COAL TERMINALS

INFORMATION
HANDBOOK
REVISION 5.2
EFFECTIVE FROM AUGUST 2013

A.B.N. 99 001 363 828

 EMERGENCY
CONTACT PROCEDURE FOR VESSELS

1) USE VESSEL SATELLITE PHONE OR ANY OPERATING

MOBILE PHONE TO CALL:
COUNTRY AREA PHONE
LOCATION OF VESSEL
CODE CODE NUMBER

CARRINGTON 61 02 4907 3222

(BERTHS D4, D5)

KOORAGANG 61 02 4907 2111

(BERTHS K4, K5, K6, K7)

2) STATE:
 VESSEL NAME
 TERMINAL LOCATION & BERTH NUMBER
 TYPE OF EMERGENCY
 TYPE OF ASSISTANCE REQUIRED

3) ALSO NOTIFY „NEWCASTLE HARBOUR‟ ON:

VHF CHANNEL 9

4) ADVISE PWCS PERSON IN CHARGE AND CLEAR ALL

PERSONNEL FROM AREAS OF DANGER.

COAL TERMINALS INFORMATION HANDBOOK PAGE 1

CONTENTS

1. PURPOSE ................................................................................................................................................................. 4
2. REFERENCE LISTS ................................................................................................................................................. 5
3. INTRODUCTION ................................................................................................................................................. 6
4. FACILITIES ............................................................................................................................................................... 7
4.1 PORT OF NEWCASTLE ...................................................................................................................... 7
4.2 CARRINGTON: BERTHS D4 AND D5 ..................................................................................................... 7
4.2.1 Equipment ............................................................................................................................... 7
4.2.2 Vessel restrictions.................................................................................................................... 7
4.3 KOORAGANG: KOORAGANG BERTHS K4, K5, K6 AND K7 ....................................................................... 8
4.3.1 Equipment ............................................................................................................................... 8
4.3.2 Vessel restrictions.................................................................................................................... 8
5. SAFETY AND ENVIRONMENT ......................................................................................................................... 9
5.1 INDUCTION SAFETY TRAINING ........................................................................................................ 9
5.2 PERSONAL PROTECTIVE EQUIPMENT (PPE) .................................................................................... 9
5.3 PROCEDURE FOR ENTRY TO CARGO HOLDS .................................................................................. 10
5.4 PROVISION OF A SMOKE FREE WORKPLACE.................................................................................. 10
5.5 INCIDENT MANAGEMENT ............................................................................................................. 10
5.6 ENVIRONMENT ............................................................................................................................. 11
6. SECURITY .............................................................................................................................................................. 12
6.1 SECURITY INCIDENT REPORTING ................................................................................................... 12
6.2 GENERAL ACCESS SECURITY AND CREW IDENTIFICATION............................................................. 12
6.3 CARGO HOLD ACCESS .................................................................................................................... 13
7. VESSEL SUITABILITY ........................................................................................................................................... 14
7.1 VESSEL SUITABILITY REQUIREMENTS ............................................................................................ 14
7.2 VESSEL PERFORMANCE CRITERIA .................................................................................................. 14
7.3 IMPOSITION OF CONDITIONS ........................................................................................................ 15
7.4 UNSATISFACTORY VESSEL PERFORMANCE ................................................................................... 15
7.5 VESSEL EQUIPMENT ...................................................................................................................... 16
7.6 DANGEROUS VESSELS ................................................................................................................... 16
8. COAL LOADING PLAN .................................................................................................................................... 17
8.1 PRE-ARRIVAL REQUIREMENTS / PLANNING .................................................................................. 17
8.2 COMPILING A COAL LOADING PLAN .............................................................................................. 17
8.3 REVIEW OF COAL LOADING PLAN .................................................................................................. 18
8.4 VESSEL NOT READY........................................................................................................................ 18
9. TERMINAL OPERATIONS AND PROCEDURES ......................................................................................... 19
9.1 COMMUNICATIONS ...................................................................................................................... 19
9.2 BERTH ALLOCATION ...................................................................................................................... 19
9.3 ENGAGEMENT OF A MARINE SURVEYOR ...................................................................................... 19
9.4 CARGO HOLD CLEANLINESS........................................................................................................... 20
9.5 PORT ENTRY AND BERTHING ......................................................................................................... 20
9.6 MOORING...................................................................................................................................... 20
9.6.1 Mooring operations .............................................................................................................. 21
9.6.2 Hydraulic interaction ............................................................................................................. 21
9.6.3 Mooring incidents ................................................................................................................. 22
9.7 GANGWAYS ................................................................................................................................... 22

COAL TERMINALS INFORMATION HANDBOOK PAGE 2

 9.7.1 Establishing safe access upon berthing................................................................................. 22
9.7.2 Gangway specification and position ..................................................................................... 23
9.7.3 Safe gangway use ................................................................................................................. 23
9.8 AIR DRAUGHT ................................................................................................................................ 23
9.8.1 Carrington Terminal air draught ........................................................................................... 23
9.8.2 Kooragang Terminal air draught .......................................................................................... 24
9.9 DE-BALLASTING ............................................................................................................................. 24
9.10 DRAUGHT SURVEY ......................................................................................................................... 24
9.11 WATER DENSITY AT TERMINAL ..................................................................................................... 25
9.12 CARGO WEIGHT DETERMINATION ................................................................................................ 25
9.13 CARGO MAXIMUMS AND MINIMUMS .......................................................................................... 25
9.14 LOADING PROCEDURES ................................................................................................................. 25
9.14.1 Responsibility of Master of the Vessel .................................................................................. 25
9.14.2 Confirmation of Terminal Procedures ................................................................................... 26
9.14.3 Commencement Time ........................................................................................................... 26
9.14.4 Loading .................................................................................................................................. 26
9.14.5 Running and Interim Draught Survey .................................................................................... 26
9.14.6 Trimming ............................................................................................................................... 27
9.14.7 Completion of Loading .......................................................................................................... 27
9.14.8 Sailing .................................................................................................................................... 27
9.15 WEATHER ...................................................................................................................................... 28
9.16 DUAL SHIPLOADER OPERATION AT CARRINGTON TERMINAL ....................................................... 28
9.17 BUNKERING ................................................................................................................................... 28
9.18 STORING ........................................................................................................................................ 29
9.19 VESSEL REPAIRS ............................................................................................................................. 29
9.20 POTABLE WATER ........................................................................................................................... 29
10. OTHER MATTERS ........................................................................................................................................... 30
10.1 AUSTRALIAN MARITIME SAFETY AUTHORITY (AMSA) ................................................................... 30
10.2 GAS FREEING VESSELS ................................................................................................................... 30
10.3 INDEMNITY AND RELEASE ............................................................................................................. 30
10.3.1 Indemnity .............................................................................................................................. 30
10.3.2 Release .................................................................................................................................. 31
10.4 RESPONSIBILITY FOR DAMAGE CAUSED ........................................................................................ 31

APPENDICIES

APPENDIX A: DEFINITIONS ...................................................................................................................................... 32

APPENDIX B: PWCS COAL LOADING PLAN ...................................................................................................... 35
APPENDIX C: PWCS VESSEL QUESTIONNAIRE ................................................................................................. 36
APPENDIX D: SAILING DRAUGHT GUIDELINES ............................................................................................... 39
APPENDIX E: DRAWINGS ......................................................................................................................................... 40
APPENDIX F: INSTRUCTIONAL POSTERS............................................................................................................ 46

COAL TERMINALS INFORMATION HANDBOOK PAGE 3

 1. PURPOSE
The purpose of this Handbook is to communicate policies, procedures and information relevant to the ship-to-shore
interface at PWCS Terminals. This Handbook should be of use to:
 Vessels calling at the Terminals, to perform operations safely and efficiently;
 Vessel owners (or their agents) and coal exporters, to arrange and facilitate vessels calling at the Terminals;
and
 Parties who perform a function related to vessels calling at the Terminals, for general reference.

This Handbook shall be supplied to the Master of the Vessel upon berthing at a PWCS Terminal. An
acknowledgement of receipt and compliance (see Appendix F) shall be completed by the vessel at this time and
returned to the PWCS Person in Charge.

The procedures set out in this Handbook must be complied with unless otherwise agreed by PWCS. PWCS
reserves the right to refuse to allow a vessel to berth at either of the PWCS Coal Terminals due to non-compliance
with the procedures set out in this Handbook by a Master of the Vessel, owner or Vessel Agent.

COAL TERMINALS INFORMATION HANDBOOK PAGE 4

 2. REFERENCE LISTS
List 1 – Matters discussed on arrival between PWCS and the Master of the Vessel
The list below shows critical subjects that the PWCS Person in Charge will discuss with the Master of the Vessel
upon arrival using the instructional pages which shall be torn out of Appendix F of this Handbook. The list makes
reference to the location of relevant procedures in this Handbook.

Subject PWCS Procedures Instructional page

Communications Page 1 Emergency Contact Procedure, and Section 9.1 Appendix F.10
Communications
Cargo hold access during loading Sections 5.3 Safety and 6.3 Security Appendix F.9
Maximum air draught Section 9.8 Air Draught Appendix F.7/F.8
Personal Protective Equipment Section 5.2 Personal Protective Equipment Appendix F.6
Hydraulic interaction Section 9.6.2 Hydraulic Interaction Appendix F.5
Transport arrangements Section 6.2 General Access Security and Crew Identification Appendix F.4
Safe and secure site access Section 6 Security Appendix F.3/F.2

List 2 – Procedures relating to PWCS Ship/Shore Safety Checklist

The list below references procedures contained in this Handbook that relate to each question asked in the PWCS
Ship/Shore Safety Checklist. The list below appears in the order in which the questions are asked.

Subject of question PWCS Procedures

1. Water depth and air draught at berth Sections 4.2.2 & 4.3.2 Vessel Restrictions (respectively for
Carrington and Kooragang Terminals), Section 9.8 Air
Draught
2. Adequacy of mooring arrangements for Section 9.6 Mooring
local conditions
3. Emergency departure Subject to Harbour Master discretion
4. Personal Protective Equipment Section 5.2 Personal Protective Equipment
5. Communication system Section 9.1 Communications
6. Liaison contact person Section 9.14.2 Confirmation of Terminal Procedures
7. Readiness for emergency Terminal personnel as per Section 9.1
8. Bunkering and Stores Section 9.17 Bunkering, Section 9.18 Storing
9. Intended works/repairs alongside Section 9.19 Vessel Repairs
10. Reporting/recording damage Section 10.4 Responsibility for Damage Caused

11. Vessel provided with details of terminal Issue of this Handbook is registered by Appendix F.1
procedures
12. Master of the Vessel provided with Coal Exporter‟s responsibility to provide prior to
properties of cargo commencement of loading
13. Safe atmosphere in enclosed spaces Section 5.3 Cargo Hold Access
Section 10.2 Gas Freeing (PWCS personnel do not enter
enclosed spaces)
14. Cargo handling capacity Sections 4.2.1 and 4.3.1 Equipment (respectively for
Carrington and Kooragang Terminals)
15. Loading plan Section 8 Coal Loading Plan
16. Hatch sequence in loading plan Section 8.2 Coal Loading Plan Procedure
17. Trimming of cargo Section 9.14.6 Vessel Trimming Procedure
18. Stops for de-ballasting Section 9.8 De-Ballasting Requirements
19. Final trim Section 9.10 Draught Survey
20. Time to prepare for sea Section 9.14.8 Sailing
21. Safe gangway and brow access Section 9.7 Gangways

COAL TERMINALS INFORMATION HANDBOOK PAGE 5

3. INTRODUCTION
All information in this Handbook relates to both Terminals except where specifically mentioned or labelled.

This Handbook is designed to assist the Terminals and vessels loading at the Terminals achieve safety,
maximum operational efficiency and compliance with:
 The IMO Code of Practice for the Safe Loading and Unloading of Bulk Carriers (BLU Code)
 All relevant Marine Orders
 The International Ship and Port Facility Security Code (ISPS Code)
 State regulations including the Ports and Marine Administration Act 1995 (NSW) and related
regulations, the Work Health and Safety Act 2011 (NSW) and the Protection of the Environment
Operations Act 1997 (NSW).

All bulk carriers that visit Australian Ports must comply with the IMSBC Code, relevant Australian Marine
Orders and the BLU Code.

