1

Guidance
- This shell is meant to provide off site guidance as you
complete your portfolio for presentation. It is to be
noted that during the last 5-6 months we have
discussed much of these issues in the classroom. So
this serves as a gentle reminder.

- Portfolio represents a collection of artefacts, records

and data which can show evidence of you performing
your role. This must be done in a logical and
sequential manner. As we agreed our project was
divided into several sections such as Project
Research, Planning & Implementation, Competition
and Post Competition Activities.

- Each candidate is expected to present evidence of

how he accomplished his role during each phase. In
some situations the information such as gathering
data is the same. The competition secretary and
director have provided the data which you can add to
this guide.

- A good place to start is with your Table of Contents

which will help you to structure your portfolio. # NB
the manner of presentation of the portfolio is entirely
a matter for you and you may alter or present your

work in your own manner. However, you will be

marked accordingly.

- The data for submission of the first draft is the first

day of school. I am available during some school
football sessions on a Monday and Thursday for
consultation.

NAME:
ROLE: TEAM MANAGER
INFORMATION PAGE

NAME OF CANDIDATE

REGISTRATION NO.

CENTRE NO.

: 160043

SCHOOL

: PRESENTATION COLLEGE CHAGUANAS

YEAR

: 2014

TERRITORY

: TRINIDAD AND TOBAGO

ACKNOWLEDGEMENT
Candidate should indicate:
-

All the persons and organizations which helped you with various
aspects of the project. Eg. Class mates, team, parents, teachers,
coach, manager, sponsors etc.
Say how each person or organization that assisted you and express
thanks.
1 0r 2 paragraphs

You may consult examples in textbooks to guide your work.

INTRODUCTION
Candidate should indicate:
-

What this project and portfolio is about. Why it has been done and the

reasons for selecting the activity (small goal post).

Indicate the role that you have chosen and give reason why selected

that role.
Suggests the way the project is presented sections chapters
Indicate general contents related to role reports, pictures, soft copy,
hard etc.

2 paragraphs

TABLE OF CONTENTS (This is a sample, organize your own)

Information Page
Acknowledgement
Introduction

SECTION 1: RESEARCH
Chapter 1: History of Futsal
Chapter 2: Statement of Role (Manager)

SECTION 2: PLANNING AND ORGANISING

Chapter 3: Planning and Organising Strategies
Chapter 4: Tournament Information
Chapter 5: Communication/Correspondence
Chapter 6: Financing and Budgeting Reports
Chapter 7: Managers Diary

SECTION 3: TOURNAMENT
Chapter 8. Tournament Day Operations
Chapter 9: Match Reports, Tournament Documents, Results and Statistics
Chapter 10: Reports

SECTION 4: RECORDS
Chapter 10: Event Pictures
Chapter 11: Personal Reflection
References
Appendices

CHAPTER 1:

HISTORY OF SMALL SIDED FOOTBALL

Read several sources and write a brief history of small goal post in your own
words.
-

Origins - beginning - birth place, inventor, emergence as a sport,

international association/regulation etc.
Relationship to Association Football
The competitions which are staged in Trinidad and Tobago and around
the world.
(3-4 paragraphs)

NB#. This was completed in April, so you can edit and insert your
research.

SMALL GOAL POST AT PRESENTATION COLLEGE, CHAGUANAS

Insert the chapter which you sourced from the interview with the member of
the Sports Committee

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CHAPTER 2:
ROLE: TEAM MANAGER
Candidate should write an essay indicating:
Paragraph # 1:
-

Who is a team manager?

Compare at least 3 different views of the role of a team manager in
sports (cite sources).

Paragraph # 2
-

State some of the duties which are associated with the role especially
main role (cite 3 sources)

Paragraph # 3
-

Indicate some of the qualities of effective team managers (cite 3

sources).

Paragraph # 4
-

State some of the work you did as a team manager. Indicate how it was
similar of different to what your research said.

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CHAPTER 3:
Planning and Organizing
-

Define the terms planning and organizing

Explain the importance of planning and organizing in sports. State the

benefits to be gained from planning and organizing .
Strategies in this Project

List and describe briefly at least 5 strategies you employed to ensure

that you were successful in your role (eg. Goal setting, needs
assessment, communication, budgeting, contingency planning, team
work etc).
Goals/ Objectives of the manager and team

List at least 6 major objectives for manager and team.

Needs Assessment

Define the term needs assessment.

Explain the importance of the needs assessment and the procedure

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you employed to do your needs assessment.

