BACHELOR OF TECHNOLOGY

MAJOR PROJECT SYNOPSIS

EMPLOYEE MANAGEMENT SYSTEM

SUBMITTED BY
ALISHA AHUJA
1420097

SUBMITTED TO (12 PT)

MR.JASMEET
ASSISTANT PROFESSOR

RIMT INSTITUTE OF ENGINEERING & TECHNOLOGY

Mandi Gobindgarh

INTRODUCTION
The employee record system is very simple and for very beginner mini project. It is based on the
menu-driven program for elementary database management. It employ all the basic technique of
file handling in C. It consists of following features

Writing the data in binary file

Reading the data from binary file

Modify the record

Delete the record

Employee database management system is consistent of crucial work-related and important

personal information about an employee. In a nutshell, it is an online inventory of all employees
of an organization.
Listed below are a few reasons why employee database management system is important for
startups and small businesses:

1.1 Availability
It performs as a readily available source of information between the organization and the
employee. Contact information, salary information, posts, work schedule, education information
etc. is what most database systems consist of.

1.2 Efficiency
Employee database management systems are highly efficient. A member of the organization can
easily retrieve information about his/her colleague whenever required, and that too on short
notice. One can avoid making calls to the employee out on vacation just to retrieve an address to
send an important letter.

1.3 Accuracy

Since the information is mostly fed in by the employees themselves you can be sure the
information is accurate since its straight from the source. Moreover, an employee can access
their information at any time. Therefore, he/she can keep it updated and correct mistakes, if any.

1.4 Updates on time-bound

The information added to the employee database management system can be available for as
long as an employee is working in a firm or if needed, longer than that. Also if at any point in
time, the employee data changes, the employee themselves can make the alterations. As a result,
obsolete data is a rare find on such systems.

1.5 Confidentiality
Specific information about the employee can not only be set to be kept private from public
viewing but can also be set to be kept private from anyone.It can insure availability, efficiency,
accuracy, updates on time-bound information, confidentiality etc. You can worry less about
managing a bulky dilapidated file or calling up your employees at inconvenient times or even be
stranded without crucial information with the employee database management system.

2.1 Existing system

Existing system is based on standalone systems.

It is developed under Windows 95 that is why it is not compatible with new operating
system.

The human resource administrator falls short of controlling the employees activities in
analyzing his/her strengths and weakness.

Existing employee management system is not much user friendly.

2.1.1 Disadvantages

Need of extra manual effort.

As current system is stand alone, normal employees cannot track their employee status.

It used to take much time to find any employee.

Not very much accurate.

Compatible up to windows XP.

Danger of losing files.

2.2 Proposed system

The proposed system is intranet based system. So employee can also participate in this
system and can track their status.

The proposed system provides detailed general information about the employee along the
educational, skill and project details.

It enhances the human resource management in adding, viewing and updating employees
details and generates various reports regarding employees skill and experience.

The proposed system of human resource module is the right software to be incorporated
into the automation of human resource software for helping the organization needs with
respect to skillful human resource.

2.2.1 Advantages

As it is intranet application it can be accessed by multiple users at a time.

Proposed system provides domain login facility so no need to remember user id and
password.

Very fast and accurate.

No need of extra manual effort.

Just need a little knowledge to operate the system.

Doesnt require any extra hardware device.

Objectives:

The Employee and Payroll Systems objective is to provide a system which

manages the employee details, the Payroll activity done in a company depending
upon the employees attendance and its calculation which is very huge.
The users will consume less amount of time through computerised system rather
than working manually.
The system will take care of all the payroll activities like managing each
employees attendance, the number of leaves taken by that particular employee
and calculation in a very quick manner and it avoids
Data storing is easier. Paper work will be reduced and the company staffs spend
more time on monitoring the progress.
The system is user friendly and easy to use. All the important datas will be stored
in the database and it avoids any miscalculation.
This project is helpful in maintaining the employees record, calculating the salary
for each employee and it also focuses on each employees attendance and the no
of leaves taken per month/year.
There is also a possibility of checking salary report at any time so that it doesnt
lead to any miscalculation.

Methodlogy

Employee: When a new employee joins the company, his record is saved in the
database.
Workdays: the Admin has the authority to add the no of workdays of a company
per month.
Salary Calculation: Here salary is calculated for each employee based on their
attendance. As soon as the salary is paid to an employee, a salary slip will be
generated.
Salary Report: Here the user can look through the salary given to an employee
for a particular month and year.
Registration: As soon as the employee joins the company, the admin provides
unique username and password to him.
Display: A user can view information regarding employees working in that
company, products, dealers and a demand sheet to be submitted to the
manufacturers.
Logout: This module allows the user to Logout the application. Further
operations cannot be performed after user exit

HARDWARE AND SOFTWARE REQUIREMENTS

Hardware Requirements

MEMORY SPACE:
Minimum
Recommended-

32 MB
64 MB

HDD

To install the software at least 2 GB and the data storage is

depending upon the organizational setup.

PROCESSOR

Intel Pentium IV, 1GHZ or above

RAM

256MB or above

VIDEO

1024x768, 24-bit colors

KEYBOARD

Standard 104 Keys(QWERTY)

Blank writable CD to keep the backup of the Package.

