

15

Exceeding Rs.1000
Number of suits disposed of values

Total value of suits disposed of (Total of Columns 10 to 15)

16
17

Total number of suits disposed of

in Karnataka State/in the Court of the _________________________________ during the
Statement showing the number and value of Small Cause suits instituted and disposed of

18

Remarks
1 COURTS

2 Suits for money or moveable property

3 Arrears of rent with or without ejectment

4 Enhancement or abatement of rent

5 For ejectment or recovery of possession alone

Suits under Rent Law

6 All other suits under the Rent Law

7 Suits for immoveable property

8 Suits for specific relie

9 Suit for declaration

Original Suits

10 Mortgage suits

11 Suits to establish right of pre-emption

12 Suits relating to religious and other endowments.

Title and other suits

13 Matrimonial suits

14 Testamentary suits

15 Other suits not falling under any of the previous heads

16 Total

17 Contract in writing

18 Contract not in writing

19 On account stated

20 Money had and received

instituted in several courts in Karnataka State/

____________________ - ______________________

21 Goods etc., sold

22 Wages work and material

ANNUAL JUDICIAL STATEMENT NO. 6 (CIVIL)

23 Breach of contract not mentioned above.

In the court of _________________________________ during the year

24 Rent not falling under the Rent Law.

Small Cause Suits

25 Moveable property or value thereof

Statement showing the number and description of original and Small Cause suits

26 Damages
Suits for money or moveable property

27 Total
1
COURTS

2
Pending at the beginning of the year

3
Instituted during the year

4
Refiled, Remanded or Received by Transfer

5
Total (Total of columns 2 to 4)

6
Number of cases
Transferred to other courts

7
Total for disposal (cols.5 to 6)

8
Without trial

9
On admission of claim

10
Compromised

11
Ordered exparte

12
Without contest
Dismissed exparte

13
On reference to the arbitration

14
For petitioner

15
For respondent
With
Number of cases disposed of

contest

16
Total (Total of cols. 8 to 15)
courts in the Karnataka State/

17
Pending at the end of the year (cols. 07 to 16)

18
Six months (of those in col.17)
ANNUAL JUDICIAL STATEMENT NO. 7 (CIVIL)

than
g for

19
more
Pendin

One year (of those in col. 17)

20
With contest (cases referred to in col.14 & 15)
e

d of
n of

20
cases
Averag

duratio

dispose

Otherwise (cases referred in cols. 8 to 13)

Statement showing general result of miscellaneous cases in the several

In the court of ___________________________ during the year _________ - __________

22
Remarks
1
COURTS

2
Pending at the beginning of the year

tions

3
Instituted

number

4
of applica
Total for sispoasl (cols. 2+3)

5
By transfer

6
Satisfaction obtained in full

7
disposed off
Satisfaction obtained in part

Applications

8
Wholly infructuous

9
Total (total of cols. 5 to 8)

10
Pending at the ends of the year

11
Below six months

12
Over six months and below 12 months
pending

13
Number of
applications

Over 12 months

14
Amount realised

15
On which the judgment debtor was imprisoned

16
On which judgment debtor was arrested but released without imprisonment

17
Was sold
rty
ble
On

prope
which
movea

18
Was attached but subsequently released

19
of several courts in Karnataka State/

Was sold

20
ble

Was dealt with u/R 83,,O. xxi Sec. 2 of Sch iii or Sec. 72 CP.C
property
immovea
On which

21
Was attached but subsequently released
ANNUAL JUDICIAL STATEMENT NO. 8 (Civil)

22
Of moveables
On
In the court of the________________________during the year ______-_______

was
sion

given
which
posses

23
Number of applications

Of immovables

24
On which specific performance was enforced

25
On which partition was effected
Statement showing the results of proceedings for the execution of decrees

26
On which execution was effected otherwise than the preceding col.

27
Remarks
 COURTS
Pending at the beginning of the year

Instituted

petitions
Number of
Total for disposal (col. 2+3)

Transferred or withdrawn

Receiver being appointed

Granted
Receiver not being appointed

Rejected of

Total (Total of Cols. 5 to 8)

Number of petitions disposed

Pending at the end of the year

Number of Insolvents discharged during the year

Number of Insolvents estates in the hands of receivers in which proceedings were finally closed during the year
the several courts in Karnataka State/

Admitted Amount of creditors claim dealt

with during the year
Satisfied
In the court of ______________________________
ANNUAL JUDICIAL STATEMENT NO. 9 (Civil)

during the year ____________________ - ______________________

Realised during the year

Gross amount of Insolvents’
assets realised and disbursed
Disbursed during the year
Statement showing the number and results of insolvency petitions in

Remarks
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

Rs.P. Rs.P. Rs.P. Rs.P.

__________________________________________________________________________________________________
1
COURTS

2
Pending at the begginging of the year

3
Instituted during the year

4
Refiled, Remanded or received by transfer

5
Total of columns of 2 to 4

6
Number of appeals
Transferred to other courts

7
Total for disposal (col. 5-6)

8
Summarily rejected

9
Dismissed for default or otherwise not prosecuted

10
Confirmed

11
contest
Without

Modified

12
Appeal disposed off

Reversed

13
Remanded

14
Confirmed

15
Modified

16
Reversed
With contest

17
Remanded

18
In the court of the______________________________during the year

Total (total of columns 8 to 17)

several courts in the Karnataka State/

19
Pending at the end of the year (columns 7-18)

20
ng

Six months (of those mentioned in col.19)

than
more
ANNUAL JUDICIAL STATEMENT NO. 10 (Civil)

Pendi

21
One year (of those mentioned in col.19)

22
Average duration of appeals disposed of

23
_________ - ________

Total value of appeals instituted

Statement showing the number of appeals filed and disposed of in the

24
Total value of appeals disposed of

25
Remarks
1
COURTS

2
Pending at the begginging of the year

3
Instituted during the year

4
Refiled, remanded or received by transfer

5
Total of columns of 2 to 4

6
number of appeals
Transferred to other courts

7
Total for disposal (Columns 5, 6)

8
Summarily rejected

9
Dismissed for default or otherwise not prosecuted

10
Confirmed

11
without
contest

Modified

12
appeal disposed off

Reversed

13
Remanded

14
Confirmed

15
Modified

16
Reversed
with contest

17
Remanded

18
Total (total of col. 8 to 17)

19
Pending at th end of the year (Col.7-18)

20
ng
ANNUAL JUDICIAL STATEMENT NO. 11 (Civil)

Six months (of those mentioned in Column19

than
more
appellate courts in the several courts in Karnataka State/

pendi

21
One year (of those mentioned in Column 19)

22
Average duration of appeals disposed of
Statement showing the number of appeals filed and disposed of in several

Remarks

23
In the court of the___________________________during the year _________ - ____________
 ANNUAL JUDICIAL STATEMENT NO. 12 (Civil)
Statement showing the institution and disposals of all classes of cases
(Civil) in several courts in Karnataka State/

In the court of the_________________________during the year ________ - ________

Original Small Execution Miscella Insolvency Regular Misc.

cases cases
suits cause neous appeals appeals
suits cases

Remarks
Courts
Institutions

Institutions

Institutions

Institutions

Institutions

Institutions

Institutions
Disposals

Disposals

Disposals

Disposals

Disposals

Disposals

Disposals
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
 ANNUAL JUDICIAL STATEMENT NO.1 (Criminal)
Statement showing the number of judicial Districts and the number of the Officer
exercising Original or Appellate Jurisdiction in the State of Karnataka/

Court of ________________________ on the last day of the year. . . . .. . . .-. . . .

With the cost of tribunals

Total number of Total number of cases decided

officers exercising
Original or Appellate Original Appellate
Jurisdiction
(including Addiotional Judges)District and Sessions Judges

Total Receipts of the Courts

Total Charges of the Courts

Judges of the High Court
Number of Districts

COURTS
Miscellaneous

Miscellaneous
Magistrate

Remarks
Regular

Regular

1 2 3 4 5 6 7 8 9 10 11 12

Rs.P. Rs.P.

Total

________________________________________________________________________________

Sessions Judge/Magistrate
 ANNUAL JUDICIAL STATEMENT NO.2 (CRIMINAL)
Statement showing the Offences reported and persons tried, convicted and placed on
probation of each class of offences in the State of Karnataka/

Court of the________________________ during the year______ -________

Number of Number of persons

cases

Brought to trial

Remaining under trial

Offences reported

Struck off

Dealt with under Section 562 Cr.P.C.