-

All the needs of the team are as listed below:

Equipment:

Facilities:

Refreshment
-

List the needs of your team using the following headings

MAJOR MANAGERS ACTIVITIES CHECK LIST

Provide a list of activities which a manager might include in his checklist for
the entire project.

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Time Chart

EVENT
Coach /Manager Meeting

DATE

15

INSERT THE DATE ASSOCIATED WITH THE ACTIVITY

Contingency Plans

Likely Problems

Solution

Identify at least 10 likely problems and 10 possible solutions related to

the handling of your team.

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CHAPTER 4
PRE-TOURNAMENT MANAGEMENT ACTIVITIES

a) State the major pre-competition activities which you engaged

in and refer to the artifacts which you have submitted to
support what you did. For example, collecting information from
the organizing committee and sharing it with the team etc.

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Section A Administrative Information

TOURNAMENT INFORMATION
LIST OF OFFICIALS
Competition Director:
Competition Secretary:
COMPETITION MANAGER

First-Aid Officials:
EVENT OFFICIALS
Sports Journalists:

Team Managers:

Coaches:

EQUIPMENT MANAGER

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Committees Telephone Directory

NAME

ROLE

CONTACT
NUMBER

Competition Director
Competition Secretary
CompetitionJournalist
TechnicalManager
First AidOfficer
Event Official
Coach
Coach
Coach

SMALL GOAL POST TEAMS OFFICIALS

COACH

MANAGER:

COACH

COACH

CAPTAIN

:
:

COACH
MANAGER

MANAGER :

MANAGER

CAPTAIN

CAPTAIN

CAPTAIN

:
:

OUR TEAM

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Section B Administrative Duties

TEAM REGISTRATION

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Insert complete form.

PLAYER INFORMATION
2014 PHYSICAL EDUCATION SCHOOL BASED ASSESSMENT
CONSENT FORM

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Insert complete form.

PLAYER HEALTH INFORMATION FORM

Insert complete form.

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Section C Financial Planning

FINANCE & BUDGETING
Paragraph 1: Indicate how you when about determining the financial
requirements of your team for the tournament. (eg. Conduct a needs
assessment, and then determine what has to be bought, consult with coach,
prioritizing of expenditure etc).

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Paragraph 2. The importance of budgeting. (this allowed for the

itemization of expenditures (which you would have estimated based on
.).

Paragraph 3: Indicate the various methods which you used to generate

income in order to meet the expenditures (eg. Sponsorship, donations, subs
etc).

BUDGET STATEMENT CSEC TAGBY TOURNAMENT 2015

TEAM
Sources of Income

Revenue

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Total

Sources of

Cost

Expenditure

Total

Submitted by:
Team Manager

CHAPTER 5
COMMUNICATION/CORRESPONDENCE
During the course of the class project you would have written to various
persons. Show two sets of correspondence (coming in and going out)

State the letter sent and received:

These letters are generally one paragraph long.
Letters to: Players

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Team Manager
Competition Manager

From: Manager
Manager teacher
Competition secretary
Event Official

Insert letters which you used.

CHAPTER 6
MANAGERS DIARY

a) Explain what the diary is all about and how you

used it to assist you perform your role.
b) Give a preview of the various sections and how you

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used the tools or information in each section.

THE TEAM
Information on Manager
Name:
Age

Address:
Telephone Number:
Name of Team:

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TeamTelephone Directory
Name

Position

Cell
Nos.

Name

7.

2
.
3
.
4
.
5
.
6
.

8.

Position Cell
Nos.

9.
1
0.
1
1.
1
2.

Section A
TECHNICAL INFORMATION

Insert: competition format, rules, modification of rules, fixtures

and diagram of field of play

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Section B
TEAM PREPARATION
PLANNING PHASE
(summarize the process you and the coach used to plan )
TEAM SELECTION

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Training Programme

PERIODIZATION PLAN(insert the plan, same as

coach)
PRE-SEASON
Duration:
Time:
Day

Wednesday:
Fridays:

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PEAK SEASON
Duration:
Time:
Team Discussion:

TRAINING SCHEDULE
PREPARATION: FOR 2014 INTRAMURAL SMALL GOAL POST
COMPETITION
VENUE: PRESENTATION COLLEGE CHAGUANAS GROUND

DATE

TIME

11:3012:10
12:15-

ACTIVITIES

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12:45
12:1512:45
12:1512:45
12:1512:45
12:1512:45
12:1512:45
12:1512:45
12:1512:45
12:1512:45
12:1512:45
12:1512:45

Section C
TEAM PREPARATION
IMPLEMENTATION PHASE
TRAINING SESSION LESSON PLAN
Venue: Presentation College Chaguanas
Time:

Session #1

Focus:

Areas

Date:

Activities

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Warm up

Skill
Development

Fitness
Development

Cool Down

TEAM PROGRESS REPORT

a) Explain how the team progressed in various areas such as

team work, physical fitness and tactics over the period from
selection to competition.

b) You should use your reflection notes to assist in writing this

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report.

