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Knowledge Library On Past Projects

This document outlines a 4 stage process for managing variation orders: 1) Identifying the need for a variation order, 2) Negotiating the variation with the contractor, 3) Implementing the variation order, and 4) Documenting the variation for future use. Key steps include searching past projects for similar issues, negotiating costs/time impacts, approving the variation with the client, tracking the variation order, and updating a knowledge library with lessons learned.

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musthaqhassan
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75 views1 page

Knowledge Library On Past Projects

This document outlines a 4 stage process for managing variation orders: 1) Identifying the need for a variation order, 2) Negotiating the variation with the contractor, 3) Implementing the variation order, and 4) Documenting the variation for future use. Key steps include searching past projects for similar issues, negotiating costs/time impacts, approving the variation with the client, tracking the variation order, and updating a knowledge library with lessons learned.

Uploaded by

musthaqhassan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Owner Contractor

Other
Consultant Knowledge Library on Past
Root Causes of Projects
Variation Order
Search for variation orders issued
because of similar problem
Stage -01 Problem scenario scenario caused by same root
causes
Identify and
Recognize Variation
Order
Need for Variation
If found, gather
Order
Information on their
valuation method,
Impacts, variation
Defined Proposed Variation Order management strategies,
challenges incurred in
*Scope *Defined Impacts while managing
*Time *Defined Variation variation
order managing Undefined Proposed Variation Order
*Cost strategies *Anticipated impacts
*Scope
*Defined Challenges * Anticipated variation
in managing *Time
order managing
variation Order *Cost strategies If not found, Update
Knowledge library
* Anticipated Challenges
in managing variation
Order

Communicate to all parties within Owner and Consultant team


to ensure clash detection in work, advice client on impacts of
variation in project performance.

Comment on
Request variation proposal from Contractor. Proposal should in
Notice and do
include
adjustments in
variation a) a description of the proposed work to be performed and a
programme for its execution
b) the Contractor’s proposal for any necessary modifications to
the programme according to Sub-Clause 8.3 [Programme]
Abort
and to the Time for Completion,
variation
c) the Contractor’s proposal for evaluation of the Variation

Negotiate with contractor Refer negotiation


If Contractor promptly sent notice and finalize the Cost of techniques, valuation
stating that Contractor cannot variation, Time of variation, methods, case Laws from
readily obtain the Goods required valuation methods past projects
for the Variation

Stage 02 Update Knowledge library


Reject notice of contractor if Finalize variation on challenges faced during
Negotiation of valuations, strategies to
inappropriate
variation overcome them, knowledge
gain
Client approval

Issue variation order Update Knowledge library on


Track variation order
impacts, challenges faced
during management of
Stage 03
variation order on project
Implementation of variation
order and strategies to manage Use appropriate management
them strategies from past projects

If no appropriate strategies found in knowledge library use new variation order management strategies Update knowledge library with
new strategies

1) Root causes 2) Impacts 3)


Stage 04 Documentation for After variation executed document particular variation under four challenges in managing variation, 4)
future use categories and update to knowledge library such as management strategies

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