This Handbook has been produced with the assistance of NPC, Vessel Agents, Coal Exporters, lines companies
and Marine Surveyors. To the best of PWCS‟ knowledge the information contained in this Handbook is true
and correct at the time of writing. However, PWCS reserves the right to change the information contained in
this Handbook at any time and any inquiries regarding this information should be referred to:

Manager Carrington Coal Terminal Manager Kooragang Coal Terminal

Port Waratah Coal Services Limited Port Waratah Coal Services Limited
PO Box 57 PO Box 57
CARRINGTON NSW 2294 CARRINGTON NSW 2294
AUSTRALIA AUSTRALIA
Telephone: +61 2 4907 3254 Telephone: +61 2 4907 2260
Facsimile: +61 2 4907 3333 Facsimile: +61 2 4907 2210
E-mail: shipment.contracts@pwcs.com.au E-mail: shipment.contracts@pwcs.com.au

The NPC, pursuant to the Ports Corporatisation and Waterways Management Act 1995 (NSW) and the
Marine Pollution Act 2012 (NSW), administers the Port of Newcastle. All matters relating to navigation,
maximum Port vessel size, pilotage, towage, vessel handling, vessel safety, marine regulations and marine
pollution should be referred to:

The Harbour Master

Newcastle Port Corporation
PO Box 663
NEWCASTLE NSW 2300
AUSTRALIA
Telephone: +61 2 4985 8222
Facsimile: +61 2 4926 4596
E-mail: mail@newportcorp.com.au
VHF: „Newcastle Harbour‟ on Channel 9

COAL TERMINALS INFORMATION HANDBOOK PAGE 6

 4. FACILITIES
4.1 PORT OF NEWCASTLE

Chart: AUS 207 & 208

Maximum sailing draught: Promulgated Channel Depth + Tide – 10% UKC
Channel design depth: 15.2 m (subject to promulgation)
Tidal range: 0.1 m to 2.1m
Highest astronomical tide (HAT): 2.1m
Lowest astronomical tide (LAT): 0 m (Chart Datum)
Minimum Lower High Water (LHW): 1.1m
Water density: 1023kg/m3 during typical weather
Up to 1000kg/m3 following heavy rains in river catchment area. See
section 9.11 for further information.

4.2 CARRINGTON: BERTHS D4 AND D5

Layout: Two berths, three shiploaders (one loader decommissioned)

Operating hours: 365 days/year, 24 hours/day
Typical vessel size: 30,000 to 180,000 dwt
Berth alignment: 1750T
Berthing: Starboard side-to
Berth design depth: 16.5 m (subject to promulgation)
Dredged length at berth face: 615 m

4.2.1 EQUIPMENT
Shiploader type: Longitudinal travel, telescoping outreach, luffing type
Shiploaders per vessel: Single or dual head loading
Maximum shiploading rate: 2,500 tph per shiploader
Typical gross shiploading rate: Single shiploader: 2,000 to 2,300 tph
Dual shiploader: 3,000 to 3,500 tph
Max. shiploader outreach: 29.2 m from fender face line
Shiploader travel distances: Shiploader 1: 65 m to 514 m marks
Shiploader 2: 40 m to 489.5 m marks
Shiploader 3 Decommissioned
(Distance along the berth apron measured from boom centre line).
Berth structure: Reinforced concrete/steel piles, open deck layout
Fenders: Bridgestone Super Cell
Mooring system: Quick release hooks and capstan winches

4.2.2 VESSEL RESTRICTIONS

Max. vessel LOA: 275 m (combined LOA 540 m)
Max. vessel beam: 47 m
Min. distance between berthed vessels: 30 m
Max. air draught: 18.5 m from chart datum to top of hatch cover
When within one metre of the air draught limitation vessels should
maintain trim by the stern of at least 1% of LOA. See section 9.8 and
appendices E.2 and F.7 for further information regarding air draught

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 4.3 KOORAGANG: KOORAGANG BERTHS K4, K5, K6 AND K7

Layout: Four berths operated continuously to accommodate up to five vessels,

three shiploaders
Operating hours: 365 days/year, 24 hours/day
Typical vessel size: 70,000 to 210,000 dwt
Berth alignment: 1110T
Berthing: Port side-to (or starboard side-to on berth K4 as required)
Berth design depth: 16.5 m (subject to promulgation)
Dredged length at berth face: 1396 m

4.3.1 EQUIPMENT
Shiploader type: Longitudinal travel, telescoping outreach, luffing type
Shiploaders per vessel: Single head loading
Maximum shiploading rate: 10,500 tph
Typical gross shiploading rate 5,000 to 7,300 tph
Max. shiploader outreach: 35 m from fender face line
Max. shiploader coal throw: 55 m from fender face line
Shiploader travel distances: Shiploader 7.08: 19 m to 599 m marks (berths K4 & K5)
Shiploader 7.09: 81 m to 1068 m marks (berths K4, K5, K6 & K7)
Shiploader 7.10: 327 m to 1315 m marks (berths K5, K6 & K7)
(Distance along the berth apron measured from boom centre line).
Berth structure: Reinforced concrete/steel piles, open deck layout
Fenders: Bridgestone Super Cell
Mooring system: Quick release hooks and capstan winches

4.3.2 VESSEL RESTRICTIONS

Max. vessel LOA: 300 m
Max. vessel beam: 50 m
Min. distance between berthed vessels: 30 m
Max. air draught: 20.5 m from chart datum to top of hatch cover
See section 9.8 and appendices E.4 and F.8 for further information
regarding air draught.

COAL TERMINALS INFORMATION HANDBOOK PAGE 8

5. SAFETY AND ENVIRONMENT
All persons entering the wharf area must comply with all PWCS safety and environmental requirements,
including any requirements under any Marine Order or other relevant legislation.

A person passing to or from a ship during loading or unloading, if that person is on foot, must not use a
means other than a means of access complying with Marine Order 21 (Safety of Navigation and Emergency
Procedures, Appendix 9).

The wharf area is an operational area and no other activity other than activities pertaining to the Terminal or
vessel operations shall be allowed in the wharf area. For example fishing is not permitted from any PWCS
wharf structure. The Master of the Vessel must ensure that all vessel crew and visitors to the vessel comply
with this requirement.

5.1 INDUCTION SAFETY TRAINING

Any Vessel Agent, Coal Exporter, contractor, visitor or other person who, in connection with a vessel
requires entry into the Terminal, must:
 Prior to entry, undertake and agree in writing to comply with all PWCS safety and security
requirements;
 Comply with the Contract Management System;
 If required by PWCS, attend PWCS Safety Induction Training; and
 Comply with and obey all lawful instructions which may be issued or given by PWCS.

Any Vessel Agent, Coal Exporter, contractor, visitor or other person refusing to give such an undertaking,
enter into such agreement or attend induction training will be refused access to the Terminal.

5.2 PERSONAL PROTECTIVE EQUIPMENT (PPE)

Persons accessing the wharf (or any terminal area) must wear appropriate personal protective equipment
(PPE). This requirement applies to vessel crew accessing the wharf for any purpose or length of time –
including when transiting from the gangway to a vehicle.

Minimum PPE to be worn whilst accessing wharf areas is:

 Safety helmet;
 Eye protection;
 Enclosed footwear;
 Long sleeve shirt and long trousers;
 High-visibility safety vest or clothing;
 Personal Floatation Devices (lifejackets) - to be worn when accessing the gangway and wharf apron
area; and
 Any other safety equipment that may be required in the area being visited or as directed by a PWCS
employee.

See Appendix F.6 for pictorial illustration of PPE requirements.

Vessel crew must use their own PPE – PWCS will not provide PPE. Where a crew member is joining a vessel
for the first time, the Vessel Agent shall provide PPE. When leaving PWCS premises on shore leave, vessel
crew may store their PPE at the security gate. The Security Officer will register the equipment for pick-up
upon re-entry.

All PWCS employees are required to wear appropriate PPE whilst on board a vessel. PWCS recommends
that vessel crew also adhere to this policy, including wearing hearing protection equipment when near a
shiploading operation.

COAL TERMINALS INFORMATION HANDBOOK PAGE 9

 5.3 PROCEDURE FOR ENTRY TO CARGO HOLDS

The general position is that where a cargo hold is being loaded, no other work should be carried out in that
space. However, PWCS recognises that vessel crew may be required to enter a cargo hold while a vessel is
being loaded, and the following procedures must be complied with to ensure the safety of such crew.

Prior to a vessel berthing PWCS will require the Master of the Vessel to submit, along with the Coal Loading
Plan, the following:
 Copy of a procedure identifying action to be taken by vessel crew when entering a hold during cargo
operations; and
 Evidence of recent (last 12 months) training in the above procedure.

Any procedure submitted must be prepared with a view to preventing dangers that are likely to arise in the
cargo hold and must include the following items:
 A notice must be displayed at all cargo hold entrances prohibiting entry without permission;
 The procedure for preparing and securing the space for entry; and
 Entry into cargo holds during cargo operations must be:
o Permitted by specific agreement with the Terminal Representative;
o Authorised by the Master of the Vessel; and.
o Supervised by an officer of the ship.

The enclosed spaces entry procedure from the Vessel Procedures (Manuals) must be complied with prior to
and during any cargo hold access.

The PWCS Person in Charge will ensure that during the entire cargo operation, a designated person will be
stationed on deck above the cargo hold at all time, to watch the safety of persons working in the cargo hold
and to ensure that the shiploader is not positioned in the hold.

Hatch covers must be partially closed and chocked prior to entry. For illustration of this requirement, see
Appendix F.9.

PWCS reserves the right to advise the Master of the Vessel of any further obligations

5.4 PROVISION OF A SMOKE FREE WORKPLACE

All vessels loading at the Terminals must ensure that a non-smoking area on the vessel is supplied to PWCS
personnel to allow their duties to be performed in a smoke free environment as required by the Work
Health and Safety Act 2011 (NSW).

5.5 INCIDENT MANAGEMENT

Incidents that occur at the PWCS wharf facilities, including those on board the vessel, are to be reported
immediately to PWCS and the relevant statutory authorities. Depending on the nature of the incident, these
agencies could include Australian Maritime Safety Authority (AMSA), Newcastle Port Corporation (NPC),
Workcover New South Wales or the Department of Environment and Climate Change (DECC).

PWCS strongly recommends the use of the Vessel Agent in coordinating any communications with respect to
incidents.

Where an incident occurred that resulted in PWCS causing damage to a vessel PWCS reserves the right to
organise for a third party to inspect, photograph and estimate the cost to repair damages caused by PWCS.

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COAL TERMINALS INFORMATION HANDBOOK PAGE 10

 5.6 ENVIRONMENT

All vessels at PWCS Terminals must comply with MARPOL 73/78 (Annexes I – VI) and Marine Orders Parts
90 – 95 inclusive (“Environmental Legislation”).

A vessel must not discharge any substance that is not permitted to be discharged under the Environmental
Legislation. Waste disposal arrangements are available at the wharves through consultation with the Vessel
Agent.

The environment is of high importance to PWCS and is managed through extensive improvement and
monitoring programs, minimising impact to neighbouring communities and environments. All persons
accessing the Terminals are to ensure their activities result in no adverse impacts to air quality, water quality
or noise levels. Compliance is strictly enforced to ensure our neighbours are not adversely affected.

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6. SECURITY
PWCS Terminals are a security regulated port under the Maritime Transport and Offshore Security Act 2003
(Commonwealth) and accordingly PWCS has a registered and approved Maritime Security Plan (MSP). The
Scope of this MSP includes, but is not limited to, wharf areas at both Terminals.

The Master of the Vessel and all crew must take reasonable steps to comply with the MSP, which is reflected
in PWCS procedures and instructions, and must not hinder or obstruct PWCS from complying with its MSP.

There are three levels of maritime security, which escalate when risks are present. Level 1 is in force at all
times and has been incorporated into current PWCS security practices. The Australian Government may
declare that maritime security level 2 or maritime security level 3 should apply. If PWCS is directed to
implement a higher maritime security level, all relevant vessels will be notified of the change to the maritime
security level and of any necessary changes to procedures at PWCS Terminals.

Please be aware that a change in security level may result in a requirement for the Master of the Vessel to
enter an agreement with PWCS on the types of security measures and procedures that will be in place upon
berthing. PWCS will advise the Master of the Vessel if such agreement is necessary.

Upon request the Master of the Vessel must, at the time of providing the Coal Loading Plan, provide PWCS
with copies of the following:
 The ship security plan; and
 The vessel‟s International Ship Security Certificate.

