TAMIL NADU PHYSICAL EDUCATION AND SPORTS UNIVERSITY

Chennai- 600 127

DOCTOR OF PHILOSOPHY (Ph.D.) PROGRAMME

REGULATIONS
PREAMBLE

The Doctor of Philosophy (Ph.D) degree is one of the highest academic

degree which required extended study. Ph.D degree is awarded to a
candidate who, has submitted a thesis on the basis of original and
independent research in any particular subject / discipline or involving more
than one discipline (inter-disciplinary), that makes a contribution to the
advancement of knowledge, which is approved by Board of examiners as
required candidates who fulfill the eligibility requirements of the Tamil Nadu
Physical Education and Sports University shall be admitted to the Ph.D.
programme as per the admission procedure.
I. ELIGIBILITY FOR Ph.D.PROGRAMME
The candidates who have qualified for Master’s Degree (10+2+3+2
pattern or equivalent in this order) of this University or of any other university
recognized by the syndicate of this university as equivalent thereto with not
less than 55% of marks or a CGPA of 5.51 and above in the 10.00 point scale
or B grade in the seven point scale, under CBCS, for the subjects of Physical
Education, Yoga, Exercise Physiology/ Exercise Physiology & Nutrition,
Sports Biomechanics and Kinesiology, Sports Management, Sports
Psychology, Sports Sociology, Sports Coaching and Sports Technology, are
eligible to register for Ph.D. in this university.

Candidate must have secured minimum percentage of marks in PG

degree as given in the table.

Ph.D., Regulation 1
 Minimum Percentage
Category required in PG
degree
For General/ BC/MBC Candidates 55 %
For SC/ ST candidates 50%
All the candidates who completed
50%
their PG degree on or before 1991

II. EDUCATIONAL QUALIFICATION

Sl.No Ph.D. Programme Minimum Qualification for
Admission
1 Ph.D. Degree in Physical Education M.P.Ed.,/M.P.E.S.,/M.P.E / its
equivalent*

2 Ph.D. Degree in Yoga M. Sc.,/M.A., Yoga / its equivalent*

3 Ph.D. Degree in Exercise M. Sc., Exercise Physiology &

Physiology and Nutrition Nutrition / its equivalent*

4 Ph.D. Degree in Sports M. Sc. Sports Biomechanics and

Biomechanics and Kinesiology Kinesiology / its equivalent*

5 Ph.D. Degree in Sports M.B.A, Sports Management/ M.B.A.(

Management General) / its equivalent*

6 Ph.D. Degree in Sports Psychology M.Sc./ M.A, Sports Psychology /

M.Sc. Sports Psychology & Sociology
/ its equivalent*
7 Ph.D. Degree in Sports Sociology M.Sc./ M.A, Sports Sociology / M.Sc.
Sports Psychology & Sociology/ its
equivalent*
8 Ph.D. Degree in Sports Coaching M.Sc. Sports Coaching /MS in Sports
/ its equivalent*
9 Ph.D. Degree in Sports Technology M. Tech., Sports Technology /
M.Tech., / M.E. (Any Discipline) / its
equivalent*

* Approved by the syndicate of Tamil and Physical Education and Sports

University

Ph.D., Regulation 2
III. DEPARTMENTAL / COLLEGE RESEARCH COMMITTEE

A. For University Department

The Departmental Research Committee shall comprise of Head of the
Department and two faculty members of the department. The two faculty
members nominated for the Departmental Research committee should be
recognized supervisor for Ph.D. programme of this university. If only one
recognized supervisor is available in any department, such departments
should constitute the above committee with the recognized supervisor
available from the other departments of this university.
The Departmental Research Committee is responsible for scrutinizing
the application and conducting interview for admission.
B. For Approved Research Centres of this University
The College Research Committee would comprise of Principal, a
senior faculty member of the college and a university nominee. The members
nominated for the college Research Committee should be recognized
supervisor for Ph.D. programme of this university. If only one recognized
supervisor is available in a college, such colleges should constitute the above
committee with the recognized supervisors available from this university
department.
The College Research Committee is responsible for scrutinizing
the application and conducting interview for admission.
IV. MODE OF SELECTION
A. University Department :
The following Selection criteria shall be followed in University Department
1. The candidate desire for registering Ph.D programme shall apply in the
prescribed application (Annexure I) can had directly from the University
on payment or download from the University website. The filled in
application with necessary details shall be submitted through proper
channel, before due date as indicated in the notification issued from
time to time. Normally the university shall issue notification for Ph.D.
admission twice in a year in the months of February and August.
Ph.D., Regulation 3
 2. Incomplete applications in any respect shall be summarily rejected
without any intimation to the candidate.
3. The application of the candidates shall be processed by the concerned
Head of the Department, Departmental Research Committee and
Director Research.
4. The Controller of Examinations and Director Research are responsible
for the conduct of entrance examination and evaluation.
5. The Head of the Department and Departmental Research Committee
are responsible for conducting the interview. At the time of interview the
Doctoral Committee is expected to test the Research aptitude and
attitude of the scholar.
6. Based on the performance in the entrance test and interview, the
successful candidates shall be short listed.
7. Admission Procedure
S.No. Description Mark Allotted
Marks allotted for entrance test
i) (75 objective questions) 75

(Syllabus : Annexure –II)

ii) Marks allotted for interview 25

Marks obtained in the P.G.

iii) 25
Degree

Note: Marks obtained in the P.G Degree should be converted to a maximum of 25. For
example, if a candidate has secured 1800 marks out of 2400 in P.G Degree level, his/her
marks for the qualifying examination is [1800/ 2400] x 25 = 18.75.

