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Find and Replace in Ms Word

This document provides instructions for finding and replacing text in Microsoft Word and PDF documents. It explains how to open the Find and Replace window in Word, enter the text to find and replace, and click Replace All. For PDFs, the instructions note to open the file in Adobe Acrobat Pro, use the Find and Next buttons to navigate through replacements, and replace text by editing the field. Links are also included for find and replace instructions based on specific versions of Word and Mac or Windows platforms.

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Mahroof Younas
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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695 views4 pages

Find and Replace in Ms Word

This document provides instructions for finding and replacing text in Microsoft Word and PDF documents. It explains how to open the Find and Replace window in Word, enter the text to find and replace, and click Replace All. For PDFs, the instructions note to open the file in Adobe Acrobat Pro, use the Find and Next buttons to navigate through replacements, and replace text by editing the field. Links are also included for find and replace instructions based on specific versions of Word and Mac or Windows platforms.

Uploaded by

Mahroof Younas
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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1 Learning Technology Center | Tip: Find /Replace in Word | June 2, 2016

Finding and Replacing Text in Word or a PDF file

The following directions are for PC users. Finding and replacing text in a word document or PDF
file makes it easier to locate and change words all at once.
Replacing Text in Word | Replacing Text in a PDF | MS Word instructions for Mac/other

Replacing Text in Word

1. Open up the document in Microsoft Word


2. On the Home tab, click Replace in the Editing group

3. The ‘Find and Replace’ window will pop up


a. Type the word you want to find in ‘Find what;’ box
b. Type the word you want to replace it with in ‘Replace with:’ box
c. Click Replace All button

Center for Computing Services | Clarion University of PA


2 Learning Technology Center | Tip: Find /Replace in Word | June 2, 2016

Examples of Before and After Using Replace in Word

Before Using Replace

After Using Replace

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Center for Computing Services | Clarion University of PA


3 Learning Technology Center | Tip: Find /Replace in Word | June 2, 2016

Finding and Replacing Text in a PDF


Note: If you do not have Acrobat Pro, you can open up a PDF in Word 2013 (Windows) or later
and follow the instructions in this document for Find/Replace using MSWord. First, open your
Word application, then, File > Open and navigate to the .pdf.

1. Open up the PDF in Adobe Acrobat Pro


2. Click on ‘Edit’ and then ‘Find’
3. Type the word you want to find in ‘Find’ box
4. Click the Next button (You should now see the selection that will be changed
highlighted in the pdf)
5. Click the arrow next to ‘Replace with’ and then type you word you would like to replace
it with
6. Click the ‘Replace’ button
7. Continue this pattern until all instances of the word are
found and changed by clicking the Next button to continue
moving throughout the document
a. NOTE: You will need to change the capitalization as
necessary in the PDF as you are moving through the
document. Pay attention to the word that is highlighted
so you know if the replacement should be capitalized.

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Center for Computing Services | Clarion University of PA


4 Learning Technology Center | Tip: Find /Replace in Word | June 2, 2016

Finding and Replacing in a Word Document Links

Instructions for Mac 2016:

https://support.office.com/en-US/article/Find-or-replace-text-or-formatting-in-Word-2016-for-Mac-
ac12f262-e3cd-439a-88a0-f5a59875dcea

Instructions for Windows 2016:

https://www.lynda.com/Word-tutorials/Finding-replacing-text/378044/432779-4.html

Instructions for Windows 2011:

https://support.office.com/en-US/article/Find-and-replace-text-and-other-data-in-a-Word-document-
c6728c16-469e-43cd-afe4-7708c6c779b7

Instructions for Mac 2011:

https://support.office.com/en-us/article/Find-and-replace-text-or-formatting-4225674b-4e08-46a2-
b0fa-2d3b217d2611

Instructions for Windows 2013:

https://www.lynda.com/Office-tutorials/Finding-replacing-text/115862/121445-4.html

Instructions for Mac 2013:

https://www.lynda.com/Office-Mac-tutorials/Finding-replacing-text/73560/75768-4.ht

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Center for Computing Services | Clarion University of PA

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