Remarks
Under trial during the year including pending from previous year
Reported as true

Acquitted or dischearged

Found guilty and placed on probation

Convicted

Died, escaped or transferred

Committed or referred
Description of offences

1 2 3 4 5 6 7 8 9 10 11 12 13 14
OFFENCES UNDER THE
INDIAN PENAL CODE
Offences against the state, Chapter
VI
Offences relating to the Army and
Navy, Chapter VII
Offences against Public Tranquility,
Chapter VIII
Offences by or relating to Public
servants, Chapter IX
Contempts of the lawful authority of
Public Servants, Chapter X
False evidence and offences
against Public Justice, Chapter XI
Offences relating to Coin and
Government Stamps, Chapter XII
Offences relating to Weights and
Measures, Chapter XIII
Offences affecting the Public
Health Safety, Convenience,
Decency and Morals, Chapter XIV
Offences relating Religion, Chapter
XV
Offences affecting the Human
Body, Chapter XVI –
Affecting Life
Causing Miscarriage; injuries to
unborn children; exposure of
infants and the concealment of
births
Hurt
Wrong ul restraint and wrong ful
confinement
Criminal force and assault
Kidnapping, forcible abduction,
slavery and forced labour.
Rape
Unnatural offences
Offences against property, Chapter
XVII
Theft
Extortion
Robbery and dacoity
Criminal Misappropriation of
property
Criminal Breach of trust
Receiving stolen property
Cheating
Fraudulent deeds and disposition
of property
Mischief
Criminal trespass
Offences relating to documents
and to trade or property marks,
Chapter XVIII
Criminal breach of contracts of
services, Chapter XIX
Offences against marriage,
Chpater XX
Defamation, Chapter XXI
Criminal Intimidation, insult and
annoyance, Chapter XXII
Offences under Special and Local
Laws

Total

Sessions Judge/Magistrate

ANNUAL JUDICIAL STATEMENT NO.3 (CRIMINAL)

1 COURTS

2 Pending at the beginning of the year

3 Instituted during the year

4 Total of Cols. 2 and 3

5 Transferred

6 Total for disposal (Col. 4-5)

7 By regular trial

8 By summary trial Number of cases

9 Otherwise Disposed of
10 Total of Cols. 7 + 8 + 9

11 Pending at the end of the year

12 Pending for over six months at the end of the year

13 Average duration of the cases disposed of

14 Number of witnesses examined

15 Pending trial at the beginning of the year

16 Brought to trial

17 Total of Cols. 15 and 16

18 Transferred
To be dealt with

19 Total No. for trial during the year (Col. 17 – 18)

20 Died or escaped
State of Karnataka/

21 Discharged

22 Acquitted

23 Found guilty and placed on probation

24 On regular trial
d
victe
Con
Number of persons

25 On summary trial
Disposed of

26 Committed or referred
Court of the________________________ during the year _______ - _______

27 Struck offr

28 Dealt with under Section 562 Cr.P.C.

29 Total (Col. 20 to 28)

30 20)Persons remaining under trial at the end of the year (Col. 19 –

Statement showing the general result of trial of Criminal Cases and Sessions Cases in the

31 Remarks
 ANNUAL JUDICIAL STATEMENT NO. 4 (Criminal)
Statement showing the general results of the trial of cases dealt with under the
Probation of Offenders Act in several Criminal Courts in the Karnataka State/District
of ____________________ during the year ______________

Remarks
No. Persons

Released on probation and placed under the supervision of probation officer

Released on admonition

Released on probation without supervision

Released on probation with a requirement to pay compensation to the victim

Released on probation and to require to reside at a probation house\hostels
Released on probation on furnishing surety or in charge of a probation
officer specially appointed by court

or other places
Name of the No. Of Total columns
court cases 3 to 8

1 2 3 4 5 6 7 8 9 10

Total

Note:- The cases shown in this statement need not be included in the Annual Judicial Statement
No.5(Criminal)

Sessions Judge / Magistrate

 1

Total
Courts
2 Death

3 Transportation

4 Penal Servitude

5 Rigorous

6 Simple
Imprisonment

7 Forfeiture of property
Persons sentenced to

8 Fine

9 Whipping

10 Persons ordered to be fixed or to give security or recognizance to keep the peace or good behaviour

11 Persons imprisoned in default of security of good behaviour

12 Rs. 10 and under

13 Rs. 50 and under

fined

14 Rs. 100 and under

15 Rs. 500 and under

Number of persons

16 Rs. 1000 and under

17 Above Rs. 1000

18 Imposed

19 Realized
Amount of fines

20 Amount paid by way of compensation

Details of punishment
at---------------------------------during the year-------------------------------
Karnataka State/in the court of the----------------------------------------
ANNUAL JUDICIAL STATEMENT NO. 5 (Criminal)

21 15 days and under

22 6 months and under

Statement showing the punishments inflicted by the several Criminal Courts in

23 2 years and under

sentenced to
imprisonment

24 7 years and under

Number of persons

25 Above 7 years

26 Remarks
Sessions Judge / Magistrate
 ANNUAL JUDICIAL STATEMENT NO. 6 (Criminal)
Statement showing the Institution and Disposals of Criminal Miscellaneous Cases in
Karnataka State/in the Court of ___________________during the year _______ -_______

Number of Cases
Pending Average
Pending Pending
at the duration
COURTS Total for Disposed at the for over
beginning Instituted of cases Remarks
disposal of end of six
of the disposed
the year months
year of
1 2 3 4 5 6 7 8 9

Signature and Designation of the

Presiding Officer
 COURTS

Cases Persons Pending at the beginning of the year

Cases Persons Filed

Cases Persons Total of Column 2 and 3

Cases Persons Transferred

Cases Persons Total for disposal (Column 4-5)

Cases Persons Rejected

Cases Persons Confirmed

Cases Persons Modified

Cases Persons Reversed

Cases Persons Remanded

Cases Persons Proceedings quashed

Cases Persons Referred

Disposed of

Cases Persons Further enquiry or new trial ordered

Cases Persons Otherwise disposed of

Cases Persons Total (Total of Columns 7 to 15)

ANNUAL JUDICIAL STATEMENT NO. 7 (Criminal)

Cases Persons Pending at the end of the year

Cases Persons Pending for over six months

Presiding Officer
Average duration of appeals disposed of
the Karnataka State/in the court of _________________during the year _____- _____

Signature and Designation of the

Statement showing the general result of Criminal Appeals in the several appellate courts in

Remarks
 ANNUAL JUDICIAL STATEMENT NO. 8(Criminal)
Statement showing the Instituion and Disposal of Criminal Revision Cases in the
Karnataka State/ in the Court of the____________________ at_______________during the
year ______________

Number of Cases

Average
Pending Pending
Pending at duration
COURTS Total for Dispos at the for over
the beginning Institution end of
of cases Remarks
disposal ed of six
of the year the year disposed
months
of

1 2 3 4 5 6 7 8 9
 Form ‘A’
(See Rule 2)

GOVERNMENT OF KARNATAKA
Annual Confidential Report on Gazetted Officers for the year _______
Date of Birth . . . . . . . . . . . . . . . . . . .

1. Name of the officer.

2. Appointments held during the year (with dates) and pay
and scale of pay.
3. General qualifications and aptitude for post held including
any special or technical and professional attainments.
4. Manner in which the officer discharged his duties during
the year i.e., if satisfactory or otherwise (specific instances of
unsatisfactory work if adversely commented on to be cited with
number and date of orders passed or communication made)
5. Does the Officer exhibit:-
a) Patience .. ..
b) Tact .. ..
c) Courtesy .. ..
d) Impartiality in his relations with the public and subordinates
with whom he comes in contact?
6. Matters of official and public interest in which the officer
has sepcialised himself or takes special interest.
7. General remarks*
8. Has the officer any special characteristics and / or any
outstanding merits or abilities which would justify his
advancement and special selection for higher appointments in
the service?

Name._______________________________
Reporting officer
Designation___________________________

GENERAL
 Opinion of Head of
Department (when not Reporting
Officer) on conduct and efficiency
of Officer reported on.

Head of the Department.

