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Google Apps

This document provides an overview of using Google Workspace tools including Gmail, Calendar, Drive, Docs, Sheets, and Slides. It explains how to set up accounts, send emails, share and edit calendars and documents, and collaborate in real-time. The objectives are to help increase teacher efficiency and school-wide collaboration using these Google tools. Step-by-step instructions are provided for key tasks.

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Balakrishnan.G
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147 views48 pages

Google Apps

This document provides an overview of using Google Workspace tools including Gmail, Calendar, Drive, Docs, Sheets, and Slides. It explains how to set up accounts, send emails, share and edit calendars and documents, and collaborate in real-time. The objectives are to help increase teacher efficiency and school-wide collaboration using these Google tools. Step-by-step instructions are provided for key tasks.

Uploaded by

Balakrishnan.G
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Created by +Andres Chavez

Welcome!
In Firefox, Safari or Chrome, please go to
www.google.com
Objectives
Today we will:
-set up and log into your Google account
-set up and send an email
-learn how to use and share a Google Calendar
-learn how to upload and share a file via Google Drive
-learn how to collaborate on a document
Objectives
These tools will help you to increase teacher
efficiency, and school-wide collaboration.
Core Services
Getting
Started
Let’s get started!
-To log in to your Google Account type in:
www.google.com in your address bar and
press enter.
-Click “sign in”
Once clicked, you should see this...

Log in:
Please use your Google Email
address to log in. If you have not
yet signed up, click on “Create an
Account.”
If done correctly, you will see...

*It may say +You if Google+


account hasn't been set up.
What happens if I click….?

This will take This will take Account


This will take This will take This shows
you to your you to your Share a and
you to your you to image you all
GMail. (e- Google Apps. status Privacy
Google Plus search. notifications.
Mail). update. Settings
Page.
GMail
Once logged in to Google…

Click here
Composing a Message
Once you get your address book
set up / start emailing people,
names will automatically start
showing up when you type them in
the “to” field.
Attachments (pictures and files)
Go on, try it out!!
Tasks:
1) Compose and send a new message to a
colleague.
2) Attach one picture file and one document
and email them to me.
(digitalman737@gmail.com)
One more cool feature…
Google Calendar
Why Google Calendars?
-Manage your schedule effectively.
-Look at your work schedule, personal calendar, and any
other relevant calendars in one view.
-Easily change events on your calendar.
-Create and share a calendar with others so they can edit.
-Checkout shared resources (ie: iPad Cows and
Computer Lab reservation times)
My Calendar
How do I access my calendar?
To access your calendar go to
google.com, sign in if you haven’t,
click the apps dial pad, and then
click “calendar.”
Important:
-For best viewing, choose the “Month” view at
the top. (You can also go into settings and
make it to default from there.
So, how do I create and share one?
Step 1:
On the left side of the screen, click the tab
and then “create new”
Step 2- Enter Details of Calendar
Step 3- Share it!
Let’s add stuff to it!
Now that we saw how to create and share a
calendar, lets see how we add events and
such to the shared calendar! Once invited,
you should now be able to see it on the left
side.
Pick a date
Click on a date on the calendar that
you want to have an event on. From
here, make sure that you choose
the correct calendar!

Sidenote: A common problem is


where a person shares a calendar to a
group, but the group cannot see the
events posted. To prevent this, make
sure that you choose the correct
calendar. If you do not, it will just go to
your own and no one will see it but
you.
Options!
Go on, try it out!!
Tasks:
1) Share a calendar with me at digitalman737@gmail.com

2) Add an event to calendar that you shared with me.

3) Invite others to events using your calendar.


Google Drive
Docs

Sheets

Slides
What is Google Drive?
Google Drive is a suite of apps that lets you
collaborate with others. You have 15 gb of
space to store documents, images, and
videos. Google Drive also lets you share your
work with people / groups of people.
What can I do with Google Drive?
-Collaborate student data in real time.
-Maintain conduct grades across grade levels.
-Use Docs to work on the same lesson plan atthe same
time with a colleague.
- Keep a running record of meeting notes
- Improve the writing process
- Publish student work. **
How do I access Google Drive?
To access your calendar go to
google.com, sign in if you haven’t,
click the apps dial pad, and then
click “Drive.”
“My Drive”
“Shared with Me”
“Starred”
“Recent”
How do I create & share something?
To create a new document, sheet,
or presentation, click “Create” then
choose the item of your choice. For
this example, I’ll choose
“document.”
Give it a name!
Make sure to give your document a name.
Compose your document.
Although it looks a bit different from Word,
Google Docs is very similar in font styles,
page layout, etc.
Get to sharing!
To share a document, click “share”
in the top right corner. It will then
look similar to this…
At this point, it is up to you to
change the sharing settings. It is
set to “private” as default. Click
“change” I typically set it to
“anyone with link.”
From here, type in the Google email
address of the person that you
want to share with. The email
address will automatically appear
once you start typing their name.
Notice the tab on the right, if you
want to collaborate with the
document, change it to “can edit.”
Collaborative Example (Sheets)
Please go here and sign in.
http://goo.gl/4LhbKn
Collaborative Example (Docs)
Click here to collaborate on a document:
http://goo.gl/ZGXrtC
Collaborative Example (Presentation)

Click here to collaborate on a presentation:


http://goo.gl/Doiyao
Go on, try it out!!
Tasks:
1) Create and share a document, presentation or
spreadsheet with myself and other colleagues. Please
remember to change the access to “can edit.”

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