6.1 SECURITY INCIDENT REPORTING

All security incidents must be reported to the Terminal Representative immediately. It is a breach under
Australian Law to withhold any information relating to security incidents that affect maritime transport.

6.2 GENERAL ACCESS SECURITY AND CREW IDENTIFICATION

All vessel crew and other visitors to the vessel must present themselves to the wharf security gatehouse to
obtain authority to enter the site. Vessel crew entering or exiting PWCS controlled areas will be required to
provide satisfactory personal identification on request. This will include a passport, photocopy of that
passport or equivalent documents provided by the shipping company.

Access to PWCS premises is only permitted to accredited organisations and their inducted employees.
Identification cards will be issued upon completion of the PWCS Restricted Wharf Access Induction. Any
visitor that requires access to the vessel for work related activities must be escorted by a nominated
accountable PWCS inducted person. The accountable PWCS inducted person must complete the “Approval
to Escort Visitor/s onto PWCS Site” form.

To facilitate visitor access to the vessel, the Master must arrange for a PWCS inducted person (e.g. the
Vessel Agent) to meet the visitor at security gatehouse and escort the visitor to the vessel.

Whilst transiting Terminal sites in vehicles follow the designated directions as outlined in Appendix F.2 and
F.3 – Wharf Access Maps (Carrington and Kooragang).

Only accredited transport providers have access to PWCS wharves. A list of accredited providers is shown
in Appendix F.4. No pedestrian access is allowed through PWCS facilities.

Security cameras monitor movements on and near the wharf areas. Random vehicle, personnel and stores
inspections may be carried out in accordance with PWCS Policies and Procedures.

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 6.3 CARGO HOLD ACCESS

The following security provisions relating to access to cargo holds must be complied with in addition to the
safety requirements set out in section 5.3 and shown in Appendix F.9.

PWCS identifies all cargo holds as restricted areas under the ISPS Code. PWCS requires that vessels comply
with this within the ship security plan. PWCS requires that all hatch access points are either locked or
controlled (e.g. some form of seal) by the vessel crew and that systems are put into place that prevent access
to hatch spaces without prior written notification upon berthing and vessel sign up to PWCS. PWCS
reserves the right to place additional security/safety measures onto hatch access points to prevent access
whilst loading of the vessel takes place.

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COAL TERMINALS INFORMATION HANDBOOK PAGE 13

7. VESSEL SUITABILITY

7.1 VESSEL SUITABILITY REQUIREMENTS

The Terminals are designed to accept single deck, self-trimming bulk carriers. Such vessels are expected to be
classed Lloyd‟s 100A1 or equivalent, and have a valid ISM Certificate.

PWCS will determine the suitability of a vessel to load at PWCS Terminals based on the information then
known to PWCS about the vessel characteristics and capability and/or previous performance of the vessel at
the Terminals. In making the determination PWCS may give consideration to:
 An assessment of the vessel under the RightShip system or other vessel assessment system;
 The minimum vessel size, maximum length and beam of the vessel, ability to receive coal at a
sufficient Vessel Load Rate (see Section 7.2), de-ballasting capability, type and arrangement of deck
equipment;
 The completed PWCS Vessel Questionnaire submitted in respect of the vessel (see Appendix C);
 The requirements stipulated by the NPC, RightShip, AMSA, IMO or any other relevant authority;
 Any other vessel suitability requirements that PWCS may reasonably determine from time to time;
 Whether the Master of the Vessel has or has previously failed to provide a Coal Loading Plan or has
previously failed to accede to any request to amend a proposed Coal Loading Plan;
 Previous loading performance of the vessel at PWCS Terminals or any other similar bulk terminal
including but not limited to any issues associated with safety or security concerns, the Coal Loading
Plan or vessel loading performance;
 Any actual or potential legal action that may cause the vessel to be arrested or otherwise detained;
and
 The requirements set out in Section 10.2 regarding OBO vessels.

In respect to geared vessels, it is expected that the vessel‟s gear will be positioned so as to not impede the
normal operation of the shiploader and otherwise reduce the loading performance of the Terminals. It is the
intention of PWCS to load most geared vessels at the Carrington Terminal.

Owners/Charterers of vessels wishing to load at PWCS for the first time may be required to submit General
Arrangement drawings showing the dimensions of their hatches, deck structures and gangway position.
Periodically, vessels will be required (via the Vessel Agent) to submit vessel dimension details to assist with
planning vessel positions along our berths.

Please be aware that Coal Exporters will request information to permit them to submit a „Create Vessel
Request Form‟ and „Vessel Questionnaire‟ to PWCS.

7.2 VESSEL PERFORMANCE CRITERIA

PWCS is committed to improving the service and value it provides to the Hunter Valley Coal Chain and the
loading performance of vessels is an important component of this. PWCS will continually monitor each
vessel‟s performance to achieve this aim.

Vessels are required to comply with the NPC requirements for entry and manoeuvring in the Port as
described in Section 9.5.

In order to achieve and maintain a high level of performance PWCS requires the following criteria be
adopted for all vessels preparing to load at the Terminals. The performance criteria shown in the table below
are based on the Vessel Load Rate (VLR) metric.

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 Terminal High performance Moderate performance Poor performance
Carrington ≥ 2,000 tph ≥ 1,800 tph and < 1,800 tph
< 2,000 tph
Kooragang ≥ 5,000 tph ≥ 4,500 tph and < 4,500 tph
< 5,000 tph

 Vessels that achieve a moderate or poor loading performance will be required to make a
commitment to improve their performance before being accepted for any future shipments. This will
include previous loading performances at other (similar) terminals.
 PWCS requires all vessels to load continuously and not stop loading for deballasting or other
operations, unless otherwise agreed by PWCS. For this to be achieved the deballast time should be
less than the total load time with the deballasting managed to keep the vessel‟s shear forces, bending
moments and trim within safe limits according to the Coal Loading Plan. PWCS is mindful that some
vessels may be able to achieve load rates in excess of 5,000 tph and still require a deballast stoppage.
For these vessels PWCS requests they supply information as to the duration of the stoppage and
when it will occur in the loading sequence on the Coal Loading Plan. Provided the vessel achieves
the required VLR for the allocated Terminal no further review of the performance should be
required for that loading.
 The Interim Draught Survey should be less than 15 minutes. As per section 9.10 a running draught
survey will be carried out prior, without stoppage to loading.
 For vessels loading multiple cargoes each cargo must be completed in its entirety before
commencing the next cargo.
 Recommended minimum cargo size is 20,000 tonnes. The contractual minimum cargo size from
1 January 2010 is 10,000 tonnes.
 The vessel must be ready to sail no later than 1 hour from last coal on board.
 Vessels should endeavour to completely fill 2 or more holds in single pours for each hold.

7.3 IMPOSITION OF CONDITIONS

If PWCS determines that a vessel does not comply with the requirements stated in clause 7.1 above, it may
agree with a Coal Exporter to provide coal handling services to load the vessel on conditions that will allow
the vessel to load in a manner which does not detract from the overall efficiency of the Terminals and which
minimise disruption to PWCS‟ operations.

PWCS will advise the Coal Exporter of any conditions imposed on a vessel and the Coal Exporter will be
responsible for providing the details of the conditions to the Master of the Vessel.

7.4 UNSATISFACTORY VESSEL PERFORMANCE

In the event that PWCS determines that there has been unsatisfactory vessel performance having regard to
the requirements contained in clause 7.2, it will advise the Master of the Vessel, the Vessel Agent and the
Coal Exporter in writing of relevant particulars of the unsatisfactory performance within five (5) business days
of the vessel sailing.

Where there has been unsatisfactory performance by the vessel, as determined by PWCS in its discretion,
and the Master of the Vessel has been unable to provide acceptable reasons for the unsatisfactory vessel
performance, PWCS may determine that the vessel is not suitable to load.

At any time in the future PWCS may determine that the vessel is not suitable to load at the Terminals in the
event that:
 PWCS makes a determination in accordance with the previous paragraph; and
 A further event of unsatisfactory performance subsequently occurs by the vessel.

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 PWCS will keep Coal Exporters, the Master of the Vessel and the Vessel Agent informed of all
communications in relation to vessel performance.

7.5 VESSEL EQUIPMENT

All vessel equipment including stores cranes, deck cranes and deck machinery shall not at any time extend
beyond the extreme breadth of the vessel on the berthed side unless authorised by the PWCS Person in
Charge.

For the purpose of storing, the Master of the Vessel must inform the PWCS Person in Charge of the need to
use the vessel‟s stores crane, the use of which must not delay shiploading operations or cause damage to
PWCS property. See section 9.18 for further information regarding stores crane operation.

7.6 DANGEROUS VESSELS

If in the opinion of PWCS a vessel is in such poor repair or otherwise not suitable to load at the Terminals
such that it could endanger the Port of Newcastle, the Terminals or the health and safety of any persons,
PWCS may refuse to load that vessel notwithstanding that PWCS may have previously advised that the vessel
was suitable to load.

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8. COAL LOADING PLAN
The Master of the Vessel has the final decision in determining the Coal Loading Plan.

8.1 PRE-ARRIVAL REQUIREMENTS / PLANNING

PWCS will distribute to the Master of the Vessel, through the Vessel Agent, a blank copy of the Coal Loading
Plan. The Master of the Vessel must, or must cause the Coal Exporter to:
 No later than ten (10) days prior to the vessel‟s ETL and in accordance with the conditions set out
below, submit a Coal Loading Plan;
 No later than two (2) days prior to the vessel berthing reach agreement with PWCS on the Coal
Loading Plan.

PWCS may communicate directly with the Master of the Vessel to confirm the vessel‟s ETA, obtain the
vessel‟s proposed Coal Loading Plan, and to reach agreement with the Master of the Vessel as to any
proposed amendments to the Coal Loading Plan.

The order of loading of the vessel may be affected if amendments to a Coal Loading Plan are submitted to
PWCS later than two (2) days prior to the vessel berthing.

PWCS requires vessels use the supplied Coal Loading Plan (see Appendix B) to help synchronise the
deballasting program with the loading sequence.

8.2 COMPILING A COAL LOADING PLAN

The Coal Loading Plan must set out details of the vessel stowage plan, hatch loading sequence, ballasting\de-
ballasting operations, and any requirement to access cargo holds (in accordance with section 5.3).

Vessels loading at Carrington Terminal must prepare two Coal Loading Plans in case dual shiploaders are
utilised to load the vessel. For further information see section 9.16.

In completing the Coal Loading Plan the Master of the Vessel should be aware of and provide details relating
to the following matters:
 NPC Port Entry Requirements (see section 9.5);
 If loading more than one cargo, the cargoes must be loaded to completion before commencing the
next cargo;
 Number of passes should be minimised. The maximum number of passes is two passes per hatch
plus a maximum of two trim passes. If stresses allow holds to be loaded in a single pour then this
would be advantageous (BM, SF and tank top loadings must be considered);
 Trim passes must be of one coal type;
 The deballast time is configured so that the minimum load rate for KCT is 5,000 tph or 2,000 tph at
CCT. If unable to achieve the appropriate rate for the allocated terminal please provide an
approximate stoppage duration and pass number that loading will stop;
 It is preferable that the Master of the Vessel reduce or eliminate deballast stoppages provided it is
safe to do so. If the vessel is not loading to a loadline or does not have a discharge port draft
restriction then stripping should be kept to a minimum therefore reducing deballast time. The
appointed Marine Surveyor can be consulted to help with management of the deballasting program;
 Vessels that are loading to their summer draft or have a discharge port draft restriction should
identify this in the load sequence;
 Vessels must meet terminal air draught requirements (see section 9.8). PWCS recommends allowing
sufficient margin in air draught calculations for tide (note highest astronomical tide is 2.1 metres);
 First passes within a hatch should be as large as possible, rounded to the nearest thousand tonne
(„000) where possible, unless completing the hatch;

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  The vessel should not be in a negative trim position (down by the head) for a prolonged period;
 The Coal Loading Plan should note an interim draught survey prior to the two trim passes,
departure draughts, expected departure tide and de-ballast time; and,
 Notice of the Marine Surveyor engaged to perform interim draught survey and to assist in the
trimming of the vessel.

The Master of the Vessel must ensure that the PWCS Person in Charge is made aware of the requirements
for harmonisation between ballast operations and cargo loading or unloading rates of their ship and the time
required for ballasting operation.

At the same time a Coal Loading Plan is initially submitted PWCS must also be notified if the vessel will
discharge or partially load in Newcastle prior to berthing at PWCS, as per instruction given in Section 9.5.

8.3 REVIEW OF COAL LOADING PLAN

Following receipt of the Coal Loading Plan PWCS may:

 Confirm agreement of the Coal Loading Plan after reviewing it against the vessel‟s previously
submitted Coal Loading Plan and this Handbook; or
 Request the Master of the Vessel to amend the Coal Loading Plan. PWCS may at any time prior to
loading, request the Master of the Vessel to amend the Coal Loading Plan due to:
o Sailing times changing (tide);
o Coal availability;
o Stockyard conflict;
o Breakdown issues; or
o Any other reason PWCS considers necessary, including improving the performance of the
vessel or Terminal.

The Master of the Vessel has the final decision on the manner in which the vessel is to be loaded and is not
obliged to accede to any request by PWCS for amendments to the proposed Coal Loading Plan.

PWCS must receive confirmation of final tonnages, loading sequence and sailing draught two (2) days prior to
vessel berthing.

8.4 VESSEL NOT READY

If a vessel is not ready, PWCS may require the vessel in question to carry out such actions as will allow it to
load in a manner which does not detract from the overall efficiency of the Terminals and which minimises
disruption to PWCS‟ operations and other Coal Exporters. Such actions may include:
 Entering port to a lay-by berth where no further port navigation is required and commencing de-
ballasting prior to loading at a PWCS berth; or
 Entering port to a lay-by berth or moving from a PWCS berth to a lay-by berth while repairs or
other activities are carried out.

PWCS will notify the Coal Exporter where such action is required and will use all reasonable endeavours to
maintain the order of loading for the vessel. Please be aware that it is the obligation of the Coal Exporter
(not PWCS) to inform the Master of the Vessel of any of the above requirements. PWCS will not be liable
on any account whatsoever for any costs associated with the above actions.

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9. TERMINAL OPERATIONS AND PROCEDURES
These Guidelines have been prepared in accordance with the principles of the BLU Code to assist in
achieving an optimum loading time.

9.1 COMMUNICATIONS

The means of communication between the Vessel and Shore shall be advised by the PWCS Person in Charge
to the Master of the Vessel immediately after berthing (see section 9.14.2), and shall be documented and
agreed by both parties on the Ship/Shore Safety Checklist.

Communications will be in English, in person, by phone and\or radio. If a PWCS radio is issued to the vessel,
the PWCS Person in Charge shall advise and document acceptance of a procedure for correct usage.

The PWCS Person in Charge acts as the primary terminal contact between berthing and completion of
loading. Between completion of loading and departure the Terminal Representative (PWCS Shift Supervisor)
shall be the primary contact.

The following table lists useful contact details and phone numbers, however please refer to the Ship/Shore
Checklist for specific advice. Add +61 as a country code if dialling from a satellite phone.

Terminal PWCS Person in Charge Terminal Emergency

Representative
Carrington Radio & phone advised on berthing 02 4907 3287 02 4907 2111
Kooragang Radio & phone advised on berthing 02 4907 2361 02 4907 3222

9.2 BERTH ALLOCATION

Vessels shall be allocated a terminal and berth determined by PWCS, taking into account a range of factors
including those outlined in sections 4.2 and 4.3. There is a preference wherever possible for vessels loading
multiple brands of coal and vessels with deck gear to be loaded at CCT.

Not later than ten (10) Days prior to the vessel‟s ETL, a provisional berth allocation and order of loading will
be determined by PWCS for the vessel based on the ETA of the vessel in comparison with the ETA of all
other vessels allocated to that provisional berth at the Terminal.

The ETL, order of loading and berth allocation may be varied by PWCS from that provisionally advised. As a
result the vessel may be scheduled to enter port earlier or later than initially indicated.

9.3 ENGAGEMENT OF A MARINE SURVEYOR

The Master of the Vessel, the Vessel Agent or the Vessel Owner must, at their cost, engage a Marine
Surveyor to attend the loading of each vessel from the commencement of the loading pass performed
immediately prior to the interim draught survey through to the completion of the loading of the vessel.

The engagement of the Marine Surveyor is to include performing the interim draught survey and provision of
advice and assistance to the Master of the Vessel with the vessel trimming procedure.

The Vessel Representative must ensure the Marine Surveyor has access to the vessel and all necessary
information to enable them to properly carry out their functions and duties.

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 The advice and results of the Interim Draught Survey are to be provided to the PWCS Person in Charge
prior to the completion of the loading of the vessel.

9.4 CARGO HOLD CLEANLINESS

Prior to berthing the Master of the Vessel must ensure all cargo holds are clear of residue of waste material,
previous cargo and\or other foreign objects (other than holds containing ballast). If waste is present, the
vessel must dispose of all material responsibly. PWCS must be notified prior to berthing of any impact on
loading arising from the removal of waste, with appropriate changes reflected in the Coal Loading Plan.

9.5 PORT ENTRY AND BERTHING

The Coal Exporter must provide, or cause the Master of the Vessel or Vessel Agent to provide, via the
PWCS Customer Interface website, updates of the vessel‟s ETA to PWCS at least 10 days, 7 days, 48 hours
and 24 hours before the ETA and at all other times requested by PWCS.

If the vessel intends to discharge or partially load at another terminal in the Port of Newcastle prior to
berthing at PWCS, the Vessel Agent must notify PWCS at least ten (10) days prior to ETL. Restrictions apply
to vessels entering port in a part-cargo condition. Requests must be made to the Harbour Master for
assessment.

Two navigational charts are published for the Port of Newcastle: AUS 207 (Approaches to Newcastle) and
AUS 208 (Newcastle Harbour).

The entrance is subject to swell conditions and on an average of 5 days a year, the Port may be restricted
due to bad weather. The Port of Newcastle is tidal, consequently deep draught vessels are subject to tidal
conditions as per the NPC shiphandling safety guidelines.

All vessels in ballast and/or part-cargo condition requiring the services of a Pilot must be ballasted and
trimmed as follows:
 Minimum draughts are Forward: 2% of LOA and Aft: 3% of LOA; and
 Vessels over 175m LOA must be of such a draught that the propeller is fully immersed and trim by
the stern does not exceed 1% of the vessel‟s overall length.

The Master of the Vessel shall also ensure that the air draught restriction (see section 9.8) at the allocated
Terminal is met.

9.6 MOORING

It is the Master of the Vessel‟s responsibility to ensure the safe mooring of their vessel, including the
following provisions:
 Mooring lines must be kept taut and secure at all times. Regular inspections and adjustments must be
performed as the vessel‟s vertical height relative to the berth varies due to loading and tide height;
 Shipboard winches must be set to „brake‟ mode. Automatic self-tensioning mode must never be
used;
 All mooring lines must be of suitable type and of adequate condition; and
 The mooring layout should be correct for prevailing conditions.

The typical mooring arrangement for vessels of Panamax size or larger is four head lines, two forward breast
lines, two forward spring lines, two aft spring lines, two aft breast lines and four stern lines. The typical
mooring arrangement for Handysize\Handymax vessels is four head lines, two forward spring lines, two aft
spring lines and four stern lines. The pilot will advise the Master of the Vessel in determining an appropriate
mooring arrangement, which may vary from the typical mooring arrangement to account for prevailing

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 conditions, berth positioning\equipment and shipboard equipment. Any reasonable direction given by the
Pilot in this regard should be observed.

Mooring lines must not obstruct loading operations, shiploader maintenance or another vessel‟s lines. No
mooring shall be secured to any berth structure except the quick release hooks unless otherwise authorised
by PWCS. Vessel crew must not operate terminal mooring equipment except in cases of extreme emergency
or as directed by the Harbour Master.

The PWCS Person in Charge may request line(s) be temporarily slackened to facilitate personnel access on
the berth or movement of a shiploader to its maintenance position.

The Master of the Vessel should monitor the impact of prevailing port conditions on moorings, and where
required seek advice from the Harbour Master. PWCS will not specify what conditions do or do not
represent a hazard, however loading may cease due to adverse weather conditions impacting shiploader
operation. In this event, the vessel may use the storm bollards deployed at PWCS berth areas for extra
security of the vessel, at the Master of the Vessel‟s discretion. The PWCS Person in Charge and the Harbour
Master must be consulted prior to this action being taken.

9.6.1 MOORING OPERATIONS

Mooring services are provided by contractors accredited by PWCS, who are to be booked by the Vessel
Agent.

Upon berthing, lines will be taken ashore by a launch, except for springs which shall use the vessel‟s heaving
lines. Vessels must ensure mooring lines tended meet the following specification:
 First lines should always be of synthetic or similar floating type with a minimum diameter of
approximately 72mm;
 Excessively weighted monkey‟s fists must not be used, such as those containing heavy materials;
 Excessive amounts of line should not be flaked on deck prior to berthing, and lines must be tended
ashore in a controlled manner. Paying out too much line during handling ashore can cause the line to
drag back into the harbour under its own weight, and thus cause injury to linesmen.
 All mooring ropes and wires are to have a three (3) metre tail of light rope spliced into the eye to
facilitate the transfer from on board the launch to the mooring arrangement; and
 Vessels using heavy wire ropes for the purpose of mooring lines shall notify the mooring service
provider prior to berthing, and terminate the wire ends with rope tail no less than 10 metres long
finished with a spliced eye for placing over the quick release hooks.
The attending mooring service provider may refuse mooring lines that do not meet the above specification.

During mooring operations communication between shore and vessel shall be via visual\hand signals. One
linesman in each group shall wear a red hat, indicating that they will perform the communications role. In
performing the mooring operations:
 Vessel crew must maintain visual contact with the linesman wearing the red hat – if contact is lost
mooring operations will stop;
 Monitor the position of linemen and the lines boat – stop operations if any person is in a dangerous
position; and
 No mooring lines are to be tensioned until instructions are given by the linesman wearing the red
hat.

9.6.2 HYDRAULIC INTERACTION

Vessels moored at PWCS terminals are subject to hydraulic interaction caused by vessels passing in the
adjacent channel, which can cause the moored vessel to move significantly. This could result in snapped
mooring lines, disconnection of gangway\brow access, damage to wharf and equipment and serious personnel
injuries.

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 To ensure potential for hydraulic interaction is minimised the Master of the Vessel must ensure that
moorings are appropriately configured and maintained – at all times, but especially whilst a vessel passes in
the channel.

Hydraulic interaction occurs in all conditions, but is most severe when high volumes of fresh water are
flowing down the Hunter River following rain in the river catchment. These conditions can be noted visually
(when the river appears fast-flowing, turbulent and discoloured), through water density sampling (see section
9.11), and through the advice of the pilot (upon berthing), PWCS Person in Charge or Marine Surveyor.

Hydraulic interaction is particularly pronounced at the Carrington Terminal (Berths D4, D5) which is located
in close and limited proximity to the Steelworks Channel. Prior to a vessel passing, the PWCS Person in
Charge shall follow designated guidelines in deciding whether loading can continue safely. Access to vessel
gangways and the lower wharf deck at Carrington is prohibited whilst a vessel is passing.

The Kooragang Terminal (Berths K4, K5, K6, K7) are less affected due to their differing location and
configuration. When vessels transit the channel past the Kooragang Terminal, moored vessels will continue
to load as usual, but Masters should be prepared and vigilant.

Failure to appropriately configure and maintain moorings may render the vessel liable for the consequences
of injury to people and damage to property. Failure to demonstrate adherence to requirements may result in
the vessel being deemed unsuitable to load at PWCS Terminals.

For a poster to inform vessel crew about hydraulic interaction refer to Appendix F.5.

9.6.3 MOORING INCIDENTS

Snapped mooring lines must be reported immediately to NPC („Newcastle Harbour‟ on VHF Channel 9), and
PWCS (to the PWCS Person in Charge or the emergency numbers listed on page 2). The Master of the
Vessel must also immediately arrange (via the Vessel Agent) for a lines crew to re-set the snapped line.

In the event of an incident (and until notified by the Terminal Representative that the hazard has passed)
vessel crew must:
 Not access the gangway and berth apron. Other mooring line failures may occur, and vessel
movement may dislodge the gangway and brow from the berth;
 Not re-set a line or otherwise operate terminal mooring equipment. Accredited lines company
personnel must be called for this purpose; and
 Take appropriate precautions to avoid accessing snap-back zones surrounding shipboard mooring
equipment.

