Form OM 1 Create / Maintain a Position in SAP HR
Purpose: This form is to be completed when: To create a new position complete Section A, C and Section D.
1. A new position needs to be created in SAP HR
To amend an existing position complete Section B, C and
2. An existing position needs to be amended in SAP HR Section D.
3. Funds & Position Management is implemented in SAP
HR To implement Funds and Position Management module,
Position Classification or Budget Information (CHO8) complete
4. Position Approval / Classification information is
section B, C and Section D.
maintained
5. Budget information is maintained (CHO8)
Positions for the HSE South and South East Area are not
currently created in SAP HR. Please contact local HR in each of
The form is to be completed by the Service requesting the these areas regarding creation of position numbers.
change and should come with supporting approval Please complete this form in Block Capitals.
documentation.
Once complete please forward to the OM Administrator.
Please contact the OM Administrator if assistance is required to
Include your contact details for queries.
complete this form.
Where a new cost centre is required it MUST be created before a
position can be created / updated.
Section A – Create new Position Details
Valid From
1. New Position
Name: Valid To
2. Grade (Job) that Grade code (Job) Weekly working hours
describes the position: of the grade
Grade Name Job )
Org Unit Number
3. Belongs to:
Enter the Org Unit where the
position will be located. Org Unit Name:
Cost Centre (This must be created
4. Controlling Area in advance of a position update)
5. Reporting relationships required: B012 (Chief whom employee reports to)-check Org structure.
Note, Line Managers should reside in the org unit, if not this relationship can be created to a position or alternative Org
Unit. Please DO NOT use this relationship for Line Manager Substitutions for ESS/MSS
Valid From
Position Number:
Valid To
Position Name:
Reporting relationships required: B290 (Time Administrator for NW, MW,MA & East employees only) – check Org
Structure.
Valid From
6. Personnel Number:
Reports
To: Time Administrator Valid To
Name:
7. Work Address: (only populate this if the
work address of the position differs from
the work address of the Org Unit where
the position will reside)
OM ADMINISTRATOR: SAP
Position Number Created Position Created By:
Line Managers Signature: ____________________________________________
Form OM 1 Create / Maintain a Position in SAP HR
SECTION B – Change/maintain existing position details
1. Employee Name Position Number
2. Personnel Number Reason for Change
3. Current Org.Unit No Reassigned Org.
and Name Unit No and name
4. Current Cost Centre Reassigned Cost Centre
Name & Number Name & Number
5. Current Grade Code of New Grade Code of
position position
6. Date Position is Reassigned from
7. Date Job Relationship Changes From (The first date
of the change of job describing this position)
8. Reporting relationships required: B012(Chief whom employee reports to) – Check Org Structure
Note, Line Managers should reside in the org unit, if not this relationship can be created to a position or
alternative Org Unit. Please DO NOT use this relationship for Line Manager Substitutions for ESS/MSS
Valid From
Position Number:
Valid To
Position Name:
Line Managers Signature: ______________________________________________
SECTION C – Additional Budget / Approval Information
Funds and Position Management (St James / Tallaght)
Approval Type: Tick
Budget ID
Permanent DOH Number
Temporary DOH Budget ID Name
External W.T.E
Number of funded hours
Permanent Local if less than hours per
grade
Temporary Local Total Pay Cost: €
Approval/ Funding Source 2 (if applicable)
Approval Type Tick
Form OM 1 Create / Maintain a Position in SAP HR
Budget ID
Permanent DOH Number
Temporary DOH Budget ID Name
External W.T.E
Number of funded hours
Permanent Local if less than hours per
grade
Temporary Local Total Pay Cost: €
Any other Comments:
Approval / Position Classification / Reclassification (Optional)
Primary Notification No Approved by:
Classification: ( 1: delegated sanction, 2: non
delegated sanction, 3: suppressed, 4:obsolete)
Subclassification: (1: Redeployed, 2: Reassigned, 3:
Regional Priority, 4: Service Development, 5:
Substantive, 6: Reconfiguration)
Vacancy Indicator : ( Yes/ No)
Line Manager Signature: _________________________________________________
Budget Information (Currently only applicable to CHO Midlands Louth/Meath)
Valid From
Valid To
Type of
Budget
Service
Heading
Type of
Budget
Funding
source
Fiscal year
Comments
Line Manager Signature________________________________________________
Form OM 1 Create / Maintain a Position in SAP HR
Section D - Approval for update:
Line Manager Signature: ____________________________ Date: _____________
Line Manager Address: __________________________________________________
____________________________________________________________________________
Contact number: ____________________________________________
General Manager Signature: _________________________________________________
Please Print Name: _______________________________ Date: _____________
AND HR/ CHO/CEO Signature: ____________________________________________
Please Print Name: _______________________________ Date: _____________
Section E – Internal Use Only:
OM Rep Signature:
Date:
OM Administrator Signature:
Date:
Comments:
