NEW APPLICATION

PROCESS FLOW
FOR STUDENT
VISA
 PROCESS WORKFLOW
CUSTODIAN : STUDENT SUPPORT SERVICES, INTERNATIONAL STUDENT
MANAGEMENT UNIT (ISMU)
TITLE : NEW APPLICATION PROCESS FLOW FOR STUDENT VISA

TIME FRAME CSIMAL ISMU FINANCE EMGS

DEPARTMENT
STEP DURATION
STEP 1 STEP 2
Step 1
Received
Step 2 1 Day Submit complete
applications and
supporting
Step 3 process applications
documents
in EMGS system
Step 4 5 Days
Step 5 1 Day STEP 4
STEP 3
TOTAL 7 Days
Prepare Memo to
Process payment to
Finance
EMGS
Department

Abbreviation
CSIMAL Centre for Student Received proof of
Internship, Mobility
& Adjunct payment to EMGS
Lectureship by via email
ISMU International
Student
Management Unit
STEP 5
EMGS Education Malaysia
Global Services
 PROCESS WORKFLOW
CUSTODIAN : STUDENT SUPPORT SERVICES, INTERNATIONAL STUDENT
MANAGEMENT UNIT (ISMU)
TITLE : NEW APPLICATION PROCESS FLOW FOR STUDENT VISA

TIME FRAME CSIMAL ISMU EMGS

STEP DURATION STEP 6

Received hardcopy
Step 6 1 Day application with
payment
Step 7 21 Days
TOTAL 22 Days

STEP 7
Check application
whether all
ISU inform Admission Notify ISU to submit documents
Unit to submit require/missing/additional No require is
Abbreviation require/missing/ documents completed
CSIMAL Centre for Student additional documents
Internship, Mobility
& Adjunct
require by EMGS
Lectureship Yes
ISMU International Admission Unit submit
Student
Management Unit require documents to ISU
ISU submit require
EMGS Education Malaysia documents to EMGS
Global Services
 PROCESS WORKFLOW
CUSTODIAN : STUDENT SUPPORT SERVICES, INTERNATIONAL STUDENT
MANAGEMENT UNIT (ISMU)
TITLE : NEW APPLICATION PROCESS FLOW FOR STUDENT VISA

TIME FRAME INTERNATIONAL EMGS/

CSIMAL ISMU
STUDENTS IMMIGRATION DEPT (IMM)

STEP DURATION
DURATION
STEP 8
Step 8
1 1 Day Submit documents to
30 Days IMM for VAL approval.
Step 9
2
STEP 11
STEP 10 STEP 9
Step 10
3 1 Day
International
4
Step 11 ½3 Day
Days Admission Unit submit VAL collected by ISU
Student received
VAL via email or sent by once ready for
5
Step 12 ½7 Day
Days VAL from Admission
courier to student collection
Unit via
TOTAL 2 Days courier/email
TOTAL 40 Days
Upon arrival,
Student submit the
copy of their
passport, VAL and
STEP 12 entry date to ISU
Abbreviation
and ISU will give
CSIMAL Centre for Student the references
Internship, Mobility
& Adjunct number for medical
Lectureship check up at UTP Note: The VAL
ISMU International Clinic
Student valid for 6 month.
Management Unit
Student can come
EMGS Education Malaysia
Global Services
anytime within
that period.
 PROCESS WORKFLOW
CUSTODIAN : STUDENT SUPPORT SERVICES, INTERNATIONAL STUDENT
MANAGEMENT UNIT (ISMU)
TITLE : NEW APPLICATION PROCESS FLOW FOR STUDENT VISA

TIME FRAME INTERNATIONAL CSIMAL ISMU EMGS Panel

STUDENTS Clinic
STEP DURATION
STEP 13 STEP 14
Step 13
1 3
1 Day
EMGS check the
Step
Step 2
14 5 Day Student do the
medical report
provided by the
Step medical check up at
Step 3
15 3 Day clinic whether the
UTP Panel Clinic student fit or not
Step 4
TOTAL ½ Day
11 Days

Student required to
do medical appeal FAILED
if fail
STEP 15
FAILED ISU will email EMGS
the copy of VAL,
If Medical Appeal passport info and
Abbreviation entry date to
still fail, student is PASS
CSIMAL Centre for Student require to exit request supporting
Internship, Mobility
Malaysia as the letter for student
& Adjunct
Lectureship student not eligible pass sticker
ISMU International to study in Malaysia
Student
Management Unit

EMGS Education Malaysia

Global Services
 PROCESS WORKFLOW
CUSTODIAN : STUDENT SUPPORT SERVICES, INTERNATIONAL STUDENT
MANAGEMENT UNIT (ISMU)
TITLE : NEW APPLICATION PROCESS FLOW FOR STUDENT VISA

