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US1626661A - Filing and indexing apparatus - Google Patents

Filing and indexing apparatus Download PDF

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US1626661A
US1626661A US626526A US62652623A US1626661A US 1626661 A US1626661 A US 1626661A US 626526 A US626526 A US 626526A US 62652623 A US62652623 A US 62652623A US 1626661 A US1626661 A US 1626661A
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strip
index
identified
several
data
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Beckett Ivan
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    • BPERFORMING OPERATIONS; TRANSPORTING
    • B42BOOKBINDING; ALBUMS; FILES; SPECIAL PRINTED MATTER
    • B42FSHEETS TEMPORARILY ATTACHED TOGETHER; FILING APPLIANCES; FILE CARDS; INDEXING
    • B42F17/00Card-filing arrangements, e.g. card indexes or catalogues or filing cabinets

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  • This invention relates to filing and index ing devices, and has for lts general ob ect to provide an apparatus by which the filing and indexing.
  • of data of various kinds may be done in accordance with an improved system by which any item can be found in a minimum time and with minimum effort and may be as quickly and easily returned to the file after use, the system being such as to be perfectly elastic so as to permit the inclusion therein ofadditional subjects as they arise Without the necessity of making inconvenient interpolations in either the file or the index.
  • inventions contemplates the use of a file comprising an indefinite number of data-bearing or filing elements arranged in a continuous series on a numerical basis, and each bearing the data relating to a given subject, together with an index in which the names of the several subjects are arranged in an alphabetical order each accompanied by the number of the corresponding data-bearing memher, said alphabetical orderbeing approximate only and comprising relatively small groups of names which may be added to without interpolation, and said index having associated therewith a table by the use of which the group in which any particular name appears can be readily determined, and an indicator for facilitating the location of such group in the index as a whole.
  • Fig. 1 is a. plan view, looking in the direction of the arrow on Figure 2 and partly broken away, of the mechanical index employed in the system illustrated.
  • Fig. 2 is a side elevation of the index shown in Fig.1.
  • Fig. 3 is a detail view, in section substantially on the line 33 of Fig. 2, of the mechanism for operating the indicator.
  • Fig. 4 is a detail view of a portion of the index strip.
  • Fig. 5 is a perspective view of a file comprising data-bearing elements in the form of cards prepared and arranged for use in accordance with the invention.
  • Fig. (5 a front elevation or face view of a group of units cards.
  • Fig. 7 is a detail perspective view of one corner of the group shown in Fig. 6, illustrating the consecutive numbering.
  • Fig. 8 is a front elevation or face view of one of the hundreds or division-identifying cards.
  • Fig. 9 is a similar View of'one of the tens or group-identifying cards.
  • Flg. 10 is a. View corresponding to the lower portion of Fig. 1, illustrating another form of index.
  • Fig. 11 is a view similar to Fig. 4 showing a portion of the index strip used in connection with the index illustrated in Fig. 10.-
  • the file comprises a card catalogue of the character disclosed and claimed in another application filed February 6, 1923, Serial N 0. 617,211.
  • the cards 13 constituting the data-bearing elements of a file of this type are arranged in a continuous series, and those making up a unit A may be contained in a suit-able box or drawer, as shown in Fig. 5.
  • Each of said cards has a data-bearing face 6 upon which may be inscribed the information for the filing of which the card is used, together with a suitable name, as, for example, the name of a party to whomthe data in question relates.
  • Each card has also adjacent one edge, herein the upper edge, an index portion 12' by which the position of the card in the series may be identified.
  • the complete series comprises a plurality of divisions, the foremost card of each of which is so arranged as to identify the division; each division comprises a plurality of groups, the foremost card of which is arranged to identify its group, and each of the remaining cards is soarranged as to identify its position in the corresponding group.
  • the filing is done on a numerical system, and the cards are consecutively numbered, preferably at their upper left-hand corners, from the front to the rear of the series, as indicated at 0 (see particularly Fig. 7).
  • each division comprises one hundred cards and each group ten cards.
  • the index one direction or the other causing a longi-- their respective numbers.
  • each one-hundredth card B comprises an index tab 03 which in the arrangement shown is disposed closely adjacent the left edge of the card and bears a group-identifying symbol in the form of a number corresponding to the number of" the card, and which is an even one hundred.
  • the first card is shown as having a similar tab (1 bearing the numeral 1.
  • Each tenth card B of the series is provided with an index portion 1) in the form of a tab 6, the tabs of consecutive tensl cards being differently located but being similarly located on corresponding cards in the several divisions.
  • the tabs 6 bear groupidentifying symbols in the form of numerals which are the last two digits of the number of the card by which it is carried, and which number is an even ten.
  • the remaining cards of each group constituting units cards B and whose numbers 0 are between the even tens, bear at their index portions 6 numerals g which are the final digits of Said digits on the several cards of the group are arranged in descending series at successively greater distances from the adjacent edge of the card, and each of said cards, with the exception of the rearmost bearing the numeral 9, is cut away, as indicated atj, for a slightly greater distance from the rlght edge of the card than the card immediately back of it, so as to display the number on the latter card, each of said numbers being located immediately'adjacent the cut-away edge of the card, and the arrangement being such that the several symbols or numerals of the entire group are simultaneously displayed when the foremost'or tens card of the group is moved forwardly out of the way.
  • the index herein shown is of the double reel and web type, comprising a casing 15 in which are journalled upon parallel axes a pair of reels or rollers 16 operating the web or index strip 17.
  • the index strip 17 is arranged to travel over a backing plate 18 beneath a sight opening 19 in the top of the casing 15, to bring an portion thereof into display position, saic strip being secured at its ends to the rollers 16 and being wound thereon; operation of said rollers in tudinal travel of said strip in the corresponding direction beneath the sight opening.