COACH ASSESSMENT
Write a paragraph indicating your assessment of how the coach
performed during the pre competition stage of the project. You
must develop your own rating table as an example is shown below:
Coach Rating Scale
Excellen

Goo

Satisfacto

ry

Poor

Areas
Punctuality
Attire

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Knowledge of the
Game
Preparation
Communication
Strategies
Interactive Skills
Motivational Skills

TEAM PLAN AND TACTICS

(Because it was developed in conjunction with coach: either
summarize or same as coach)

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ATTENDANCE RECORD

Venue: Presentation College Chaguanas

Start Date:

End Date:

Names of
Attendee

#1

#2

#3

#4

#5

#6

TOTAL

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O-Present

x-Absent

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CHAPTER 8
GAME DAY OPERATIONAL PLAN
OPERATIONAL PLAN
(Essay format)
Write an essay giving an explanation as how you proposed to

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operate on game day. You may shape it with a checklist and time
chart.
-

What is an operational plan and why it is important.

This explanation must give an overview of you work based on various
times during the day. For e.g. inspection (equipment), meetings with

personnel, checks, interviews etc.

And to indicate what you intend to do pre start of tournament, during
matches, half time, at the end of games, at the end of the tournament

and for the awards ceremony.

Insert a time chart and check list which was used

NB#. These were completed before the competition, so you can

refine, edit and insert.

Operation Time Chart

Timeline
7:00
7:10
7:20
7:30
7:40
8:00
8:15
8:30

am
am
am
am
am
am
am
am

Objectives

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12:30 pm
1:15 pm

CHECKLIST
Needs
Uniform
Equipment (ball,cones)
Refreshments (water)

Yes
o
o
o

KEY:
O Yes
X

GAME REPORTS
I WANT TO SEE AT LEAST 3 REPORTS
Pre -match Activities:

First Half

Second Half

Post Match

No
x
x
x

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NB#. These were completed on the day of the competition, so you

can refine, edit and insert.

TEAM DOCUMENTS
OFFICIAL TEAM LIST

Insert from secretary:

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REFEREES REPORT
MATCH:
TEAM:

VENUE:

vs

P.C.C Field

RESULT:

DATE:
IN FAVOUR OF:

ASSIGNED REFEREE:
CAUTIONS:
ATTITUDE OF:
____________________________________________________________________________

PLAYERS

SPECTATORS

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CONDITION OF FACILITIES AND EQUIPMENT

REMARKS:
REFEREE SIGNATURE:

Evaluation of Referees
Game:
Date:
Played at: PCC Field

Overall
Rating

Name of
Official

Excellent

Satisfact
ory

Good

Unsatisfact
ory

Rating Scale
1- Outstanding
Improvement
1

2- Good
3

3- Satisfactory

4- Needs

4
Punctuality
Personal Appearance

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Positioning
Knowledge of Rules
Communication
Attentiveness
REMARKS:
Signed by:

Position:

RESULTS SLIPS
Round 1:

Round 2:

Round 3

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Final

LEAGUE BOARD
Team

Game
s
Playe
d

Game
s
Won

Game
s
Draw
n

Game
s
Lost

Goals
Score
d

Goals
Again
st

Goal
Differen
ce

TEAM STATISTICS
General

Defensive Statistics

Total
Point
s

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-Number of players

- Total amount of fouls for team

-Number of matches played

- Total amount of fouls against

-Total number of points scored

team
- Player who committed the

Players and Teams Statistics

most fouls

-Total goals scored

- Player who committed the

-Most goals scored against a team

least number of fouls

- Least goals scored against a team

- Team yellow cards

-Most goals scored by a player in

- Team red cards

tournament
- Most goals scored by a player in a
game
- Player with most amount of play
time
- Player with least amount of play
time

TEAM STATISTICS (Design your own table for statistics)