 The Reporting Officer

should give his opinion and
impressions in a concise narrative
form so at to cover the officer’s
knowledge of procedure and
departmental technique, his
habits, integrity, fidelity and moral
standards and on any matter
bearing on his efficiency and
usefulness as an officer.
 FORM
STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR __________
(Rule 23)

1 Name of officer
2 Present post held
3 Date of entry in Government Service
4 Present Pay
5. Assets.
I Immovable property
Whether inherited or owned or held on lease or
mortgage.
a) Garden Land and Plantation Land
i)
whose name (if
not in own name
state in whose
name held and
his or her
relationship to
the Government
Servant)
ii)
n. (District,
Taluk and
Village or Town)
iii)
Number
iv)
v)
vi)
Paid
vii)
mate value
viii)
owned, how
acquired
(Purchase, gift
or inherited)
or
If held on lease or mortgage the particulars of
lease of mortgage.
b) Wet, Tari or Irrigated land
(i)
whose Name ( if
not in own name
state in whose
name held and
his or her
relationship to
the Government
Servant)
(ii)
n. (District,
Taluk and
Village or Town)
(iii)
 Number
(iv)
(v)
(vi)
Paid
(vii)
mate value
(viii)
owned, how
acquired
(Purchase, gift
or inheritance)
or
If held on lease or mortgage the particulars of
lease of mortgage
c) Dry or Khuski land:-

(i)
whose name ( If
not in own name
state in whose
name held and
his or her
relationship to
the Government
servant)
(ii)
n. (District Taluk
and Village,
Town)
(iii)
Number
(iv)
(v)
(vi)
paid
(vii)
mate value.
(viii)
owned, how
acquired
(Purchase, gift
or inheritance)
or
If held on lease or mortgage, particulars of
lease of mortgage
d) House property and building:-
(i)
whose name ( if
not in own name
state, in whose
name held and
his or her
relationship to
the Government
Servant)
(ii)
 n. (District,
Taluk and
Village or Town)
(iii)
Number or Door
Number
(iv)
(v)
(vi)
Paid
(vii)
mate value
(viii)
owned, how
acquired
(Purchase, gift
or inheritance)
or
If held on lease or mortgage, particulars of
lease or mortgage
2 Shares, Debentures, Securities and Bank Deposits.
In Share, Debentures, Securities, Cash and Bank
Deposits (To be given separately);-
(i)
whose Name
held or made (If
not in own name
state in whose
name held or
made and his or
her relationship
to the
Government
Servant)
(ii)
(iii)
of Bank or
Company
(iv)
acquired.
(v)
3 Moveable properties excluding those specific in
paragraph (2);-
(a)
ion or kind (See
explanation to
Rule 23)
(b)
acquired.
(c)
mate value
6 Liabilities
(1)
(a)
and address of
the Creditor
(b)
 (c)
borrowing
(2)
Liabilities
(a)
and address of
the Creditor
(b)
(c)
of liability
(d)

I ______________________ do hereby solemnly declare that the information stated in the foregoing
paragraphs is true and correct and I do not own or hold or be subject either in my own name or in the
name of any other person assets or liabilities other than what is stated in the foregoing paragraphs.

Station Signature
Dated Designation.
 List of officers who have received training either in India or Abroad (Gazetted
and Non-Gazetted)
Post in Any other
Permanent which relevant
Name of
Sl No. Qualification post under employed Age information
officer
Government at the time (subject of
of report training)
 FORM NO. 58
(Article 278)
Statement of Lapsed Revenue / Judicial Deposits of the _____________________
Treasury for the year _______________________

Particulars of Deposit For the use of Public Office

Date of Number
the Number
Amount of
Original Balance and date Remarks
refund Initials
credit in General Special lapsed of refund
sanctioned
Treasury order
Account
Rs. P. Rs. P.

Total

Station Examined

Date: Accountant Officer in charge of the District Treasury

 List of Non-Gazetted Government Servants attaining the age of
Superannuation.
Sl.No. Name and Date of Birth Date of Remarks, if any.
Designation of the Superannuation
post held
1 2 3 4 5
 PROFORMA ‘A’
Return for the First / Second half year of _______

Total number
of resumptions Total number Balance to be
Munsiff Court
District applications on disposed of up disposed of as Remarks.
(Location)
the file of the to on
Munsiff Court.
1 2 3 4 5 6

Note;- (1) Columns (2) and (3) should indicate the progressive figures from the date of coming in to force of
the Mysore Land Reforms Act (i.e., 2nd October 1965)
(2) Extent of land involved, number of cases in which appeals have been filed, etc., if available may be
given in column (6)
 PROFORMA ‘B’
(Return for the First / Second half year of _______)

Total number
of recoveries
Total number Balance to be
Munsiff Court of rent
District disposed of up disposed of as Remarks.
(Location) applications on
to on
the file of the
Munsiff Court.
1 2 3 4 5 6

Note;- (1) Columns (2) and (3) should indicate the progressive figures from the date of coming in to force of
the Mysore Land Reforms Act (i.e., 2nd October 1965)
(2) Extent of land involved, number of cases in which appeals have been filed, etc., if available may be
given in column (6)
 PROFORMA ‘C’
(Return for the First / Second half year of _______)

Total number
of
determination Total number Balance to be
Munsiff Court
District of rent disposed of up disposed of as Remarks.
(Location)
applications on to on
the file of the
Munsiff Court.
1 2 3 4 5 6

Note;- (1) Columns (2) and (3) should indicate the progressive figures from the date of coming in to force of
the Mysore Land Reforms Act (i.e., 2nd October 1965)
(2) Extent of land involved, number of cases in which appeals have been filed etc., if available may be
given in column (6)
 PROFORMA ‘D’
(Return for the First / Second half year of _______)

Total number
of applications
Total number Balance to be
Munsiff Court for eviction of
District disposed of up disposed of as Remarks.
(Location) tenants on the
to on
file of the
Munsiff Court.
1 2 3 4 5 6

Note;- (1) Columns (2) and (3) should indicate the progressive figures from the date of coming in to force of
the Mysore Land Reforms Act (i.e., 2nd October 1965)
(2) Extent of land involved, number of cases in which appeals have been filed etc., if available may be
given in column (6)
 PROFORMA ‘E’
(Return for the First / Second half year of _______)

Total number
of applications
Total number Balance to be
Munsiff Court for surrender
District disposed of up disposed of as Remarks.
(Location) of land on the
to on
file of the
Munsiff Court.
1 2 3 4 5 6

Note;- (1) Columns (2) and (3) should indicate the progressive figures from the date of coming in to force of
the Mysore Land Reforms Act (i.e., 2nd October 1965)
(2) Extent of land involved, number of cases in which appeals have been filed etc., if available may be
given in column (6)
 PROFORMA ‘F’
(Return for the First / Second half year of _______ )

Total number
of restoration
Total number Balance to be
Munsiff Court of possession
District disposed of up disposed of as Remarks.
(Location) applications on
to on
the file of the
Munsiff Court.
1 2 3 4 5 6

Note;- (1) Columns (2) and (3) should indicate the progressive figures from the date of coming in to force of
the Mysore Land Reforms Act (i.e., 2nd October 1965)
(2) Extent of land involved, number of cases in which appeals have been filed etc., if available may be
given in column (6)
 PROFORMA ‘G’
(Return for the First / Second half year of _______)

Total number
of
Total number Balance to be
Munsiff Court Miscellaneous
District disposed of up disposed of as Remarks.
(Location) applications on
to on
the file of the
Munsiff Court.
1 2 3 4 5 6

Note;- (1) Columns (2) and (3) should indicate the progressive figures from the date of coming in to force of
the Mysore Land Reforms Act (i.e., 2nd October 1965)
(2) Extent of land involved, number of cases in which appeals have been filed etc., if available may be
given in column (6)
 PROFORMA II
Permanent and temporary vacancies under Karnataka State Government / Reserved for
Schedule Castes / Schedule Tribes and filled by Direct recruitment during the year ending
on 31st March _________

Permanent Temporary
No. of No. of
Total No. of Total No. of
appointments appointment
persons persons
No. of made during No. of made during
recruited recruited
reserved the year reserved the year
including including
Class of vacancies against vacancies against
those those
Service occurred reserved occurred reserved
recruited recruited
during the vacancies in during the vacancies in
against against
year Col.3(a) and year Col. 6(a)
reserved reserved
3(b) and 6(b)
vacancies vacancies
respectively respectively
S.Cs S.Ts S.Cs S.Ts S.Cs S.Ts S.Cs S.Ts
1 2 3(a) 3(b) 4(a) 4(b) 5 6(a) 6(b) 7(a) 7(b)
Class I
Class II
Class III
Class IV
(other than
sweepers
and
Scavengers
 SPECIAL STATEMENT NO.I
Statement showing the details regarding the Suits of Appeals in which considered
judgments were pronounced durng the period of six onths (commencing from January –
June, July – December __________)
Sl.No.