  • Any suitable mechanism may be em-.
  • Sa1d mechanism comprises friction dlsks 20 carried by the rollers 16 and adapted to be alternatively engaged by an intermediate friction disk 21 and rotated thereby.
  • the friction disk 21 'openin ' is provided with a co-axial pinion 23.
  • Said friction disk is rotated through the pinion 23 in one direction or the other by means of a gear 24 which meshes with the pinion 23' and is carried by a shaft-25 journalled in the casing 15 and extending to the exterior thereof.
  • the shaft 25 is provided at its outer end with a pinion 26 which meshes with an internal gear 27 formed on a crank disk 28 which is provided with an operating handle 30 and is rotatablymounted on a stud 29 rojecting from the casing 15.
  • the index strip 17 comprises a plurality of divisions each identified by a letter 31, said letters being alphabetically arranged longitudinally of the strip, and there belng a division corresponding to each letter of the alphabet.
  • Each of said divisions is further subdivided into a plurality of sections, each identified by a characteristic marking, the markings being diflerent for difl'erent sections in the same division, butbeing similar and arranged in the same sequence with respect to corresponding sections in the several divisions.
  • the characteristic markings comprise different colors, herein shown as applied to a marginal band extending longitudinally of the strip, there being in the present instance four sections in each division identified respectively by the colors, black, white, blue and red.
  • a table 32 which comprises the several letters of the alphabet arranged in a plurality of groups, the several groups being identified by characteristic markings corresponding respectively to the several markings on the index strip.
  • there are four such groups corresponding to the four sections into which each division of the strip 17 is subdivided, said groups of letters being inscribed on panels 13 having portions colored respectively black, white, blue and red, to correspond to the coloring of the index strip sections.
  • the names borne by the several data-bearing cards B of the file are inscribed upon the index strip 17, each name being accompanied by the number, in the numerical series, of the card by which it is borne.
  • the several names are included in the several divisions and sections and are indexed and subindexed on said strip in accordance with their spelling.
  • each name is indexed according to its initial letter and subindexed according to the letter immediately following.
  • the first letter of each name appearing in a given division of the strip is the same as the letter 31 identifying that division.
  • Each name appearing in a given sectionof a division has for its second letter one of the letters appearing in that group 13 of the table 32 which is identified by the color identifying the section in question.
  • the name Booth whose initial is B, will appear in that division of the strip identified at ill by the letter B.
  • the second letter of the name being and the letter O appearing in that group of the table 3;. identified by the color blue, the name in question will appear in that section of the B division of the strip identified by the color blue.
  • the names in each group follow no particular order, each name being added, as required, immediately after that last previously added.
  • an indicator comprising a scale 33 detachably' secured, as by screws 14, to the casing 15, and a pointer 3i cooperating with said scale.
  • the pointer 34 is carried by a stem 35 extending through the casing and having within the latter a gear 36 connectedv through suitable gearing 37 with a worm gear 38 cooperating with a worm 39 carried by one of the rollers 16. The arrangement is such that during the travel of the strip 17 from one end to the other, the pointer 34 will be moved from one end to the other of the scale 33.
  • Said scale 33 comprises divisions bearing letters corresponding respectively to the index letters 31 of the strip 17, and each of said divisions 40 is subdivided into sections 41 colored to correspond with the identifying colors of the sections of the strip, the arrangement being such that when a given section of a given division of the strip 17 is beneath the sight opening 19, the corresponding section 41 of the corresponding division 40 will be indicated on the scale 33 by the pointer 34.
  • the relative sizes of the several sections and divisions of the strip 17 are proportionate to the frequency with which the various letters and combinations of letters corresponding thereto are likely to occur, as determined by statistics, and the several divisions 40 and sections 41 of the scale 33 are correspondingly proportioned. In the case of divisions identified by letters, such, for example, as the letter X, which occur very infrequently 'as initials, no subdivision into sections is attempted, the positions only of such letters being indicated on the scale 33.
  • the location of a given card in the file may be very quickly accomplished.
  • the card bearing the name Booth will obviously appear on that division of the strip 17 corresponding to the letter B, and by reference to the table 32' it is seen that it will appear .in the section identified by the color blue, as above explained.
  • the handle is then turned until the pointer 34 is opposite the blue section 41 of the division hearing the letter B, at which time the section of the strip 17 hearing the name in question will appear at the .sight opening 19, as shown in Figure 1.
  • Reference to the name as it appears on the strip shows that the number corresponding thereto is the number 153.
  • the file may be indefinitely expanded by the mere'addition at the end of the series of cards of successively higher numbers, the corresponding names with. their numbers being written upon the strip 17 in the appropriate sections, which are made sufficiently large to accommodate all names likely to be included therein in a file of a given size.
  • the arrangement herein shown is designed for a file of one thousand cards or less.
  • additional mechanical indexes may be provided, the strips 17 and scales 33 of each being correspondingly changed.
  • two indexes- may be employed for a two thousand card file, each strip 17 and scale 33 having divisions corresponding to one-half of the alphabet.
  • a separate mechanical index may be employed for each initial letter (or for several infrequently used letters, such as X, Y and Z), the names therein being indexed and subindexed in accordance with their second and third letters, respectively, or otherwise as may be preferred instead of their first and second letters, as above explained.
  • This system of subindexing may obviously be carried as much further as necessary.
  • as many units A as necessary may be employed, each unit being completely filled before another is added, so
  • the general form of the apparatus and the system upon which it is based is applicable to the ready and efficient indexing and filing of data of any kind and in any quantity.
  • the data-bearing elements' may comprise suitable folders or other appliances used in filing.
