CONTRACTOR SAFETY

CONTRACTOR SAFETY
Table of Contents

SECTION 1. TRAINING PROGRAM INTRODUCTION . . . . . . . . . . . . . . . . . .3

Training Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Rationale for Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Regulatory Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Training Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Basic Principles of Adult Learning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

SECTION 2. TRAINING PROGRAM PREPARATION . . . . . . . . . . . . . . . . . . .6

Resources and Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Prepare the PowerPoint Slide Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Customize Slides, Slide Show Notes, and Quiz . . . . . . . . . . . . . . . . . . . . .7
Prepare Materials and Schedule the Training Session . . . . . . . . . . . . . . . .8

SECTION 3. TRAINING PROGRAM PRESENTATION . . . . . . . . . . . . . . . . . .9

Present to Trainees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Trainee Participation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Handout(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Exercises . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Questions and Answers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Follow-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

APPENDIX—TRAINING PROGRAM SUPPORT MATERIALS . . . . . . . . . . . .11

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SECTION 1 CONTRACTOR SAFETY
Training Program Introduction

This guide will help you develop a training program that will support a
safe and productive workplace environment for your employees. It will
help you to:
● Prepare and organize your training session.
● Assemble training materials.
● Present the PowerPoint® slide show.
● Conduct training exercises.
● Stimulate discussion that applies to the topic presented in the
presentation and to your organization’s work environment.
● Document the training and training feedback for continuous improvement.

Training Objectives
When the training is complete, contractors’ employees will be able to:
● Recognize the hazards of your workplace.
● Understand emergency procedures and accident-reporting rules.
● Follow safety policies and safe work practices.
● Avoid accidents and injuries in your facility.
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Rationale for Training

When contractors’ employees come into your facility to perform special work,
you need to provide them with essential safety information about your work-
place. They need to know your safety policies and work rules. They also must
be warned about any hidden hazards and required personal protective equip-
ment (PPE). Even though their own employers should have provided them
with safety training related to their job, they won’t be completely safe in your
workplace unless they know enough about the particular hazards they might
face while working in your facility and the precautions you expect them to take
to protect themselves and prevent accidents. Remember that this training not
only protects contractors’ employees but also helps protect your own employ-
ees who could be injured in an accident caused by a contractor.
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Regulatory Overview
Generally, when employees of an outside contractor come into your workplace,
both your organization (what the Occupational Safety and Health Administration
(OSHA) calls the “host” employer) and their own employer share responsibility
for the safety of the contractor’s employees. The dividing line between areas of
responsibility is not always clear, but you can use this “rule of thumb” as a start-
ing point: The contractor is responsible for making sure that its employees
know how to do their jobs safely, while the host employer is responsible for
informing the contractor of any hazardous conditions that are specific to the

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 CONTRACTOR SAFETY

host's workplace. For example, if your workplace includes hazardous chemicals,

the host needs to make sure the outside contractor knows about the hazards.
This “rule of thumb” applies to any potential hazardous situation involving
outside contractors. But be aware, also, that several of OSHA's general indus-
try standards refer specifically to the host employer's responsibilities. These
include:
● Process Safety Management (29 CFR 1910.119)
● Hazardous Waste Operations (HAZWOPER) (29 CFR 1910.120)
● Confined Spaces (29 CFR 1910.146)
● Lockout/Tagout (29 CFR 1910.147)
● Hazard Communication (29 CFR 1910.1200)
Note, too, that this list is not necessarily complete, and that there are various
construction industry standards (29 CFR 1926) that include rules for outside
contractors as well. Note, also, that different standards impose different
requirements on the host employer, so be sure to read them thoroughly.
Regardless of specific OSHA requirements for outside contractors (if any), it is
essential for safety managers of both the host employer and the contractor to
exchange all relevant information regarding potential hazards and safety pro-
cedures. This is for your own organization’s protection as well the safety of all
employees. Here are some tips to keep in mind:
● Require outside contractors to demonstrate an adequate safety program
before they come into your workplace.
● Review your own safety program with the contractor; identify any differences
between the host's and the contractor's programs, and agree on how to
bridge any gaps.
● Arrange for any specific training that the contractor's employees might need,
either by requiring the contractor to provide the training or by providing the
training directly.
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Training Requirements
Your contractor safety training program should contain, at a minimum, the
following elements:
● Emergency procedures and evacuation routes
● Accident reporting procedures
● Drug, alcohol, and weapons policies
● Restricted areas
● Job safety assessments
● Required PPE
● Lockout/tagout procedures
● Confined space entry program and procedures

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 CONTRACTOR SAFETY

● Chemical, electrical, machine, and welding safety rules

● Ladder and scaffold safety
● Safe lifting procedures
● Good housekeeping and safe hygiene practices
Trainer qualifications. The person conducting the training must be knowl-
edgeable in the subject matter covered by the elements contained in the train-
ing program, and as it relates specifically to the workplace that the training will
address.
Audience. All contractors’ employees should receive this basic safety training.
Training frequency. Contractors’ employees should be trained before they
start working in your facility so that they understand your safety policies and
procedures.
Delivery method and format. Trainers may use hands-on demonstration,
classroom, and any other method of training that leads to comprehension and
understanding of the topic. There should be an opportunity for interactive
questions and answers with the person conducting the training session.
Trainee evaluation. Measures of training effectiveness can be performance-
based (observed behavior), or by written or oral test.
Recordkeeping. Training records should be kept showing when the training
was held, what was covered, who gave the training and the trainer’s qualifica-
tions, and who attended.
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Basic Principles of Adult Learning

Most adults are self-directed learners; they want to learn what they want,
when they want, and how they want. Adult learners have their own style of
learning that includes four key elements: motivation, reinforcement, retention,
and transference. See the Basic Principles of Adult Learning guide in this
product for more information about the key elements of adult learning and
other insights for training adults.