9.7 GANGWAYS

9.7.1 ESTABLISHING SAFE ACCESS UPON BERTHING

To prevent a person falling, gangways must be rigged with safety nets at handrail height and on the gangway
underside. Gangways must be rigged before PWCS personnel access the vessel.

The gangway should be safely in place and properly rigged as soon as safely possible after berthing, as delay to
access will delay commencement of loading. Excessive delays will be considered in assessment of the vessel‟s
performance.

PWCS recommends that the gangway be rigged prior to port entry where (in the assessment of the Master
of the Vessel) conditions allow this to be done safely. Rigging must be completed prior to the pilot boarding,
as rigging work is not permitted while under pilotage. The decision to rig a gangway prior to port entry is
solely the responsibility of the Master of the Vessel.

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 9.7.2 GANGWAY SPECIFICATION AND POSITION
Gangways and/or accommodation ladders are to be placed to avoid obstructing loading operations. During
berthing the pilot can advise on an appropriate landing point location.

The gangway must be adequately illuminated throughout its length during hours of darkness and must be so
positioned that, so far as is practicable, it is not underneath the path of cargo being loaded on to or unloaded
from the vessel.

The Master of the Vessel must ensure that gangways are maintained in a good and serviceable condition with
gangway wires checked and replaced regularly. Gangways must be in a condition that allows them to be
slewed into position onto the wharf (timber decking) or by providing a secondary securing point.

Any apparatus used to support the gangway shall not extend past the extreme breadth of the vessel unless
authorised by the PWCS Person in Charge. Once the gangway is in position and safe for access any apparatus
used for the positioning shall be retracted so that it does not extend outside the vessel limits.

Wherever possible, gangways should be supported at the top (pivot point) and bottom (lower platform) by a
fixed structure. Where this is not possible a secondary support is required to be employed. Davit points
extending onto the gangway shall be positioned to provide appropriate clearance for persons using the
gangway and also be highlighted to identify any hazard.

9.7.3 SAFE GANGWAY USE

The Master of the Vessel is responsible for the safety of all personnel using and adjusting the vessel‟s gangway
to prevent damage to it and/or the berth structure. The Master of the Vessel shall be held responsible for any
damage or loss to the berth structure or supplied brows.

All persons (including vessel crews) using the gangways must wear a lifejacket and utilise 3 points of contact
(i.e. hang onto handrails).

9.8 AIR DRAUGHT

Horizontal lines have been marked on each shiploader to indicate the air draught limitation (see appendices
F.7 & F.8). The top of hatch covers must remain below these marks. The PWCS Person in Charge will inform
the Master of the Vessel before the loading process commences of the Terminal‟s air draught limits and
indicate the lines on the shiploader. If these limits are exceeded prior or during loading the PWCS Person in
Charge should be notified immediately, and PWCS will defer or cease loading while the vessel ballasts.

Air draught = „height from keel to top of hatch covers‟

minus „vessel draught‟
plus „tide‟.

If loading is stopped due to the vessel exceeding air draught limits PWCS reserves the right to transfer
loading to another vessel until loading can resume on that delayed vessel. Any inquiries concerning the
vessel‟s air draught after berthing should be directed to the PWCS Person in Charge.

Vessel gear and deck fixtures may exceed air draught limitations; in these cases the shiploader must luff or
shuttle to a position where the shiploader boom is not outreached over the vessel deck. It is anticipated that
hatch changes on geared vessels will take longer than normal due to this operation.

9.8.1 CARRINGTON TERMINAL AIR DRAUGHT

The maximum air draught to at Carrington Terminal is 18.5 m from chart datum to top of hatch covers.

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 When within one (1) metre of the air draught limitation (17.5m from chart datum to top of hatch covers or
greater) vessels should maintain trim by the stern of at least 1% of LOA to ensure the shiploader can
outreach to 26 degrees over an aft hatch and travel forward along the vessels centreline.

An 18.5m air draught from chart datum to top of hatch covers is necessary to provide:
 Sufficient clearance between the chute and the vessel‟s main deck when the shiploader is in a 26
degree luff position (shown in Appendix E.2) which is the minimum angle at which the shiploader can
outreach further seaward. The chute will be approximately 17.1 metres above datum in this
position. If necessary the shiploader will move to a 26 degree position between hatches (to avoid
height of hatch coamings) or in an aft hatch (to take advantage additional clearance due to negative
trim), before outreaching the chute further seaward to 18.5m above datum.
 Sufficient clearance to perform hatch changes along the vessel‟s centreline in an 18 degree luff
position (shown in Appendix E.2) which is the maximum angle at which the shiploader operator can
remain in the front cabin.

If this limit is exceeded the shiploader will not be able to enter or withdraw from a hatch and loading must
cease.

9.8.2 KOORAGANG TERMINAL AIR DRAUGHT

The maximum air draught at Kooragang Terminal is 20.5 m from chart datum to top of hatch covers.

A 20.5m air draught is necessary to provide sufficient clearance for the shiploader chute at its highest vertical
position to outreach over the vessel‟s hatches to a position above the hatch. The limiting condition is shown
in Appendix E.4. If this limit is exceeded the shiploader will not be able to enter or withdraw from a hatch
and loading must cease.

9.9 DE-BALLASTING

De-ballasting must not occur whilst the vessel is under pilotage.

If loading is not planned to commence immediately upon berthing vessels should consider using this time to
commence de-ballasting provided the vessel remains in a safe condition and remains within air draught
limitations (see Section 9.8). Please advise if this time will be used on the Coal Loading Plan. Do not discharge
more than one third (33%) of the arrival ballast prior to loading commencing.

Ballast must be discharged so that water does not flow onto berths or mooring equipment, and all vessels
undertaking ballast operations must comply with the Australian Ballast Water Guidelines as set out by AQIS.

If de-ballasting is unable to keep up with loading then loading may cease until the vessel is in a safe condition.
PWCS must be notified of any intended de-ballast delays. Please be aware that de-ballast stoppages are
included in the performance monitoring for all vessels.

PWCS may transfer loading operations to another vessel if the vessel intends to stop loading to continue de-
ballasting.

9.10 DRAUGHT SURVEY

Draught survey is used by Coal Exporters to determine final cargo weight in total. To facilitate the conduct of
the draught survey:
 Access ladders shall be placed at the location of the draught marks on the outboard side of the
vessel (or as directed by the Marine Surveyor);
 A safety harness and adequate lighting shall be in place for the Marine Surveyors‟ use; and
 Draught marks on all vessels must be legible.

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 Every vessel should possess trim correction tables for all tanks, failing which all ballast tanks should be either
full or empty during the draught survey. The Marine Surveyors recommend that tank soundings be taken
when the vessel attains at least one (1) metre trim by the stern at completion of de-ballast operations.

9.11 WATER DENSITY AT TERMINAL

During periods of normal to dry weather water density can be expected to be approximately 1023kg/m3 (by
draught survey hydrometer calculated in air) or 1025kg/m3 (by loadline hydrometer calculated in a vacuum,
Australian Standard AS2026-1994). This will not relieve the Master of the Vessel of his responsibility to
constantly check the water density using the appropriate standard practices during the loading process.

During periods of excessive fresh water flow following heavy rains in the catchment area water density has
been known to reach 1000 kg/m3. This will largely depend on the tidal movements at the time of surveying.

9.12 CARGO WEIGHT DETERMINATION

The mass of coal loaded into a vessel as a ship consignment shall be the mass determined by a draught survey
of the vessel. Belt weightometer readings are available as a guide only due to the dynamic operational
environment. Reference to these will not relieve the Master of the Vessel of the responsibility for adequately
maintaining draught checks and supervising the loading of the vessel.

PWCS will maintain the belt weightometers using a planned maintenance system that includes comparative
belt weightometer variance analysis and calibration checking.

In the event of more than one coal brand being loaded into a vessel, belt weightometers are used to calculate
tonnages during loading. The draught survey weight of the vessel will be apportioned for each coal brand in
the same proportions as the weights recorded by the belt weightometers owned and operated by PWCS

Belt weightometer readings may be used for determining total and partial mass of coal pass during loading,
however regular draft checks should be performed in accordance with section 9.14.4. The PWCS Person in
Charge at the completion of loading will supply final belt weightometer figures to the Master of the Vessel on
the Shiploading Certificate/Mates Receipt and Deviation Advice or other agreed documents as designated by
PWCS.

9.13 CARGO MAXIMUMS AND MINIMUMS

Where a Vessel is contracted to carry a cargo maximum or minimum, whether it is individual coal type or
total tonnage, it shall remain the responsibility of the Master of the Vessel, in cooperation with the Marine
Surveyor, to load in accordance with that agreement and this Handbook

PWCS will not be accountable for tonnage differences when a vessel is contracted to carry a cargo maximum
or minimum cargo.

9.14 LOADING PROCEDURES

9.14.1 RESPONSIBILITY OF MASTER OF THE VESSEL

The Master of the Vessel is accountable for the safe loading of the vessel at all times. Reference should be
made to IMO BLU Code and the Master of the Vessel must comply with the terms of the BLU Code

Vessels will be loaded according to the Master of the Vessel‟s requirements and in accordance with the
Shipment Contract between PWCS and the Coal Exporter (i.e. the Master of the Vessel must take into
account the contracted tonnes between PWCS and the Coal Exporter).

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COAL TERMINALS INFORMATION HANDBOOK PAGE 25

 It is the responsibility of the Master of the Vessel to ensure that solid bulk cargoes are loaded and trimmed
reasonably level, as necessary, to the boundaries of the cargo space so as to minimise the risk of shifting and
to ensure that adequate stability will be maintained throughout the voyage.

9.14.2 CONFIRMATION OF TERMINAL PROCEDURES

Immediately after the vessel berths a PWCS Person in Charge will meet with the Master of the Vessel to
establish liaison, confirm the previously submitted Coal Loading Plan, arrange for the commencement of
loading upon completion of the initial draught survey and agree to the Ship/Shore Safety Checklist.

PWCS will, in consultation with the Master of the Vessel, agree to load and deliver the nominated tonnage
that has been signed for in compliance with these guidelines.

The PWCS Person in Charge will provide a copy of this Handbook to the Master of the Vessel and discuss
its contents. The Master of the Vessel shall confirm (by signature) that they understand and agree to comply
with the content of the Handbook.

No significant changes should be made to the Coal Loading Plan at the confirmation stage, including any
change to sequence or cargo type.

9.14.3 COMMENCEMENT TIME

PWCS expects to commence loading no more than twenty (20) minutes after the previously submitted Coal
Loading Plan has been confirmed by the vessel and the PWCS Person in Charge. In order to ensure this
target is met the Master of the Vessel must comply with the procedures for loading set out in this
Handbook.

9.14.4 LOADING
Coal flow will be planned to be maintained at maximum flow rates or rates previously agreed at berthing.
Coal is reclaimed from the Terminal stockpiles to the vessel by reclaimers or transferred direct from the rail
receival stations at the discretion of PWCS. Vessels are expected to load on a continuous basis at the
Terminal‟s most efficient nominated loading rates.

The Master of the Vessel must conduct and record draught checks against the agreed loading plan regularly
throughout loading. Any variances against the Coal Loading Plan must immediately be communicated to the
PWCS Person in Charge. As per section 9.12, terminal weightometer readings are not suitable to monitor
loading.

The vessel must be loaded in accordance with the Master of the Vessel‟s instructions and in line with the
Coal Loading Plan agreed to with PWCS prior to loading.

9.14.5 RUNNING AND INTERIM DRAUGHT SURVEY

A running draught survey will be completed by the appointed Marine Surveyor from the commencement of
the loading pass immediately prior to the interim survey through to completion of the loading of the vessel.
This will assess the condition of the vessel and loading should not stop.

Vessels should plan for a maximum of one interim draught survey requiring a cessation of loading, subject
however to the Master of the Vessel‟s instructions. A weightometer check is also carried out during this
survey.

Any problems identified during the draught survey concerning vessel trim are expected to be corrected with
a maximum of two passes but will depend on the particular circumstances and will be judged on a case by
case basis.

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 9.14.6 TRIMMING
At the interim draught survey stage, calculation of the final trim tonnage requirement will be determined.
This trim tonnage must be loaded in two complete passes into separate hatches, and shall be of a single coal
type.

If extra trim passes are requested after delivery of the two complete passes following the interim draught
survey, and whether or not these additional passes are supplied by the Terminal, the vessel may be provided
with a „Preliminary Advice of Unsatisfactory Vessel Performance‟.