  • several card, folder, or other files may be employed in connection with a single index to carry different classes of data relative to the same parties.
  • one file may relate to correspondence, another to accounts, another to orders, etc, the. same name in each file being represented by the same number, which number accompanies the name on the index strip.
  • the relative sizes of the several sections of the index strip are proportioned to the frequency with which the various letters and combinations of letters corresponding'thereto will probably, on the average, occur. In any particular case, however, there is a possibility that a given combination of letters may occur with considerably greater frequency than the average of all cases, and provision must be made for the accommodation of the surplus names.
  • the strip be not unduly lengthened, and it is also desirable that the groups of names be kept relatively small and of a length not materially exceeding the length ofthe sightopening in the casing, in order that agiven name can be readily located in its group.
  • the further developed arrangement shown in Figs. 10 and 11 may be and preferably is employed.
  • the index strip 170 is made of somewhat greater width than the strip 17 shown in Fig. 4, and the band of section-identifying colors, instead of being at the marginal edge of the strip, is disposed along the longitudinal median line thereof, dividing each of the sections into two subdivisions. In this manner the capaci y of each' stri section is doubled without increasing the ength' of the strip or rendering the same in any way materially more diflicult to handle.
  • each; of the groups of letters 130 in the table 320 may be also subdivided into two columns corresponding respectivel to the two subdivisions of thecorrespon ing strip sections.
  • the table group 130 identified by the colorblue may haveits letters arranged in right and left columns, the
  • the index strip illustrated in Figs. 10 and 11 is shown as having the names thereon so arranged as to be subindexed in accordance with some letter other than those immediately following the initial letter; as in the arrangement first described.
  • Each of the complete names appearing on the. stri is made up of two or more words: one, .w ich may be termed the primary word, being a sur-' name or its equivalent; and another, which may be termed the secondary word, being the Christian name of an individual, an initial, an abbreviation, a title, a second portion of the name of a corporation, or otherwise.
  • an index strip comprising a plurality of sections each identified by a characteristic marking
  • an index strip comprising a lurality of sections each identified by ac aracteristic marking, means for operating, said strip to display any one of a plurality of items thereon at a single given point, and a table comprising the several letters of the alphabet arranged in a plurality of groups, the several groups being identified by characteristic markings corresponding respectively to the several markings on said strip, said strip having names thereon in the several sections, each of the names of each section being characterized by the inclusion of a letter of a group identified by the marking of the section in which it appears.
  • a data-indexing apparatus comprising a plurality of divisions each identified by a letter and each comprising a plurality of sections identified respectively by characteristic markings. of a table comprising different letters identified respectively by characteristic markings corresponding to the several markings of said index sections. said index including names in the several sections. each of the names in each section including the letter of the division of the index in which it is located and a letter of said table iden-.. tified by the marking of the section in which the name appears. f
  • an index strip comprising a plu-lj rality of divisions each identified by a letter and each comprising a plurality of sections characteristic H markings.
  • a data-indexing apparatus in comrality of divisions each identified by a letter and each comprising a plurality of sections identified respectively by characteristic markings, means for operating said strip to display any one of a plurality ofitems thereon at a single given point, a table compris-- .numbered in numerical order and each bearing the name of the subject to which its data relates, of an. index of which said names are arranged in an alphabetic'alorder accompanied respectively by the numbers of the corresponding data-bearing elements.
  • a data-filing and indexing apparatus the combination with a file comprlsing a series of data-bearing elements consecutively numbered in numerical order'and each bearing the name of the subject to which its data relates, of an index comprising a plurality of sections each identified by a characteristic marking, and a table comprising different letters identified respectively by characteristic markings corresponding to the several markings of said index, said index containing the several names of said data-bearing elements accompanied respectively by the several numbers of the latter, each of the names in each section of said index being characterized by the inclusion of a letter of said table identified by the marking of the section of said index in which it appears.
  • a data-filing and indexing apparatus the combination with a file comprising a series of data-bearing elements consecutively numbered in numerical order and each bearing the name of the subject to .-i which its data relates, of an index strip comprising a plurality of sections each identified by a characteristic marking, means for operating said strip to display any one of a plurality of items thereon at a single given point, and a table comprising the several letters of the alphabet arranged in a plurality of groups, the several groups being identified by characteristic markings corresponding respectively to the several markings on said strip, said strip having thereon, 1n the several sections, names corresponding to the names on said data-bearing elements and accompanied respectively by the numbers of the corresponding data-bearing elements, each of the names in each section of said strip being characterized by the inclusion of a letter of the group of said table identified by the mark of the strip section in which it appears.
  • a data-filing and indexing apparatus the combination with a file comprising a plurality of groups of data-bearing elements consecutively numbered in numerical order and each bearing the name of the subject to which its data relates, the foremost elements in each group having an index portion bearing a symbol indicative of the munber of said element and numbers of the re maining elements in the group, and said remaining elements each bearing a symbol indicative of its number, of an index comprising a plurality of sections each identified by a characteristic marking, and a table comprising different letters of the alphabet identified by characteristic markings corresponding to the several markings of said index, said index containing in the several sections the several names shown by said data-bearing elements accompanied respectively by the numbers of the elements by which they are shown, each of the names in each section including a letter of said table identified by the marking of the section of said index in which it appears.
  • a data-filing and indexing apparatus the combination with a file comprising a series of data-bearing elements consecutively numbered in numerical order and each bearing the name of the subject to which its data relates, the hundreds ele ments in the series having means for displaying numbers identifying the hundreds in said numerical order, the remaining tens elements in the series having differently arranged means for displaying numbers identi fying the tens in said order, and theinter mediate elements having difierently arranged numerals for identifying the units in said order, of an index comprising a plurality.
