CHAPTER I

INTRODUCTION
BACKGROUND OF THE STUDY
There is a system that have been done before which addressed the
employee management system to the required employee for approval,
registration, attendance and soon. The whole world is becoming technological,
and among those, information technology is the one which is leading the
technology today there is no place where computer is unavailable now we
proposed the system that is fully controlled by computerized system which allows
us to submit employee information.
Employee System
This study for employees are the backbone of any company therefore
their management plays a major role in deciding the success of an
organization. Human Resource Management Software make it easy for the
employer to keep track of all records the ever changing trend in technology
brought the automation of everything from paper and pen based to absolute
computer domination. The overwhelming emergence of computers paved way
to casier access of information that leads to increased production, efficiency
and reliability.
Large and even small and medium sized companies have always
implemented a system whether electronically or manually to be able to manage
its employees effectively. The effective management of these records ensures
that any decision made can be traced scrutinized and justified if necessary to
track employees performance,. Incentives problems to streamlines the
company’s input and consequently, maximizes its productivity.
Payroll System
The study for payroll system is consist of the process by which a business
pays its employees for work performed during a specific period A payroll system
allows businesses to follow a set series of processes in order to make timely,
correct payments in compliance with government regulations. A payroll system
may be manual or computerized and handled in-house or outsourced to another
provider
The program also allow the monthly payroll schedule to be calculated
accurately just by having all employees info like name, working hours, wages etc
to enter in the database therefore, payroll can be done with the guide of the
program. The system is good in for its specialty in the fields of accounting.
Stock inventory system
Nowadays they cannot imagine their life without computer in a business
environment, even small and mid-sized businesses have come to rely on
computerized inventory system. Certainly, there are plenty of small retail outlets
manufactures, and other businesses that continue to rely on manual means of
inventory tracking. Indeed, for some small businesses, like convenience stores,
or nurseries, purchase of an electronic inventory tracking system.
Inventory means physical stock of goods, which is kept in hands for
smooth and efficient running of future affairs of an organization at the minimum
cost of funds blocked in inventories. The fundamental reason for carrying
inventory is that it physically impossible and economically impractical for each
other stock item to arrive exactly where it is needed.
Attendance Monitoring
The attendance monitoring system Is an employee to show up for work
can also be shown in an attendance monitoring system for instance, to see
whether your employees are always on time, you can install is one of the
countries which uses attendances monitoring systems. Many companies who
use this system generate reports of profit for their business, this is because of the
performance of the employees and their dedication.
The attendance system is data of employees will be organized and
efficiently managed Evaluating employee performance is easier with an
attendance monitoring system regular to attendance is vital for all employees as
this ensures that they are dedicated to making their presence in your company.
Company History
United Metro Gas was founded in 1942 when Pauline Pullo recognized that
home heating gas was a cleaner, more efficient alternative to coal in heating gas
market. United Metro Gas remained a relatively modest retail operation until, in
the late 1970 when Paul J. and Gene V Pullo, Pauline’s grandsons, took over the
company and started to grow the family owned business
In 1986, the Pullo brothers decided to aquire the present green point
terminal, which put them into the wholesale business today.
The company also has a delivered in the gas business as well as a natural
gas Business. United Metro Manila provides full services to its customers.

STATEMENT OF THE PROBLEM

This study will support of Inventory and Employment System for United
Metro Gas inventory system is a using manual system on the inventory

