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Fleet Management
Use
This function enables you to display fleet objects from your transport fleet in the SAP system.
You can map the vehicles as equipment master records and enter vehicle-specific additional data, which is
displayed in the system on two additional tab pages. This means that you can now specify important fleet
data such as the license plate number, load volume, consumption data, fuel card number, engine data, or fuel
type and so on directly in the equipment master record.
Like all pieces of equipment, you can also use the fleet object as a reference object for maintenance or
service tasks. The fleet object can act as the reference object for either a notification or an order. You can
also perform maintenance planning for a fleet object. You can make the date of the next scheduled service
dependent on the distance counter (for example, the odometer), the time counter (for example, the time
meter), or any other fleet counter.
Integration
Fleet management is a standard function. All Plant Maintenance (PM) and Customer Service (CS) functions
are available to you, including evaluation functions such as executable programs (reports), list display and
list editing functions, the maintenance history and the Plant Maintenance Information System (PMIS).
The vehicle consumption data is updated to a corresponding measurement document in the Plant
Maintenance Information System (PMIS) when you save, as long as you have made the necessary settings in
Customizing for Plant Maintenance and Customer Service under Configure Measurement Document Update.
You can use the vehicle consumption analysis to evaluate the corresponding standard information structure
(S114).
For further information on updating, see Plant Maintenance Information System and Key Figures for
Vehicle Consumption Analysis.
Prerequisites
In order for you to be able to record the consumption (or the counter readings used to measure this) in the
system, the following prerequisites must be met:
· You have made the Customizing setting for Fleet Management under Plant Maintenance and Customer Service
® Master Data in Plant Maintenance and Customer Service ® Settings for Fleet Management.
· A basic setting in Customizing for Fleet Management is the definition of fleet object types. This depicts technical
object types as vehicle-relevant.
You have previously defined the object types under Define Types of Technical Objects.
Fleet types enable you to differentiate between cars, fork lift trucks and tanks in your fleet pool.
Even if you only have freight vehicles in your fleet pool, you can still use the fleet type for classification
purposes. For example, a haulage company divides its fleet pool into the following fleet types for better
data evaluation: Silo vehicles, tanks, tip trucks (for example, street car suspensions or semitrailers),
container vehicles, tarpaulin-covered vehicles (for example, semitrailers, conveyor vehicles, plateau
vehicles or jumbo load trucks) and special vehicles (for example, coal trucks or walking floor vehicles for
bulky material).
· To organize the maintenance of your fleet object data individually (for each fleet object type), you have assigned
an individual view profile to each fleet object type defined. This controls the structure of the screens. This means
that you can configure screens for cars and tanks differently, because, in the case of cars for example, you may
only want to record the usage type (business or private), and in the case of tanks, only the load volume. You
have two tabstrips with a total of eight screen sections at your disposal in the standard system which you can
arrange as you wish. You can choose the titles of these tabstrips yourself.
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· You have created the vehicles as pieces of equipment with vehicle-specific additional data (see Create Vehicle
as Equipment).
· You have created counters for the vehicle and flagged these are consumption-relevant.
· So that the average daily performance for vehicles can be calculated, you have created at least two documents
for a vehicle for each calculation period. If necessary, you have created an initial document. For further
information, see Calculating the Consumption Data for Vehicles.
For further information on prerequisites, see Calculating the Consumption Data for “Miles per Gallon”.
Features
Calculating the Consumption Data of a Vehicle
If you have defined special measurement positions for your fleet objects in Customizing of Plant
Maintenance and Customer Service under Settings for Fleet Management, in the Plant Maintenance (PM)
component you can create corresponding measuring points or counters that are used to calculate the
consumption data for your fleet object.
To calculate consumption, you need:
· A fuel counter, which measures the fuel or (for trams, locomotives, electric cars) energy consumed
· A so-called primary counter (performance counter), which measures a time or a distance (for example, the
kilometers traveled or the hours operated)
The measurement position of the fuel counter must be labeled with the counter usage 3 =
consumption-relevant fuel counter in Customizing under Define Special Measurement
Positions for Fleet Objects.
The measurement position of the primary counter must be labeled with the counter usage 1 =
consumption-relevant distance counter or 2 = consumption-relevant time counter
in Customizing.
You can define several such counters for a fleet object. The counters referred to when calculating the
consumption values are controlled by the calculation method. The length of the periods from which the
calculation of average consumption values should be determined as well as the unit of measurement of
consumption (for example, liters per 100 kilometers, miles per gallon, liters per hour, gallons per hour) is
controlled by the calculation method. In the standard system, calculation methods for calculating
consumption values are delivered in the following units of measurement:
· Liters per 100 kilometers
· Miles per gallon
· Liters per hour
· Liters per mile
Displaying the Consumption Data
If the costing procedure for vehicles is maintained correctly, you can display consumption data for the
vehicle. For further information on the data determined and its calculation, see Calculating the Consumption
Data for Vehicles.
Here is a short overview of the data determined:
· Total counter reading of the primary counter
· Total counter reading of the consumption-relevant fuel counter
· Average daily vehicle activity (for example, the distance traveled in kilometers per day) in the long and short
term
· Average daily fuel consumption (for example, liters per day) in the short and long term
· Average vehicle consumption (for example, how many liters on average does the vehicle consume per 62.14
mi? How many liters does the vehicle consume on average per operating hour? How many miles on average
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can a vehicle travel with 100 liters of fuel?)
· Next Planned Maintenance Date
All average values are calculated as an average of a long and a short period, the exact length of which is
defined in Customizing. You can use the comparison of long-term and short-term analysis values to detect
damages to the vehicle (for example, a leak or a faulty engine) or to recognize misuse.
Activities
Function What you ought to know
Display consumption data of a vehicle In the vehicle master record, call up the tab page
Vehicles – Technology and choose Vehicle
Information.
In the case of planned maintenance, the system
displays the date of the next scheduled service.
Evaluate vehicle consumption analysis Choose one of the following menu paths:
· Logistics ® Plant Maintenance ®
Information System ® Standard Analyses
® Vehicle Consumption Analysis
· Logistics ® Customer Service ®
Information System ® Standard Analyses
® Vehicle Consumption Analysis
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