  • an index comprising a strip having a plurality of divisions each identified by a letter and each comprising a lurality ofsections identified respectively y characteristic markings, means for operating said strip to display any one of a plurality of items thereon at a single'given point, a table comprising different letters identified by characteristic markings corresponding to the several markings of said strip, said strip having thereon in the sev eral sections the names shown by said databearing elements, each name being accompanied by the number of the elements by which it is shown, and each of the names in each section of said strip including the letter of the division of the strip on which it is said name appears, and an indicator operatively connected with said strip-operating means to indicate the portion of said strip in display position, said indicator having a scale bearing the division identifying letters and section-identifying markings of said strip arranged thereon to correspond to the arrangement of said letters and markings on said strip.
  • a data-filing and indexing apparatus the combination with a file comprising a series of data-bearing eleme'nts consecutively numbered in numerical order and each hearing the name of the subject to which its data relates, the hundreds elements in the series having means for displaying numbers identifying the hundreds in said numerical or der, the remaining tens elements in the series having differently arranged means for displaying numbers identifying the tens in said order, and the intermediate elements having diiferently arranged numerals for identifying the units of said order, of an index comprising a strip having a plurality of divisions each identified by a letter and each comprising a plurality of sections identified respectively by characteristic markings, means for operating said strip to dis-' -play any one of a plurality of items thereon at a single given point, a table comprising the several letters of the alphabet arranged in a plurality of groups the several groups being identified by characteristic markings corresponding respectively to the several markings on said strip, saidstrip having thereon in the several sections the names
  • an index strip comprising a longitudinal serieslof sections each identified by each subdilettersand markings on. said groups in said table, and I said last-named letters being arranged in operatin section t ereof in a single givenlposltion, and a table comprising the several etters of thealphabet arranged in a pluralit of groups,
  • said strip to display any desired the several groups being identi ed by charactcristic markings corresponding respectively to the several markings on said strip,
  • an 1ndex strip divided longitudinally into a plurality of sections and having a substantially centrally located longitudinally extending band made up of differently colored portions crossing the several sections respectively and subdividing each into a plurality of data-- receiving spaces.
  • the com-' bination with an index comprising a plurality of divisions each identified b a letter and each comprising a plurality 0% sections identified respectively by characteristic markings, letters identified respectively by characteristic markings corresponding to the several markings of the index SGOtlOIlS, said index of a table comprising different including names in the several sections thereof, each of the names in each section comprising a word whose initial letter is the identifying letter of the division of the index in whlch it is located and a wor'd whose initial letter is a letter of said table identified by the markings of the section in which the name appears.

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Description

/ May 3, 1927.
l. BECKETT FILING AND INDEXIl VG APPARATUS Filed March 1923 4 Sheets-Sheet 1 H I J K G L A7 (7L7 4 J6 MU a 0 as I i I?! F a a? E BOOTHJOHN I53 I aammc qe ABC CHI MN O STU DEF JKL PQR VWX ,YZ ,0- w WM 15 TIQA.
INvENl-uv:
L XMMQA QM May 3, 1927.
I. BECKETT FILING AND INDEXING APPARATUS Filed March 21. 1925 4 Sheets-Sheet; 2
I. BECKETT FILING AND INDEXING Ararm'rus May 3, 1927.
Filed March 1. v192:5 4 Sheets-Sheet 3 a 60v 0 U- Sffrusn Co- TIELE- Mmnrenance Co- NVENI'UVZ 4 $056M. 1 MM Guam WA gag Patented May 3, 19 27.
tater IVAN IBECKETT, OF NEW YORK, N. Y.
FILING AND INDEXING APPARATUS.
Application filed March 21, 1923. Serial No. 626,526.
This invention relates to filing and index ing devices, and has for lts general ob ect to provide an apparatus by which the filing and indexing. of data of various kinds may be done in accordance with an improved system by which any item can be found in a minimum time and with minimum effort and may be as quickly and easily returned to the file after use, the system being such as to be perfectly elastic so as to permit the inclusion therein ofadditional subjects as they arise Without the necessity of making inconvenient interpolations in either the file or the index.
.With the foregoing objects in view, the
. invention contemplates the use of a file comprising an indefinite number of data-bearing or filing elements arranged in a continuous series on a numerical basis, and each bearing the data relating to a given subject, together with an index in which the names of the several subjects are arranged in an alphabetical order each accompanied by the number of the corresponding data-bearing memher, said alphabetical orderbeing approximate only and comprising relatively small groups of names which may be added to without interpolation, and said index having associated therewith a table by the use of which the group in which any particular name appears can be readily determined, and an indicator for facilitating the location of such group in the index as a whole.
The nature and objects of the invention will best be understood from the following description of certain embodiments thereof illustrated in the accompanying drawings. It will be understood, however, that the particular constructions and arrangements of parts described and shown have been chosen for illustrative purposes merely, and that the invention, as defined by the claims hereunto appended, may be otherwise practised without departure from its spirit and scope.
In said drawings:
Fig. 1 is a. plan view, looking in the direction of the arrow on Figure 2 and partly broken away, of the mechanical index employed in the system illustrated.
Fig. 2 is a side elevation of the index shown in Fig.1.
Fig. 3 is a detail view, in section substantially on the line 33 of Fig. 2, of the mechanism for operating the indicator.
Fig. 4 is a detail view of a portion of the index strip.
Fig. 5 is a perspective view of a file comprising data-bearing elements in the form of cards prepared and arranged for use in accordance with the invention.
Fig. (5 a front elevation or face view of a group of units cards.
Fig. 7 is a detail perspective view of one corner of the group shown in Fig. 6, illustrating the consecutive numbering.