General
-Number of players
-Number of matches played
- Total number of points scored
Players and Teams Statistics
-Total goals scored
-Most goals scored against a team
- Least goals scored against a team
-Most goals scored by a player in tournament

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- Most goals scored by a player in a game

- Player with most amount of play time
- Player with least amount of play time

Defensive Statistics
- Total amount of fouls for team
- Total amount of fouls against team
- Player who committed the most fouls
- Player who committed the least number of fouls
- Team yellow cards
- Team red cards
TOURNAMENT STATISTICS
(see competition secretary)

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CHAPTER 9
Project Reports
Training Session Report
You must discuss matters related to your team re:
1. State the period and number of sessions held.
2. Comment on the level of attendance and attitude of the players
towards training.
3. Describe your role in securing your teams needs for training
facilities, equipment, refreshment etc.
4. What was the major focus of the team during training?
5. Do you think that the training assisted the team during the

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tournament?

NB#. These were completed on the day after the competition, so

you can refine, edit and insert.

TOURNAMENT REPORT
(Remember to write reports as a manager)
You must discuss matters related to your team re:
1. Comment on level of organization competition and your team
2. Did the team achieve it goal? Give reasons
3. Team preparation: administrative / technical/ training
4. Major issues /highlights during tournament
5. Recommendation what should have been done differently

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NB#. These were completed on the day after the competition, so

you can refine, edit and insert.

FINANCIAL REPORT
1. DID YOUR FINANCIAL PLANS WORK IN TERM OF:
-

Correct identification of income and expenditure

Where did you have a shortfall? Give reasons for increase and
identify areas which were not targeted etc.

What could have been done to make the financial planning more
effective (in hindsight)

Produce an income and expenditure statement.

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INCOME AND EXPEDITURE STATEMENT

CSEC INTRAMURAL SMALL GOAL POST TOURNAMENT 2014
TEAM
Sources of Income

Revenue

Total

Sources of
Expenditure

Cost

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Total

Submitted by:

Team Manager

AWARD CEREMONY REPORT

1. Date, time, venue, format
Discuss the level of organization
2. Who received prizes?
Did your players receive any?
3. Was it a fair reflection based on performance?
Which players on your team would have rewarded?

NB#. These were completed on the day after the competition, so

you can refine, edit and insert.

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CHAPTER 10:
EVENT PICTURES
I EXPECTED AT LEAST 20 PICTURES OF YOU IN YOUR ROLE.
1. 6 PICS AS A PLAYER
2. 4 PICS AT MEETINGS
3. 4 COLLABORATING WITH COACH
4. 8 TEAM TRAINING PICS

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5. 8 GAME PICS - EMPHASIS MANAGING

6. 3 Refreshment/ awards pics

CHAPTER 11
PERSONAL REFLECTION
You must reflect on the whole project (not just the actual tournament).
SPEAK ABOUT:
1. INDICATE IF THE PROJECT WAS A SUCCESS. GIVE REASONS WHY.
2. COMMENT ON THE WORK OF THE ORGANIZING COMMITTEE.
3. MAJOR HIGHLIGHTS: POSITIVE AND NEGATIVE

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4. STRENGTHS AND WEAKNESSES: ISSUES AND PROBLEMS

5. WHAT HAVE YOU LEARN FROM PARTICPATING: SKILLS, KNOWLEDGE,
VALUES, AND ABILITIES?
6. HOW CAN THIS EXPERIENCE ASSIST YOU IN THE FUTURE
7. WHAT COULD HAVE BEEN DONE DIFFERENTLY
8. RECOMMENDATIONS FOR CONDUCT OF CSEC SBA
(Each could be a paragraph)

NB#. These were completed on the day after the competition, so

you can refine, edit and insert.

REFERENCES

(SAMPLE)

Beashel, P. & Sibson &Talyor, J. (2001). The World of Sport Examined.

Cheltenham: Nelson Thornes Ltd.
Caribbean Examination Council.Physical Education and Sport Syllabus.
(2003) St Michaels
Coe, E., Guest, V. and Lawrence, J. (2000). Fundamentals of Health & Physical
Education.London: Heinemann.
Honeybourne, J., & Hill, M. and Wyse, J. (2002).P.E. for you.Glouchershire:.
Nelson Thornes Ltd.
Taggart., A, Thorpe.,S, Medland., A & Alexander K (1995). Sports Education in
Physical Education Program. Australian Sports Commission: Belconnen ACT

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Websites: