MEETING MINUTES
Meeting/Project Name:
Date of Meeting: Time:
(MM/DD/YYYY)
Minutes Prepared By: Location:
1. Meeting Objective
Discussion of Standards Development Activities
[Note: Sample only]
2. Attendance at Meeting
# Name Position Signature
1 Juan Dela Cruz President
[Note: Sample only] [Note: Sample only]
3. Administration
Topic Proponet Time
Call to order
The President, called to order the regular meeting.
[Note: Sample only]
Roll call 11:30-11:40
The President conducted a roll call. The following persons were present:
Had some difficulty meeting quorum on time. Quorum met [Note: Sample
only]
[Note: Sample only]
Approval of minutes from last meeting and agenda for current meeting 11:40 [Note:
Since several minutes must be approved, a ballot will be submitted to
the workgroup with all open minutes. The agenda was approved. Sample only]
[Note: Sample only]
4. Old Business
Topic Owner Time
See below under Document Structure and Administration 11:40
[Note: Sample only]
[Note: Sample
only]
5. New Business
Topic Owner Time
11:40-12:25
Did not make quorum but going ahead with discussion
Motion to approve agenda by --; seconded by --; passed
[Note: Sample only] [Note: Sample
only]
Meeting/Project Name:
Date of Meeting: Time:
(MM/DD/YYYY)
Minutes Prepared By: Location:
SH/ALL 11:40-12:25
Susan led a walk-through of the introductory sections of the
[Note: Sample only] [Note: Sample
Working Draft v6: only]
o Several commented that the text should note that this
standard reflects the best judgment of experienced HR
professionals; we are the citation
o Pat Rogers suggested that the Overview section should
contain something about how perf mgt systems have
developed over time; Beth Longton, Deb Johnson and
Paul Mizzi agreed to write some wording to capture this
idea
o There was discussion about the difference between the
Foreword and the Overview sections; agreed to use the
Foreword as an executive summary
o There was discussion about whether to address the fact
that many have argued that perf reviews should be
eliminated – agreed that this team is writing the
standard because we believe perf mgt is necessary but
we should address this in the text
o There was discussion about whether our approach could
be considered “old school” – should we try to write to
incorporate newer approaches to managing performance
(i.e. less about the form/process, more about achieving
the outcome of satisfactory performance) – Deb
Johnson and Paul Mizzi agreed to draft wording for
further discussion
Cheryl Wyrick led a walk-through of the Performance Review
section of Working Draft v6:
o A comment was made that we should emphasize that
annual review is a bare minimum, more frequent is
better
o The Review Team suggests that the focus be on no
more than 2-3 goals – several commented that this
should be “goal areas” because most companies will
expect employees to accomplish more than 2-3 goals in
a year – the Review Team needs to define “goal area” in
both the text and the Definitions section of the
document
[Note: Sample only]
Meeting/Project Name:
Date of Meeting: Time:
(MM/DD/YYYY)
Minutes Prepared By: Location:
SH/ALL 11:40-12:25
o Crist Berry would like this section to emphasize that
review is not a discrete event but a process – Crist will
draft wording for further discussion
o Cheryl noted that some parts of her team’s work overlap
with other sections – the Team Leaders will meet to
eliminate the redundancies for the next version
Pete Wood led a walk-through of the PIP section of Working
Draft v6:
o There was a question about including general
development plans; Pete explained that the PIP Team
focused on and defined the improvement plan in the
first paragraphs of their section
o Pete suggested that we add a definition of CBA
(collective bargaining units) to the introductory section;
also suggested that we look at consolidating the CBA
references to avoid redundancy; the Team Leaders will
look at those sections for reworking
Due to time constraints, there was no further time for content
discussion – all Taskforce members were encouraged to read
through the most current version (on KAVI under “Working
Drafts”) and send questions or comments to Susan/Lee or the
respective Team Leaders
Team Leaders will work on the draft to get the most current
version posted (will be v7) ASAP
Lee reviewed next steps – we need to get more of the content
filled in before we are ready to call it “Version 1.0 for
commenting”
Lee reported that the ISO process is continuing positively; New
Zealand is with us!
Team discussed next meeting date; agreed to aim for 3-4 weeks
out; Lee will schedule
[Note: Sample only]
6. Action Items
Action Proponent Due Date
7. Adjournment
Action Owner Time
Susan adjourned the meeting at 12:32PM SH/All PM
[Note: Sample only] [Note: Sample only] [Note: Sample
only]
8. Next Meeting (if applicable)
Date: 02/03/2011 Time: 11:30 AM Location:
(MM/DD/YYYY)
[Note: Sample only] [Note: Sample
only]
Objective: Continue Progress on Developing
[Note: Sample only]