INTERNATIONAL EMGS/IMMIGRATION DEPT

TIME FRAME ISMU
STUDENTS

STEP DURATION STEP 17 STEP 16

STEP 18 EMGS Prepare
Step 16 Received Supporting Letter
5 Days Supporting Letter for
ISU inform for New Application
Step 17 New Application
International
Step 18 5 Days
Student to
Step 19 1 Day STEP 19 STEP 20
submit
Step 20 passport ISU received passport from Submit passport to
1 Day International Student and Immigration
Step 21 process application for Department for Student
Step 22 submission to Ipoh VISA and Immigration
3 Days Immigration Department will process in 1 day
Step 23
TOTAL 15 Days
STEP 22
Abbreviation STEP 21
Inform
CSIMAL Centre for Student International Make payment for
Internship, Mobility Student Student VISA once
& Adjunct Immigration
Lectureship passport is
ready via STEP 23 Department has
ISMU International
Student email/Social Student collect passport completed the process
Management Unit
Media with new Student VISA
EMGS Education Malaysia
Global Services
 CUSTODIAN : STUDENT SUPPORT SERVICES, INTERNATIONAL STUDENT
MANAGEMENT UNIT (ISMU)
TITLE : NEW APPLICATION PROCESS FLOW FOR STUDENT VISA – APPLICATION FEES

FEE DETAILS INTERNATIONAL STUDENTS REMARK

EMGS Processing Fee RM250* Before visa application

Post-arrival Medical Screening RM250* Before visa application

From RM200* – 6 Months

Insurance (AXA / AIA) Before visa application
From RM400* – 12 Months

EMGS Student Pass Fee RM60* Before visa application

iKad Fee RM50* Before visa application

During arrival on
Multiple Entry Visa Fee** Depends on nationality
campus

*subject to 6% GST
**the Multiple Entry Visa is issued to foreign nationals who require a visa to enter Malaysia mainly for business or government-to-government
matters. It is normally valid for a period within three (3) months to twelve (12) months from the date of issue.
 CUSTODIAN : STUDENT SUPPORT SERVICES, INTERNATIONAL STUDENT
MANAGEMENT UNIT (ISMU)
TITLE : NEW APPLICATION PROCESS FLOW FOR STUDENT VISA – MEDICAL SCREENING

MEDICAL SCREENING

The requirement for pre-arrival medical screening will remain as per current EMGS Student Pass application process. All students
will be required to attend a medical screening once they have arrived in Malaysia. Any students who failed this medical screening
will not be issued with a Student Pass and will be required to leave the country.

1. PRE-ARRIVAL MEDICAL SCREENING

As a new international student, you will be required to attend a medical screening while you are still in your home country. You will
then be required to submit your pre-arrival medical examination report together with all other relevant documents required to
UTP. We recommend that international students take the vaccines listed in the Health Examination Form and produce the
international certificate of vaccinations to the institution for visa approval letter application purposes. Please note that a valid
yellow fever vaccination certificate is required from all international students coming from or who have transited for more than 12
hours through countries with a risk of yellow fever transmission.

Students residing in India, Sri Lanka, and Bangladesh must attend the pre-arrival medical screening at a registered overseas clinic.
Click here for a list of approved overseas clinics.

Mobility Students who are citizens of the 14 countries listed below are exempted from pre-arrival medical screening:
United Kingdom, Japan, USA, Australia, South Korea, Belgium, Finland, France, Germany, Netherlands, Spain, Sweden, Switzerland,
Turkey

2. POST-ARRIVAL MEDICAL SCREENING

New international students are required to attend a medical screening at a panel clinic in Malaysia within 7 days of their arrival
date. UTP will arrange for the medical screening upon your arrival.
 CUSTODIAN : STUDENT SUPPORT SERVICES, INTERNATIONAL STUDENT
MANAGEMENT UNIT (ISMU)
TITLE : NEW APPLICATION PROCESS FLOW FOR STUDENT VISA – iKAD, INSURANCE

iKAD
The iKad is an identification card for foreign students and can be used as a means of identification in Peninsular Malaysia. The iKad
will only be issued after the issuance of a Student Pass. Please note that the iKad is not a replacement travel document. Each iKad
will contain the following information - Student Photograph, Passport Number, Nationality of the student, Name of the student’s
Host Institution, Duration of the Student Pass.

INSURANCE COVERAGE
All incoming international students are required to obtain a
valid local insurance policy in Malaysia. The insurance
package policies are available through EMGS STARS system.

AXA Insurance Policy Guidelines / AIA Insurance Policy Guidelines