US2686049A - Method of arranging papers for the coordination of data thereon - Google Patents

Description

g- 10, 1954 v c HOLLINGSWORTH 2,686,049.

METHOD OF ARRANGING PAPERS FOR THE COORDINATION OF DATA THEREON Filed Oct. 29, 1951 2 Sheets-Sheet l Iz'g i"- ATTORNEY INVENTOR. VERN G- HOLLI/VGSWORTH Aug. 10, 1954 v. c. HOLLINGSWORTH 2,536,049

METHOD OF ARRANGING PAPERS FOR THE COORDINATION OF DATA THEREON Filed Oct. 29, 1951 2 Sheets-Sheet 2 A BC JEWELRY COMPANY DATE , Pam: I22 ,5. WATCHES J RINGS DIAMONDS SILVER 1 Tor/u SALES INVENTOR. VER/V C. HOLLl/VGSWORTH jifll a y ATTORNEY Patented Aug. 10, 1954 METHOIII' OFHRRANGINGQBAPERST FDR; .THEW COORDINATION OF DATA; THEREON VEHIILGJHOlliIIgSWOIth, Piedmont; Calif? Apnliationfliatober 29, 1951,,Srial'No. 253,725.-

z' claimsa (Cl. 27045) 1 Thiyinvention relates tea method of arrang= ing andsecuring-together-separatesheets"orslips of paper such as sal'evslips; time*cards or'zoth'er records to correlate certain classes of informa'- tion appearing thereom and" to'" presenti the information in' afCOITVGIIlIlflYaCCESSlbTQOTdGT'SUOh" as-dmreadilywisible -columns-or*lines:'

Theobject of: the inventiorr'is" to provide a methodof"arranging-'separate'paperrecords'tinamanner" to present orig-inal entry data thereon" visibly and in an" orderly fashion to facilitate" variousb'ookkeepingsteps byrdirect: reference'rto su'ch'd-atar Further and-more specifictobjectsrand advan tages of" the invention are'rmad' apparent *in the following specification whereinreference*is-"madei to the accompanying drawings showingia pre', ferred form of" the": apparatus" and wherein the" method is-described-*irr'detail.

ln'vthedrawingsr Fig: 1" isa' perspective" view of a portion ofam apparatusembodying;the'present inventionj Fig: Tie" a -'view in"side elevation ofa portion" ofthe apparatus shownun 1'; c

Fig: 3 1s" a schematicwiew" illustrating; an ar= rangement'of papers aft'er they *haVe'been secured together in the-apparatusoPFi'g. 1;

Fig." 4. is, a similar schematic .view showing the arrangement/of the same papers in the apparatus after a f0lding step has been performed- Fig. ,5i-is a plan view of.--,a-,-sa'les slip whicheisw typicahof: one class of papers-:with whichrthe present invention maybe employed; ands.

fiwis aeperspective view showing a piuralitw ofrsaleszslipsrsuch as that showniin FigJBfiH-f-IIBI they; haves been arranged and. secured together= imthe manner of the present-invention I I A.=.simple;=form of sales slip is..il-lustrated;andr referred to herein for the purpose of describing the present invention but it will be apparent as the description proceeds that the invention is readily adaptable to various and more complex forms of papers employed in many types of bookkeeping operations. The invention has to do with the arranging and securing together of sheets of paper to expose certain critical information thereon in a manner to produce a usable permanent record.

A typical sales slip with which the present invention may be used to great advantage is illustrated in Fig. 5 of the drawings and like most slips of this kind, is divided into what will be referred to as vertical columns and horizontal lines. In the slip illustrated, the columns are shown at [0, ll, [2 and I3 to receive information relating to quantity; type of merchandise, price and other, pertinent'datae. In .this' case, ,the type ofjmer chandis'eis preprinted on theslip. in the column.

,H"so.;that the priceoryvalue of allimerchandiset of one type'wilrappeaionth'e same horizontal line 'inth'e iright.h'and co1umn' indicatedatf l3'fin Figjz'5i Itis apparent; therefore, that-if .a plurality of these slips is stacked in an onset relation to. expose only; the .right handjcolumns; l3on each slip; the value for example. of .all watches .or all rings "soldmay be takemofiby addition ofTalI-l the" figures appearingjn acertain' line acrossthe. entire stack.

Now referring; to Fig.1 of. the. drawings, IJ show an .apparatus' for f acilitatingt, the t stacking, andisecuring together ofisales. slips or the: like. in this manner. In this figure, a rack l4 isishown as having a plurality offparalleljslots IBI-into, eachof which a. slip. of ,paper 16 may beinserted; as, shown, socth'atlone.marginaredge ll 'ofjeach sheet extends a shortldis'tance beyond thesheet' which is disposed iontopjof ;it'.-to.provide ,a. visible. space. The rack I4 may be made. in anypsuitable. manner butiisiherein shown .as.a thin sheet oi plastic. materialulbentror folddf to. provide... the. necessary parallel "spacedi slots-c between its. folds. The, rack-i I4 is; secured'to-and supported'on-a frame I 3; formed. of! asheet ,ofnfi'at. material of 1' any, requiredlength .andlhaving ,a. slot. HJZformedQ adjacent one .ofl'its .edges and-.Zafiange .20 extend; ing, upwardly at. rightv anglesifrom thessame edger throughout.v its.v entireelength; The. purpose of? the.- flange. 2.0 is? to serve iasan abutment. for" the edges .oLth'e slips, lfiltoiacilitateitheir. being. an.-

ranged'in perfect alignment'so that the horizental. lines .intharight-ihandw column. shownat I31 in Fig. 5". is....the exposed; columnw of each sheet .willlie aligned withftheicorrespondingw lines of the other sheets after all'of the sheets or slips is have been arranged in the slots 15 of the rack.