In case further Date on

Suit or Date or dates Date on
Date on which Date on which Number of arguments were which
Appeal on which which
evidence evidence witnesses heard after they judgment Remarks
No. and arguments arguments
commenced* closed* examined were closed, the pronounced
year were heard were closed
reasons therefor. .

1 2 3 4 5 6 7 8 9 10

*This column is not applicable to Appellate Courts.

Place:

Date:

Clerk Chief Ministerial Officer Presiding Officer.

 SPECIAL STATEMENT NO.II
Statement showing the stages of the year old suits pending in the Court of _____________
Sl.No. District _______ at the end of 30th June / 31st December ____________

Stage at Which
Reasons for pendency:-
pending: -
Number of suit (Brief reasons for
(a) Issue of
and year, (furnish pendency should be
notices
old Number and given in this column. In
(b) Framing of
year first and case suit is stayed by the
issues
below it fresh Date of Appellate Court or the
(c) Issues
Number and year, original Before whom records are sent to
framed but on
if any) and institution fixed for hearing Appellate Court/or kept
recording of
arrange the suits (to be filled up if Nature pending awaiting the
evidence.
strictly according Date of there are more of Suit decision of proceedings
(d) Evidence
to the Number Remand, than one of another Court;
closed but on
and year Date of Refile or Presiding Officer) mention the Number and
hearing
original institution Transfer. year of proceedings and
arguments.
should be taken the name of the Court by
(e) Arguments
for the purpose of which it is stayed or the
heard but
pendency (Oldest name of Court to which
pronounceme
suit to come first) papers are sent and for
nt of
what purpose, etc.)
judgment.

1 2 3 4 5 6 7

Part II
YEARWISE PENDENCY

19 19 19 19 19 19 19 19 19 19 19 19 19 19 19 Total

Note:- The total Number of suit in Part I, should tally with the total Number of the suits in part II

Place:

Date: Clerk Chief Ministerial Officer Presiding Officer

 SPECIAL STATEMENT NO.III
Statement showing the stages of six months old Matrimonail Cases pending in the court of
___________________District _______ at the end of 30th June / 31st December __________

PART I
Sl.No.

Reasons for pendency:-

Stage at which pending: -
Before (Brief reasons for
(a) Issue of notices,
whom fixed pendency, should be given
(b) Framing of issues,
for hearing, in this column. Reasons for
No. and Date of Institution (c) Issues framed but on
(to be filled non progress of a case i.e.,
year of the recording of evidence.
up if there if stayed by Appellate Court
Matrimonial Date of Refile or (d) Evidence closed but on
Remand, Transfer are more or records sent to Appellate
Case hearing arguments.
than one Courts; the name of the
(e) Arguments heard but on
Presiding Court to which records are
pronouncement of
Officer) sent or by which it is stayed
judgment.
should be given in detail.

1 2 3 4 5 6

Part II
YEARWISE PENDENCY

19 19 19 19 19 19 19 19 19 19 19 19 19 19 19 Total

Note:- Total No. of cases in Part I should tally with the total number of cases in part II

Place:

Date: Clerk Chief Ministerial Officer Presiding Officer

 1

19
Sl.No.

Date:
Place:
2
G. and W.C. No. and year

19
19
Name of the minor, age and address

19
4
Date on which minor attains majority

19
5
Name of the Guardian and address

19
6
Date of appointment of Guardian

Clerk
19
Whether security furnished if so, to what extent

19
Estimated value of property belonging to the minor

19
8
PART I

Part II

19
Period up to which accounts have been rendered by

YEARWISE PENDENCY
9
the Guardian

19
SPECIAL STATEMENT NO.IV

19
Whether the accounts have been got audited

Chief Ministerial Officer

10

19
_______ at the end of 30th June / 31st December __________

19

Whether accounts have been got accetped by the

11

Court
19

Date of discharge of Guardian

12

Total

Presiding Officer
Statement showing the Guardians and Wards cases in which appointments of Guardians
are made, accounts submitted etc. pending in the Court of ___________________District
 SPECIAL STATEMENT NO. V
Statement showing the Land Acquisition cases pending in the Court of
_______________________ at the end of 30th June / 31st December _______________

Part I
Sl.No.

Stage at which Pending:-

Before
Date of a) Issue of Notices.
whom fixed
receipt of b) Framing of issues
No. and for hearing
reference c) Issues framed but on
year of the (to be filled
under recording of evidence Brief reasons
Land up if there
Section d) Evidence closed but on for pendency
Acquistion are more
18 or 30 hearing of arguments
case than one
of the e) Arguments heard but on
Presiding
L.A. Act pronouncement of
Officer
judgment.

1 2 3 4 5 6

PART II

19 19 19 19 19 19 19 19 19 19 19 19 19 19 19 Total

Place:

Date: Clerk Chief Ministerial Officer Presiding Officer

 SPECIAL STATEMENT NO. VI
(APPLICABLE TO DISTRICT COURTS ONLY)

Statement showing the stages of six months old Motor Vehicles Compensation Cases
pending in the Court of the District Judge, __________ at the end of 30th June / 31st
December ________

PART I

Reasons for
pendency.
(Brief reasons for
Before
Stage at which pending:- pendency should be
whom
a) Issue of notice. given in this column.
Date of fixed for
b) Framing of issues Reasons for non-
Institution hearing
No. and c) Issues framed but on progress of a case
(to be
Sl.No.

year of the recording of evidence i.e., if stayed by

Date of filled up if
M.V.C. d) Evidence closed but on Appellate Court or
Remand, there are
Cases hearing of arguments records sent to
Refile, or more
e) Arguments heard but Appellate Court, the
Transfer. than one
on pronouncement of name of the court to
Presiding
judgment. which records are
Officer)
sent or by which it is
stayed should be
given in detail)

1 2 3 4 5 6

PART II
19 19 19 19 19 19 19 19 19 19 19 19 19 19 19 Total

Note:-Total No. of cases in Part – I should tally with the total No. of cases in Part - II

Place:

Date: Clerk Chief Ministerial Officer Presiding Officer

 No. of cases with Court Sl.No.

Name of the accused person, Age, Occupation and residence.

Abstract of circumstances constituting the alleged offence or charge. Also previous changes and orders, if any

Date of (a) Offence. (b) Complaint

Date, hour and apprehension by police or Probation officer

In custody, on remand on bail or on recognizance and from what date.

Date and hour or arrival before Magistrate having jurisdiction

(b) (a)
No. and period of remands and designation granting the same. Explanation of detention by the Police.

(a)
Abstract of sentence or other order in the case (including order under sections 517 Cr.P.C. as to dispose of
property etc)

Date of decision and Sec. Under which the case is disposed of and method of disposal with reasons in brief.

(b) (a)
__________________ (District) _______________

Other Remarks by trying Magistrate Explanation of delay before Magistrate.

and
Suppression of Immoral Traffic in Women and Girls Act in the Court of

Judge,
Sessions
by District
(a) Remarks
Quarterly Return of Cases tried, discharged or permitted to be withdrawn under
1
2
3
4
5
6
7
8
(b)
(b) A brief extract of Home circumstances, antecedents etc.

9
10
11
12
 No. of cases

Abstract of the circumstances communicating the alleged offence (also previous convictions if any

(c) (b) (a)

Date of:
Issue of processComplaint if anyOffence

Date and hour of apprehension by the Police

In custody or on bail or on personal recognisance and from what date.

Date and hour of arrival before the judicial Magistrate, FC.

Date
Abstract
of disposal.
of conviction and sentence or whether orders in the case including Under section 517 Cr.P.C. as to the
disposal of property and

Explanation of detention by the police No. and period of remands granted to the police. Name and designation of the
During the quarter ending ____________________

Explanation of delay before the Magistrate. Other remarks by the Trying Magistrate.
by the

Judge.
Quarterly Statement of Juvenile Cases Tried, Discharged or Permitted to be

Remarks

Sessions
withdrawn by the Munsiff and Judicial Magistrate, First Class _____________
1
2
3
4
5
6
7
Magistrate granting the same.

8
9
10
Statement showing the quarterly return of Cases dealt with under the provisions of
Probation of offenders Act, 1958, for the quarter ending ___________

Remarks regarding
No. of No. of Cases in
Probation of
Cases No. of which
Number of Offender’s
dispos Cases supervision
Name of the Cases attendance and
No. ed of disposed order under
Court. referred for prompt submission
under of under P.O. Act was
enquiry of inquiry and
section section 4 passed under
supervision
3 Section 4(2)
reports.

1 2 3 4 5 6 7
 Statement of Government Servants on foreign service as on
_____________________ (Quarterly)

Name of the No. and date

Government Name of Period of of order
Sl.No. servant on Designation foreign foreign sanctioning
foreign Employer service foreign
service service.