Software Requirements

OPERATING SYSTEM

- WindowsXP Professional

DEVELOPING LANGUAGE

- JAVA(jdk-7.9)

DATABASE

- MICROSOFT SQL SERVER 2005

BACHELOR OT TECHNOLOGY
MAJOR PROJECT SYNOPSIS

EMPLOYEE MANAGEMENT SYSTEM

SUBMITTED BY
SHIVAM GOURI
1420142

SUBMITTED TO (12 PT)

MR.JASMEET
ASSISTANT PROFESSOR

RIMT INSTITUTE OF ENGINEERING & TECHNOLOGY

Mandi Gobindgarh

INTRODUCTION
The employee record system is very simple and for very beginner mini project. It is based on the
menu-driven program for elementary database management. It employ all the basic technique of
file handling in C. It consists of following features

Writing the data in binary file

Reading the data from binary file

Modify the record

Delete the record

Employee database management system is consistent of crucial work-related and important

personal information about an employee. In a nutshell, it is an online inventory of all employees
of an organization.
Listed below are a few reasons why employee database management system is important for
startups and small businesses:

1.1 Availability
It performs as a readily available source of information between the organization and the
employee. Contact information, salary information, posts, work schedule, education information
etc. is what most database systems consist of.

1.2 Efficiency
Employee database management systems are highly efficient. A member of the organization can
easily retrieve information about his/her colleague whenever required, and that too on short
notice. One can avoid making calls to the employee out on vacation just to retrieve an address to
send an important letter.

1.3 Accuracy

Since the information is mostly fed in by the employees themselves you can be sure the
information is accurate since its straight from the source. Moreover, an employee can access
their information at any time. Therefore, he/she can keep it updated and correct mistakes, if any.

1.4 Updates on time-bound

The information added to the employee database management system can be available for as
long as an employee is working in a firm or if needed, longer than that. Also if at any point in
time, the employee data changes, the employee themselves can make the alterations. As a result,
obsolete data is a rare find on such systems.

1.5 Confidentiality
Specific information about the employee can not only be set to be kept private from public
viewing but can also be set to be kept private from anyone.It can insure availability, efficiency,
accuracy, updates on time-bound information, confidentiality etc. You can worry less about
managing a bulky dilapidated file or calling up your employees at inconvenient times or even be
stranded without crucial information with the employee database management system.

2.1 Existing system

Existing system is based on standalone systems.

It is developed under Windows 95 that is why it is not compatible with new operating
system.

The human resource administrator falls short of controlling the employees activities in
analyzing his/her strengths and weakness.

Existing employee management system is not much user friendly.

2.1.1 Disadvantages

Need of extra manual effort.

As current system is stand alone, normal employees cannot track their employee status.

It used to take much time to find any employee.

Not very much accurate.

Compatible up to windows XP.

Danger of losing files.

2.2 Proposed system

The proposed system is intranet based system. So employee can also participate in this
system and can track their status.

The proposed system provides detailed general information about the employee along the
educational, skill and project details.

It enhances the human resource management in adding, viewing and updating employees
details and generates various reports regarding employees skill and experience.

The proposed system of human resource module is the right software to be incorporated
into the automation of human resource software for helping the organization needs with
respect to skillful human resource.

2.2.1 Advantages

As it is intranet application it can be accessed by multiple users at a time.

Proposed system provides domain login facility so no need to remember user id and
password.

Very fast and accurate.

No need of extra manual effort.

Just need a little knowledge to operate the system.

Doesnt require any extra hardware device.

Objectives:

The Employee and Payroll Systems objective is to provide a system which

manages the employee details, the Payroll activity done in a company depending
upon the employees attendance and its calculation which is very huge.
The users will consume less amount of time through computerised system rather
than working manually.
The system will take care of all the payroll activities like managing each
employees attendance, the number of leaves taken by that particular employee
and calculation in a very quick manner and it avoids
Data storing is easier. Paper work will be reduced and the company staffs spend
more time on monitoring the progress.
The system is user friendly and easy to use. All the important datas will be stored
in the database and it avoids any miscalculation.
This project is helpful in maintaining the employees record, calculating the salary
for each employee and it also focuses on each employees attendance and the no
of leaves taken per month/year.
There is also a possibility of checking salary report at any time so that it doesnt
lead to any miscalculation.

Methodlogy

Employee: When a new employee joins the company, his record is saved in the
database.
Workdays: the Admin has the authority to add the no of workdays of a company
per month.
Salary Calculation: Here salary is calculated for each employee based on their
attendance. As soon as the salary is paid to an employee, a salary slip will be
generated.
Salary Report: Here the user can look through the salary given to an employee
for a particular month and year.
Registration: As soon as the employee joins the company, the admin provides
unique username and password to him.
Display: A user can view information regarding employees working in that
company, products, dealers and a demand sheet to be submitted to the
manufacturers.
Logout: This module allows the user to Logout the application. Further
operations cannot be performed after user exit

HARDWARE AND SOFTWARE REQUIREMENTS

Hardware Requirements

MEMORY SPACE:
Minimum
Recommended-

32 MB
64 MB

HDD

To install the software at least 2 GB and the data storage is

depending upon the organizational setup.

PROCESSOR

Intel Pentium IV, 1GHZ or above

RAM

256MB or above

VIDEO

1024x768, 24-bit colors

KEYBOARD

Standard 104 Keys(QWERTY)

Blank writable CD to keep the backup of the Package.

Software Requirements

OPERATING SYSTEM

- WindowsXP Professional

DEVELOPING LANGUAGE

- JAVA(jdk-7.9)

DATABASE

- MICROSOFT SQL SERVER 2005