1. How to develop inventory and Employee Management System in

United Metro Gas.
2. How to proposed Inventory and Employee Management System
Reduces the manual computations of payroll and inventory system?
3. Dishonesty in terms of using daily time record
4. How the proposed Inventory and Employee Management System’s
Accessibility made easier for the admin.
5. How the proposed Inventory and Employee Management System
Monitors the employee?
6. The manual transaction they are doing makes it hard for the staff to
Effectively search, edit and produce reports amount of data.
7. Unexpected lose of important records
8. Errors in computation of payroll and transaction payments are most
Likely to happen due to manual computation
9. Difficulty in handling personnel records and inaccessibility of
Information when needed
10. Difficulty in checking overstock, under stock and out of stock product
OBJECTIVE OF THE STUDY
This study is a part of a objective by the metro manila gas industry is
promotion of safe sale innovation can only be achieved through meticulous
research and good.
1. To overcome the issues facing by Employee in the organization.
2. To Employee Management System has been developed.
3. To minimize the time consumption of the employee while performing these
cumbersome activities.
4. This system saves the time of the employee.
5. It will help to reduce the data redundancy, data loss.
6. The proposed system is intended provide a user friendly system that will
compute accurately the salary of the local government employees.
7. It also designed to secure payroll information by means of database and
security module.
8. To provide a payroll system that will rapidly process payroll computation
9. To design on one click management of salary and employees record.
10. To provide a system that will lessen the time being used to looking for
existing item in the warehouse.
11. To provide a system that will check occurrences of out of stock and under
stock and over stock scenario by applying the use of recorder most..
12. To provide system that will inventory report and updating records all the.
data needed in product those report will be supplied by the system.
13. To provide a system that will secure important records.
14. To propose a system that would speed up the slow processing of data.
15. To be able to calculate the total working days of the employees, total.
number of the employees who work under time and total number of the
employees.
16. To develop a system that minimized to use of the paper in checking the
attendance.
SIGNIFICANCE OF THE STUDY
This study is so significant because it could offer benefits to the following
groups and aspects:
To The Company, The beneficial United Gas Inc. Is to develop their automated
inventory and employment management system which is transactions. We
developed a system that will provide the Company to advertise and will do the
faster and efficient way for their transactions.
To The Proponents, This research will be used to students because they can
come up with ideas and knowledge to expand their ideas about inventory and
employment management system. Then it can come up with different ideas that
can provide for any existing kind of inventory and employee resource
management system.
To The Future Researcher, It will give an idea about how to handle an inventory
and employee resource management system and how to effectively transactions
because the past transaction can help the future researchers to readily come up
with better ideas than we did.
To The Staff/Cashier, this employers helps you about to cana cosmetic to
perform to job duties to such as handle cash assist customers and managers
with product and sales and makeup.
To The Benefits Of System, the benefits of system is a analysis for a
organization has several businesses system that function of individually and to
achieve a set of targets to have a fully of operational system in place to provide
to organization
SCOPE AND DELIMITATION
Scope
Records are essential attribute in any organizations & growth and proper records
management is of crucial strategic significance file system or manual
management of records renders various complications ranging from occupying
office space by paper cabins to lack of document security. The inventory system
is to improve their inventory for the company of LPG Gas station to good
inventory for the Staff of the company to inventory system. The Attendance is to
have improve their attendance system because of the staff to have this system
you will check the attendance of the staff an Employee Registration Management
System is a distributed application that will be developed to maintain the details
of employees working in any organization. It would maintain the information
about the personal details of employees, so that the human resource of the
organization can easily know the details of all its employees. It would be simple
to understand and can be used by anyone who is not even familiar with legacy
employees system. It would be user friendly and just ask the user to follow step
by step operations by giving him few options. It would be fast and can perform
many operations of a company. The payroll system you have this because of the
payment their record transaction for the payment to costumer and they have
receipt for the every transaction of the company. Payroll system is the heart of
any Human Resource System of an organization. The solution has to take care
of the calculation of salary as per rules of the company, income tax calculation
and various deductions to be done from the salary including statutory deductions
like Income tax and provident fund deductions. It has to generate pay-slip,
cheque summary and MIS reports. It is understood that we are tired of managing
thousands of odd papers, pay slips, payroll reports, and salary details and so on.
Imagine that we have a payroll processing system which will generate our pay
slips and payroll reports within seconds. We can help others automated your
payroll system by developing a customized payroll application that suits your
specific requirements. Main aim of developing Employee Payroll Management is
to provide an easy way not only to automate all functionalities involved managing
leaves and Payroll for the employees of Company, but also to provide full
functional reports to management of Company with the details about usage of
leave facility and Salaries paid or to be paid to employees. We are committed to
bring the best way of management in the various forms of EPM. We understand
that EPM in not just a product to be sold, it is a tool to manage the inner
operation of Company related to employee leave and Payroll. This Application
works in Multiple PC’s installed on multiple Computers by sharing same
database by which users of different department can use it sitting at different
locations simultaneously. The study covers the used of the present system but
just automating it to easily check the attendance of the students and teachers. To
make it easier to identify their records and penalties. It covers the time-in and
time-out of employees through biometrics, specifically through a fingerprint
scanner technology.• It also covers the process of preparing the pay slip of each
employee, monitors loans, cash advances, charges, keeping the records and
easily computerized employee management system is a web based application
that can be anywhere within an operating system by the authorized user.
The system would be centrally managed and controlled which is designed to run
on the organization it’s a branch of employees records attendance records,
salary details, etc.
The study will be focused in the sales and inventory monitoring system of United
Metro Gas he proposed system will eliminate paper works and time consuming
tasks. It will also provide fast and accurate reports in a timely manner this will
enable the company to transact faster through the use of modules, menu and
submenus the
Delimitation
Computerizing records management by implementing an electronic records
management provides centralized management of records providing ease of
access complex security features timely records update the proposed systems
will be capable of maintaining the efficiency of every employee attendance record
through employee ID the proposed system also has the capability of computer
penalty of employee to given depending on his attendance as regards to his/her
absences per event the system cannot generate report of appraisals and
evaluation reports of the employee because it was not included in the system
The system will only be used for payroll transaction by the company specifically
United Metro Gas Inc.
This system covers the payroll processing and reporting which includes the pay
calculation of salary slip of tracking
The proposed system will have limitations database so that the data storage and
backup service. System like other programs.
 It does not include employee’s salary, business operation expense.
 Computer hardware damages and problem caused by power interruptions
are not controlled by the proposed system.
 The delivery and ordering system of the company is not included in the
proposed system.
 Shortage of written documents in the company
 Lack of sufficient information about the existing system because
employers are not voluntary to give such full information
 Shortage of possible data collecting device and such as sound recorder
 Financial problem
 Missing of class when we gather the information
 The system cannot generate report of appraisals and evaluation reports
of the employee because it was not included in the system
 The system will only be used for payroll transaction by the company
specifically United Manila Gas it will not be employed in any other
company