8. The candidates who scored less than 50% of marks in entrance tests
are not eligible for Ph.D. admission.
9. The candidates who scored less than 50% of marks in interview are not
eligible for Ph.D. admission.

Ph.D., Regulation 4
 10. Candidates qualified in NET/SLET/other National Level Eligibility Test
are exempted from entrance test and they have to appear for the
interview only. The candidates scored less than 50% of marks in
interview are not eligible for Ph.D. admission.
11. Research topic for the provisionally selected candidates will be
finalized in the Colloquium conducted during the first Doctoral
committee of the candidate concerned.
B. Approved Research Centres of this University:

The following Selection criteria shall be followed in Approved

Research Centres of this University.

1. The candidate desire for registering Ph.D programme shall apply

in the prescribed application (Annexure I) can had directly from the
University on payment or download from the University website. The
filled in application with necessary details shall be submitted to the
Principal of Approved Research Centres of this University the through
proper channel, before due date as indicated in the notification issued
from time to time. Normally the university shall issue notification for
Ph.D. admission twice in a year in the months of February and August.

2. Incomplete applications in any respect shall be summarily rejected

without any intimation to the candidate.

3. The application of the candidates shall be processed by the concerned

Principal of Approved Research Centres of this University, College
Research Committee and subjects to approval of Director Research.

4. The Controller of Examinations and Director Research are responsible

for the conduct of entrance examination and evaluation.

Ph.D., Regulation 5
 5. The Principal and College Research Committee are responsible for
conducting the interview. At the time of interview the Doctoral Doctoral
Committee is expected to test the Research aptitude and attitude of the
scholar.

6. Based on the performance in the entrance test and interview, the

successful candidates shall be short listed.

7. Admission Procedure
S.No. Description Mark Allotted
Marks allotted for entrance test
i) (75 objective questions) 75

(Syllabus : Annexure –II)

ii) Marks allotted for interview 25

Marks obtained in the P.G.

iii) 25
Degree

Note: Marks obtained n the P.G Degree should be converted to a maximum of 25. For
example, if a candidate has secured 1800 marks out of 2400 in P.G Degree level, his/her
marks for the qualifying examination is [1800/ 2400] x 25 = 18.75.

8. The candidates who scored less than 50% of marks in entrance tests
are not eligible for Ph.D. admission.
9. The candidates who scored less than 50% of marks in interview are not
eligible for Ph.D. admission.
10. Candidates qualified in NET/SLET/other National Level Eligibility Test
are exempted from entrance test and they have to appear for the interview
only. The candidates scored less than 50% of marks in interview are not
eligible for Ph.D. admission.
11. Research topic for the provisionally selected candidates will be
finalized in the Colloquium conducted during the first Doctoral committee of
the candidate concerned.

Ph.D., Regulation 6
V. CATEGORIES OF Ph.D. PROGRAMME

The two categories of Ph.D. programme available are:

1. Full-time
2. Part-time.

1. Full-Time Ph.D. Programme

a) Candidates under full - time shall do research work in the

University/ approved research centers shall be available during
the working hours for curricular, co-curricular and related
activities. Who satisfy the eligibility conditions as per the
regulations shall apply for Full- time category in the respective
subject.
b) Candidates in employment who want to pursue full - time study,
should be sponsored by their employer and should avail leave for
the minimum duration of the programme and should formally
relived from their duty to join the research programme.
c) Candidates who are selected at National level fellowships
programme or by any recognized bodies.
d) Foreign Nationals sponsored by the Government of India on
exchange programme and who satisfy the eligibility conditions as
per the regulations shall apply for Full – time category in the
respective specialization.
2. Part – Time Ph.D. Programme
The following categories of candidates are eligible to apply under
part- time Ph.D. programme
a) Full - time teachers of this University Departments/ Colleges
affiliated to this University.
b) Research Fellows/ Scientists of the National Sports Research
Centre / /Sports Authority of India/ Sports Development Authority
of Tamil Nadu and JRF/SRF/PF etc., working in research project

Ph.D., Regulation 7
 funded by external agencies such as
DST/DOD/DOEN/UGC/CSIR and similar National and state level
organizations and executed by this University/recognized
research centers of the affiliated colleges and regional and
National Institutions/ Laboratories dedicated to physical
education, Yoga, Exercise Physiology and Nutrition, Sports
Biomechanics and Kinesiology, Sports Management, Sports
Psychology, Sports Sociology, Sports Coaching and Sports
Technology.
c) Full - time teachers working in colleges/ schools are also eligible to
register for Ph.D. under Part-Time Research provided they fulfill
the following eligibility norms.
1. The full-time teachers working in colleges with minimum two
years of experience after obtaining the concerned Master’s
Degree are eligible for Ph.D. admission.
2. The full-time teachers working in schools with minimum three
years of experience after obtaining the concerned Master’s
Degree are eligible for Ph.D. admission
3. The full-time employees working in recognized companies /
industries/ institutions with minimum three years of experience
after obtaining the required Master’s Degree are eligible for
Ph.D.admission.
4. The candidate must submit Experience/ Service certificate
from the employer.
5. The candidate must submit No Objection Certificate from the
present employer.

3. Change of Category into Full- Time to Part -Time Registration &

Vice-versa

The change of category of provisional registration shall be

permitted subject to the recommendation of the Departmental Research
Ph.D., Regulation 8
Committee / College Research Committee. The Change of the category shall
be approved by the Director Research subject to the submission of necessary
documents. (Annexure – III)

4. Regulation for the Change from Full- Time to Part Time:

a. The entire period of research as full time scholar shall be counted.
b. The minimum period required for submission of the thesis is as per part-
time Ph. D programme.
c. The part- time Ph. D programme fee is applicable for the remaining
period for submission of thesis.
d. The Scholar shall pay Rs. 3000/- for the change from full- time to part
time.
e. The Change of the category shall be approved by the Director Research
subject to submission of the following necessary documents.
1. Experience Certificate from the previous employer
2. Service Certificate from the present employer
3. No Objection Certificate from the present employer to pursue part-
time Ph.D in Tamil Nadu Physical Education and Sports University.

