GRADUATE SCHOOL
Application for Transcript of Academic Record (Student Copy)
Important Notes
(1) Please produce your HKID Card / Passport or Student Card for verification when you submit the form in person.
(2) If this form is submitted by a representative of the applicant, or the transcript is to be collected by a representative, the representative has to
produce his/her own HKID card, an authorization letter bearing the applicants signature and a copy of the applicants HKID card/Passport.
(3) Should there be any request for changes after the issuance of the transcript, a fresh application with appropriate payment will be required.
(4) For application submitted in person, transcripts of taught postgraduate degree programmes will be available immediately after payment of
transcript fee. Other than the above, please allow 5 working days for the transcript to be prepared. For applicants graduated in or before 1985,
longer processing time may be needed.
(5) Transcript fee for student copy is $50 per copy. Application will only be processed upon complete application details and receipt of payment.
NO REFUND will be given under any circumstances.
(6) Upon request, a transcript can be sent by DHL Express with a courier service fee for each delivery.
(7) To avoid postal errors, applicants are requested to write clearly the address of the recipient(s). The Graduate School will bear no responsibility
for any loss or damages of the transcript during postal delivery.
(8) If you request for collecting the transcript at the Graduate School, please note that it will be kept for 6 months only after the issue date, and be
disposed of thereafter.
PLEASE COMPLETE THE FOLLOWING IN BLOCK LETTERS AND WHERE APPROPRIATE
Name (Mr./ Ms*) :________________________________________________ ( ____________________________ )
*Please delete as appropriate (in English) (in Chinese, if applicable)
Student No Year Graduated Type of Award Programme
(if applicable) (e.g. PhD, Master)
_________________ _____________ _____________________________ _________________________
_________________ _____________ _____________________________ _________________________
OR
Date Withdrawn: _____________
This transcript will be (Please where appropriate):
collected at the Graduate School
(AAB 904, Level 9, Academic and Administration Building, Baptist University Road Campus,
Hong Kong Baptist University, Kowloon Tong)
by the student or by an authorized representative
mailed to the correspondence address overleaf by ordinary mail
mailed by other delivery method
Registered Airmail
Registered Local Mail
DHL Express (outside Hong Kong only, please refer to the DHL Express Fee overleaf)
Please specify recipients name and contact tel. no:
_____________________________________________________________________________
sent to __________________________________ Office of the HKBU
No. of Copies Applied for: _______________ Remarks: _______________________________________
Applicants E-mail Address: ____________________________________________________________________
Applicants Contact Tel. No.: ____________________________________________________________________
Applicants/Representatives Signature: ____________________________ Date: ____________________________
GS003 Updated Aug 2015
FOR OFFICE USE ONLY
Transcript fee: $50/copy x ________ = $ _________ Paid
Additional fee for using DHL Express
DHL Express fee: $150/delivery (PRC Guangdong Province)
$250/delivery (PRC Other than Guangdong Province)
$280/delivery (Rest of the World)
Form Received by ____________ on _____________ HKID/Passport/Student card: Checked
Remarks: ___________________________________ Form copied to USS: Yes / No
Prepared by ______________ Checked by ______________ Completed/Mailed on _________________________
To be completed upon collection of transcript
Collected by: ________________________________________ ( ____________________________________ )
(Signature) (Name in BLOCK letters)
HKID/Passport/Student card: Checked Date: _________________________________
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Personal Data (Privacy) Ordinance
Personal Information Collection Statement
Persons who supply personal data in their applications to the Graduate School for various purposes are requested to note the following:
1. Personal data provided in the applications are to facilitate the process of their applications and will not be used for other purposes.
2. Personal data provided will only be used by University staff.
3. After the applications have been processed, application forms will be destroyed 3 months after the process is over.
Under the provision of the Personal Data (Privacy) Ordinance, request for personal data access or correction may be made and addressed to:
Graduate School
AAB 904, Level 9, Academic and Administration Building,
Baptist University Road Campus,
Hong Kong Baptist University
Kowloon Tong, Kowloon
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Mailing Slip: (Please make extra copies of the mailing slip whenever necessary. A separate mailing slip is required for each address sent.)
Please fill out the Name of Applicant and the Name and Address of Recipient where the transcript(s) will be sent to.
(To avoid postal errors, please write clearly within border.)
__________________________________________________________________
Name of Applicant: _________________________
Dear Sir/Madam,
As per request, enclosed please find the unofficial
Name and Address of Recipient: transcript(s) of the above named.
For enquiries, please call 3411-5127.
_________________________________
__________________________
__________________________ Best regards,
__________________________
GS003 Graduate School
Hong Kong Baptist University
Updated Aug 2015
______________________
__________________________________________________________________
Dear Sir/Madam,
As per request, enclosed please find the
official transcript(s) of the above named
that may provide you with the necessary
information on his/her academic
performance.
For enquiries, please call 3411-5127.
Best Regards,
Graduate School
Hong Kong Baptist University
GS003 Updated Aug 2015