1 2 3 4 5 6

1. Certified that the fact of foreign service has been noted against the concerned name in the annual
Establishment returns.

2. Certified that the fact of foreign service has been communicated to the Accountant General, Mysore,
Bangalore, in each case and their service particulars and service books sent to him.

Place: Signature of the Head of Department

Date:
 CIVIL FORM NO. I (Revised)

Monthly return of Civil work filed, disposed of and remaining in the Court of
_______________ District _______________ During the month of ____________

Name and designation of the Presiding Officer/s:

Pending at the beginning of the month

Pending at the end of the month

Disposed of during the moth
Filed during the month
Category of cases

Total for disposal

A- At the beginning of the month

Years to which the pending
cases belong
Sl.No.

B- At the end of the month

19 19 19 19 19 19 19 19 19 19 19 19 19 19 19 19

1 2 3 4 5 6 7 8
1 Original Suits
A=
B=
2 Small Cause Suits A=
B=
3 Execution cases A=
B=
4 Land Acquisition cases A=
B=
5 Matrimonial cases A=
B=
6 Guardians and Wards Cases A=
B=
7 Probate & Succession Cases A=
B=
8 Arbitration Cases A=
B=
9 Miscellaneous cases (cases not A=
falling under categories from Sl.No. 4 B=
to 8).

10 Motor Vehicle Compensation Cases A=

B=
11 House Rent Control Cases A=
B=
12 Insolvency Cases A=
B=
13 Regular Appeals A=
 B=
14 Execution Appeals A=
B=
15 Miscellaneous appeals A=
B=
16 H.R.C.Appeals A=
B=
17 Appeals not falling under categories A=
from Sl.No. 13 to 16 B=

Note:- 1. Cases received by way of refiling, transfer and remand should be shown separately in Column
No.4 with plus mark.
2. Suits or Cases disposed of by recording judgment should be shown in brackets in the disposal
column (6) in addition to the total disposals and if there are no disposals by judgment “Nil”
should be shown in bracket.
3. Brief - reasons in respect of cases which are more than three years should be furnished.
4. In addition to the total disposals shown in column No. (6) the individual disposals (if there are
more than one Presiding Officer ) should be shown separately, viz., by Principal, by first
Additional, by Second Additional as the case may be.
Place:
Date:- Clerk Chief Ministerial Officer Presiding Officer.

Forwarded to:-
1. The Registrar, High Court of Mysore, Bangalore. with a covering letter.
2. The District Judge, ________ .
 Pending at the beginning of the month
1

Court
Received during themonth

Name of
Total for disposal

of

(A)
2
Without trial

Name

Judge
Permitted to be withdrawn
3 Pending at the beginning of the month
Compounded
4 Received during the month
Committed to Sessions
5 Total of columns 3 and 4
By summary trials Transferred
6

By
7 Total for disposal (Columns 5-6)

recording
Judgment
By regular trials

Disposed of during the month

8 Disposed of during the month
Sessions Cases

Criminal Cases (A)

Total of columns 29 to 34 Pending at the end of the month
9

Pending at the end of the month 10 At the beginning of the month monthsPending over six

11 At the end of the month

At the beginning of the month Pending at the beginning of the month
12

months
over six
Received during the month

Pending
At the end of the month 13
14 Total of columns 12 and 13
Number of cases (of those in column No.38) in which the Transferred
15
accused have been in jail for over 6 months
16 Total for disposal Columns 14 - 15
CRIMINAL FORM NO.1

17 Disposed of during the month

Pending at the beginning of the month
Criminal Appeals

18 Pending at the end of the month

Received during the month
19 At the beginning of the month monthsPending over six

20 At the end of the month

Total for disposal
21 Pending at the beginning o f the month
Disposed of during the month Received during the month
22
23 Total for disposal
Pending at the end of the month
______________________ District during the month of _____________

IPC cases should be shown separately from cases under other enactments

Criminal Miscellaneous Cases

24 Disposed of during the month

Revision cases

Remarks Pending at the end of the month

25
Monthly Return of Criminal Work disposed of and remaining in the Subordinate Court in
26
27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45
 CRIMINAL FORM NO. 2
Statement showing the number of murder cases pending in the Courts of Sessions and in
the several Criminal Courts in the ______________ Division / District at the end of the
month of __________

Date of
presentation of
Stage at
Number of Date of the charge
Name of Court Case Number which the Remarks.
accused arrest sheet or Date of
case stands
receipt of
resume
1 2 3 4 5 6 7
 CRIMINAL FORM NO. 3
Monthly statement of cases of Under-trial prisoners in Jail pending for more than
two months on the last day of the month of _________in the Criminal Courts in the
District ______________

Whether the
Number of accused is in Brief explanation
Name of Case Number of
accused custody and of delay in the
the Court Number offence
persons from what disposal of cases
date
1 2 3 4 5 6
 ANNEXURE I
CRIMINAL MONTHLY STATEMENT
Statement showing the Stage at which the six months old cases referred to Column No. 38
of the Criminal monthly Statement for the month of ___________ which are pending in the
Court of the _____________________________________

Name and nature Stage at which

Sl.
C.C. No. of the offence the cases are Remarks.
No.
under Section pending

CERTIFICATE
1. Certified that there are no cases in which Judgment has been pronounced more than fourteen days
after the close of arguments during the month of _________________
2. Certified that in the following cases, Judgment was pronounced beyond fourteen days after the close of
arguments.

Date of pronouncement of
Number and year of the case Date of close of arguments
Judgment.

3. Reasons.

Note: Score out which is not applicable.

Signature of the Presiding officer
 Monthly return showing the number of cases dealt with under the Mysore Land
Reforms Act during the month of __________________ in the Court of the
________________ District _________
Name and Designation of the officer__________________________

Pending Field Total for Dispos Pendin Yearwise

at the Instit- Refiled Received disposal ed of g at pendency
beginnin utions or by (total of the
g of the remande transfer Columns end of
Category of cases month d 2 to 5) the
month
19 19 19

1 2 3 4 5 6 7 8 9
A-
1. Recovery of arrears of B-
rent cases.
A-
2. Determination of rent B-
cases.
A-
B-
3. Eviction cases
A-
4. Resumption of Land B-
Cases.
A-
5. Surrender of Land B-
Cases.
A-
B-
6. Compensation Cases
A-
7. Miscellaneous Cases B-

8. Restoration of A-
Possession of Cases. B-

A-
9. Other cases (cases not
B-
falling under the above
cases at Serial Number
1 to 8)

A – at the beginning of the month. B – at the end of the month.

N.B- (1) Yearwise pendency at the beginning and at the end of the month should be shown one below
another for each item of cases.
(2) Cases disposed of by considered orders should be shown in brackets at Column Number 7 apart
from total disposals.
Submitted to the Registrar, High Court of Karnataka (with a covering letter)

Presiding Officer
 FORM NO. I
Statement showing the work turned out by the Copying Establishment of the Court of
____________ during the month of ________________
Pendin Receiv Total Total Pendin Pending Name of D Average Number Remarks
g at the ed for dispo g at the over three the i turnover of working
beginni during disposa sals end of weeks Examiner s days
ng of the ls durin the and p
the month g the month Copyists o
month mont s

Aps. Shts. Aps. Shts. Aps. Shts. Aps. Shts. Aps. Shts. Aps. Shts. Sriyuths- Aps. Shts.

1 2 3 4 5 6 7 8 9 10 11
 ANNEXURE I
Statement showing the stage at which three weeks old Copy Applications referred to in
Column 6 of the monthly statement for the month of __________
in the Court of the ___________

Sl. Date of the C.R.No Nature of Date of Date of Date on Date of Reasons in detail
No. Copy . document requisition receipt which receipt of for pendency of
application with Case for of the sheets sheets Copy Application.
No. Records Records called

1 2 3 4 5 6 7 8 9
 ANNEXURE I

DISTRICT AND SESSIONS COURT

PERIOD OF INSPECTION:

NAME OF THE COURT : -----------3RD SATURDAY OF

TO
NAME OF THE PRESIDING OFFICER: ------------3RD SATURDAY OF

(Date) (Month)

Monthly Inspection by Presiding Officer

Number of Delays in Delays of

Cases in Column 2 previous
which delays rectified period not
Points of delay for Inspection
noticed before date corrected
during the of inspection till date of
period inspection

1 2 3 4

1. Delays of more than two days in examining papers filed.

2. Delays of more than two days in making entries in the

registers.

3. Delays of more than three days after order directing summons, notice
or processes, in the issue of such summons, notice or process.

4. Number of cases in which summonses, notices or processes were not

returned before the date fixed for return.

5. Delays of more than seven days from the date of judgement in drafting
decrees.

6. Delays beyond 3rd Saturday of ever calendar month in indexing papers

in Civil Cases disposed of during the immediately preceding calendar
month.

7. Delays beyond the 3rd Saturday of every calendar month in indexing

papers of Criminal Cases disposed of during the immediately preceding
month.

8. Delays of more than 2 days in complying with the requisition for

documents or papers received from the copying Branch.

9. Delays of more than one week in the Copying Branch in calling for
charges.

10. Delays of more than fifteen days after payment of charges in making
the copies ready.
 1 2 3 4

11. Delays in returning papers to lower Courts beyond three weeks after
disposal of the appeal or revision on the file of the District and Sessions
Court.

12. Delays in sending papers to the High Court beyond one week from the
date of receipt of requisition from the High Court.

13. Delay of more than one week in the submitting calendars to the High
Court under Chapter XII of the Criminal Rules of Practice.

14. Delay of more than one day from date of pronouncement of death
sentence in furnishing the accused with a copy of the judgement.

15. Delay of more than one week in despatching copies of judgements in

Sessions Cases (other than what is mentioned above wherever necessary
under Rule 7 (3) of Chapter VIII of the Criminal Rules of Practice.

16. Delay of more than 24 hours in communicating orders of the Supreme

Court or the High Court under Rule 8 (1) of Chapter IX of the Criminal
Rules of Practice.

17. Delay of more than 24 hours in taking action under Rule 8(2) of
chapter IX of the Criminal Rules of Practice for consultation with the
Superintendent of the Jail for fixing the date of execution of confirmed
death sentences.

18. Delay of more than seven days in sending records of cases disposed
of during the preceding month of the previous year to the Central Records.

19. Delays in taking steps to recover fine amounts.

20. Number of cases in which action for destruction of papers has not
been taken by the Central Record room for more than one month after the
due date for destruction.

AUDIT:
1. The date up to which the Accounts of the Court have been audited by
the High Court Staff.

2. The particulars of delay in replying the audit objections.

Period of Audit Date of Audit Date of receipt Replies to Objections .

Report of the report by Total No. of Sent Accepted Pending
the Court objections

GENERAL REMARKS (Reasons for delay

Steps taken for Corrections)

ANNEXURE II
 SUBORDINATE CIVIL COURTS

PERIOD OF INSPECTION:

NAME OF THE COURT : -----------3RD SATURDAY OF

TO
NAME OF THE PRESIDING OFFICER: ------------3RD SATURDAY OF

(Date) (Month)

Monthly Inspection by Presiding Officer

Number of Delays in Delays of

Cases in Column 2 previous
which delays rectified period not
Points of delay for Inspection
noticed before date corrected
during the of inspection till date of
period inspection

1 2 3 4

1. Delays of more than two days in examining papers filed.

2. Delays of more than two days in making entries in the

registers.

3. Delays of more than three days after order directing summons, notice
or processes, in the issue of such summons, notice or process.

4. Number of cases in which summonses, notices or processes were not

returned before the date fixed for return.

5. Delays of more than seven days from the date of judgement in drafting
decrees.

6. Delays beyond 3rd Saturday of ever calendar month in indexing papers

in Civil Cases disposed of during the immediately preceding calendar
month.

7. Delays of more than 2 days in complying with the requisition for

documents or papers received from the copying branch.

8. Delays of more than one week in the Copying Branch in calling for
charges.

9. Delays of more than fifteen days after payment of charges in making

the copies ready.

10. Delays in returning papers to lower Courts beyond three weeks after
disposal of the appeal or revision on the file of the Civil Judge’s Court.

1 2 3 4
11. Delays in sending papers to the High Court or the Appellate Court
beyond one week from the date of receipt of requisition from the High
Court or the Appellate Court.

12. Delay of more than seven days in sending records of cases disposed
of during the preceding month of the previous year to the Central Records.

AUDIT:

1. The date up to which the Accounts of the Court have been audited by
the High Court Staff.

2. The particulars of delay in replying the audit objections.

Period of Audit Date of Audit Date of receipt Replies to Objection .

Report of the report by Total No. of Sent Accepted Pending
the Court objections

GENERAL REMARKS (Reasons for delay

Steps taen for Corrections)

 ANNEXURE III

SUBORDINATE CRIMINAL COURTS

PERIOD OF INSPECTION:

NAME OF THE COURT : -----------3RD SATURDAY OF

TO
NAME OF THE PRESIDING OFFICER: ------------3RD SATURDAY OF

(Date) (Month)

Monthly Inspection by Presiding Officer

Number of Delays in Delays of

Cases in Column 2 previous
which delays rectified period not
Points of delay for Inspection
noticed before corrected
during the date of till date of
period inspection inspection

1 2 3 4

1. Delay of more than one day after receiving F.I.Rs. and final
reports in entering them in Register No.1. (Vide Chapter V Rules 1
and 10 of the Criminal Rules of Practice.

2. Delay of more than one day in entering complaints in Register

No.II (Vide Chapter V Rule 11 of the Criminal Rules of Practice.

3. Delay of more than 24 hours in issuing copies of orders of

convictions to accused persons in custody. (Vide Chapter VII Rule
24 of the Criminal Rules of Practice)

4. Delays of more than 3 weeks from receipt of applications for

certified copies (on payment of charges in furnishing such copies)

5. Delay beyond the date of order in making entries in the Fine

Register No.V of fines imposed by Court. (Vide Chapter IX Rule 1 of
the Criminal Rules of Practice)

6. Delays in remitting fine to the Treasury beyond the date of

receipt if received before 2-30 p.m., or beyond the following day if
received after 2-30 p.m.

7. Delays beyond the 3rd Saturday of any Calendar month in

indexing papers of cases disposed of during the immediately
preceding calendar month.

8. Delay of more than six months after disposal of cases in sending

papers to Central Record Room.

1 2 3 4
9. Delay beyond the day of production of property in labelling the
same and making entries in respect thereof in Register No.VI.

10. Delay in taking steps to recover fine amounts.

11. Delay in disposal of property in accordance with orders of Court

beyond one month from the date of the order of the Court or of the
Appellate Court or the High Court whichever is later.

AUDIT:

3. The date up to which the Accounts of the Court have been audited by
the High Court Staff.

4. The particulars of delay in replying the audit objections.

Period of Audit Date of Audit Date of receipt Replies to Objection .

Report of the report by Total No. of Sent Accepted Pending
the Court objections

GENERAL REMARKS (Reasons for delay

Steps taen for Corrections)

STATEMENT SHOWING PARTICULRS OF DISMISSED OR DEBARRED

GOVERNMENT SERVANTS
 (Official Memorandum No. GAD 31 SRR 64, Dated 24th November 1964).

FORM

1 Name of the person dismissed.

2 Father’s name

3 Educational Qualification

4 Date and place of birth

5 Place of residence

6 Marks of Identification

7 Post Held

8 Reasons for dismissal.

 Monthly return in Forms A, B, C and D for watching the promt settlement of pension and
other claims of Ex-Government Servants.

Month of Retun -- --

Due Date -- -- 20th to the Head of Department

25th to Government
Actual Date of Despatch -- --

Submitted to -- --

Controlling Officer

Forwarded to the Secretary to Government, Finance Department, accompanied by returns of

subordinate Controlling Officers.

Head of Department

Note:-The Certificate at foot of Forms A, B, C and D within should invariably be signed by the Controlling
Officer concerned.
 month
the Ex-
Name of

nt Servant
Governme

or died last
who retired
Designation

Office in which last employed

Date of death / retirement / invalidation

Has the retirement been sanctioned by competent authority and in the case of

If the Pension papers have been forwarded to the Accountant General, furnish

If the pension papers have not been forwarded to the Accountant General, so far,
or Invalid pension

explain the cause of delay mentioning the name and designation of the
Government Officer who is responsible there for indicating also the date by which
Servant retired on retiring
In the case of Government

If the deceased employee had completed 5 or 20 years of qualifying service at

FORM A

the time of his death or retirement, have his gratuity family pension papers been
sent to the Accountant General with all the records in a complete form. If so
pending settlement.

Part I – New Names.

years after
retirement.
Government
In the case of

If not sent, give full reasons for the delay mentioning the name of the Officer with
harness or within 5
Servants who died in
within 5 years of retirement or retired on retiring invalid pension and whose claims are
Statement showing the particulars of Government servants who died while in services or
 Invalid Pension is it supported by a Medical Certificate.

the No. and date of the letter with which the papers were sent.

the papers are expected to be sent to the Accountant General

mention the No. and date of the letter.