4. No Objection Certificate from the Supervisor to Change the Ph.D.

programme from Full- Time to Part Time.
5. Recommendation of the Doctoral Research Committee of the
Scholar.
5. Regulation for the Change from Part- Time to Full- Time:
a. The scholar should posses all the eligibility for the Part- time Ph.D
programme.
b. The 50% of period completed as Part- time scholar shall be counted.
c. The minimum period required for submission of thesis is as per Full-
Time Ph.D programme.
d. The Full- Time Ph.D Programme fee is applicable for the remaining
period for submission of theisis.

Ph.D., Regulation 9
 e. The Scholar shall pay Rs. 4000/- for the change from part- time to full
time.
f. The Change of the category shall be approved by the Director
Research subject to submission of the following necessary documents.
1. Reliving order from the employer
2. No Objection Certificate from the Supervisor to Change the
Ph.D. programme from Part Time to Full- Time
3. Recommendation of the Doctoral Research Committee of the
Scholar.
VI. PLACE OF RESEARCH

1. The Place of Research for Full – time Ph.D. Programme

The full – time Research programme leading to Ph.D degree shall be

carried out in the
a) Departments of Tamil Nadu Physical Education and Sports
University.
b) Approved research centers of its affiliated colleges.
c) Centers for advanced research and training in the subjects
approved by the Tamil Nadu Physical Education and Sports
University.
2. The Place of Research for Part – time Ph.D. Programme
The place of research for the scholars working in colleges/ schools/
recognized companies/ industries/ institutions shall be the University
Departments / Colleges where the supervisor is working.

VII. DURATION OF THE Ph.D. PROGRAMME

a. Minimum and Maximum Duration of Ph.D Programme
1. The duration of the Ph.D. programme shall be counted from the
submission of required fee and joining report to the Registrar by
the scholar through the Thesis Supervisor and Head of the
Department / Principal of the Approved Research Centers.

Ph.D., Regulation 10
 2. The other details pertaining to duration of the Ph.D. programme is
furnished in the following table.

Minimum Maximum
Qualification of the
S.No. Category Period Period
Scholar
(Years) (Years)
1. M.Phil. Degree Full-time 2 3
2. Master’s Degree Full-time 3 4
3. M.Phil. Degree Part-time 3 4
4. Master’s Degree Part-time 4 5
Note: For Ph.D programme in Sports Technology with Mater’s Degree, the
minimum period for Full –time and Part –time are 2 and 3 years respectively.
b. ATTENDANCE FOR THE FULL-TIME AND PART-TIME RESEARCH
SCHOLARS

1. Full-time Research Scholars

A candidate registered on Full-time shall work in the University
Department or approved Research Centre of this University under the direct
supervision of Head of the Department / Principal of the approved Research
centre and research supervisor. He / She must possess a minimum of 90% of
attendance during the minimum duration of the Ph.D. programme at the
University Department / College where the supervisor is working. The Head
of the Department/ Principal of the approved Research centre has to issue
and send the attendance certificate to the Director Research.

2. Part-time Research Scholars

A candidate registered on part-time shall work at least for thirty days
in every academic year during the course of research at institution where the
supervisor is working. The supervisor has to issue the attendance certificate to
be forwarded by the Head of the Department/ Principal of the approved
Research centre to the Director Research.

C. EXTENSION OF MAXIMUM DURATION OF THE Ph.D. PROGRAMME

1) The Scholar shall apply to the Director Research for extension of
duration three months before the expiry of prescribed duration

Ph.D., Regulation 11
 through the Thesis Supervisor and Doctoral Committee by stating the
actual reason for extension of period.
2) In exceptional circumstances, extension may be permitted for a
maximum grace period of two years, six months at a time shall be
granted based on the recommendation of the Departmental Research
Committee/ College Research Committee, Director Research with the
approval of Vice-Chancellor.
3) In such cases penalty fee as prescribed from time to time shall be
paid, which is given in the following table. (Annexure –IV)
S.No. Period Penalty
(Rs.)
1. First six months 1000
2. Second six months 1500
3. Third six months 2000
4. Fourth six months 2500
In addition to the penalty fee, a scholar has to pay the prescribed
tuition fee for the particular year(s).
4) If the scholar fails to submit the thesis within the extended period of
two years, the registration shall be cancelled and the name shall be
removed from the rolls.
VIII. RECOGNITION OF SUPERVISOR
1. Eligibility
a. The Supervisor should possess Master’s Degree and Ph.D. in the
concerned area of research in which he/she proposes to guide the
scholar/ However exemption may be given for a teaching faculty of
this University Department with Ph.D. may be permitted to guide
Ph.D. in the subject of his/her parent department provided he/she
must possess Master’s Degree in the subject of his/her parent
department based on the recommendation of the Departmental
Research Committee, Director Research with the approval of Vice-
Chancellor.