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SECTION 2 CONTRACTOR SAFETY
Training Program Preparation

This section will help you prepare for your presentation and ensure that
you have all the materials you will need. You may use different materials
that cover the topic if you believe they will be more effective.

Resources and Materials

The following resources and materials should be available for every training
session:
● A quiet room with basic accommodations for the comfort of trainees
● Sign-in sheet (included with this product)
● Printed copies of the training program (PowerPoint slide show notes,
slide show handouts, exercises, and employee handouts)
● Copies of relevant regulations or company policies (if applicable)
● Computer and projector with the PowerPoint slide show loaded
● Screen or blank wall for projecting the slide show
● Copies of the evaluation form (optional)
● Copies of the quiz (optional)
Have the following materials available for
● Copies of evacuation maps
● Samples of required PPE
● Samples of different types of fire extinguishers
● Copies of your organization’s drug and alcohol policy and testing procedures
● Samples of job safety assessments
● Samples of MSDSs
● Examples of locks, tags, and lockout devices
● Copies of your organization’s confined space entry program
See the Appendix: Training Program Support Materials section for a com-
plete list of support materials that come with this product.

Prepare the PowerPoint Slide Show

Before presenting the PowerPoint slide show, read the PowerPoint slides,
slide show notes, the handouts, the exercises, and the quiz.
Prepare equipment and other support materials as suggested and appropriate
for your workplace.
Slide show notes. The following slide show notes describe recommended
interactive activities and materials to have on hand as you present the slide
show. Each note is also embedded with the slide show notes for each slide to
assist you as you are presenting your training program. They are listed here in
the sequence that they are presented in the slide show:
● Briefly review your organization’s emergency plan and distribute copies of
evacuation maps that show escape routes, exit doors, and assembly areas.
Materials to have on hand: Copies of evacuation maps.

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 CONTRACTOR SAFETY

● Discuss procedures for responding to chemical spills. For example, your

policy might require all contractors to evacuate the building.
● Describe the proper procedure for reporting an accident or injury.
● If you want contractors to use fire extinguishers in a fire, take the time now
to explain which type of extinguisher to use for different types of fires, and
train contractors to use extinguishers properly.
Materials to have on hand: Samples of different types of fire extinguishers.
● Briefly review your drug and alcohol policy as well as drug and alcohol
testing procedures. Also take this opportunity to discuss any other safety
policies you wish to discuss with contractors.
Materials to have on hand: Copies of your organization’s drug and alcohol
policy and testing procedures.
● Identify restricted areas in your facility that contractors should not enter.
● Distribute samples of your organization’s job safety assessments for the
jobs trainees will be performing.
Materials to have on hand: Samples of job safety assessments.
● Discuss the PPE that trainees are required to wear on the job. Bring
samples to the session so that they can see exactly what they must use.
Materials to have on hand: Samples of required PPE.
● Bring samples of MSDSs for chemicals the contractors will be working with
or near. Review the safety and health information contained in the MSDSs.
Tell them where MSDSs are kept in your workplace.
Materials to have on hand: Samples of MSDSs.
● Review your lockout/tagout procedures and show contractors examples of
locks, tags, and lockout devices used in your facility.
Materials to have on hand: Examples of locks, tags, and lockout devices.
● Briefly review your organization’s confined space entry program and
distribute copies of the written program to contractors.
Materials to have on hand: Copies of your organization’s confined space
entry program.
● At the transition slide, answer any questions and conduct an exercise,
if appropriate.
● Have a volunteer demonstrate the correct lifting technique.
● Discuss your organization’s housekeeping rules and let contractors know
exactly what you expect of them.
● Explain your smoking rules and identify the location of designated smoking
areas around the facility.
● At the transition slide, answer any questions and conduct an exercise, if
appropriate.
● Give trainees the quiz.