Fig. 8 is a front elevation or face view of one of the hundreds or division-identifying cards.
Fig. 9 is a similar View of'one of the tens or group-identifying cards.
Flg. 10 is a. View corresponding to the lower portion of Fig. 1, illustrating another form of index.
i Fig. 11 is a view similar to Fig. 4 showing a portion of the index strip used in connection with the index illustrated in Fig. 10.-
In the illustrative embodiment of the invention herein shown, the file comprises a card catalogue of the character disclosed and claimed in another application filed February 6, 1923, Serial N 0. 617,211. The cards 13 constituting the data-bearing elements of a file of this type are arranged in a continuous series, and those making up a unit A may be contained in a suit-able box or drawer, as shown in Fig. 5. Each of said cards has a data-bearing face 6 upon which may be inscribed the information for the filing of which the card is used, together with a suitable name, as, for example, the name of a party to whomthe data in question relates. Each card has also adjacent one edge, herein the upper edge, an index portion 12' by which the position of the card in the series may be identified. The complete series comprises a plurality of divisions, the foremost card of each of which is so arranged as to identify the division; each division comprises a plurality of groups, the foremost card of which is arranged to identify its group, and each of the remaining cards is soarranged as to identify its position in the corresponding group. In accordance with the present invention, the filing is done on a numerical system, and the cards are consecutively numbered, preferably at their upper left-hand corners, from the front to the rear of the series, as indicated at 0 (see particularly Fig. 7).
Also in accordance with the numerical basis, each division comprises one hundred cards and each group ten cards. The index one direction or the other causing a longi-- their respective numbers.
portion 6' of each one-hundredth card B (see Fig. 8) comprises an index tab 03 which in the arrangement shown is disposed closely adjacent the left edge of the card and bears a group-identifying symbol in the form of a number corresponding to the number of" the card, and which is an even one hundred. There being no zero card in the series, the first card is shown as having a similar tab (1 bearing the numeral 1. Each tenth card B of the series (see Fig. 9), is provided with an index portion 1) in the form of a tab 6, the tabs of consecutive tensl cards being differently located but being similarly located on corresponding cards in the several divisions. The tabs 6 bear groupidentifying symbols in the form of numerals which are the last two digits of the number of the card by which it is carried, and which number is an even ten. The remaining cards of each group, constituting units cards B and whose numbers 0 are between the even tens, bear at their index portions 6 numerals g which are the final digits of Said digits on the several cards of the group are arranged in descending series at successively greater distances from the adjacent edge of the card, and each of said cards, with the exception of the rearmost bearing the numeral 9, is cut away, as indicated atj, for a slightly greater distance from the rlght edge of the card than the card immediately back of it, so as to display the number on the latter card, each of said numbers being located immediately'adjacent the cut-away edge of the card, and the arrangement being such that the several symbols or numerals of the entire group are simultaneously displayed when the foremost'or tens card of the group is moved forwardly out of the way.
The index herein shown is of the double reel and web type, comprisinga casing 15 in which are journalled upon parallel axes a pair of reels or rollers 16 operating the web or index strip 17. The index strip 17 is arranged to travel over a backing plate 18 beneath a sight opening 19 in the top of the casing 15, to bring an portion thereof into display position, saic strip being secured at its ends to the rollers 16 and being wound thereon; operation of said rollers in tudinal travel of said strip in the corresponding direction beneath the sight opening. Any suitable mechanism may be em-.
ployed for operating the rollers 16, the mechanism herein shown being substantially ,as disclosed and claimed in an application 1 filed by Philo B. 'Tingley February 6, 1923,.
Serial No. 617,219. Sa1d mechanism. comprises friction dlsks 20 carried by the rollers 16 and adapted to be alternatively engaged by an intermediate friction disk 21 and rotated thereby. The friction disk 21 'openin 'is provided with a co-axial pinion 23. Said friction disk is rotated through the pinion 23 in one direction or the other by means of a gear 24 which meshes with the pinion 23' and is carried by a shaft-25 journalled in the casing 15 and extending to the exterior thereof. The shaft 25 is provided at its outer end with a pinion 26 which meshes with an internal gear 27 formed on a crank disk 28 which is provided with an operating handle 30 and is rotatablymounted on a stud 29 rojecting from the casing 15. R0- tation oi the crank disk 28 by the handle 30 in one direction or the other causes the index strip 17 to be Wound u on one or the other of the rollers 16, and, t erefore, to travel in one direction or the other past the sight 1% The index strip 17 comprises a plurality of divisions each identified by a letter 31, said letters being alphabetically arranged longitudinally of the strip, and there belng a division corresponding to each letter of the alphabet. Each of said divisions is further subdivided into a plurality of sections, each identified by a characteristic marking, the markings being diflerent for difl'erent sections in the same division, butbeing similar and arranged in the same sequence with respect to corresponding sections in the several divisions. In the particular apparatus shown, the characteristic markings comprise different colors, herein shown as applied to a marginal band extending longitudinally of the strip, there being in the present instance four sections in each division identified respectively by the colors, black, white, blue and red.
Associated with the index, and herein shown as applied to the top of the casing 15, is a table 32 which comprises the several letters of the alphabet arranged in a plurality of groups, the several groups being identified by characteristic markings corresponding respectively to the several markings on the index strip. In the present instance, there are four such groups corresponding to the four sections into which each division of the strip 17 is subdivided, said groups of letters being inscribed on panels 13 having portions colored respectively black, white, blue and red, to correspond to the coloring of the index strip sections.
The names borne by the several data-bearing cards B of the file are inscribed upon the index strip 17, each name being accompanied by the number, in the numerical series, of the card by which it is borne. The several names are included in the several divisions and sections and are indexed and subindexed on said strip in accordance with their spelling. In the arrangement shown in Figs. 1 and 4, each name is indexed according to its initial letter and subindexed according to the letter immediately following. Thus, the first letter of each name appearing in a given division of the strip is the same as the letter 31 identifying that division. Each name appearing in a given sectionof a division has for its second letter one of the letters appearing in that group 13 of the table 32 which is identified by the color identifying the section in question. Thus, for example, the name Booth, whose initial is B, will appear in that division of the strip identified at ill by the letter B. The second letter of the name being and the letter O appearing in that group of the table 3;. identified by the color blue, the name in question will appear in that section of the B division of the strip identified by the color blue. The names in each group follow no particular order, each name being added, as required, immediately after that last previously added.
In order to facilitate the positioning of the strip with a given section thereof beneath the sight opening 19, there is provided an indicator comprising a scale 33 detachably' secured, as by screws 14, to the casing 15, and a pointer 3i cooperating with said scale. The pointer 34 is carried by a stem 35 extending through the casing and having within the latter a gear 36 connectedv through suitable gearing 37 with a worm gear 38 cooperating with a worm 39 carried by one of the rollers 16. The arrangement is such that during the travel of the strip 17 from one end to the other, the pointer 34 will be moved from one end to the other of the scale 33. Said scale 33 comprises divisions bearing letters corresponding respectively to the index letters 31 of the strip 17, and each of said divisions 40 is subdivided into sections 41 colored to correspond with the identifying colors of the sections of the strip, the arrangement being such that when a given section of a given division of the strip 17 is beneath the sight opening 19, the corresponding section 41 of the corresponding division 40 will be indicated on the scale 33 by the pointer 34. The relative sizes of the several sections and divisions of the strip 17 are proportionate to the frequency with which the various letters and combinations of letters corresponding thereto are likely to occur, as determined by statistics, and the several divisions 40 and sections 41 of the scale 33 are correspondingly proportioned. In the case of divisions identified by letters, such, for example, as the letter X, which occur very infrequently 'as initials, no subdivision into sections is attempted, the positions only of such letters being indicated on the scale 33.
With the foregoing arrangement, the location of a given card in the file may be very quickly accomplished. For example, let it be assumed that the card bearing the name Booth be required. The name Booth will obviously appear on that division of the strip 17 corresponding to the letter B, and by reference to the table 32' it is seen that it will appear .in the section identified by the color blue, as above explained. The handle is then turned until the pointer 34 is opposite the blue section 41 of the division hearing the letter B, at which time the section of the strip 17 hearing the name in question will appear at the .sight opening 19, as shown in Figure 1. Reference to the name as it appears on the strip shows that the number corresponding thereto is the number 153. The operator, then turning to the file and to the division thereof identified by the tab d bearing the numeral 100, passes backwardly in that division until the group identifying tab 6 bearing the number is encountered and draws the latter forwardly. The cards of the corresponding group will thereupon appear, as shown in Fig. 6, whereupon the operator places his finger upon the identifyi-ng numeral 3, pushes that car backwardly, and allows those in advance of it to fall forwardly, thereby displaying card number 153, as shown in Fig. 5. The replacement of a card, if removed from the file, is equally quick and easy, in this iiistance, card 153 being introduced between the index numerals 2 and at of the appropriate'group, the absence of the card being indicated and rendered prominent by the absence of the index numeral 3 in the series belonging to that group.
Since the filing is on the numerical system, the file may be indefinitely expanded by the mere'addition at the end of the series of cards of successively higher numbers, the corresponding names with. their numbers being written upon the strip 17 in the appropriate sections, which are made sufficiently large to accommodate all names likely to be included therein in a file of a given size. The arrangement herein shown is designed for a file of one thousand cards or less. For larger files, additional mechanical indexes may be provided, the strips 17 and scales 33 of each being correspondingly changed. Thus, for example, two indexes-may be employed for a two thousand card file, each strip 17 and scale 33 having divisions corresponding to one-half of the alphabet. Or in the case of a still larger file, for example, one containing twenty thousand names, a separate mechanical index may be employed for each initial letter (or for several infrequently used letters, such as X, Y and Z), the names therein being indexed and subindexed in accordance with their second and third letters, respectively, or otherwise as may be preferred instead of their first and second letters, as above explained. This system of subindexing may obviously be carried as much further as necessary. In the case of large files, as many units A as necessary may be employed, each unit being completely filled before another is added, so
that there is no waste space.
It will thus be seen that the general form of the apparatus and the system upon which it is based is applicable to the ready and efficient indexing and filing of data of any kind and in any quantity. In place of the cards B the data-bearing elements'may comprise suitable folders or other appliances used in filing. It will also be obvious that several card, folder, or other files may be employed in connection with a single index to carry different classes of data relative to the same parties. Thus, for example, one file may relate to correspondence, another to accounts, another to orders, etc, the. same name in each file being represented by the same number, which number accompanies the name on the index strip.
As above stated, the relative sizes of the several sections of the index strip are proportioned to the frequency with which the various letters and combinations of letters corresponding'thereto will probably, on the average, occur. In any particular case, however, there is a possibility that a given combination of letters may occur with considerably greater frequency than the average of all cases, and provision must be made for the accommodation of the surplus names.
the rapid operation of the device, that the.
strip be not unduly lengthened, and it is also desirable that the groups of names be kept relatively small and of a length not materially exceeding the length ofthe sightopening in the casing, in order that agiven name can be readily located in its group.