Ph.D., Regulation 12
 b. The teaching faculty working in the Departments of this University
on regular basis.
c. A teaching faculty working on a regular basis in affiliated colleges,
who applied for recognition as a Research Supervisor must submit
a copy of the letter of “Qualification Approval” for Assistant
professor/ Associate Professor/ Principal given by the Registrar of
this University along with their application for Research Supervisor
ship through proper channel.

d. A teaching faculty working in other Universities / Colleges /

Educational Institutions in Tamil Nadu who applied for recognition
as a Research Supervisor must submit a copy of the letter of
“Qualification Approval” for Assistant professor / Associate
Professor / Professor and “No Objection Certificate” given by the
Registrar of concerned University, along with their application for
Research Supervisorship.
e. If a research supervisor joins in another institution, he/she must
produce “No Objection Certificate” and other documents again to
confirm that their present job is also a permanent position.
f. The applicant shall have a minimum FIVE years of total teaching
experience in University Department / colleges / reputed
institutions.
g. The applicant shall complete minimum one year of teaching
experience in University Department / Colleges/ Reputed
Institutions after the completion of Ph.D Degree.
h. The applicant shall have minimum of two publications to his/her
credit in National /International journals with ISSN after the
completion of Ph.D Degree.
i. The applicant shall possess the research experience by serving as
a Guide / Supervisor for a minimum of four (04) Post Graduate level
and four (04) M. Phil level thesis guidance in the concerned area for
Ph.D programme.
Ph.D., Regulation 13
 j. Research Supervisorship shall not be granted to the Non-
Academic Staff/ Non – Teaching staff / Guest Lecturers / Teaching
Assistants, teachers working on temporary basis and retired
person. s
k. As per the UGC guidelines a supervisor shall not guide more than
eight Ph.D. candidates in total (inclusive of all Universities/
Institutions) any point of time.
l. The Research Supervisors should stop registering new scholars for
Ph.D. programme, two years before their retirement by completion
of 58/ 60 years from college / university respectively. How ever the
staff member who are retired from service and reappointed in the
affiliated colleges of this university shall be permitted to serve as
thesis supervisor to the maximum of 65 years.

m. Regular Vice-Chancellor, Registrar and Controller of Examinations

of this university are not eligible to register the Ph.D. scholars under
their guidance.
n. Recognition as Thesis Supervisor for guiding Ph.D. research work
shall be issued on the recommendation of the Departmental
Research Committee, Director Research with the approval of
Vice-Chancellor. (Application: Annexure – V)

2. WITHDRAWAL OF RECOGNITION
If a supervisor is found to involve in plagiarism, moral turpitude
with fraudulent academic accomplishments, violation of Ph.D. regulations and
other activities prejudicial to the reputation of the University, etc., his/her
guideship will be summarily withdrawn based on the recommendation of the
committee which formed for this purpose by the Vice- Chancellor.

Ph.D., Regulation 14
IX. CHANGE OF SUPERVISOR
a) When a supervisor of a scholar happens to be away from the
university/ college for more than six months and up to one year,
he/she shall continue to guide the scholar, but a supervisor
in–charge shall be nominated based on the request of the
supervisor and the recommendation of the Departmental /College
Research Committee and Director Research with the approval of the
Vice-Chancellor. The supervisor in – charge shall be recognized
supervisor for Ph.D programme of this University and function till the
supervisor returns.
b) When a supervisor of a scholar happens to be away from the
University/college for more than one year or an alternate supervisor
shall be nominated based on the request of the supervisor and the
recommendation of the Departmental/ College Research Committee
and Director Research with the approval of the Vice-Chancellor. The
Scholar submit his/her thesis under the guidance of new thesis
supervisor.
c) When a supervisor of a scholar expired, an alternate supervisor shall
be nominated based on the request of the scholar and the
recommendation of the Departmental Research Committee/ College
Research Committee and Director Research with the approval of the
Vice-Chancellor. He/ She should be recognized supervisor in the
concerned area for Ph.D programme of this University.
d) When a supervisor retires from service on superannuation or leaves
service, he/she shall continue as supervisor for one year. If the
scholar is unable to submit the thesis within one year, an alternate
supervisor shall be nominated based on the request of the
supervisor and the recommendation of the Departmental Research
Committee/ College Research Committee and Director Research
with the approval of the Vice-Chancellor. He/ She should be

Ph.D., Regulation 15
 recognized supervisor in the concerned area for Ph.D programme of
this University.
e) When a Supervisor migrates to other University/College shall be
permitted to guide the scholars only when it is possible to submit the
thesis within the period of one year. If not yet another suitable
supervisor shall be nominated based on the recommendation of the
Departmental Research Committee/ College Research Committee
and Director Research with the approval of the Vice-Chancellor. He/
She should be recognized supervisor in the concerned area for
Ph.D programme of this University.
f) Apart from the above reasons, if a scholar finds difficult in working
under the allocated supervisor may be permitted to change the
supervisor based on the request of the scholar, “No Objection
Certificate” from the supervisor concerned and new supervisor shall
be nominated based on the recommendation of the Departmental
Research Committee / College Research Committee and Director
Research with the approval of the Vice-Chancellor. He/ She should
be recognized supervisor in the concerned area for Ph.D
programme of this University. However, the scholar must do his/her
research work for a minimum period of six months under the newly
allotted supervisor before the submission of thesis.
g) However, in all the above cases the Scholar must work for a
minimum period of 6 months under the guidance of the new thesis
supervisor before the submission of synopsis or thesis. (Application:
Annexure – VI)

X. THE RESEARCH TOPIC

a. APPROVAL OF THE RESEARCH TOPIC
The First Doctoral Committee meeting must be conducted within sixty
days from the date of admission.

