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Event Check List

This document provides a checklist for campus ambassadors to plan and run events representing ILL (International Leadership League). The checklist covers objectives, materials, administration, communication, tasks during the event, and follow up after the event. Ambassadors are instructed to define objectives, determine needs for furniture, technology, location, supplies. They must obtain authorization, promote the event, take photos, provide feedback, and submit a written report after completing the event. The overall purpose is to guide ambassadors in successfully planning and executing representative events on their campuses.

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69 views2 pages

Event Check List

This document provides a checklist for campus ambassadors to plan and run events representing ILL (International Leadership League). The checklist covers objectives, materials, administration, communication, tasks during the event, and follow up after the event. Ambassadors are instructed to define objectives, determine needs for furniture, technology, location, supplies. They must obtain authorization, promote the event, take photos, provide feedback, and submit a written report after completing the event. The overall purpose is to guide ambassadors in successfully planning and executing representative events on their campuses.

Uploaded by

fish
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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CHECKLIST

Title:
Date:
Location:
Campus Ambassador:

Before the event

Objectives

❏ What is the event type? (Meet & Greet, Conference, Exhibition, …)


❏ What is the event purpose? (Promote ILL, recruit members, debate, …)
❏ For who is the event? (Students, professionals, children, …)
❏ How many people should attend? (1-20, 20-50, 50-100, ....)

Materials

❏ Do I need furniture? (Chairs, table, …)


❏ Do I need a projector?
❏ Is the event outdoor/indoor?
❏ Do I need papers, pens, …?
❏ Contact ILL for support and questions

Administration

❏ Discuss with ILL before creating an event


❏ Do I have ILL authorisation and full support?
❏ Do I have authorisations for my event with the university I represent?
❏ Did I transmit those authorisations to the ILL team?
❏ Did I use the documents related to Photo/Video Rights Use?

Communication

❏ Did I contact ILL to efficiently promote my event?


❏ Did I use my university connections to promote the event within my campus?
❏ Do I need to promote my event even more? (At least twice a week before the event)
❏ Do I need to create a Google Form? Facebook event?
❏ Did I deal with emails and feedback related to my event and reported to ILL?
During the event

❏ Make sure everything is ready on D-DAY


❏ Promote ILL Social Medias and Website
❏ Take a lot of pictures to send to our team
❏ Don’t forget, smiling makes everything better and easier
❏ Contact ILL and the University in case of emergency
❏ Give feedbacks to ILL
❏ Always be respectful
❏ Remain calm and DON’T FORGET TO ENJOY THE MOMENT!

After the event

❏ Give a written report to ILL (Event Report Form)


❏ Make sure everything is back to its place if the University let you borrowed some
materials

CONGRATS! YOU MADE IT! WE ARE PROUD OF YOU!

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