In order to provide for the contingencies above referred to, while at the same time maintaining the desirable features last mentioned, as 'also toprovide for a finer subindexing, the further developed arrangement shown in Figs. 10 and 11 may be and preferably is employed. As shown in the latter figures, the index strip 170 is made of somewhat greater width than the strip 17 shown in Fig. 4, and the band of section-identifying colors, instead of being at the marginal edge of the strip, is disposed along the longitudinal median line thereof, dividing each of the sections into two subdivisions. In this manner the capaci y of each' stri section is doubled without increasing the ength' of the strip or rendering the same in any way materially more diflicult to handle. This arrangement also permits of a finer indexing, since each; of the groups of letters 130 in the table 320 may be also subdivided into two columns corresponding respectivel to the two subdivisions of thecorrespon ing strip sections. I For example, the table group 130 identified by the colorblue may haveits letters arranged in right and left columns, the
letters in the column at the right serving as subindex letters for the right subdivisions of the blue sections on the strip, and the letters in the columns at the. leftserving as subindex letters for the names in the left subdivisions of said blue strip sections.
In order to split up the large groups formed by frequently occurring surnames, the index strip illustrated in Figs. 10 and 11 is shown as having the names thereon so arranged as to be subindexed in accordance with some letter other than those immediately following the initial letter; as in the arrangement first described. Each of the complete names appearing on the. stri is made up of two or more words: one, .w ich may be termed the primary word, being a sur-' name or its equivalent; and another, which may be termed the secondary word, being the Christian name of an individual, an initial, an abbreviation, a title, a second portion of the name of a corporation, or otherwise. The complete names are grou ed on the strip sections in accordance with t e initial letter of the secondary words last referred to, as will be clear from. Fig. 11. Thus, in accordance with this system, the name John Booth appears. in that division 310 of the index strip identified by the letter B, as in the arrangement first described, but appears in that section identified by the color (namely white) which identifies the letter J (initial letter of John) in the table 320, and, in the arrangement shown, in the right subdivision of said section to correspond with the position ofthe letter J in the right-hand column of the appropriate group 130. It will thus be seen that difl'erent complete names including the same surname will be scattered through the several sections and subdivisions in accordance with the Christian names or other secondary words forming parts thereof and may be instantly located.
It will be obvious that the general principles of the indexing, subindexing, and filing system; above described are by no means limited in their. use to the particular applications hereinshown and described but may be employed in a Wide variety of systems to secure the many advantages herein pointed out, and others all as will be clear to bination. an index strip comprising a pluthose skilled in the art without further explanation in detail.
Having thus described my inventlon, I claim:-
1. In a data-indexing apparatus, in combination, an index strip comprising a plurality of sections each identified by a characteristic marking, means for operating said strip to display any one of a plurality of items thereon at a single given point, and a table comprising the several letters of the alphabet arranged in a pluralit of groups, the several groups being identifi ed by characteristic markings corresponding respectively to the several markings on said strip.
2. In a data-indexing apparatus, in combi nation, an index strip comprising a lurality of sections each identified by ac aracteristic marking, means for operating, said strip to display any one of a plurality of items thereon at a single given point, and a table comprising the several letters of the alphabet arranged in a plurality of groups, the several groups being identified by characteristic markings corresponding respectively to the several markings on said strip, said strip having names thereon in the several sections, each of the names of each section being characterized by the inclusion of a letter of a group identified by the marking of the section in which it appears.
3. In a data-indexing apparatus, the combination with an index comprising a plurality of divisions each identified by a letter and each comprising a plurality of sections identified respectively by characteristic markings. of a table comprising different letters identified respectively by characteristic markings corresponding to the several markings of said index sections. said index including names in the several sections. each of the names in each section including the letter of the division of the index in which it is located and a letter of said table iden-.. tified by the marking of the section in which the name appears. f
4. In a data-indexing apparatus, in com-j bination. an index strip comprising a plu-lj rality of divisions each identified by a letter and each comprising a plurality of sections characteristic H markings. means for operating said strip to display any one of a plurality ofitems thereon at a single given point. a table compris-,i
identified respectively by ing difierent letters identified by characteristic markings corresponding respectively to the several markings on said strip, and an indicator operated by said strip-operating means to indicate the portion of said strip in display position.
5. -In a data-indexing apparatus, in comrality of divisions each identified by a letter and each comprising a plurality of sections identified respectively by characteristic markings, means for operating said strip to display any one of a plurality ofitems thereon at a single given point, a table compris-- .numbered in numerical order and each bearing the name of the subject to which its data relates, of an. index of which said names are arranged in an alphabetic'alorder accompanied respectively by the numbers of the corresponding data-bearing elements.
7. In a data-filing and indexing apparatus, the combination with a file comprlsing a series of data-bearing elements consecutively numbered in numerical order'and each bearing the name of the subject to which its data relates, of an index comprising a plurality of sections each identified by a characteristic marking, and a table comprising different letters identified respectively by characteristic markings corresponding to the several markings of said index, said index containing the several names of said data-bearing elements accompanied respectively by the several numbers of the latter, each of the names in each section of said index being characterized by the inclusion of a letter of said table identified by the marking of the section of said index in which it appears.
8. In a data-filing and indexing apparatus, the combination with a file comprising a series of data-bearing elements consecutively numbered in numerical order and each bearing the name of the subject to .-i which its data relates, of an index strip comprising a plurality of sections each identified by a characteristic marking, means for operating said strip to display any one of a plurality of items thereon at a single given point, and a table comprising the several letters of the alphabet arranged in a plurality of groups, the several groups being identified by characteristic markings corresponding respectively to the several markings on said strip, said strip having thereon, 1n the several sections, names corresponding to the names on said data-bearing elements and accompanied respectively by the numbers of the corresponding data-bearing elements, each of the names in each section of said strip being characterized by the inclusion of a letter of the group of said table identified by the mark of the strip section in which it appears.
