DISTRIBUTION OF WORK (OUTREACH ACTIVITY)
COMMITTEE ASSIGNMENT & TASKS TARGET DATE / IN-CHARGE STATUS
MEMBERS
OVER-ALL PROGRAM 1. Contact and Ocular Rholen On going
Inspection: November 21-present
1. Rholen Associassion de Damas Filipinas
2. Denzel (ADFI), and World Balance
3. Kimmy
2. Contact: Bags and School Denzel On going
Supplies November 26
(c/o Xyza Ortiz)
3. Coordination with John and Kimmy On going
Food November 27
(for external matters)
MONITORING OF OTHER 1. Photo booth Nur Finalized
NATERIALS NEEDED November 19
2. Milk Harriz To be delivered at AUSL on
4. Harriz November 28 November 28 (4pm)
5. Nur Review Room
6. Aaron 3. Food for the beadles Marc On going
7. Marc November 19
4. T-shirt for all participants Aaron On going
November 26
TECHNICAL MATTERS & 1. Seating Arrangement William On going
DOCUMENTATION November 29
8. David 2. Venue Preparation William Reserved
9. William November 21
3. Documentation David On going
November 29
4. IT and audio-visual matters David On going
and Stage Readiness November 29
EXTERNAL COMMUNOCATION 1. Answer inquiries from the John On going
10. John outside AUSL participants November 19
ALL CLASS BEADLES 1. Attendance checking of other November 19 on going
participants
2. Packing of materials ALL BEADLES Reserved and on-going
(Final preparation) November 28 (Review Room)
5-9 pm
OUTREACH DAY TASKS
TIME / DAY ACTIVITY IN-CHARGE REMARKS
A DAY BEFORE 1. Venue Preparation William
(NOVEMBER 28, 2018) 2. Check all the materials needed Denzel, Nur, Aaron, Marc and Harriz
3. Technical matters William
5-9 PM 4. Documentation David
REVIEW ROOM 5. Jollibee Party Program Rholen
6. Program Flow Rholen
7. Seat plan of attendees William
8. Food Kimmy
ACTIVITY PROPER
(NOVEMBER 29, 2018)
12:30 -12:45 Assembly time
(AUSL Review Room)
12:45 Departure from AUSL
1:30 Arrival at ADFI
1:30 -2:00 Preparations
2:00 – 2:05 Opening Prayer
2:05-4:00 Program Proper,
Games
Agape
Gift-giving
4:00-4:05 Closing Prayer
FINANCIAL REPORT
MATERIALS QUANTITY COST CONTACT PERSON
1. Shoes Php 500 x 67 pieces Php 33, 500.00 Rholen Lumanlan
2. Bags Php 92 x 67 pieces Php 6,164.00 Xyza Ortiz
3. Jollibee Food Package Php 15,000 Php 15,000.00 Jamil Teruel
Includes: 67 kids
Food 14 staff members
Mascot 75 participants
Host / Emcee Total = 156 pax
Games & Loot bags
4. Photo booth 4,000 Php 4,000 Rholen Lumanlan
(2 hours unlimited printing
from 2pm-4pm)
5. School Supplies Php 100 x 67 Php 6,700 Rholen Lumanlan
6. Contingency Fund Upon availability of excess fund
DONATION REPORT
CONTACT PERSON DESIGNATION / PURPOSE COST CONTACT PERSON
Mrs. Michelle Ong AUSL Sunday AM Class Php 20,000 Atty. Uribe
Company Donation
(for Jollibee Food Package for the
kids)
Mr. Chio AUSL Alumna Php 10,000 Atty. Uribe
(For Bags and Photo booth)
Ms. Xyza Ortiz AUSL Student Php 1,500 Rholen
(for additional fee in Photo
booth)
AUSL CIV 2 Classes AUSL Students Php 200 (per head) x 195 All AUSL Beadles
(Php 100 for school supplies &
Php 100 for their food)
Mrs. Jamil Teruel Powdered Milk 96 pcs (140ml) x 30 boxes Rholen
Other School Php 150 (for their own food) 50 students x 150 = Php 7,500 John