Ph.D., Regulation 16
 Research topic for the provisionally selected candidates will be
finalized in the Colloquium conducted during the first Doctoral committee of
the candidate concerned. The Research topic shall be approved based
on the recommendation of the Departmental Research Committee /
College Research Committee, Director Research with the approval of
Vice-Chancellor.

b. MODIFICATION OR CHANGE IN THE RESEARCH TOPIC

a. Change or modification in the research topic is permissible with
the recommendations of the Doctoral Committee based on the
prescribed application submitted by the scholar through the
thesis supervisor within one year from the date of joining with
prescribed fee of Rs. 2500/-
b. If major change is made in the research topic after the expiry of
one year, the period of research shall be counted from the date
in which the new topic is approved by the committee with
prescribed fee of Rs. 2500/- . (Application: Annexure – VII)

XI. NUMBER OF SCHOLARS

1. As per the UGC guidelines a supervisor shall not guide more than
eight Ph.D. scholars in total combined together in all universities
/institutions at any point of time.
2. A supervisor is permitted to admit a new scholar once his/her scholar
submitted his/her thesis to the University.
3. The faculty members of University Departments/ Affiliated colleges
of Tamil Nadu Physical Education and Sports University should get
“No Objection Certificate” from the Registrar of this University to
guide Ph.D. Scholars in any other Universities. However, he/she
shall guide altogether a maximum of Eight Ph.D. scholars. If it is
more than eight scholars, the additional scholars shall be liable to

Ph.D., Regulation 17
 cancellation of admission by the Departmental/ College Research
Committee and Director Research.
4. The faculties of other university who serve as the Research
Supervisors of Tamil Nadu Physical Education and Sports University
shall guide altogether a maximum of Eight Ph.D. scholars. If it is
more than eight scholars, the additional scholars shall be liable to
cancellation of admission by the Departmental Research Committee
and Director Research. The Faculties of other universities again
should submit “NO Objection Certificate” from the Registrar of the
concerned university to the Registrar of this university for
confirmation of thesis supervisorship. Failing which the concerned
thesis supervisor shall not be permitted to register Ph.D scholar(s) in
future.
XII. DOCTORAL COMMITTEE FOR FULL-TIME AND PART-TIME Ph.D.
RESEARCH SCHOLARS
1) The Doctoral Committee shall be applicable for the Ph.D. scholars
who register for Ph.D. programme in this University with effect
from January 2014.
2) There shall be a Doctoral Committee for every scholar to monitor
the progress of research work.
3) The member of Doctoral Committee will be recommended by the
Thesis Supervisor for each scholar, for the approval of the
University.
4) The Doctoral Committee comprises of the following four members
a) The Research supervisor as the convener.
b) The concerned Head of the Department of this university/
Principal of the approved Research centre.
c) One subject expert to be recommended by the Thesis
Supervisor.
d) One subject expert from this University. He / She should be a
recognized supervisor for Ph.D. programme of this university.

Ph.D., Regulation 18
 5) The Doctoral Committee must be constituted within thirty days
from the date of admission based on the recommendation of the
supervisor and Director Research with the approval of the Vice-
Chancellor.
6) The First Doctoral Committee meeting must be conducted within
sixty days from the date of admission based on the
recommendation of the supervisor and Director Research with the
approval of the Vice-Chancellor.
7) Research topic for the provisionally selected candidates will be
finalized in the Colloquium conducted during the first Doctoral
committee of the candidate concerned.
8) On the recommendation of Doctoral Committee, Co - Guide may
be appointed based on the area of research, research topic and
educational qualification of thesis supervisor.
9) If the Doctoral Committee member is away from his/her place of
work for a long period, the supervisor shall request for an alternate
suitable member. He/ She should be recognized supervisor for
Ph.D programme of concerned subject of this university.
10) The research work shall be monitored by the Doctoral Committee
and the progress made by the scholar shall be informed to the
Director Research through reports ONCE IN SIX MONTHS
submitted by both Full-time and part-time scholars in the
prescribed proforma.
11) The Doctoral Committee is responsible for conducting the pre
Ph.D. presentation in the Department/ Approved Research Centre
that may be open to all faculty members and research scholars, for
getting feedback and comments, which may be suitably
incorporated into the draft thesis based on the advice of the
supervisor.
12) The Pre- PhD Presentation should be conducted at least 15 days
before the submission of original thesis.

Ph.D., Regulation 19
 13) The Doctoral Committee is responsible for framing the syllabus for
the paper II & III of the course work examination based on the
topic and area of research.

XIII. FUNCTIONS OF DIRECTOR RESEARCH

1. Framing the regulation for Ph.D. admission and approving the Research
Supervisor for guideship.

2. Informing the specified date for scrutinizing the Ph.D application to

concerned Head of the Department of this University/ Principal of
Approved Research Centre.

3. Conducting the entrance examination and peruse the admission

activities.

4. Approving the Doctoral Committee for the individual research scholar.

5. Assisting the Controller of Examinations to conduct the course work

examination.

6. Assessing the evaluation of six month progress report submitted by the

scholar through research supervisor and Doctoral Committee.

7. Giving approval for the submission of the Thesis based on six month
progress report, publication of articles, paper presentation and payment
of fee.

XIV. COURSE WORK FOR Ph.D. SCHOLARS

1) Both full-time and Part-time Ph.D. Scholars shall undergo course
work as part of Ph.D. programme in the first year and it shall be
treated as pre Ph.D. preparation.
2) The course work comprises of three papers for the candidates
without M.Phil degree and two papers for the candidates with M.Phil
degree, which is presented in the following table.

