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HP Printer Guide for Office Staff

This document provides instructions for using HP Print Anywhere to print, scan, copy and send documents from HP printers. It outlines the following steps: 1. Set HP Print Anywhere as the default printer and select it when printing documents. 2. Enroll your ID badge on an HP printer by presenting it to the card reader. You only need to do this once and can then use your badge on any HP printer. 3. Authenticate with your badge, select a document from the print queue, choose print options, and your document will print. The document then provides details on scanning, copying, sending documents via email and using the printer without a badge.

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vijayjeo
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147 views9 pages

HP Printer Guide for Office Staff

This document provides instructions for using HP Print Anywhere to print, scan, copy and send documents from HP printers. It outlines the following steps: 1. Set HP Print Anywhere as the default printer and select it when printing documents. 2. Enroll your ID badge on an HP printer by presenting it to the card reader. You only need to do this once and can then use your badge on any HP printer. 3. Authenticate with your badge, select a document from the print queue, choose print options, and your document will print. The document then provides details on scanning, copying, sending documents via email and using the printer without a badge.

Uploaded by

vijayjeo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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How to use HP Printers using Print Anywhere

1. Add HP Print Anywhere as default for printing.

Click Start Devices and Printers from your system.

Right click on PrintAnyWhere and click on Set as default printer.

While printing any document, make sure you select PrintAnyWhere.


2. Enrol your ID badge on any HP Printer

This has to be done one time per ID badge, then it can be used on any HP printer. You
do not have to re-enrol your ID badge even when you change your password

Present your Company ID badge / Card to the card reader on the HP Printer.

A message will inform you that the badge has not been recognised.

Click OK
Enter your User ID and password

corp\Zxxx(IPN) and login password

Click on ALT to see some special characters like \


Click OK to validate

Your ID badge is now recognised on all printers.

Printer Interface

3. Print a document
Send your document to your Print AnyWhere printer
Authenticate with your ID badge
Press HP AC Secure Pull Print

Select in the print queue the document you want to print


Select the option of your choice:

- Print - Delete: prints the document then deletes it from the queue
- Print - Keep: prints the document but keeps it in the queue

Other options are available :

- Print all: all documents will be printed


Immediately after, the print will start.

4. Send document via email


Authenticate with your ID badge
Press Email icon

Type in the required information


Set the parameters according to your needs

You will then see a summary of your settings.

Press OK to start document capture. You will receive the document in your mailbox.

5. Scan a document

Applicable to documents that cannot be sent via email

Authenticate with your User ID and Login password

Put document on the glass or in the charger


Press Scan to home folder

Choose folder to which the document has to be sent.


You will then see a recap screen
6. Copy a document
Place document on the glass or in the charger
Press Copy

Set the parameters of your choice

Press Copy.
The Copier start.
7. What to do without a badge
Have you lost or forgot your badge?
You can still use the printer without a card reader

Activate the touch screen by touching it


Select Sign in from below page.

Now select the Settings icon on the right corner

Select the HPAC-DRA Server and press on OK


Now provide your login credentials and now you will be signed in to access the printer.
The user will be disconnected from the printer after 30 seconds of inactivity

To sign out, press Disconnect at the top left corner of the tactile screen.

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