A clamping device is employed to retain the sheets in their proper positions. In Fig. 1 of the drawings, the clamping device is illustrated as a bar 2| hinged to the upper edge of the flange 2B and having a soft or resilient edge 22 of felt or other similar material. By swinging the bar 2! about its hinge, the edge 22 may be brought into clamping engagement with the edges of the slips 16 which have been arranged in the rack,

the slips are therefore securely held in their properly arranged positions while an adhesive tape, such for example as the well-known Scotch tape is applied to their opposite sides. The purpose of the slot I9 in the frame I8 is to permit the application of a strip of adhesive tape adjacent one edge of the slips l6 and the frame 18 is preferably somewhat narrower than the slips so that their opposite edge portions are exposed for the ready application of a strip of adhesive tape parallel thereto.

The slips l6 are preferably arranged face down in the rack and therefore first occupy the position illustrated at the right hand side of Fig. 2 and schematically illustrated in Fig. 3. However, after the tape has been applied to retain all of the slips permanently in the positions in which they are arranged in the rack, each slip is folded upon itself parallel to one edge to expose its face or printed side. This is illustrated at the left hand side of Fig. 2 and also'schematically illustrated in Fig. 4 and is easily accomplished while the slips are in the rack and after the clamping bar 2i has been released because the exposed edges of the slots l5 act as a guide for such folding. Furthermore, it is preferable that each slip be weakened as by scoring or perforating along the line indicated at 24 in Fig. 5. Therefore with all of the slips l6 arranged in the rack, they will assume the position schematically illustrated in Fig. 3 wherein they are secured together by contact with one marginal edge of the tape indicated at 25. After they have been taped and the clamping bar 2| has been swung to its released position as illustrated in Fig. 1, the slips are folded to assumethe positions schematically illustrated in Fig. 4. The slips are then withdrawn from the rack. The result is that shown in Fig. 6 wherein a series of slips is permanently arranged in a staggered relationship which exposes the right hand column on each slip and at the same time, makes available all other information contained on the slip because the main body of the slip is loosely supported or hinged as the page of a book for ready inspection. A series of slips so arranged may be filed in a drawer as a permanent record or a perforated tab may be secured to one end thereof for storage in a loose leaf binder or the like.

It is apparent from Figs. 5 and 6 that a series of slips secured together in this manner constitutes a permanent record of original entries with all of the entries in column 13 on all of the slips disposed in perfect horizontal alignment. Con sequently the value of all watches sold may readily be determined by addition of the prices appearing in the top line. In the same manner, the value of any other type of merchandise appears on its respective line or the total of all sales may be obtained by addition of the figures appearing in the bottom line.

Another advantage of the arrangement herein shown is that all of the figures appearing in column I illustrated in Fig. are exposed in proper alignment by reversal of the series of slips shown in Fig. 6. Thus quantities of certain types of merchandise or other data appearing in column I 0 is also readily available as a permanent record of original entries.

Column 12 in Fig. 5 may also be used for any required data such as taxes or the like and by folding back each of the slips i6 along the line 26 which separates columns I2 and I3 a similar record will be provided of all ofthe material contained in column I2. The slips will, of course, be folded back upon themselves at the line 26 and this line may be scored, perforated or otherwise weakened if desired to facilitate such folding.

The invention as herein disclosed is readily adaptable to vouchers and other forms employed in keeping records and books and since it provides a permanent readily usable record of original entries, it will in many cases eliminate the necessity of ledgers and the posting of entries therein with a consequent saving of time and labor and elimination of errors.

I claim:

1. The method of arranging sheets of paper for the coordination of data displayed on opposite marginal areas thereof which comprises stacking the sheets in offset relation to expose a marginal area of each sheet on each side of the stack, then securing the sheets with an adhesive .tape in contact with the exposed areas on one side of the stack, and then folding each sheet along the edge of the exposed area to which the tape is secured.

2. The method of arranging sheets of paper for the coordination of data appearing in marginal columns at opposite edges of the face of each sheet which comprises stacking the sheets in offset relation to expose one of said columns on each sheet, then securing the sheets in offset relation by applying an adhesive tape to the exposed areas on one side of the stack, and then folding each sheet along the edge of the exposed area to which the tape is secured whereby one marginal column of the face. of each sheet is exposed on one side of the offset stack and the opposite marginal column of the face of each sheet is exposed on the other side of the stack.

References Cited in the file of this patent UNITED STATES PATENTS Number Name Date 2,205,433 Paulsen June 25, 1940 2,277,924 Morrison Mar. 31, 1942 2,288,149 Williams June 30, 1942 2,338,058 Read Dec. 28, 1943 2,392,031 Denyven et al Jan. 1, 1946 2,398,646 Karbach et a1 Apr. 16, 1946 2,449,776 Hess Sept. 21, 1948

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