No tonnage under 200 tonnes will be able to be loaded due to equipment constraints.

9.14.7 COMPLETION OF LOADING

Following completion of cargo loading, the vessel will be deemed to have completed loading based on the
trim tonnage delivered to the vessel as determined by the Terminal belt weightometers.

Final draught surveys are expected to be completed and the vessel ready for sea prior to the earliest revised
sailing time based on the first available Port movement opportunity after completion of loading

All coal contained on the out-loading conveying system must be run off into the vessel at the completion of
loading. The PWCS Person in Charge will provide an estimate of the quantity to be expected.

The Terminal may deliver additional coal requested by the vessel after the completion of loading, provided
that it does not interfere with other vessel loading programs and Terminal operations. No tonnage less than
200 tonnes will be supplied. A minimum of twenty (20) minutes is required for the coal to be delivered,
based on the location of stockyard machines.

PWCS will not be held responsible for any short shipments as a result of the vessel calling for additional coal
that cannot be delivered to the vessel.

9.14.8 SAILING
NPC sets sailing times based on available vessel movement opportunities to meet advice from PWCS on the
completion of loading times. In addition to the matters set out below, sailing must be in accordance with
NPC‟s Ship Handling Safety Guidelines.

Vessels are required to provide to NPC 12 hours prior to sailing a completed Swell and Under Keel
Clearance System (SAUCS) form. This system provides NPC Pilots with greater information with regard to
the vessel‟s condition, Port condition and the prevailing weather. Sailing draught guidelines are set out in
Appendix D.

The vessel must sail on the next vessel movement opportunity as defined by NPC‟s Ship Handling Safety
Guidelines, where:
 The vessel is laden at or above the maximum draught to sail on the minimum LHW tide (i.e. the
high water neap tide);
 The vessel is laden to deadweight, cubic or other capacity; or
 The maximum contracted cargo quantity has been laden.
Vessels are not permitted to wait for a later tide to enable additional cargo to be loaded.

PWCS reserves the right to complete loading at the maximum draught to sail on the minimum LHW tide,
particularly where weather or other events could delay a departure beyond the next high tide.

The Master of the Vessel must ensure preparation for sea is completed soon after the completion of loading,
in accordance with good seamanship practice so that the timetable of vessel movements set by NPC can be
met.

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COAL TERMINALS INFORMATION HANDBOOK PAGE 27

 9.15 WEATHER

Where, in the opinion of either PWCS or the Master of the Vessel, weather conditions make loading
perilous, PWCS shall cease loading and record the occurrence and period(s) of non-working due to weather
in the vessel loading delay statement.

Exceptional conditions caused by adverse weather or excessive fresh water flow in the Port following heavy
rains, may occasionally preclude vessel movements in the Port area. Entry and sailing times may be changed
(through the Vessel‟s Agent and in consultation with PWCS) to allow for these conditions.

Summer Autumn Winter Spring

Typical Weather Conditions
(Dec-Feb) (Mar-May) (Jun-Aug) (Sept-Nov)
Average Max Temp (oC) 27.6 23.4 17.7 23.4
Average Minimum Temp (oC) 17.5 13.2 7.0 11.7
Mean Monthly Rainfall (mm) 100 113 89 72

9.16 DUAL SHIPLOADER OPERATION AT CARRINGTON TERMINAL

Vessels loading at Carrington Terminal must prepare two Coal Loaning Plans in case dual shiploaders are
utilised to load the vessel. Unless otherwise advised, a plan for single shiploader operation should be
submitted to PWCS. An alternate plan for dual shiploader operation should be prepared and ready if
requested by PWCS. Hatch pass tonnages should be equal and paired for dual shiploader operation.

The PWCS Person in Charge will advise vessels of the availability of a second shiploader prior to
commencing loading. Consideration will be given to de-ballast rates. Vessels loading multiple brands of coal
may be required to load different coal types from each shiploader.

One shiploader will load the last 8,000 tonne of any coal type depending on operational constraints.
Trimming will occur with one shiploader unless otherwise agreed upon.

9.17 BUNKERING
Vessels are advised to plan ahead to avoid the need to bunker at PWCS terminals. Bunkering via road tanker
is permitted only in exceptional circumstances upon the approval of the Terminal Superintendent, and
bunkering services via barge are not available in Newcastle.

Requests to perform bunkering operations must be submitted prior to berthing via the Vessel Agent, allowing
for the request to be considered in planning for the vessel‟s loading and to be recorded in the Coal Loading
Plan. PWCS will not allow handling of fuel products or lubricants to vessels where the operation:
 Could damage PWCS property or the environment;
 Could interfere with loading operations;
 Could delay vessel departure after the completion of loading; or
 Is to take place at night.

Vessels must be compliant with all Australian Standards and/or legislation governing the loading of fuel (e.g.
AS 1940:2004 – The storage and handling of flammable and combustible liquids, Work Health & Safety Act
2011, Dangerous Goods Regulation 2005 and Protection of the Environment Act 1997) and must minimise
the risks to PWCS plant and equipment and other personnel on site.

If bunkering is permitted by PWCS:

 A service provider with PWCS accreditation must be used;
 NPC must issue a Bunker Permit prior to the service provider accessing the terminal; and
 The PWCS Person in Charge must be informed before any bunkering is to commence.

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COAL TERMINALS INFORMATION HANDBOOK PAGE 28

 9.18 STORING

Storing should not interfere with loading operations and should be scheduled not to delay the vessel
departure after the completion of loading. The PWCS Person in Charge must be informed before any storing
operation is to commence.

Storing will remain the responsibility of the vessel‟s crew. No PWCS labour shall be supplied.

Any vessel lifting device shall be used for vertical lifts only. Handling practices that could damage PWCS
property are prohibited, including the dragging of loads across deck areas, use of guard rails to lower\support
loads or the spillage of products.

9.19 VESSEL REPAIRS

Prior to commencement of any vessel repairs that could impact PWCS personnel or operations,
authorisation must be given by PWCS and NPC. Such repairs include any works that could extend the
vessel‟s normal time at the berth or otherwise affect loading and\or departure of the vessel.

A Hot Work Permit must be issued by NPC prior to commencement of any hot works.

No vessel repairs shall be carried out whilst alongside a PWCS berth that will immobilise the vessel or
involve the turning of the propeller, other than using the turning gear.

PWCS does not authorise or control diving activities for vessel repairs. The Master of the Vessel must make
arrangements with NPC via their Diving Notification System to ensure any diving activity is carried out safely
and in accordance with any legislative or other requirements. Diving must be compliant with AS2299 and the
Work Health and Safety Act 2011 (NSW).

At times PWCS may carry out diving activities on its wharves. On these occasions PWCS will contact the
relevant Master of the Vessel and discuss control procedures for this work.

Where PWCS causes damage to a vessel PWCS reserves the right to organise for a third party to inspect,
photograph and estimate the cost to repair damages caused by PWCS.

9.20 POTABLE WATER

Potable (fresh) water is available at all PWCS berths and the outlets are provided with male staunch fittings.
The PWCS Person in Charge can provide direction on the location of the potable water outlets. Any hoses
used for provision of potable water are to be provided by the vessel, and are to be removed prior to the
vessel leaving the berth.

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COAL TERMINALS INFORMATION HANDBOOK PAGE 29

10. OTHER MATTERS

10.1 AUSTRALIAN MARITIME SAFETY AUTHORITY (AMSA)

All vessels may be subject to Port State Control inspections by AMSA Surveyors. In some instances the
severity of any deficiencies may result in the vessel being Provisionally Detained until repairs are affected.
This can at times result in the vessel being delayed from sailing. Depending on the nature of the rectification
work required, it may be necessary to cease loading operations until repair work is completed at the berth
or to have the vessel moved to a suitable other holding berth for the repair work to be completed, at the
vessel owner‟s cost.

PWCS must receive immediate written notice of any provisional detention and release that occurs whilst
alongside at the Terminals. Notices must be forwarded by the Vessel Agent to _ShippingIssues@pwcs.com.au
(note underscore must be included in email address).

Contact details for AMSA in the Port of Newcastle are:

Senior Marine Surveyor

Australian Maritime Safety Authority
8 Cowper Street
Carrington NSW 2294
AUSTRALIA
Telephone: +61 2 4961 6300
Fax: +61 2 4961 2694
Email: sydney@amsa.gov.au

10.2 GAS FREEING VESSELS

It is expected that in accordance with good seamanship, the Masters of OBO vessels will ensure that prior to
presenting for loading at PWCS Terminals their vessel is Gas Free with a valid Gas Free Certificate. The
International Safety Guide for Oil Tankers and Terminals (ISGOTT) details the recommended procedures to
be followed. The Master of the Vessel is advised they may be required to establish their vessel (OBO) is gas
free during an inspection by AMSA.

The Gas Free Certificate must have been issued by an authority acceptable to PWCS prior to presenting the
vessel for loading. A Gas Free Certificate signed only by the Master of the Vessel will not be acceptable.

Acceptance of any vessel carrying slops is subject to the approval of PWCS and the Harbour Master. Slop
tanks must be fully inerted, positively pressurised and with an oxygen content of not more than 8% by
volume in accordance with ISGOTT. Slop tanks shall remain positively pressurised during loading and must
not be manually vented whilst the vessel is at, or near the Terminal. Washing and gas freeing of slop tanks at
the Terminal is prohibited.

10.3 INDEMNITY AND RELEASE

10.3.1 INDEMNITY
The owner, Master of the Vessel and Vessel Agent, jointly and severally, will indemnify PWCS, its employees,
agents, licensees, contractors and sub-contractors against all claims which PWCS, its employees, agents,
licensees, contractors and sub-contractors may incur or which may be brought against or made on PWCS,
its employees, agents, licensees, contractors and sub-contractors, arising out of or in connection with the
following:

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COAL TERMINALS INFORMATION HANDBOOK PAGE 30

  any claim arising out of or in any way related to:
(a) the breach of any rule contained in this Handbook;
(b) PWCS taking steps to ensure compliance with any rule contained in this Handbook; or
(c) any injury, death, damage or loss caused by the vessel or a person associated with the vessel,
related directly or indirectly to the vessel berthing, unberthing or being, or intending to be, at
the Terminal or otherwise arising out of or in any way related to this Handbook and caused by
an act or omission of the Owner, Master of the Vessel or Agent or their employees, agents,
licensees, contractors and sub-contractors; and
(d) any claim arising out of or in any way related to any wilful, negligent or unlawful act or omission
of the Owner, Master of the Vessel or Agent or their employees, agents, licensees, contractors
and sub-contractors, except to the extent that such breach, injury, death, damage, or loss is
caused by PWCS‟ own negligence.

Subject to the above, it is recognised and agreed that PWCS has responsibilities for routine repair and
maintenance of the Terminal, and this may result in it incurring a loss in respect of damage to the Terminal.
In any proceedings by PWCS relating to damage or loss in respect of routine repair and maintenance to the
Terminal, PWCS will be taken to have incurred the relevant damage or loss itself.

10.3.2 RELEASE
On and from the date of agreement to comply with this Handbook, or any previous version of the Handbook
if not resigned, and in return for PWCS allowing a vessel to use the Terminal, each owner, Master of the
Vessel and Vessel Agent of the vessel hereby releases PWCS, its employees, agents, licensees, contractors
and sub-contractors from all claims whatsoever which the owner, Master of the Vessel or Vessel Agent have
or may have had against them, whether arising out of or in connection with this Handbook, to the fullest
extent permitted by law, including without limitation claims for any injury, death, damage, or loss arising out
of anything which PWCS does or fails to do in relation to a vessel or relating to a vessel berthing, unberthing
or being at the Terminal.

10.4 RESPONSIBILITY FOR DAMAGE CAUSED

The parties acknowledge and agree that:

(a) to the extent any damage is caused to a vessel by PWCS equipment (whether before, during or
after the berthing process) PWCS will, on request from the owner of that Vessel and
presentation of valid receipts, reimburse the owner of that vessel the full value of the cost of
any repairs to the vessel required as a result of that damage; and
(b) to the extent any damage is caused to PWCS berths or associated equipment (including but not
limited to wharf fenders, wharf decking, shiploaders, etc.) by a vessel (whether before, during or
after the berthing process) the owner of that vessel will, on request from PWCS, immediately
reimburse PWCS the full value of the cost of any repairs to the berth required as a result of
that damage.

