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Purchase Documents: Items For Purchase or Services Requested Actual QTY Received

This document is a purchase order from (Name of Community Group) for project supplies and services. It lists the project title and outline number, supplier information, items requested including description, quantity, unit, and costs. The total amount is calculated less any discount. Justification is required for less than three supplier quotes. Several signatures are needed for budget approval and receiving inspection. The terms specify payment terms, price validity, delivery site and penalties for late delivery. The buyer reserves the right to reject incomplete or defective items.

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Risty Tuballas Adarayan
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22 views2 pages

Purchase Documents: Items For Purchase or Services Requested Actual QTY Received

This document is a purchase order from (Name of Community Group) for project supplies and services. It lists the project title and outline number, supplier information, items requested including description, quantity, unit, and costs. The total amount is calculated less any discount. Justification is required for less than three supplier quotes. Several signatures are needed for budget approval and receiving inspection. The terms specify payment terms, price validity, delivery site and penalties for late delivery. The buyer reserves the right to reject incomplete or defective items.

Uploaded by

Risty Tuballas Adarayan
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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________________________

(Name of Community Group)

PURCHASE DOCUMENTS
Project Title:_____________________ Project Outline/Output No._______ (For Accounting Use Only) CANVASS Supplier:________________________________ Address:_________________________________ Signature : __________Tel. No.______________ UNIT COST AMOUNT

ITEMS FOR PURCHASE OR SERVICES REQUESTED ACTUAL QTY RECEIVED

QTY

UNIT

DESCRIPTION

Total: Less Discount: ( %) Net Amount Justification for less than three (3)canvass Canvassed by: Requested by: ___________________Date:______ Budget Availability Certified: Treasurers Signature: _____________Date:______ Approved by: ____________________Date:______
SUPPLIES/ MATERIALS/SERVICES INSPECTION AND RECEIVING REPORT This is to certify that the abovementioned supplies/materials/services have been inspected and found to be accordance with the requirements of the PO as to quantity, quality and specifications.

Purchase/Job Order (For the Supplies/Materials/Services Needed) 1.Terms Payment _____________________ 2. Price Validity_______________________ 3. Delivery site or pick up_______________
TERMS AND CONDITIONS 1. Delay in delivery of supplies/materials/services shall be subjected to liquidated damage computed at 1/10th of 1% total amount of undelivered supplies/materials/services for everyday of delay. 2. The buyers reserves the right to reject any or all the goods/services delivered whose quantity specifications or descriptions are not in accordance with the requirements described herein. 3. Supplier is required to immediately replace/back job defective supplies/materials/services _______________________________________

Received by: ______________________________Date:__________________

Suppliers Name and Signature Date:___________________________

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