Designation responsible for not taking prompt action.

If the Government servant had insured in the Official Branch has the ‘no-due’ certificate been sent to the Insurance Department and if so what is the

If the Government servant was a subscriber to the General Provident Fund, has the final withdrawal application of the party been sent to the
Accountant General? If so quote the number and date of the letter.

If there are any arrears of paym, etc., due to the ex Government servant furnish particulars thereof and indicate the cause of delay in their settlement.
 number and date of the letter?
1 2 3 4 5a 5b 5c 6a 6b 7 8 9

CERTIFICATE:- I hereby Certify that this statement is an exhaustive list of Government Servants under
my control who retired on valid or retiring pension or died in harness or within five years of retirement durng
the pervious month

Controlling Officer
 FORM A
Statement showing the particulars of Government servants who died while in service or
within 5 years of retirement or retire on retiring or invalid pension and whose claims are
pending settlement.

PART II

Has Accountant General authorised the payment of Pension

balance.What is the date of settlement of his Provident Fund

What is the date of settlement of his Insurance Claim
name was included in Part-I and the Serial Number in it.

What is the date of settlement of his arrear claims?

Reference to the monthly return in Form A in which his

/ Gratuity / Family Pension? If so, cite his number and

If the Accountat General has
returned the papers for further
Name of the particulars what is the
Ex- information called for and has it

date.
Government been furnished? If so, qote
servant with number and date of reply to the
designation Accountant General if not
replied to, furnish full reasons
therefor.

1 2 3 4 5 6 7

----------------------------------------------------------------------------------------------------------------------------------------------------------

CERTIFICATE:- I hereby certify that Part II of this statement is an exhaustive list of Government servants under my
control who retired on invalid or retiring pension or died in harness or within five years of retirement
during the previous month and whose claims were pending settlement at the close of that month.

Controlling Officer
1
ent
the

servant.
Name of

Governm

2
on
Designati

3
which
Office in

employed

4
date of
retirement
Anticipated

Does his Service Book contain the annual certificate of verification

of service and is it up-to-date? If there are any unverified portions of

5
service, what is the action taken in terms of Rule 390 (iv)
M.C.S.Rs.?
FORM - B
of this return.

Was the Government servant ever in foreign service? If so, has

6
pension contribution due for such foreign service been duly
recovered and in full?

Have any recoveries towards value of shortages or losses for

having held charge of Cash, Stores, etc., fallen due or are they
7(a)

likely to fall due from the Government servant ?

If any difficulty be anticipated to determine the amount of such

recovery before the date of his retirement what is the nature of the
7(b)

difficulty?
Statement of Government servants whose Retirements will fall due during the 18th month
 Are there any Departmental investigations pending against the Government servant including cases registered by the Anticorruption
Department? If so, give particulars of the cases indicting the date from which they are pending and how they are likely to affect the service of the
Government servant?

assessed ?Are any amounts recoverable from the Government servant on the basis of audit or inspection reports ? Have the amounts been finally

Do you anticipate any delay ( exceeding 3 months ) in the settlement of cases referred to at 7(b), 8 and 9?

Has the Government servant insured in the Official Branch of the State Life Insurance Department? If so, give particulars of his policy Nos. and
the amounts assured in respect of each.

Is the Government servant a subscriber to the General Provident Fund ? If so, what is his accounts No. ?

Are any old dues falling under the category of arrears of pay, increments, etc., of over one year, due to the Government servant ? If so, indicate
the amount involved, the cause of delay in settlement and the present stage.

Has the name of this Government servant been entered in the Register of Pension cases to be sent to the Accountant General for preliminary
verification during the sixth month from this month with the name of that month as the heading ? If so, quote the serial number of the entry in that
register?

Has the Government servant concerned been advised to submit . . . . formal application for pension under Rule 327, M.C.S.Rs.
 8 9 10 11 12 13 14 15

__________________________________________________________________________________

CERTIFICATE.- Certified that this statement is an exhaustive list of Government servants

attaining the age of 55 during the 18 th month complete from this month and
that action has been initiated simultaneously to collect the missing particulars
of service, wherever necessary and to the service - records. I have also
issued instructions to the Drawing Officers that the Pension Records of the
verification officials included in this statement should be completed and sent
to me for transmission to the Accountant General for preliminary verification
positively on or before the 15th of the 6th month calculated from the month of
this return.

Controlling Officer
 FORM –C
Statement of Pension Cases forwarded to the Accountant General for Preliminary
Verification.

Part-I

Particulars of cases that have fallen due for transmission to the A.G. during the month.

No. and date of

Name of Date of transmission of
Office in which
Government Designation anticipated pension papers
employed
servant retirement to the Accountant
General.
1 2 3 4 5
 FORM-C
Part-II

Particulars of pension cases sent to the Accountant General for preliminary verification
during previous months, still outstanding: -

No. and date of transmission of pension papers to the Accountant

Date of retransmission of the papers to the Accountant General after

Date of receipt of the papers from the Accountant General with

Sl.No. in the Register of Pension papers verified preliminarily.

Date of return of the papers by the Accountant General with
General for preliminary verification
Date of anticipated retirement

attending to his observations.

certificate of verification.
observations, if any.
Name of the Office in
Designa
Government which
tion
Servant employed

1 2 3 4 5 6 7 8 9

CERTIFICATE: - I certify that Part I of this statement is an exhaustive list of Government servants
whose pension papers have fallen due for preliminary verification and Part II of those
whose pension papers were under verification in the Accountant General’s Office as
per the last return.

Controlling Officer.
1
Servant
Name of the
Government

2
tion
Designa

3
which
Office in

employed

4
Date of
retiremen
t as fixed.
No. and date of transmission Pension of the papers to the

5
Accountant General for authorization of payment.
FORM-D

PART-I - New names.

No. and date of transmission of the ‘no due’ certificate to the

6
Insurance Department.

No. and date of transmission to the Accountant General of the

7
Government servant’s application for the final withdrawal of
Provident Fund balance.
verified by the A.G. and who retire during the next month .

Amount of arrears of pay, increment, etc., if any, still due to the

Government servant and action taken for their settlement.

8
Monthly statement of Government servants whose pension papers have already been
_______________________________________________________________________________

CERTIFICATE .- Certified that this is an exhaustive list of Government Servants who are due to retire
during the next month

Controlling Officer.
 1
Servant
Name of the
Government

2
is/was
Office in
which he

employed

3
Date of retirement

authorisation.Date on which the pension papers were sent to the Accountant General for payments

4
Date on which the records were returned by the Accountant General with observations; if any.

5
Date of retransmission of the records to the Accountant General after doing the needful.

6
FORM –D

Date of issue of Pension Payment Order and Gratuity Payment Order by the Accountant General.

7
8
Part II- Cases pending settlement.

Date of communication to the Government Servant

9
Date of settlement of the Insurance claim.

Date of settlement of the Provident Fund claim.

10
Date of settlement of arrears of pay, etc., if any.

11

________________________________________________________________________________________
CERTIFICTE.- Certified that this is an exhaustive list of Government servants whose pension and other
claims were still pending finalisation as per the last return.

Controlling Officer.
 NO. FD 335 PEN 61, DATED 25TH OCTOBER 1961.

The statements should be compiled by the Officer who is competent to sanction the pension of the
Government servants and sent to the Head of the Department if he is not himself the Head of the
Department. The latter should see that such statements are prima facie complete and send them in original
with the statement of the staff whose pension he is competent to sanction to the Finance Department so as
to reach it on or before the 25th of each month.

INSTRUCTIONS FOR COMPILING THE FORMS.

FORM A

1. In this statement should also be included particulars or retired Government servants whose pension
and other claims are still pending settlement but whose names did not enter in the statement B, C and
D due to oversight or other causes.

2. A name once entered in Part I of this statement should automatically be transferred to Part II in the
return of the following month and repeated in that Part in the returns of subsequent months until all lthe
claims of that ex-Government servant are settled and the fact reported through this return.

3. Departmental Officers should deal with such cases included in Form A on ‘Top Priority’ basis in view of
the distress that would be caused to the claimants by any delay.