Ph.D., Regulation 20
 .Paper Subject Remarks

1. The Full-time & Part-time

Ph.D. Scholars with M.Phil.
Degree shall be exempted.
I Research Methodology
2. The syllabus prescribed by the
University will be followed.
(Annexure – VIII)

II Core Area of Research The Doctoral Committee is

responsible for framing the syllabus
for papers II & III of the course work
based on the topic and area of
Related and research. It comprises of five units.
III Supportive Area of
Research

3) The Course Work syllabus must be decided by the Doctoral

Committee within four months from the date of Ph.D. registration.
4) The research scholar must complete the course work within one to
one and half yeas from date of Ph.D registration.
5) In case of failure in the course work shall be permitted to
reappear and must complete the same at least six months before the
submission of his/ her synopsis/ thesis.
6) Failure to complete the course work within the stipulated period of
time shall leads to the cancellation of Ph.D. registration.
7) The Course Work shall be evaluated for 100 marks/paper through
the examination conducted by the Controller of Examinations.
8) The question paper consists of five essay type questions with
internal choice where in each question carry 20 marks
(5x20=100).
9) The Course Work examination shall be conducted twice in a year
in the months of December and July.
XV. MONITORING THE PROGRESS OF THE Ph.D. SCHOLAR
1) At the end of every six months commencing from the date of Ph.D.
registration, the scholar shall submit the progress report to the

Ph.D., Regulation 21
 Director Research in the prescribed format duly signed by the
supervisor and the members of the Doctoral Committee until the
submission of the Ph.D. Thesis.
2) The Ph.D registration is liable for cancellation if two consecutive
six months progress report are not submitted by the scholar
though the thesis supervisor and Doctoral Committee or if the
progress is not satisfied.
3) The progress of the scholar shall be evaluated and reported by
Doctoral committee and approved by the Director Research.
4) If there is any due in the submission of progress report, the
scholar shall not be permitted to submit the synopsis and thesis.
5) The two papers presented by the scholar in the National level
seminars in the area of research shall be reported to the Doctoral
Committee.
6) The two papers published by the research scholar in reputed
National/ International journals with ISSN in the area of research
shall be reported to the Doctoral Committee.

XVI. CANCELLATION OF REGISTRATION

1. The Ph.D. registration is liable for cancellation if:
a) Exceeding the maximum stipulated period.
b) The Scholar has not paid the fee within the stipulated time.
c) Two consecutive six months progress reports are not submitted or not
satisfactory.

d) The performance of the scholar is not satisfactory to the Departmental

Research Committee/ College Research Committee and/or Director
Research and accordingly recommended for cancellation.
e) Contact of examiner (s) by the scholar regarding thesis evaluation.

f) The Ph.D scholar committed plagiarism in the Ph.D thesis /Journal/

Paper presentation.
g) Any violation of the rules and regulations of Ph.D. programme.

Ph.D., Regulation 22
 h) The Scholar wishes to withdraw the programme and requests to cancel
his/her registration
i) In all the above said cancellation, the fee paid by the Ph.D. scholar shall
not be refunded.
XVII. SUBMISSION OF SYNOPSIS
1. The scholar shall submit the synopsis maximum of three months before
the minimum period prescribed for the submission of thesis.
(Application: Annexure – X)
2. The Ph.D. scholar shall be permitted to submit the Synopsis only when:
a. Cleared all the fee dues.
b. Submission of all progress reports satisfactorily.
c. Completion of course work.
d. Publication of minimum two research papers in reputed journals
in concerned area of research during the period of study.
e. Two National level seminar/conference presentations in
concerned area of research during the period of study.
f. Payment of thesis submission fee
g. Approval of the Doctoral Committee and Director Research for
the submission of the Ph.D, synopsis.
3. The scholar shall submit 12 hard copies and 2 soft copies (CD) of the
Synopsis of his/her research work prepared in accordance with the
thesis format ( Annexure IX) and specification prescribed by this
university to the Director Research through the Doctoral Committee,
Departmental / College Research Committee and the thesis Supervisor.
4. The Synopsis copies without the signature of thesis supervisor shall not
be accepted.
5. If the Doctoral Committee approves the research work reported in the
Synopsis and fulfils all the conditions shall forward to the Director
Research.
6. The Director Research will forward the synopsis to the Registrar, if it
fulfils the Ph.D. regulations of this University.

Ph.D., Regulation 23
 7. The Registrar will forward the synopsis to the Controller of
Examinations, if it fulfils the Ph.D. regulations of this University, if not
the thesis shall be retuned wit remarks.
8. The Research Supervisor shall submit the following panel of examiners
with brief resume directly to the Controller of Examinations. All the
fifteen examiners should be academic experts in the designation of
Associate Professor / Professor with teaching and research experience
in the area of research.

a. Five examiners from Tamil Nadu and Pondicherry State.

b. Five examiners from other states of the Country.
c. Five examiners from Foreign Countries, in which minimum three
examiners should not be of Indian Origin.
9. The Synopsis shall be referred to three examiners (one from Tamil
Nadu, one from Other State of the Country and one from Foreign
Country) nominated by the Vice-Chancellor from the panel of examiners
submitted by the Thesis Supervisor.
10. The Controller of Examinations shall take appropriate steps to
receive the acceptance from the examiners as quickly as possible by
using either Electronic or Postal medium.
11. The examiners shall send his/her willingness to evaluate the
Thesis within 15 days from the date of receipt of the Synopsis.
12. After receiving the acceptance, the thesis should be sent to the
concerned examiners for evaluation.
13. The Ph.D. scholars who are not willing to submit the synopsis
can submit the thesis and abstract together.

XVIII. PROCEDURE FOR SUBMISSION OF THESIS AND ABSTRACT

1. The Ph.D. scholar shall be permitted to submit the Thesis and Abstract only
at the completion of the minimum duration of the Ph.D. programme.
(Application: Annexure – XI)
Ph.D., Regulation 24
2. The Ph.D thesis shall be accepted only when it is signed by the Ph.D
Scholar, thesis supervisor and concerned Head of the Department of this
university in the all the copies of Ph.D Thesis. How ever, the thesis supervisor
alone shall sign in the abstract.

i) Thesis and Abstract may be accepted ten days before the

completion of the minimum duration of the Ph.D.
programme. However the evaluation process will start after
the completion of minimum duration of the Ph.D.
programme.
ii) Thesis and Abstract may be accepted to the maximum of
seven working days after the completion of the minimum
duration of the Ph.D. programme witout any additional fee.

iii) The Thesis and Abstract submitted there after is liable for
tuition fee for one year.

2. The Ph.D. scholar shall be permitted to submit the Thesis and

Abstract only when he/she fulfils the following conditions:
a. Cleared all the fee dues.
b. Submission of all progress reports satisfactorily.
c. Completion of course work.
d. Publication of minimum two research papers in reputed journals
in concerned area of research during the period of study and this should
be enclosed in the thesis after appendix in the form of reprints or
photoset (Xerox) copy.
e. Two national level seminar/conference presentations in
concerned area of research during the period of study
f. Approval of the Doctoral Committee and Director Research for
the submission of the Ph.D, Thesis and Abstract.

Ph.D., Regulation 25
 3. If the Doctoral Committee approves the research work reported in
the Thesis and fulfils all the conditions shall forward to the
Director Research.
4. The Thesis shall be submitted in the Research Section (R3).
5. The Director Research will forward the Thesis and Abstract to the
Registrar, if it fulfils the Ph.D. regulations of this University.
6. The Registrar will forward the Thesis and Abstract to the
Controller of Examinations, if all the Ph.D. regulations are
satisfied, if not the Thesis shall be returned back with remarks.
7. The scholar shall submit thesis and abstract prepared in
accordance with the Ph.D thesis format (Annexure – IX) and
specification prescribed by this university.

S.No. Particulars No. of Copies

1 Hard bounded thesis 3
2 Soft bounded thesis 3
3 Abstract of thesis 12
Soft copy (CD) of the thesis and
4 2
abstract

8. The wrapper of hard and soft bounded Ph.D thesis shall be of white
colour.

XIX. THESIS EVALUATION

a) The Thesis shall be referred to three examiners (one from Tamil Nadu, one
from Other State of the Country and one from Foreign Country) nominated
by the Vice-Chancellor from the panel of examiners submitted by the
Thesis Supervisor.
b) The Thesis supervisor is not an examiner for the Thesis evaluation.
c) The Controller of Examinations shall take appropriate steps to receive the
reports from the examiners as quickly as possible by using Electronic or
Postal medium.

Ph.D., Regulation 26
d) The examiners shall send his/her evaluation report in the prescribed format
within two months from the date of receipt of the Thesis.
e) Based on the standard of the thesis the examiner shall place the Thesis in
any one of the following categories. (Tick  the relevant box)
Highly Commended
Or
Commended

The examiner shall also mention: (put X mark which are not applicable)

1. Recommended for the award of Ph.D., Degree in the present form and
Viva-Voce examination can be conducted
(OR)
2. Recommended for the award of the Ph.D., Degree with the conditions that
the scholar has to carryout the minor corrections mentioned in the detailed
report before the Viva-Voce Examinations
(OR)

3. The thesis be revised based on the suggestions to attain standard and

resubmitted for revaluation
(OR)

4. The thesis is rejected due to its poor standard.

f. In addition the examiner shall also enclose a chapter vise detailed report of
the thesis.
g. If the thesis is accepted for the award of the Ph.D., Degree the examiner
shall sent the questions to be asked in the Public Viva-Voce examination to
the Controller of Examinations along with the report in a separate envelop
super scribed as “Question for Viva-Voce Examination”.

Ph.D., Regulation 27
h. The Follow-up Actions for the Examiner’s Report by the Controller of
Examinations :

As mentioned in XIX. Thesis Evaluation, if the examiners recommend Serial

Number.
Recommend Follow-up Actions for the Examiner’s Report by the Controller
Serial of Examinations :
Number.

1 Viva-Voce Examination shall be conducted for the scholar

2 a. The suggested corrections shall be carryout by the Scholar
in all the copies of the thesis within three months and certified
by thesis supervisor. The corrected resubmitted thesis shall be
examined by the doctoral committee for confirmation. If all the
suggestion are corrected, Viva-voce examination shall be
conducted. The corrected thesis shall not be accepted after
three months.
b. If the suggestions are partly corrected, the thesis shall be
returned to the scholar with remarks. Further warning shall be
given for the thesis supervisor for wrong certification.
3 In consultation with the thesis supervisor the scholar shall
revise all the copies of the thesis based on the
recommendation of the examiner and certified by the thesis
supervisor. The resubmitted thesis shall be send for revaluation
for which the scholar shall pay Rs. 13,500/-. The thesis shall
be examined by the Doctoral Committee for confirmation. The
thesis shall be send to the same three examiners for
evaluation. Based on the report action will be taken by the
Controller of Examinations .

Ph.D., Regulation 28
 4 The registration of the scholar shall be cancelled. If the
scholar is willing he / she can conduct another fresh research
work. Further, warning shall be given for the thesis supervisor
for wrong guidance.
i) Process for Accepting the Thesis:
1. If all the three examiners recommended for the award of the degree
thesis shall be accepted.
2. If two of the examiners recommended for the award of the degree, the
thesis shall be send to another examiner of the same category which not
recommended thesis nominated by the Vice-Chancellor. If the present
examiners report is positive, degree shall be awarded, if not degree will not
be awarded.
3. If only one examiner alone recommended for the award of degree, the
thesis shall be rejected.
J) Individual cases not covered by the above Ph.D. regulations shall be referred
to the Director Research. If deemed fit, the Director Research shall refer to the
Vice-Chancellor for necessary action. If necessary, Vice-Chancellor in turn shall
refer to the Syndicate for further action.