9. Ina data-filing and indexing apparathe number of the data-bearing element by tus, the combination with a file comprising a plurality, of groupsiof data-bearing elements consecutively numbered in numerical order and each bearing the name of the subject to which its data relates, the foremost element in each grou having an index portion bearing a sym ol indicative of the number of said element and the numbers of the remaining elements in the group, and said remaining elements each bearing a symbol indicative of its number, of an index in which the names on the several data-bearing elements are arranged in an alphabetical order accompanied respectively by the numbers of the corresponding data-bearing elements.
10. In a data-filing and indexing apparatus, the combination with a file comprising a plurality of groups of data-bearing elements consecutively numbered in numerical order and each bearing the name of the subject to which its data relates, the foremost elements in each group having an index portion bearing a symbol indicative of the munber of said element and numbers of the re maining elements in the group, and said remaining elements each bearing a symbol indicative of its number, of an index comprising a plurality of sections each identified by a characteristic marking, and a table comprising different letters of the alphabet identified by characteristic markings corresponding to the several markings of said index, said index containing in the several sections the several names shown by said data-bearing elements accompanied respectively by the numbers of the elements by which they are shown, each of the names in each section including a letter of said table identified by the marking of the section of said index in which it appears.
11. In a data-filing and indexing apparatus, the combination with a file comprising a series of data-bearing elements consecutively numbered in numerical order and each bearing the name of the subject to which its data relates, the hundreds ele ments in the series having means for displaying numbers identifying the hundreds in said numerical order, the remaining tens elements in the series having differently arranged means for displaying numbers identi fying the tens in said order, and theinter mediate elements having difierently arranged numerals for identifying the units in said order, of an index comprising a plurality. of sections each identified by a characteristic marking, and a table comprising difentletters of the alphabet identified re-li .-.pectively by characteristic markings corre-'.-; spending to the several markings of said index, said index containing in the several sections the names shown by said data-bearing elements, each name being accompanied by.
which it is shown, and each of the names in' ing a series of data-bearing elements con-,
secutively numbered in numerical order and each bearing the name of the subject to which its data relates, of an index comprising a strip having a plurality of divisions each identified by a letter and each comprising a lurality ofsections identified respectively y characteristic markings, means for operating said strip to display any one of a plurality of items thereon at a single'given point, a table comprising different letters identified by characteristic markings corresponding to the several markings of said strip, said strip having thereon in the sev eral sections the names shown by said databearing elements, each name being accompanied by the number of the elements by which it is shown, and each of the names in each section of said strip including the letter of the division of the strip on which it is said name appears, and an indicator operatively connected with said strip-operating means to indicate the portion of said strip in display position, said indicator having a scale bearing the division identifying letters and section-identifying markings of said strip arranged thereon to correspond to the arrangement of said letters and markings on said strip.
13. In a data-filing and indexing apparatus, the combination with a file comprising a series of data-bearing eleme'nts consecutively numbered in numerical order and each hearing the name of the subject to which its data relates, the hundreds elements in the series having means for displaying numbers identifying the hundreds in said numerical or der, the remaining tens elements in the series having differently arranged means for displaying numbers identifying the tens in said order, and the intermediate elements having diiferently arranged numerals for identifying the units of said order, of an index comprising a strip having a plurality of divisions each identified by a letter and each comprising a plurality of sections identified respectively by characteristic markings, means for operating said strip to dis-' -play any one of a plurality of items thereon at a single given point, a table comprising the several letters of the alphabet arranged in a plurality of groups the several groups being identified by characteristic markings corresponding respectively to the several markings on said strip, saidstrip having thereon in the several sections the names shown-by said data-bearing elements, each name being accompanied by the number of the element by which it is shown, and each of the names in each section of said strip being characterized by the inclusion of the letter of the division of the strip on which a; characteristic marking and V v ded transversely ofthe strip, means for dicate the 14. In a data-indexing apparatus, the.
combination with an index comprising a plurality of sections each identified by a characteristic markin and each having a plurality of subdivisions, of a table comprisin groups of letters of the alphabet identifie by characteristic markings corresponding respectively to the several markings ofsaid index sections, the subdivisions of said in'dex being identified by letters corresponding to the letters of the said table in accordance with the arrangement of the corresponding subdivisions of the index respectively. v
15. In a 'datarindexing apparatus, in combination, an index strip comprising a longitudinal serieslof sections each identified by each subdilettersand markings on. said groups in said table, and I said last-named letters being arranged in operatin section t ereof in a single givenlposltion, and a table comprising the several etters of thealphabet arranged in a pluralit of groups,
said strip to display any desired the several groups being identi ed by charactcristic markings corresponding respectively to the several markings on said strip,
and the letters in each group beingiedisposed in columns correspondin in num r to the transverse subdivisions 0 the strip sections.
16. In a data. indexing apparatus, an 1ndex strip divided longitudinally into a plurality of sections and having a substantially centrally located longitudinally extending band made up of differently colored portions crossing the several sections respectively and subdividing each into a plurality of data-- receiving spaces.
17. In a data indexing apparatus, the com-' bination with an index comprising a plurality of divisions each identified b a letter and each comprising a plurality 0% sections identified respectively by characteristic markings, letters identified respectively by characteristic markings corresponding to the several markings of the index SGOtlOIlS, said index of a table comprising different including names in the several sections thereof, each of the names in each section comprising a word whose initial letter is the identifying letter of the division of the index in whlch it is located and a wor'd whose initial letter is a letter of said table identified by the markings of the section in which the name appears.
In testimony whereof I afiix my signature.
IVAN BECKETT.
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