FORM B

4. If the return is for January 1962, those who attain 55 th year during June 1963, should be included in the
statement. If the return is for March 1962, those who attain 55 th year in August 1963 should be
included in the statement and so on.
5. Anticipated date of retirement will be the date of superannuation, i.e., the date of attaining 55th year.
6. If during the 18th month from a particular month no one attains 55 th year of age, a ‘nil’ return should be
sent for that month.
7. Before transmitting this return, the cases should be entered in a Register of pension cases to be sent
to the Accountant General for preliminary verification under the month of transmission written in red ink
so that it may serve as a calendar for watching the transmission of the records to the Accountant
General by the due date.

FORM C

PART I
8. The pension papers of a Government servant who attains the age of superannuation during the 13 th
month from the month of this return should be sent to Accountant General during this month. See
Column 14 of Statement B.
9. All such pension papers should be sent to the Accountant General positively before the 15 th of the
month and fact reported through this return.

PART II

10. Names shown in Part I should be transferred to Part II of the following month and continued there till the
preliminary verification is completed by the Accountant General and the fact reported to Government
through this return.
11. Pension papers returned by the Accountant General with observations should be retransmitted to him
with replies within month’s time.
12. Pension papers returned by the Accountant General with the certificate of preliminary verification should
be noted in a register (Vide Col.9 of this statement ) indicating the due date (month) of their
 transmission to the Accountants General in red ink. This register should be kept in the following form,
entries being made therein under the months in which pension papers have to be sent to the
Accountant General , finally, for payment authorisation:-

1) Name of the Government servant.

2) Designation.
3) Anticipated date of retirement.
4) Date of transmission of the pension papers finally to the Accountant General to payment
authorization.
5) No. and date of Accountant General’s authorization.
6) Date of communication to the party.

13. Such pension papers should be sent to the Accountant General for issue of Payment authorization of
pension and gratuity, positively, by the 31st of the 11th month from the month of this return.
14. (a) If, in any case, pension papers were not sent to Accountant General for preliminary verification at
the proper time ( i.e., 12 months in advance), the papers should be sent for such verification as soon as
the omission comes to notice provided there are at least 3 clear month before retirement. Such cases
also should be included in Part I and later in Part II of this statement.
(b) If the time left for retirement is less than 3 months such unverified cases should be sent to Accountant
General in a complete form with the greatest expedition practicable and the same reported through
Form D.

FORM D.

15. If the month of statement is April 1962, the names of all those who retire in May 1962 and whose
pension papers have already been got verified by the Accountant General should figure in this
statement. For example, pension papers of those who are due to retire in May 1962 should be sent to
the Accountant General before the 31st March 1962.
16. Heads of Offices will be personally responsible to see that there is absolutely no delay in the
transmission of the pension papers. Any neglect at this stage will be viewed by Government seriously.
17. The ‘no due‘ certificate for payment of Insurance amount and the final withdrawal application of
Provident Fund should be sent to the authorities concerned during this month itself.
18. Names in Part I get into Part II in the following month and continue there till all the claims are finally
settled.
19. See Instructions 14(a) such names also should be included in this statement.
 FOR M
( Para 8 (iv) Appendix XI of M.F.C. 1958)

Plus and Minus Memo of Civil/Criminal Courts Deposits of ………………………………………

Court at ……………… ………………………………….. for the month of …………………………………….

Receipt Payments
Opening Closing
during the Total during the Remarks.
Balance Balance
month month
1 2 3 4 5 6

Reconciliation of differences.
(A) Court closing balance.
(B) Receipts:- (a) Deduct-Items accounted for by the Court but no accounted for by the
treasury with details:-

……………………………………..

………………………………………..

(c) Add:- Items accounted for by the Treasury but not accounted for by
the Court with details:-

……………………………………..

………………………………………..

(C) Payments:- (a) Add- Items accounted for by the Court but not accounted for by the
Treasury such as cheques issued by the Court but remaining uncashed
with Cheque Nos. and dates and amount.

(b)Deduct:- Items accounted for by the Treasury but not accounted for by
the Court with details.

____________________________________________________________________________________

(A) +(B)+(C) Total

________________________________________________________________________________

The Total of (A)+(B)+(C) should agree with closing balance of the treasury plus and
Minus Memo.

Station ……………………………..

Date ………………………………..

Signature and Designation.

 FORM NO. A

Consolidated Monthly Statement of Expenditure ( in detail) of Civil/Criminal Courts for the

Month of ……………………… 19 of …………………………… District
Under: “ 21 - Administration of Justice” : Minor Head……………………

Classification of Each Bill

Allowances and Other
Honoraria Charges
Gross amount of each bill

Pay of Establishment

Contingencies including postage, etc.

Travelling allowances

High Price and Dearness allowances

Other Allowances

Establishment charges paid to or received from other Government

Treasury voucher No. and date of encashment of each bill

charges.Extra remuneration to additional Copyists’ work and other

Pay of officers

Purchase of Books

Departments and Private bodies.

Batta to
witnesses
and
prosecutors
Name or Batta to
Sl.No. of the witnesses
Courts and
prosecutors
and T.A. to
village
officers.

1 2 3 4 5 6 7 8 9 10 11 12 13 14
Rs. P. Rs. P. Rs. P. Rs. P. Rs. P. Rs. P. Rs. P. Rs. P. Rs. P. Rs. P. Rs. P.

_____________________________________________________________________________________

Total of District/Division.

______________________________________________________________________
Previous total of District/ Division.

________________________________________________________________________

Progressive total of District /Division.

---------------------------------------------------------------------------------------------------------------------------------
-----------------
Station …………….

Date ……………… Signature of the Controlling Officer.

__________________________________________________________________________________ _
 Note:- 1) Pay includes Personal Pay, Deputation Allowances, C.s. Allowance or Cashiers Allowance and
Special Pay.
2) Travelling Allowance includes conveyance Allowance T.A. (fixed), P.M. T.A.
3) Other Allowance includes compensatory-cum-House Rent- Allowance, Machine Allowance,
Personal Allowance, (Protected) Special Locality Allowance, Project Allowance, House Rent
Allowance, City compensatory Allowance.

FORM NO.B
Consolidated Monthly Statement of Receipts of Civil/Criminal Courts for the Month of
……………19 …. of ………………………… District Under XVII Administration of Justice.

Peadership and Mukhtarship examination fees

Miscellaneous

Recoveries of over-payments

Deduct(-) Refunds
Miscellaneous fees and fines.
Court fee realised in cash

Collection of Payments for Services rendered

Total of XXI. Adm. of justice.

General fees, fines and forfeiture

Receipts of the Official Assignee

Remrks
propertySale proceeds of unclaimed and escheated

Name
Sl.No
of the
.
Courts

1 2 3 4 5 6 7 8 9 10 11 12 13 14
Rs. P Rs. P Rs. P Rs. P Rs. P Rs.P Rs. P Rs. P Rs. P Rs. P Rs. P

Total of District..

Previous Total of District..

Progressive Total of District..

__________________________________________________________________________________

Station …………..
Date …………….. Signature of the Controlling Officer.
 FORM NO. 62-B
FORM M.F.C. 62-B)- ARTICLE 346.

OFFICE OF THE DISTRICT AND SESSIONS JUDGE,

Register showing Expenditure by Heads of Account for the month of …………….19……

Head of Account.
Major Head.
Minor Head.
Month. Sub-Head.

Sub-Head of Account

Net
Contingenc Other Batta to Medical Purchase Gross Deducti
T.A. amount of
ies Charges witnesses Charges of books Total on if any
Bill

_______________________________________________________________________________
 Complilation sheet for the month of …………………….. under the head 21, Administration
of Justice (d) Civil and Sessions Courts D.A., District and Sessions Judges.

Detailed heads
Continge T.A. Batta to Purchase Medical Total
Name of ncies prosecutors of books Charges
Sl.No. including and witnesses
the Court
postage

1 2 3 4 5 6 7 8

____________________________________________________________________________________________
 Statement of Expenditure for the month of …………………………….. 197 , under the
Head-
“71 Misc. (f) Grant-in-aid contribution, etc.” (A) Local Bodies-B-Fines realised under
the Municipal and other Acts tried by Magistrates, ………………….

Heads of Expenditure During the Month of 1st April to date.

_______________________________________________________________________________________________
 Statement showing the recoveries effected in the pay of the Gazetted and Non-Gazetted
Staff,
for the month of April 197 paid in the Month of May 197 , on account of Government
Advance, i.e., F.A. Bicycle Advance, H.B.A. Motor Car Advance, Etc. ,

Head of Q.B. Loans and Advances.

Motor
Sl. Name of the Festival Bicycle
H.B.A. Car Total Remarks
No. Courts Advance Advance
Advance

1 2 3 4 5 6 7 8

____________________________________________________________________________________________