Customize Slides, Slide Show Notes, and Quiz

The information contained in the PowerPoint slide show covers general guide-
lines and regulatory requirements for the topic that is presented. You may want
to modify the slide show and quiz to meet site-specific objectives and policies

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 CONTRACTOR SAFETY

or local regulatory requirements. If you have the PowerPoint software applica-

tion on your computer, you may add, modify, or delete slides and slide show
notes to meet your needs. See the How to Customize PowerPoint guide in
this product for more information.
Customize specific slides and slide show notes. You may want to modify
some slides and/or slide show notes to include information specific to your
workplace. In the slide show notes of select slides in this presentation, we
have recommended that you consider making such modifications.
Make sure that any modification or deletion of information does not diminish
your ability to achieve your training goals or meet regulatory requirements.
The slides cannot be changed in the PDF version (included with this product) of
the PowerPoint slide show. If you want to modify the slide show notes to corre-
spond to any changes in the PowerPoint slide show, this can be done in the
“notes” view of PowerPoint.
Customize the quiz. The quiz can be easily modified; simply type in your
changes using Microsoft Word or other standard word processing application.
In order to preserve the original document, change the name of the file before
saving it.
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Prepare Materials and Schedule the Training Session

Computer projection. If you have a computer video projection system, run
a test to make sure the PowerPoint slide show runs properly.
Overhead projection. If you plan to use an overhead projector, print the
PowerPoint slide show slides out on transparencies. The slides will be clearer
if they are printed in color. If you don’t have a color printer, your local print or
copy store can print out color transparencies for you.
Slide show handouts. PowerPoint offers four options for printing slide show
handouts: six slides per page, four slides per page, three slides per page, and
two slides per page (in the print dialogue). We recommend you print copies of
the PowerPoint slide show in three-slides-per-page format if you want trainees
to take notes during the slide show. See the How to Customize PowerPoint
guide in this product for information about printing slide show handouts.
Employee handouts. Prepare and copy any handouts, such as the employee
handouts provided with this product, or any site-specific handouts you may
have.
Exercises. Determine which exercises you plan to conduct, and prepare any
materials or equipment you need.
Scheduling. Schedule the class for a date and time convenient to most
trainees. Groups of 15 or fewer people are ideal.

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SECTION 3 CONTRACTOR SAFETY
Training Program Presentation

This section provides tips and suggestions for presenting training

materials to trainees.

Present to Trainees
The time it will take to present the PowerPoint slide show and conduct the
exercises will vary depending on the size of your facility, the complexity of
issues in your workplace, the level of knowledge and comprehension of the
topic by trainees, and the amount of site-specific information. In general,
assume each slide will take 2 to 3 minutes to cover. If you practice your
presentation, keep in mind that presentations typically take longer during
the actual training.
You can use your own words rather than read from the slide show notes.
Training tip: Consider varying the format within your training program two
or three times during each hour of training. For example, switch from the
PowerPoint slide show to an exercise after 20 minutes of slides, then return
to the PowerPoint. Most people learn via more than one format (e.g., seeing
images, reading text, hearing, and activity); a multimodal presentation keeps
trainees interested and energized.
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Trainee Participation
Involve trainees as much as possible by asking them questions and getting
them to talk about their own jobs. Encourage them to make suggestions they
may have on how to improve conditions in the workplace related to the topic.
Ask trainees to talk about experiences in their workplace related to the topic.
Use real-life examples as often as possible to reinforce learning.

Handout(s)
Give each trainee a copy of the handout(s) before the slide show or after
the quiz.

Exercises
Multiple exercises for this topic are included with this product for your use
during or after the PowerPoint slide show. The exercises may also be used
independently of the slide show. Exercises are an excellent mechanism for
reinforcing the training.

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 CONTRACTOR SAFETY

Questions and Answers

Answer any questions the best that you can. Even if you don’t have the techni-
cal knowledge to answer a lot of questions on the topic, you can still answer
the important questions about the way that your workplace is addressing the
topic-related issues. Follow up with responses to employee questions either
personally, through the employee’s supervisor, or the facility’s intranet, if
applicable.

Follow-Up
Document that the training took place and who attended. Also, provide the
trainees with documentation that they have completed training (such as a
certificate of completion), and be sure to notify any trainees who failed to
satisfactorily complete the training.

Complete these follow-up tasks:

● Distribute the Certificate to successful trainees as proof of completion

of training (optional).
● Distribute the Evaluation Form to employees and collect the completed

forms (optional).
● Place copies of the Quiz results in each trainee’s personnel file.

● File one copy of the Attendee Sign-In Sheet with the workplace records,

and file one copy in the trainer’s files.

● Fill in the appropriate information on the Training Record for each employee.

● Within 2 weeks of giving the training, talk to some of the employees and

supervisors to make sure they understood what was presented and how it
applies to them.

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APPENDIX CONTRACTOR SAFETY
Training Program Support Materials

Below is a list of support materials included with this product to help

you prepare the training program and document your activities.

Additional Training Materials

● Certificate—A customizable certificate of completion for attendees.
The file allows the user to type in the training topic and the trainee’s name.
● Exercise—An activity to help trainees apply their knowledge of work
practices.
● Employee Handout—A single-page summary of key facts the trainee
should know about the topic.
● Trainee Handout—This PDF provides the slides without answers to the
interactive exercises.

Forms
● Attendee Sign-In Sheet—A record of training program attendees
● Evaluation Form—An evaluation by trainees of the performance of the
trainer
● Training Record—A record of all training sessions for each employee,
including the date for refresher training

Guidance
● Basic Principles of Adult Learning—A guide for training adult learners
● How to Customize PowerPoint—A guide with instructions for using the
PowerPoint application program and customizing the content of slides and
slide show notes

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