SBM CHECKLIST FOR LEADERSHIP AND GOVERNANCE

2015- 2014- 2013-

INDICATORS/MOV Ave.
2016 2015 2014
A. LEADERSHIP AND GOVERNANCE
1. Development of a shared vision, mission, and goals (VMG).
 School Improvement Plan/3 Year Plan
 SIP Signatures / Proof of Planning / Copy of School VMG
 List of completed SIP/AIP related projects and programs led by the
School Head and co-implemented with stakeholders
 Progress reports of projects led and implemented by stakeholders
 SGC Minutes of Meeting on school governance matter
involvement (Policy Making)
 Annual Implementation Plan
 SGC Minutes of annual meetings/assemblies to report on the
progress vis-a-vis the SIP/AIP.
 Minutes of at least three-consultative meetings (with memo,
picture, attendance) for Education Summit.
 Minutes of Meetings of School & Teachers
Organizations/Committees(with pictures and attendance during
meetings)
SGC
SBM Working Committee
BrigadaEskwela
DRRM Group
Grievance Committee
MOOE TWG
Faculty Club
 Minutes of Meetings of Pupil’s Organizations (Clubs)
 Minutes of Meetings of Classroom Officers
 Minutes of Meetings of Community & Parents Organizations
Brgy. Council
Stakeholders
Alumni
Gen. PTA
Homeroom PTA
 Action Plan of School and Teachers Organizations
SGC
SBM Working Committee
BrigadaEskwela
DRRM Group
Grievance Committee
MOOE TWG
Faculty Club
 Action Plan of Pupil’s Organizations
 Action Plan of Classroom Officers
 Action Plan of Community & Parents Organizations
Brgy. Council
Stakeholders
Alumni
Gen. PTA
Homeroom PTA
 Work Plan of School and Teachers Organizations
SGC
SBM Working Committee
BrigadaEskwela
DRRM Group
Grievance Committee
MOOE TWG
Faculty Club
 Work Plan of Pupil’s Organizations
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INDICATORS/MOV Ave.
2016 2015 2014
 Work Plan of Community and Parents Organizations
Brgy. Council
Stakeholders
Alumni
Gen. PTA
Homeroom PTA
2. Periodic Revisitation and Adjustment of organization’s vision,
direction, and aspirations.
 School and Teachers Organizations Accomplishment Reports (with
pictures)
 School Organizational ChartAccomplishment Reports
 Minutes of meetings (at least 2 consultative meetings) reflecting
participation of school stakeholders in evaluation or review
activities of the school
 Records of participation in the adjustment / modification of the
SIP / AIP by pupils, teachers, and parents yearly
 Publication of the accomplished SIP / AIP review
 AIP Review Results
 Documents on the involvement of the SGC in the revision of SIP
and adjustment of AIP.
 Accomplishment Reports (with pictures)
SGC
SBM Working Committee
BrigadaEskwela
DRRM Group
Grievance Committee
MOOE TWG
Faculty Club
 Accomplishment Reports of Pupil’s Organizations(with pictures)
 Accomplishment Reports of Community & Parents Organization,
(with pictures)
Brgy. Council
Stakeholders
Alumni
Gen. PTA
Homeroom PTA
 Accomplishment Reports of School and Teachers Organizations,
(with pictures)
SGC
SBM Working Committee
BrigadaEskwela
DRRM Group
Grievance Committee
MOOE TWG
Faculty Club
 Programs & Projects of School and Teachers Organizations (with
pictures)
SGC
SBM Working Committee
BrigadaEskwela
DRRM Group
Grievance Committee
MOOE TWG
Faculty Club
 Programs & Projects of Pupil’s Organizations(with pictures)
 Programs & Projects of Community & Parents Organization (with
pictures)
Brgy. Council
Stakeholders
Alumni
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INDICATORS/MOV Ave.
2016 2015 2014
Gen. PTA
Homeroom PTA
 Reports
Enrollment
DUT
Phil-IRI
Performance Indicators
Nutritional Status
Etc.
 Statement of the School Address
 School Report Card
 Division Unified Test Results
 National Achievement Test Results
 Regional Achievement Test Results
 Summative Test Results
 Pre/Post Test Results
 Phil-IRI
 Performance Indicators
 Nutritional Status
 Reports of Action Taken on Summative Test Results, DUTs, RATs,
and NATs
3.Organizational Structure for Education & Governance
 School organizational chart with functions and responsibilities of
personnel
 List of officers of stakeholders (Students, teachers, parents)
showing roles and responsibilities
Organized stakeholders
Gen. PTA
Homeroom PTA
Alumni
SGC
SPG
SBM Working Committee
DRRM
MOOE TWG
Faculty Club
 Roles/Functions and Responsibilities of Pupil’s Organizations
 Roles/Function and Responsibilities of Community and Parents
Organizations
 Roles/Function and Responsibilities of Barangay Council
 Records of meeting / orientation on roles and responsibilities of
internal and external stakeholders / attendance
 Participation of community stakeholders in school
 Records of simple management tasks delegated to a committee
4. Regular Information and Feedback sharing on the progress of the
education development program.
 One (1) bulletin board per subject area to display pupils’/students’
outputs signed by parents.
 Teachers’ Portfolio
 Students’ Portfolio
 Year-Round/Monthly Schedule of Activities using the Reduced
Friday Class
 Year Round Plan of School Integrated Competition
 Supervisory Plans reflecting “clinical supervision” method
 Records of teachers/class observations with technical assistance
 Report on evaluation of Teacher Performance
 Records of positive feedback on level of satisfaction from
stakeholders regarding efficiency of school systems.
 List of Grievance Committee / Roles & Functions
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INDICATORS/MOV Ave.
2016 2015 2014
 Records on conflict management (from attending to minor school
conflicts to its full resolution (Teachers, Students Communication
Network, Files of School Memo / Division Office / Regional Office)
5. Enhancement of Leadership Competencies of Stakeholders to face
Emerging Opportunities and Challenges.
 Copy of TDNA, TDNASH, IPPD, SPPD
 Records on the conduct of school or cluster-based training on
improving classroom instruction / management
 Records of training / learning opportunities provided to / attended
by school personnel aligned to their IPPD
 Records of institutionalized professional development for staff and
other stakeholders
 Records of training/learning of opportunities for school
improvement provided by the school head to: student
organization, parent organization, teacher organization, LGU, local
organizations
 School T&D Action Plan, Analysis / Summary for Needs
Assessment
 Records of coaching, mentoring, monitoring & evaluation
(delegation of critical functions)to teachers and stakeholders /
SLAC
 Records of mentoring and consultations with co-administrators
 Records of consultations with internal and external stakeholders
on improving learning outcomes.
 Records of conflict management (from attending to minor school
conflicts to its full resolution)
 Records/documents of the institutionalization of best practices on
SBM
 Records of SBM advocacy activities conducted by the school
 Records of SBM benchmarking by the school head/management
 Action Research
 Project Proposal
 School Paper