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COAL TERMINALS INFORMATION HANDBOOK PAGE 31

APPENDIX A: DEFINITIONS
Air Draught Height from Chart Datum to the top of hatch covers.

AMSA Australian Maritime Safety Authority.

AQIS Australian Quarantine and Inspection Service.

Australian Ballast Water Guidelines for the control and management of ships' ballast water to minimize
Guidelines the transfer of harmful aquatic organisms and pathogens as applied by AQIS.

BLU Code Code of Practice for the Safe Loading and Unloading of Bulk Carriers published
in March 2007 and as amended from time to time.

Business Day A day in New South Wales that is not a Saturday, Sunday or public holiday
gazetted by either the New South Wales or Federal Governments and on which
banks are generally open for business in Newcastle

CCT Carrington Coal Terminal

Chart Datum (CD) The plane or level to which soundings (elevations) or tidal heights are
referenced. For Newcastle, this is the Lowest Astronomical Tide, CD = 0.0m.

Coal Exporter Any person, partnership, company, trust, co-operative or other association or
entity to which PWCS provides coal handling services.

Coal Loading Plan A plan submitted by the Master of the Vessel indicating hatch tonnages, coal
type(s), pass sequence, de-ballast time and operations, sailing draught and sailing
tide and in the form set out in Appendix B

Commenced Time and date when first coal is delivered into a hatch of the vessel.
Loading

Completion Of Loading Time and date when the vessel has received the coal tonnage requested by the
Master of the Vessel as determined by a draught survey.

Contract Management A safety system used by PWCS to manage organisations that perform work on
System PWCS sites.

Dwt Deadweight in metric tonnes.

ETL The estimated time of commencement of loading of the vessel at the coal
loading facilities.

Gas Free When sufficient fresh air has been introduced into the space to lower the level
of a flammable, toxic or inert gas to that required for a specific purpose.

Gas Free Certificate Certificate issued by an authorised Chemist confirming that, at the time of
testing a compartment, it was gas free for a specific purpose.

Handbook PWCS Coal Terminals Information Handbook.

Harbour Master The official responsible for enforcing the regulations of the Port of Newcastle in
order to ensure the safety of navigation, the security of the harbour and the
correct operation of the port facilities.

Hatch An opening in a deck of a ship providing access to a hold through which cargo is
loaded.

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COAL TERMINALS INFORMATION HANDBOOK PAGE 32

APPENDIX A: DEFINITIONS
Hold The under deck space in which cargo is placed.

Hydraulic Interaction Reaction of a vessel‟s hull to pressure exerted on its underwater volume caused
by a passing vessel.

IMO International Maritime Organisation.

IMSBC Code International Maritime Solid Bulk Cargo Cargoes Code as amended from time to
time (replaces BC Code as of 1st January 2011)

Inducted Person Is an employee or contractor who has successfully completed PWCS Induction
training.

Interim Draught Survey The draught survey undertaken prior to the trimming of the vessel to ensure the
vessel is loaded to the correct trim and agreed tonnage.

ISPS Code International Ship and Port Facility Security Code as amended from time to time

ISM Certificate International Safety Management Certificate.

KCT Kooragang Coal Terminal

LHW Lowest High Water.

LOA Length Overall.

MARPOL 73/78 International Convention for the Prevention of Pollution from Ships 73/78 with
amendments.

Master of the Vessel Person accountable for the safe operation of the vessel including loading and
unloading. The Master may nominate a Vessel Representative (e.g. Cargo
Officer) to interface with PWCS.

Mates Receipt / A document of that title provided to the vessel on behalf of and at the request
Shiploading Certificate of the Coal Exporter. PWCS is not responsible for the accuracy or the quality of
the information stated in any such document.

Marine Orders The Marine Orders prepared by the Australian Maritime Safety Authority in
accordance with the Navigation Act 2012 and as amended from time to time.

Marine Surveyor Any person who is a full member, or their employer includes a full member of
the Institute of Marine Surveyors. This person must have proven proficiency in
bulk loading of vessels, including hold preparation and cargo draught surveys and
must be accredited or is employed by a company that is accredited in the PWCS
contractor management system.

NPC Shiphandling Safety The document so titled provided published by NPC, available online: as
Guidelines amended from time to time.

OBO Oil-Bulk-Ore Carrier.

Personal Protective Refers to protective clothing, helmets, goggles, gloves, or other garments
Equipment (PPE) designed to protect the wearer's body from injury.

Provisionally Detained A vessel detained as per AMSA‟s Port State Control mandates.

PWCS Port Waratah Coal Services Limited.

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COAL TERMINALS INFORMATION HANDBOOK PAGE 33

APPENDIX A: DEFINITIONS

PWCS Customer Interface A website used by PWCS for the management of coal handling services.

PWCS Person in Charge A PWCS accountable person assisting the Terminal Representative (Shift
Supervisor) in the safe loading of cargo into vessels in accordance with the
agreed sequence and tonnage stated in the vessel‟s Coal Loading Plan and Marine
Orders part 32, Clause 10, Loading and Unloading.

Rightship A ship vetting system that advises PWCS on vessel suitability based on vessel
specifications, history and physical inspections.

Ship / Shore Safety Checklist that assists with the safe loading of bulk carriers as prescribed in the
Checklist BLU Code Appendix 3.

Shiploader A mechanical device designed to load coal by gravity from conveyors.

Shift Supervisor A PWCS employee accountable for the safe operation of the Terminal including,
but not limited to, rail receival, stockyard and loading cargo into vessels in
accordance with the sequence and tonnages stated in the vessel‟s Coal Loading
Plan.

Terminals PWCS Carrington or PWCS Kooragang.

Terminal Representative PWCS Shift Supervisor.

TPH (tph) Tonnes Per Hour.

UKC Under Keel Clearance.

Vessel Agent Person or firm authorised by the vessel owner or charterer to act on their
behalf.

Vessel Load Rate (VLR) A measure used by PWCS to assess vessel performance. Average tonnes per
hour loaded in the period of time between commencement and completion of
loading less time incurred due to delays not attributable to the vessel (e.g.
caused by PWCS).

Vessel Questionnaire Document completed by the Master of the Vessel that provides information to
PWCS that assists PWCS in determining the suitability of loading a vessel.

Vessel Representative Master of the Vessel, or a person nominated by the Master of the Vessel, to be
the interface between the vessel and PWCS.

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COAL TERMINALS INFORMATION HANDBOOK PAGE 34

APPENDIX B: PWCS COAL LOADING PLAN

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COAL TERMINALS INFORMATION HANDBOOK PAGE 35

APPENDIX C: PWCS VESSEL QUESTIONNAIRE

PORT WARATAH COAL SERVICES LIMITED

A.B.N. 99 001 363 828

VESSEL QUESTIONNAIRE (Rev 3)

PWCS Customer:
Shipowner:
Date
(Day) (Month) (Year)

Port Waratah Coal Services Ltd (PWCS) are the operators of Kooragang (KCT) and Carrington (CCT) coal export
terminals In the Port of Newcastle, Australia.

PWCS require the attached questionnaire to be completed by a competent person (Vessel Master / Superintendent)
in order to assist PWCS in making a decision about the suitability of a vessel nominated for loading at PWCS.

The questionnaire is to be completed in full. Questions not relevant to the specific vessel are to be marked N/A.
PWCS reserve the right to reject nomination of any vessel on the basis of incomplete or incorrect information
supplied by the nominator. This questionnaire must be signed by the Vessel Master and have the Official Vessel
Stamp in the space below.

Additional information must be supplied to support the nomination. This should include, but not be limited to:
 A Coal Loading Plan (it should meet the Newcastle Port Corporations Port Entry Requirements, Question
2.6 & 2.7),
 Previous performance history (gross load rate, date, loading Port).

Please forward the completed Questionnaire to PWCS Live Run & Operational Improvement
(coalloadingplans@pwcs.com.au).

Official Vessel Stamp and Masters

Signature here

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COAL TERMINALS INFORMATION HANDBOOK PAGE 36

APPENDIX C: PWCS VESSEL QUESTIONNAIRE

GENERAL
1.1 Name of Vessel
1.1.1  Will the vessel undergo a name change YES / NO
during visit to Newcastle?
1.2 IMO Number
1.3 Flag
1.4 Year of Build (Delivery Date)
1.5 Where Built (Yard/Country)
1.6 Newcastle Port Agent (if known)

PARTICULARS OF VESSEL
2.1 Type of Vessel (circle appropriate) Bulk Carrier/OBO/Self Discharge
2.2 Number of Holds / Number of Hatches /
2.3 Does the vessel have any obstructions (cranes, derricks, light masts) YES / NO
between the foremast and accommodation front?
2.4 If YES to 2.3, state obstructions:
(i.e. CRANES / DERRICKS / LIGHT MASTS / TRAVELLING GANTRIES /
OTHER)
2.5 Anticipated Ballast quantity when entering Port (MT)
2.6 Ballast Entry Draft (Fwd)
(Newcastle Port Rules: Forward draft = 2% of LOA, Aft Draft = 3% of
LOA, Maximum stern trim is 1% of LOA with propellor fully immersed)
2.7 Ballast Entry Draft (Aft)
(Newcastle Port Rules: Forward draft = 2% of LOA, Aft Draft = 3% of
LOA, Maximum stern trim is 1% of LOA with propellor fully immersed)
2.8 Propeller Immersion at Ballast Entry Draft (Aft) %
2.9 Will the Vessel have hold ballast on berthing? YES / NO
2.10 If YES, which hold & how long to empty?
2.11 How many Ballast Pumps are fitted?
2.12 Maximum de-ballasting capacity (MT/hour) & normal operating efficiency
(e.g., 85%)?
2.13 Is the vessel fitted with a separate Stripping Line? YES / NO
2.14 Is the following equipment in good working order? YES / NO
 Accommodation Ladder? YES / NO
 Ballast Pumps? YES / NO
 Ballast Stripping Lines/Eductors? YES / NO
 Ballast Control System? YES / NO

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COAL TERMINALS INFORMATION HANDBOOK PAGE 37

APPENDIX C: PWCS VESSEL QUESTIONNAIRE
PARTICULARS OF VESSEL
 Hatch Covers? YES / NO
2.15 Are accommodation ladders arranged to face aft or forward when rigged AFT / FORWARD
(Delete as applicable)

2.16 Are accommodation ladders situated aft or midships when rigged (Delete AFT / MIDSHIPS
as applicable)
2.17 For Panamax to Cape class vessels PWCS has a maximum loading rate of
10,500 tph. Is the vessel able to accept coal delivered at 10,500 tph for YES / NO
short periods of time? Normally 10 – 15 minutes after each hatch change.
Note 1: This is not the average load rate for the duration of loading.
Note 2: Consider the tank top loading, BM, SF and deballasting capability.
Master and Owners declare that this nominated vessel can achieve a YES / NO
minimum average loading rate of 5,000 tph (2,000 tph for Handy size
vessels) for the duration of the loading.

MASTER, OFFICERS AND CREW

3.1 Working language On-board
3.2 State Nationality and Number of: Nationality Number
3.3 Master
3.4 Officers
3.5 Crew

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COAL TERMINALS INFORMATION HANDBOOK PAGE 38

APPENDIX D: SAILING DRAUGHT GUIDELINES

Maximum draughts to or from Carrington and Kooragang Terminals are given in the table below.
Current promulgated depths must also be considered.