XX. VIVA- VOCE EXAMINATION

1. On receipt of satisfactory report from all the three examiners the same
shall be sent to the thesis supervisor by the Controller of Examinations
to submit the consolidated report.
2. After receiving the consolidated report from the supervisor the Controller
of Examinations shall take initiative to conduct the public viva-voce
examination.
3. Based on the request from the Controller of Examinations, the Thesis
Supervisor shall fix the date of Viva- Voce examination in consultation
with the examiner from Tamil Nadu state and concerned Head of the
Department of this University / Principal of the College.

Ph.D., Regulation 29
 4. The Public Viva voce examination date should be fixed and informed to
the Controller of Examinations at least 20 days before the proposed date
of Viva- Voce examination
5. The Public Viva voce examination shall be conducted only on working
days.
6. The Public Viva voce examination shall not be conducted during
semester and summer vacations.
7. The Head of the concerned department / Principal of the College
Research Centre is responsible for conducting the Viva-Voce
Examination in the University / College respectively.
8. If the Head of the Department / Principal of the College is out of stations
/ on leave, the nominee of the concerned Head / Principal will execute
the same job.
9. After receiving the letter from the thesis supervisor regarding the Viva –
Voce examination date, the Controller of Examinations shall take
initiative to conduct the Viva –Voce examination and inform the same to
the Thesis Supervisor, Examiner from Tamil Nadu state, Ph.D Scholar
and concerned Head of the Department of this University / Principal of
the College.
10. The Public Viva-voce Examination will be conducted in this University or
in the approved Research Centres of this University where the scholar
registered by three members of the board.
11. One of the members of the board of conducting Public Viva-voce shall
be the thesis supervisor who is the convener of the board. The other
member shall be the examiner from Tamil Nadu who evaluated the
thesis or chosen by the Vice-Chancellor from the panel of five examiners
and the yet another member shall be the Head of the Department of this
University.
12. The Viva-voce examination shall primarily be designed to test the
understanding of the scholar on the subject matter of the thesis and the
competence in the field of study. The scholar shall be asked to make a

Ph.D., Regulation 30
 brief presentation before the audience. The Scholar shall give suitable
correct answer for all the questions raised by the examiners and
audience.
13. The convenor and members of the viva-voce examination board shall
evaluate the performance of Ph.D scholar minutely and scientifically.
14. A pass in Viva-voce is compulsory for the award of Ph.D degree. If, a
scholar fails in the Viva- Voce examination he/she shall be allowed to
re-appear before the same panel of examiners once again for the Public
Viva Voce Examinations after three months but within six months from
the date of Viva-voce, for which the scholar has to pay Rs.6000/- to the
university before the second Viva- Voce examination. If, he/she fails
again, the Ph.D degree will be rejected.
15. Immediately after the completion of Viva- Voce examination the three
board of examiners shall submit a duly signed report directly to the
controller of examinations by recommending the Ph.D degree shall be
awarded/ shall not be awarded.
16. If the Viva- Voce board of examiners recommend for the award of Ph.D
degree , on payment of prescribed fee, provisional certificate will be
issued to the scholar by the controller of examinations.
17. The same shall be placed in the Syndicate for its approval for the award
of Ph.D., Degree.
18. The Ph.D., Degree Certificate shall be issued in the Annual
Convocation.
XXI. PUBLICATION OF THESIS
a. Papers arising based of the thesis may be published by the scholar and the
supervisor.

b. However the thesis as a whole shall be published by the scholar after the
award of the degree only with the approval of the University.

Ph.D., Regulation 31
XXII. THE ACT OF PLAGIARISM
a) In the case of scholars who have committed plagiarism in the
thesis/journal publication, his/her Thesis/Degree shall be forfeited and
his/her research registration shall be cancelled and also he/she shall be
debarred to register for any other academic programme/ Degree in this
University.

b) With regard to Thesis Supervisor for the abetment of above such action,
the recognition of his/her supervisor ship shall be withdrawn for a period of
five years and shall be debarred from guiding the scholars for any
research programme in this University till such period.

XXIII GRIEVANCE COMMITTEE

The University Grievances Committee shall consist of the
following members.

1. The Registrar or his/her nominee (Convener)

2. Member 1: The Controller of Examination or his/her nominee

3. Member 2: Member appointed by the Vice- Chancellor based on the nature

of the Grievance received.

After receiving the grievance from the research scholar routed through

his/ her research supervisor or the head of the concerned department/

principal of the approved research centre, the Grievance Committee meeting

will be convened and the matter will be enquired and a detailed report shall be

submitted to the Vice Chancellor. Suitable action/remedy will be taken as per

the advice and approval of Vice-Chancellor. (Application: Annexure – XII)

XXIV DEPOSITORY WITH UGC and TANSCHE.

1. Following the successful completion of evaluation process, Public Viva-
voce examination and announcement of the award of Ph.D degree to

Ph.D., Regulation 32
 the scholar, the controller of examinations shall submit the soft copy of
the Ph.D. thesis to the UGC within a period of thirty days, for hosting the
same in INFLIBNET, accessible to all Institutions / Universities

2. The same shall be informed to the Tamil Nadu State Council for Higher
Education (TANSCHE), within a period of thirty days by submitting the
soft copy of the thesis.

RESERVED RIGHTS OF TAMIL NADU PHYSICAL EDUCATION AND SPORTS

UNIVERSITY

The Tamil Nadu Physical Education and Sports University, Chennai reserves

the right to change / modify/ revise the Ph.D regulation and Fee structure as

and when necessary arises without prior notice.

********

Ph.D., Regulation 33