OTHERS:
 SBM CHECKLIST FOR CURRICULUM AND LEARNING
2015- 2014- 2013-
INDICATORS/MOV Ave.
2016 2015 2014
B. CURRICULUM AND LEARNING
1. The curriculum provides for the development needs of all types of
learners in the school community
 Copies of Curriculum Materials, Teachers' Guide, Curriculum
Guides, Learners' Materials, Proto-type learning plans per learning 1.1
area / BOW
 Records of remediation (enrichment activities or other programs
provided to students based on their needs)/ Friday Remedial Class
1.2
Program for slow learners / non-readers / non-numerate / special
programs with Program Reports
 Teachers’ NCBTS_TSNA 1.3
 Teachers’ IPPD
 SPPD
 NAT Reviewers
 RAT/DUT Reviewers/ HOTS-based testing tools used (NAT –
patterned) as reviewer
 Item Banks (In CDs or Index Cards)
 TOS and Test Papers
 Reading Program
 Numeracy Skills Program
 Feeding Program
 Skills Development/Enhancement Programs/
Teachers Seminars/INSETS/SLACS Attended
 Lesson Plans/Guides
 Budget of Work
 Visual Aids/Instructional Materials Used
 School Governing Council Programs and Activities 1.17
 PTA Assembly Meetings/Consultation
 PTA Accomplishment 1.18
 PTA Projects/Activities 1.19
 Class Observations 1.20
 Supervisory Plan/Post Conferences 1.21
 Year Round/Monthly Schedule of Activities using the Reduced 1.25
Friday Class Program
 LGU Projects 1.26
 NGO Projects 1.27
 Church-based assisted Projects
 Alumni Projects 1.28
 Community Projects 1.29
 Deped Orders
 Deped Memos
 Division Letters
 Division Memos
 School Letters
 School Memos
 List of students participations in different activities
 Portfolio Assessments
 Performance Assessments
 Summative Assessments
 Rubrics
 Classroom Progress Charts
 List and Pictures of Instructional materials and Equipment
 Instructional Plans showing ability and interest of learners
 Ranking of Teachers
 Enrichment of the Curriculum (elective, extra-curricular, others)
 Research Works
 Nutritional Status
 School Policies
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INDICATORS/MOV Ave.
2016 2015 2014
 Child Friendly School Guidelines
 Programs for A Child and Community-Centered Education Systems
(ACCESs)
 Interventions for ACCESs (Home Visitation)
 Supreme Student Government Roles/Functions and
Responsibilities
 Extra-curricular activities
 Different School Celebrations with the participation of
Stakeholders.
2. The implemented curriculum is localized to make it more meaningful
to the learners and applicable to life in the community
 Localized curriculum/instructional materials
 Big books developed by teachers
 Innovations on Teaching developed utilized communications as a
learning resource / laboratory
3. A representative group of school and community stakeholders develop
the methods and materials for developing creative thinking & problem
solving
 Records of interventions / projects co-managed by parents (e.g.
reading)
 Evaluation report on the positive impact of parent-led programs /
projects to learning outcomes
 Feeding programs parents' involvement
 Cleaning Program
 Greening Program
 Adopt-a-School
 BrigadaEskwela
4. The learning systems are regularly and collaboratively monitored by the
community using appropriate tools to ensure the holistic growth and
development of the learners and the community
 Classroom Supervisory Plan / Corner 1
 Monitoring Schedule 2
 Records of consultation with internal and external stakeholders in 3
improving learning outcomes
 Committee of stakeholders to monitor classes 4.4
5.Appropriate assessment tools for teaching and learning are continuously
reviewed and improved, and assessment results are contextualized to the
learner and local situation and the attainment of relevant life skills.
 Updated Assessment Tool