Tide
prediction Centimetre increment
(m)
0.00 0.01 0.02 0.03 0.04 0.05 0.06 0.07 0.08 0.09
0.0 13.82 13.83 13.84 13.85 13.85 13.86 13.87 13.88 13.89 13.90
0.1 13.91 13.92 13.93 13.94 13.95 13.95 13.96 13.97 13.98 13.99
0.2 14.00 14.01 14.02 14.03 14.04 14.05 14.05 14.06 14.07 14.08
0.3 14.09 14.10 14.11 14.12 14.13 14.14 14.15 14.15 14.16 14.17
0.4 14.18 14.19 14.20 14.21 14.22 14.23 14.24 14.25 14.25 14.26
0.5 14.27 14.28 14.29 14.30 14.31 14.32 14.33 14.34 14.35 14.35
0.6 14.36 14.37 14.38 14.39 14.40 14.41 14.42 14.43 14.44 14.45
0.7 14.45 14.46 14.47 14.48 14.49 14.50 14.51 14.52 14.53 14.54
0.8 14.55 14.55 14.56 14.57 14.58 14.59 14.60 14.61 14.62 14.63
0.9 14.64 14.65 14.65 14.66 14.67 14.68 14.69 14.70 14.71 14.72
1.0 14.73 14.74 14.75 14.75 14.76 14.77 14.78 14.79 14.80 14.81
1.1 14.82 14.83 14.84 14.85 14.85 14.86 14.87 14.88 14.89 14.90
1.2 14.91 14.92 14.93 14.94 14.95 14.95 14.96 14.97 14.98 14.99
1.3 15.00 15.01 15.02 15.03 15.04 15.05 15.05 15.06 15.07 15.08
1.4 15.09 15.10 15.11 15.12 15.13 15.14 15.15 15.15 15.16 15.17
1.5 15.18 15.19 15.20 15.21 15.22 15.23 15.24 15.25 15.25 15.26
1.6 15.27 15.28 15.29 15.30 15.31 15.32 15.33 15.34 15.35 15.35
1.7 15.36 15.37 15.38 15.39 15.40 15.41 15.42 15.43 15.44 15.45
1.8 15.45 15.46 15.47 15.48 15.49 15.50 15.51 15.52 15.53 15.54
1.9 15.55 15.55 15.56 15.57 15.58 15.59 15.60 15.61 15.62 15.63
2.0 15.64 15.65 15.65 15.66 15.67 15.68 15.69 15.70 15.71 15.72
2.1 15.73 15.74 15.75 15.75 15.76 15.77 15.78 15.79 15.80 15.81
2.2 15.82 15.83 15.84 15.85 15.85 15.86 15.87 15.88 15.89 15.90

All vessel draughts are based on a 10% static underkeel allowance, and based on two (2) decimal
places.

Whilst at berth the underkeel clearance of the vessel shall not be less than 0.3 of a metre. It is
the responsibility of the Master of the Vessel to ensure the required clearance is provided.

Vessels are required to provide to NPC 12 hours prior to sailing their maximum sailing draught
so that is can be analysed in the Swell and Under Keel Clearance System (SAUCS). This system
provides NPC Pilots with greater information with regard to the vessel's condition, Port
condition and the prevailing weather.

39

COAL TERMINALS INFORMATION HANDBOOK PAGE 39

APPENDIX E: DRAWINGS

The following drawings are intended to compliment information contained in this Handbook.
Refer to the relevant Handbook section for contextual information

Item Title Drawing No.

E.1 Newcastle Port Map N/A
E.2 Carrington Terminal Air Draught Elevation 281268 Rev 3
E.3 Carrington Terminal Wharf Plan 281269 Rev 4
E.4 Kooragang Terminal Air Draught Elevation 281275 Rev 4
E.5 Kooragang Terminal Wharf Plan 348950 Rev 5

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COAL TERMINALS INFORMATION HANDBOOK PAGE 40

E.1: NEWCASTLE PORT MAP

Note: Only PWCS terminals shown.

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COAL TERMINALS INFORMATION HANDBOOK PAGE 41

E.2: CARRINGTON TERMINAL AIR DRAUGHT ELEVATION

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COAL TERMINALS INFORMATION HANDBOOK PAGE 42

E.3: CARRINGTON TERMINAL WHARF PLAN

43

COAL TERMINALS INFORMATION HANDBOOK PAGE 43

E.4: KOORAGANG TERMINAL AIR DRAUGHT ELEVATION

44

COAL TERMINALS INFORMATION HANDBOOK PAGE 44

E.5: KOORAGANG TERMINAL WHARF PLAN

45

COAL TERMINALS INFORMATION HANDBOOK PAGE 45

APPENDIX F: INSTRUCTIONAL POSTERS

The following items are intended to highlight important terminal policies, procedures and
information to vessel crew in a poster format. The PWCS Person in Charge will tear out these
pages and discuss with the Master of the Vessel upon berthing. Consider cutting the posters
from the Handbook and placing on notice boards or discussing with your crew in briefings.

The Receipt of PWCS Handbook shall be signed and retained by the PWCS Person in Charge.

Item Title
F.1 Receipt of PWCS Handbook
F.2 Carrington wharf access
F.3 Kooragang wharf access
F.4 Transport arrangements at wharf facilities
F.5 Hydraulic interaction between vessels
F.6 Personal Protective Equipment (PPE) for vessel crew
F.7 Air draught limit - CCT
F.8 Air draught limit - KCT
F.9 Cargo hold access requirements during loading
F.10 Communications

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COAL TERMINALS INFORMATION HANDBOOK PAGE 46

F.1: RECEIPT OF PWCS HANDBOOK

ACKNOWLEDGMENT OF RECEIPT OF THE

PORT WARATAH COAL SERVICES LIMITED
COAL TERMINAL INFORMATION HANDBOOK

The Coal Terminals Information Handbook, (Revision 5.2) was issued to:

Name: …………………………………………………………………………………………

Vessel: …………………………………………………………………………………………

 I am the Master of the Vessel or Vessel Representative.

 I acknowledge receipt of the Port Waratah Coal Services Limited Coal Terminals
Information Handbook and understand and agree to comply with its contents
(unless otherwise agreed in writing with PWCS).

 I acknowledge that as the Master of the Vessel for each return trip I will be
required to understand and agree to comply with the Port Waratah Coal Services
Limited Coal Terminals Information Handbook contents (unless otherwise agreed
in writing with PWCS). This will be confirmed at vessel sign up.

 I acknowledge that from time to time PWCS may vary or produce addendums to
the Port Waratah Coal Services Limited Coal Terminals Information Handbook and
that it is a requirement that any addendums be complied with and kept with the
Handbook itself.

 I acknowledge that I am responsible for the safe loading of the vessel.

Date of Issue:

…………………………………

Signature:

…………………………………

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COAL TERMINALS INFORMATION HANDBOOK APPENDIX F.1

F.2: CARRINGTON WHARF ACCESS

FOR SAFE ACCESS TO CARRINGTON WHARF

VESSEL CREW MUST:

 Follow all PWCS safety policies

 Wear Personal Protective Equipment (PPE)
 Ride from ship to entry gate by accredited vehicle only – no walking
 Be escorted by PWCS inducted person when accessing areas away from the
vessel
 Only access the wharf for operational purposes
 Minimise exposure to tensioned mooring lines

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COAL TERMINALS INFORMATION HANDBOOK APPENDIX F.2

F.3: KOORAGANG WHARF ACCESS

FOR SAFE ACCESS TO KOORAGANG WHARF

VESSEL CREW MUST:

 Follow all PWCS safety policies

 Wear Personal Protective Equipment (PPE)
 Ride from ship to entry gate by accredited vehicle only – no walking
 Be escorted by PWCS inducted person when accessing areas away from the
vessel
 Only access the wharf for operational purposes
 Minimise exposure to tensioned mooring lines

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COAL TERMINALS INFORMATION HANDBOOK APPENDIX F.3

F.4: TRANSPORT ARRANGEMENTS AT WHARF FACILITIES

ONLY ACCREDITED TRANSPORT PROVIDERS

CAN ACCESS PWCS WHARF FACILITIES.

At present, they are:

Newcastle Hire Cars (02) 4960 1800

Mission to Seafarers (02) 4961 5007

 Pick up and drop off must be from the Vessel

 PPE must be worn when boarding or exiting Vessel
 PPE can be stored at the Wharf Security gate until person(s) return
 PWCS will not provide transport to any person(s) dropped off at the Wharf
Security

FOR FURTHER INFORMATION SEE „COAL TERMINALS INFORMATION HANDBOOK‟

SECTION 6.2

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COAL TERMINALS INFORMATION HANDBOOK APPENDIX F.4

F.5: HYDRAULIC INTERACTION BETWEEN VESSELS

MOORINGS MUST BE SECURE TO PREVENT

INTERACTION WITH PASSING SHIPS
When vessels pass PWCS berths moored vessels can move
significantly; in some instances to the extent of breaking mooring lines.

It is the Masters responsibility to ensure:

 Lines are tight at all times

 Winches are in „brake‟ mode.
Auto-tension mode is prohibited.

Failure to do so may result in injury or

damage to equipment. Non-compliance
may result in prohibition for future visits
to PWCS Terminals.

FOR FURTHER INFORMATION SEE „COAL TERMINALS INFORMATION HANDBOOK‟

SECTION 9.6.2

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COAL TERMINALS INFORMATION HANDBOOK APPENDIX F.5

F.6: PERSONAL PROTECTIVE EQUIPMENT (PPE) FOR VESSEL CREW
MINIMUM PPE REQUIREMENTS FOR VESSEL CREW

 Safety Helmet
 Eye Protection
 Hi-Visibility Clothing or Vest
 Life Vest must be worn on gangway and wharf
 Enclosed Footwear

PPE must be provided for crew boarding and exiting vessel during visits and shore
leave.

Equipment can be stored at Wharf Security gates during leave.

PWCS will NOT provide PPE

FOR FURTHER INFORMATION SEE „COAL TERMINALS INFORMATION HANDBOOK‟

SECTION 5.2

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COAL TERMINALS INFORMATION HANDBOOK APPENDIX F.6

F.7: AIR DRAUGHT LIMIT - CCT
CARRINGTON TERMINAL AIR DRAUGHT LIMIT
IS 18.5 METRES FROM CHART DATUM TO
HATCH COVERS
To perform any loading the top of hatch covers must stay below the clearance line
marked in white on the Ship Loaders.

When within 1 metre of the air draught limitation vessels should maintain trim by
the stern of at least 1% of LOA.

FOR FURTHER INFORMATION SEE „COAL TERMINALS INFORMATION HANDBOOK‟

SECTION 9.8

CLEARANCE LINE

Air draught from

chart datum to top of
hatch covers =
Height from bottom
of keel to top of hatch
covers

less vessel draught

plus tide

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COAL TERMINALS INFORMATION HANDBOOK APPENDIX F.7

F.8: AIR DRAUGHT LIMIT - KCT

KOORAGANG TERMINAL AIR DRAUGHT LIMIT

IS 20.5 METRES FROM CHART DATUM TO
HATCH COVERS

To perform any loading the top of hatch covers must stay below the clearance line
marked in red on the Ship Loaders.

FOR FURTHER INFORMATION SEE „COAL TERMINALS INFORMATION HANDBOOK‟

SECTION 9.8

CLEARANCE LINE

Air draught from

chart datum to top of
hatch covers =
Height from bottom
of keel to top of hatch
covers

less vessel draught

plus tide

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COAL TERMINALS INFORMATION HANDBOOK APPENDIX F.8

F.9: CARGO HOLD ACCESS REQUIREMENTS DURING LOADING

NO PERSON IS TO ENTER ANY HATCH

ONCE LOADING HAS COMMENCED

Any variation to this requirement must be authorised by agreement between the

Terminal Representative and Master of the Vessel

Entry must be supervised by an Officer of the Vessel

The hatch must be partially closed prior to entry to indicate crew are working in
the hatch.

FOR FURTHER INFORMATION SEE „COAL TERMINALS INFORMATION HANDBOOK‟

SECTION 5.3 & 6.3

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COAL TERMINALS INFORMATION HANDBOOK APPENDIX F.9

F.10: COMMUNICATIONS

TERMINAL CONTACT DETAILS

 D4 BERTH
CARRINGTON TERMINAL  D5 BERTH

PWCS PERSON IN CHARGE:   0417 271 255

 0437 997 612
TERMINAL REPRESENTITIVE:  (02) 4907 3287
PWCS RADIO:  CCT CHANNEL 2
WHARF SECURITY GATE:  (02) 4907 3352
EMERGENCY:  (02) 4907 3222
.. or if no answer notify „Newcastle Harbour‟ on VHF CH.9



 K4 BERTH  K6 BERTH
KOORAGANG TERMINAL  K5 BERTH  K7 BERTH

PWCS PERSON IN CHARGE:   0423 884 136

 0423 884 137
TERMINAL REPRESENTITIVE:  (02) 4907 2361
PWCS RADIO:  KCT CHANNEL 2
WHARF SECURITY GATE:  (02) 4907 2190
EMERGENCY:  (02) 4907 2111
.. or if no answer notify „Newcastle Harbour‟ on VHF CH.9

FOR FURTHER INFORMATION SEE „COAL TERMINALS INFORMATION HANDBOOK‟

 Page 1: Emergency Contact Procedure for Vessels
 Section 9.1: Communication

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COAL TERMINALS INFORMATION HANDBOOK APPENDIX F.10