 Classroom Progress Report Chart by subject area including Phil-IRI,

etc.
 Test results / utilization-intervention
6.Learning managers and facilitators (teachers, administrators and
community members) nurture values and environments that are
protective of all children and demonstrate behaviours consistent to the
organization’s Vision, Mission and Goals.
 List of Child Protection Policy posted on bulletin board
 Report on the conduct of orientation regarding the right, roles and 6.2.
responsibilities of stakeholders (students, teachers, and parents)
 Consultation sessions with other stakeholders regarding feedback
on performance (learning and behavior)
 HIV reports, Homeroom Guidance / Counseling
7.Methods and resources are learner and community-friendly, enjoyable,
safe, inclusive, accessible and aimed at developing self-directed learners.
Learners are equipped with essential knowledge, skills, and values to
assume responsibility and accountability for their own learning.
 Child-Friendly School Survey
 Records of continuous improvement of students learning
outcomes and other performance indicators
 2015- 2014- 2013-
INDICATORS/MOV Ave.
2016 2015 2014
 Safe / Conducive Teaching Learning Rooms Safe / Conducive
Teaching Learning Rooms

OTHERS:

SBM CHECKLIST FOR ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT

2015- 2014- 2013-
INDICATORS/MOV Ave.
2016 2015 2014
C. ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT
1. Roles and responsibilities of accountable person/s and collective body/ies
are clearly defined and agreed upon by community stakeholders
 School organizational chart with functions and responsibilities of
personnel (which includes additional roles of staff like SBM
Coordinators / Testing / T&D
 Copy of designation and their responsibilities
 Records of community stakeholder volunteers in school programs/
projects/ activities 1.3
Brigada Eskwela, feeding, clean and green beautification

List of officers of stakeholders (Students, teachers, parents) showing

roles and responsibilities: / Constitution & By-Laws / Implementing 1.4
Rules & Regulations / Guidelines / Resolutions:
 Gen. PTA 1.5
 Homeroom PTA 1.6
 SGC 1.7
 SPG / SSG 1.8
 Faculty Club 1.9
 Pupil’s / Students’ Organizations (Clubs) 1.10
Other organized teams / committees / clubs:
 Alumni 1.11
 SIP / School Planning Team (SPT) 1.12
 SBM Working Committee 1.13
 DRRM 1.14
 MOOE TWG 1.15
 Brigada Eskwela Committee 1.16
 Grievance Committee 1.17
 Records of minutes of the meeting / FGD / showing involvement of
stakeholders in clarifying and defining their specific roles & functions 1.18
through flow chart
 School handbook /Manual / MOA / contract signed by stakeholders to
signify their accountability & responsibilities

2. Achievement of goals is recognized based on a collaboratively developed

performance accountability system; gaps are addressed through
appropriate action.
 Record on agreements with stakeholders on implementation of long-
term school projects / programs
 Documents showing school performance analyzed, disseminated, and
recommendations acted upon
 Copy of State of the School Address (SOSA)
 School Report Card
 Feedbacks from stakeholders (through suggestion box, text brigade,
forum, assembly)
 Program / memo on school-based awards
 List of awardees (internal & external stakeholders)
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INDICATORS/MOV Ave.
2016 2015 2014
 Institutionalized recognition / incentive & reward system
3. The accountability system is owned by the community and is continuously
enhanced to ensure that management structures and mechanisms are
responsive to the emerging learning needs and demands of the community
 Any school’s initiated accountability assessment framework with
structure & implementing guidelines (as part of the school handbook)
 Communication letter
 Pictorials
 Attendance Sheet
 Minutes of meetings containing the suggestions for improvement or
3.5
the like
 ACR/accomplishment Report/Minutes of Meeting duly signed by the
stakeholders who participated in the crafting of the accountability 3.6
assessment framework.
 Any document showing that the system is operational
 Any report of an activity conducted for the review and enhancement
of the school initiated assessment system-it’s processes, TORs of
members and the tools
 Adjusted assessment system
 Resolution for any adjustments that will be collaboratively approved
by the stakeholders

4. Accountability assessment criteria and tools, feedback mechanisms, and

information collection and validation techniques and processes are inclusive
and collaboratively developed and agreed upon.
School-Based Accountability Assessment Framework
-Structure
-Processes
-Tools
 Invitation letter to stakeholders
 Minutes in the articulation of the Accountability Assessment
Framework
 School-Based Accountability Assessment System developed
 Quarterly accomplished/utilized accountability assessment tools (SHs,
T’s, Pupils, Parents, External Stakeholders)
 Any document proving the engagement in the development and
operation of the accountability assessment system
 Any document showing the continuous and collaborative review and
enhancement of accountability system; processes, mechanism and
tools

5. Participatory assessment of performance is done regularly with the

community. Assessment results and lessons learned serve a basis for
feedback, technical assistance, recognition and plan adjustment.
 Quarterly Report on School Monitoring Evaluation & Adjustment
 Integrated SMEA results to:
- SIP/AIP
- Technical Assistance Plan
 SMEA served as basis for:
- Adjusted SIP/AIP
-Adjusted Monitoring & Evaluation System
-Adjusted Technical Assistance Plan

OTHERS:
 SBM CHECKLIST FOR MANAGEMENT OF RESOURCE
2015- 2014- 2013-
INDICATORS/MOV Ave.
2016 2015 2014
D. MANAGEMENT OF RESOURCE
1. Regular Resource Inventory
 Records of utilization of school MOOE
 Documents showing alignment of funds utilization to SIP/AIP
 Financial statements showing that MOOE and other sources of
funds are fully utilized according to SIP/SOB
 Records of resource generation from different sources
 Investments for school improvement from generating projects
 Documents showing budget is demand-driven and/or
responding to urgent needs of the school.
 Annual School Budget (ASB) supported interventions or
programs/projects met national target.
 Canteen Financial Statement
 Computer Financial Statement
 MOOE Financial Statement
 School and Teachers Financial Statement 1.11
SGC
SPG
SBM Working Committee
DRRM Group
MOOE TWG
Faculty Club
BrigadaEskwela Committee
Grievance Committee
 Pupil’s Organizations Financial Statement 1.12
Clubs
Classrooms
Brgy. Council
Stakeholders
Alumni
Gen. PTA
Homeroom PTA
2.Regular Dialogue for Planning and Resource Programming
 Minutes of meeting with PTA 2.1
 Published financial statements, MOOE funds posted on bulletin
boards, distributed to community, stakeholders
 Documents showing alignment of funds utilization to SIP/AIP
 Annual Procurement Plan prepared and submitted
 Minutes of the meeting posted on the bulletin board 2.5
 Solicitation letters received by donors.
 Project proposal for the different projects initiated/prepared by
proponents.
3.There is in Place a Community-Developed Resource Management
System
 Records of stakeholder involvement, SOB AIP, utilization of
funds and other grants
 Grants received as a results of the proposal for school
improvement activities
 Investments for school improvement from income generating
projects.
 Reward system for stakeholders.
 Acknowledgement of stakeholders support/donation.
 Financial statements published in school paper.
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2016 2015 2014
4.Regular Monitoring, Evaluation, and Reporting processes of
resource management
 Implementation of procurement plan sustained
 Financial reports prepared by the school head or financial
staff/canteen reports and utilization
 Positive financial performance reports prepared by duly
authorized personnel under the supervision of the school head.
 Documents of best practices on fund management.
 Regular inventory of school resources
Laboratory
School Building
Electric Fan, Chairs and Teachers Table
Textbooks, Teachers Manual and other books,
I.A. Tools, Kitchen Tools and Gardening Tools,
Sports Materials
5. There is a system that manages the network and linkages that
strengthen and sustain partnerships.
 Financial reports prepared adhering to approved budgeting,
accounting, and auditing re-alignment proposals guidelines
 Positive financial performance reports prepared by duly
authorized personnel under the supervision of the school head
 Documents showing budget is demand-driven and/or
responding to urgent needs of the school
 Stakeholder's attendance or Letters informing stakeholders on
status/FS report on Canteen operation, IGP
 Transparency board for Published financial statement
 Records on utilization of downloaded school MOOE with
guidance from Division Office.
 Books of accounts and all financial transaction audited
 Implementation of procurement plan sustained

OTHERS: