JPH08305724A - Device for managing design supporting information document - Google Patents

Abstract

PURPOSE: To store, reuse and share know-how and ideas for design work. CONSTITUTION: This design supporting information document managing device is provided with a means 101 for registering a designer's own information document as a text, a means 103 for registering the sorts, keywords and arguments of respective information documents, a means 115 for storing respective registered information documents as an information document file, a means 116 for storing the registered sorts, keywords and arguments as an attribute file, and a means for registering/ updating/referring to plural class hierarchies as a common view group. This device is also provided with a means for registering/updating/referring to plural class hierarchies for individually managing plural information documents as an individual view group, a means for storing the common view group and the individual view group and developing these view groups in a main storage device, a means 106 for registering information registered in the individual view group also in the common view group, a means 109 for retrieving registered sorts or keywords, displaying the retrieved result as a table, successively retrieving the registered class hierarchies and displaying a document concerned as a table, and a means 113 for outputting a text in the retrieved information document.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a design support information document management apparatus used for efficiently registering and reusing information documents such as know-how and ideas in design work.

[0002]

2. Description of the Related Art Information relating to a designer's design work includes a know-how, a technical study document in which ideas are collected, a technical memo, and the like. For example, much of the know-how and ideas in the design work of synthetic fiber production equipment have been stored in individual designers, and it has been difficult to pass them on to third parties.

Much of the know-how and ideas have been acquired through individual experience of actual design projects for experienced designers (OJT method) and skill accumulation through self-study, without going through any system. Therefore, the loss of know-how due to the retirement of veteran designers and the reduction of projects (OJT opportunities) that can be experienced are major issues.

Further, even if the know-how and the idea are created as an information document, the conventional document storage method is to prepare a classification system in advance, and the creator decides where to belong to the classification and stores it. Yes, the criteria for where to put in the classification was ambiguous, it was difficult to store it in an appropriate classification, and it was rarely reused because it could not be searched from other perspectives. . Furthermore, when changing the classification system at the operation stage, it was necessary to reclassify the registered documents with great effort.

Therefore, as a system for accumulating and reusing information documents, an information database system using an RDB system, a document management system, a standard book / handbook, etc. have been used.

[0006]

An information database system using the RDB system stores information in the form of a table in RD.
Although it stores in the B system and extracts the target information document by keyword search, it is necessary to reprocess the information in the form of a table and the input (registration) work is difficult, and the registered contents Even when registering information related to, there is a problem that it is difficult to register the relationship, it is necessary to sufficiently design the RDB in advance, and it is not easy to correct it after the system is completed. It was often obsolete because it was not used or was not used even if it was registered.

The document management system reads a handwritten document with an image reader, saves it on an optical disk, etc., and extracts a desired information document by means of full-text search or the like. Although the value is fixed, it is suitable for management of special purpose documents such as construction specifications and newspaper articles, but it is not suitable for management of a wide variety of design information documents and often cannot be fully utilized.

The standard book / handbook is a paper or a word processing document in which information that is correct by everyone, such as standards and regulations, is to be kept in the form of paper or word processing document.
Although it is used in design work, it is difficult to apply to information documents that are frequently updated, such as know-how and ideas, and are difficult to apply.

Therefore, an object of the present invention is not to register in a classification system prepared in advance, but to associate a classification and a keyword with a document assuming a reuse method for information documents such as know-how and ideas collected in daily work. In case of registering in a form that has been registered and searching, a device that uses this classification and keywords that are reflected in the class hierarchy of the tree structure,
From another point of view, registration is saved as if it were a personal cabinet or personal floppy disk, and it is automatically registered in a common document database, and when searching, information documents can be checked and extracted while tracing the information related to the design purpose. To provide a device.

[0010]

A design support information document management apparatus according to the present invention is an apparatus for registering and managing individual design support information documents as a common database.
Means L is provided.

The means A is a means for successively registering an information document, which is a technical study document and / or a technical memo, which is a collection of know-how and / or ideas in the designer's daily work as a text, and the means B is a means for each information. Means C for sequentially registering the classification and / or keywords considered to be necessary for referring and / or reusing a document.
Is a means for sequentially registering the gist of each information document, and means D
Is a means for storing the registered information document as an information document file, means E is a means for storing the registered classification and / or keyword and / or summary as an attribute file, and means F is an attribute and / or This is a means for commonly managing the classification and / or keywords of each information document registered by the keyword input means, for registering and / or updating and / or referencing a plurality of class hierarchies as a common view group, and means G Means for registering and / or updating and / or referring to a plurality of class hierarchies for managing classification of information documents and keywords for each individual as a personal view group, and means H for registering the registered common view group and / or personal view group. Means I is a means of storing and expanding to the main storage device at the time of use. Means I is the information registered in the personal view group. A means for automatically registering the document information into a common view group, means J is specified classification and /
Or, it is a means for searching the registered classifications and / or keywords based on the keywords and displaying the search results in a list. The means K uses the registered class hierarchy to perform a sequential search while tracing the corresponding document. Is a means for displaying a list, and means L is a means for outputting the text which is the detailed information of the retrieved information document.

Each information document registered by the means A is stored in the means D. At that time, the attribute and / or the keyword and / or the gist of each information document which is considered to be effective at the time of retrieval by an individual is stored in the means B. And C and store them in the means E. Further, the designer can individually register the personal view group, which is a system in which attributes and / or keywords classified into groups that can be managed by individuals are hierarchically organized. By means of means G, and the result is automatically reflected by means of means I in the common view group of means F, which is a system of attributes and keywords organized hierarchically as a whole organization. The group and the individual view group are stored in the means H and are used in a form expanded in the main storage device, and the common view group is used when retrieving information. While tracing the list by means K, or narrowing down the target information document group by designating attributes and / or keywords by means J, while confirming the progress of the narrowing in the list display of the target information documents, the list is being displayed. The present invention is characterized in that the information document (1) is output on the screen and / or printed out by the means L.

[0013]

1 is a block diagram showing the flow of functions in an embodiment of the design support information document management apparatus of the present invention.
FIG. 2 is a block diagram showing an outline of the configuration of the device. 3 and 4 are block diagrams showing the flow of information registration operation and information search operation, respectively. In addition, in the embodiment, a case will be described where the present apparatus is intended for information sharing on a client server system.
It is not limited to this.

In FIG. 1, 101 is an information document registration means for registering an information document in daily work. Reference numeral 102 denotes an attribute / keyword input means for registering attributes and keywords to be added to each information document. Reference numeral 103 is a gist inputting means for registering a gist attached to each information document. A common view group (common document management unit) 104 manages information documents as a common document in a plurality of class layers. Reference numeral 105 denotes a personal view group (personal document management means) that manages an information document as a personal document in a plurality of class layers. Reference numeral 106 is a personal view → common view registration means for automatically registering an information document registered in the personal view within a predetermined class hierarchy of the common view. Reference numeral 107 is a search information input means for interactively inputting search information such as keywords for the purpose of search. 1
Reference numeral 08 is an information tracing means for conducting a search by tracing the information interactively while confirming the registration status of the related information for the purpose of referring to the information. An information list display unit 109 displays the search results in a list format. Reference numeral 110 denotes an information registration (update) and search history storage unit that stores a history of information registration (update) operations, information search operations, and the like. Reference numeral 111 denotes a stored information registration (update) and search history storage unit 110.
Is a means for information registration (update) and search status dialogue editing / aggregation means for interactively editing and summarizing the result of (3) for the purpose of confirming the utilization status of the information document. Reference numeral 112 denotes an additional information input unit that adds some information (comment) to the retrieved information document and registers it as separate information. Reference numeral 113 denotes an information document output means for displaying the retrieved information document (text) on the display device. Reference numeral 114 is a system environment management unit that manages security and the like. An information document storage unit 115 stores the registered information document as an information document file. An attribute storage unit 116 stores the attributes, keywords, and gist set in each information document as an attribute file. A view storage device 117 stores a common view and a personal view. Reference numeral 118 denotes a registration / search history storage device that stores the history of registration and search of information documents.

In FIG. 2, 1 is a server computer, 2 is a client computer, 3 is a communication line (LAN) that enables communication between the server computer and a plurality of client computers, 4,
Reference numerals 5, 6, 10 denote an input device, an output device, an auxiliary storage device, and a main storage device for the server computer, respectively, and 7, 8, 9
Are an input device, an output device, and an auxiliary storage device for the client computer, respectively.

The contents stored in the auxiliary storage device of the server computer (1) are the information document file (203), the attribute file (204), the personal view group (201), the common view group (202) and the information registration (update). ) A log file (205) storing the search operation history and an environment file (206) for system security. The attribute file (204), the personal view group (201), and the common view group (202) are used in a state of being read into the main storage device (10) when the server computer is powered on.

That is, when there is know-how and an idea that can be reused in another designer or another design work in a certain design work, this is stored in the auxiliary storage device (206) by the information document registration means (101) in the client computer. At the same time, the attribute / keyword input means (102) and the gist input means (103) input the corresponding attributes, keywords, and gists under a predetermined class of the personal view group (201). When a series of design work is completed by repeating this work, the registered text is stored in the information document file (203) with attributes, keywords,
The abstract is automatically registered in the attribute file (204). In addition, the information document registered in the personal view group (201) is
If there is permission to register in the common view, it is automatically registered under a predetermined class of the common view group (202) based on its attributes, keywords and the like.

There are two methods for referring (searching) an information document. One is search information input means (107)
Is a method of directly inputting the classification or keyword of the information document to be referred to and displaying the number of matched cases and the list thereof on the information list display means (109). By repeating this method, it is possible to narrow down the number of matching information documents. The other is a method of sequentially arriving at the target information while confirming the content of the related class from the related information of the information document to be known in the common view group (202) by using the information tracing means (108). . The contents of each class can be displayed on the information list display means (109). This method has good consistency with the thought of the information confirmation work in the design work, and the registered information can be effectively reused.

Further, by selecting one information from the contents displayed on the information list display means (109), the relevant information document body is extracted from the information document file (203) by the information document output means (113). Display on screen.

Further, the information document to be registered is know-how,
Since it is an idea and is often not complete information, the evaluation result and reference information of the extracted information document are managed by the additional information input unit (112) by the common document management unit (104) while the other document is managed. Can be registered in the personal view group (201). This information document is
As with the original document, the information document file (20
3) and the attribute file (204).

On the other hand, since the registrant registers the classification, the keyword, and the like in a form corresponding to the text of the information document, the content is not always registered with the content sufficient for searching. Therefore, information registration (update) / search history storage means (110) and information registration (update) / search status dialogue editing / totalization means (1)
According to 11), the information utilization status is regularly grasped and classified,
The excess or deficiency of keywords can be adjusted.

As described above, from this design support information document management device, in addition to the registered and searched information document body, the information system obtained from the common view group (202), information registration (update) and search status dialogue. An information utilization status obtained from the editing / aggregating means (111), that is, an index representing the actual state of design work as an organization is obtained.

By the way, the information document text, classification, keywords, and gist which are registered through the design work from the input device (7) of the client computer (2) are temporarily registered in the auxiliary storage device (9), and a series of design work is performed. When is finished, it is registered in the personal view group (201) and common view group (202) of the server computer (1) through the communication line (3).

The flow of registration work is shown in FIG. First, when an information document to be registered is created during the design work (301), the designer's personal view is opened, and the upper class to which the information document is to be registered is designated (302), and the corresponding classification, A keyword and a summary are input (303). When the input is completed, the registration contents are confirmed, the registration process to the personal view is performed, the personal view is closed (304), and if the information document is instructed to be registered in the common database, it is displayed at a predetermined position in the common view. This is a method of automatic registration (309). As another registration method, the classification, the keyword, and the abstract are also registered (306) in the Q & A communication (305) regarding the design work using the client / server system, and the resulting information document including questions and answers is registered. Register in Q & A history file (307)
Then, there is a method (309) of registering in the Q & A view (308) and, if necessary, automatically registering in a predetermined position of the common view.

The search / reuse is performed by directly classifying and inputting a keyword (keyword search method), and by searching for related information using the common view (202) (class search method). There is. This flow is shown in FIG.

First, a keyword search or a class search is selected (401). In the case of the class search, which is a feature of this device, the common view window is automatically opened (405), and when the upper class having the related view of the target information is selected or the related classification or keyword is specified, The viewpoint automatically moves to a class with a view having a common view group (406), and the next tracing operation is possible. The number of registrations in a certain class, the classification of registered information documents, keywords, and gist in the tracing operation can be confirmed in a list display (407). It is judged whether the narrowing is sufficient (408). If this is insufficient, the process returns to the class search selection (401). However, if this is sufficient, when the information document to be referred to in the list display is found, the body display is instructed (409), so that the server computer ( The relevant information document can be extracted from the information document file (203) of 1) and displayed (410). After that, the reference work (411) or the update work (412) is performed.

On the other hand, in the class search, it is possible to perform a search by setting a new view for the search, and to perform a search by switching the views in the middle. That is, after the keyword input (402), the narrowing down process (403) is performed, and the number of target information documents is displayed in a list (40).
4). Then, as in the case of the class search, it is judged whether the narrowing-down is sufficient (408), and the process proceeds to the subsequent steps.

Here, since both the keyword search and the class search have a function of narrowing down the target information document group, it is possible to perform a search by using them together. Further, the search operation can be performed by either the input / output device (4) (5) of the server computer (1) or the input / output device (7) (8) of the client computer (2).

Further, as a practical system, a function of inputting additional information and registering to a personal view / common view, a function of adjusting system operation history attribute / keyword registration contents by log file, security of personal view / common view It is possible to combine with other functions such as.

[0030]

As described in detail above, according to the apparatus of the present invention, a designer can register know-how and ideas by using a personal view as if it were a personal cabinet or personal disc. The results are automatically registered in the common view, and at the time of retrieval, the contents of related information can be checked and reused while tracing. As a result, know-how and ideas in design work can be easily accumulated and reused / shared. Also, information can be systematized as an organization from the contents of the common view.

[Brief description of drawings]

FIG. 1 is a block diagram showing a flow of functions in a design support information document management device.

FIG. 2 is a block diagram showing a device configuration example.

FIG. 3 is a block diagram showing a flow of information registration operation.

FIG. 4 is a block diagram showing the flow of an information search operation.

[Explanation of symbols]

1 server computer 2 client computer 3 communication line 4 input device for server computer 5 output device for server computer 6 auxiliary storage device for server computer 7 input device for client computer 8 output device for client computer 9 for client computer Auxiliary storage device 101 Information document registration means 102 Attribute / keyword input means 103 Summary input means 104 Common document management means 105 Personal document management means 106 Personal view → Common view registration means 107 Search information input means 108 Information tracing means 109 Information list display means 110 Information Registration (Update) and Search History Storage Means 111 Information Registration (Update) and Search Status Dialogue Editing / Aggregation Means 112 Additional Information Input Means 113 Information Document Output Means 114 System Environment Management Means 115 Information Document Storage Means 116 Attribute storage means 117 View storage device 118 Registration / search history storage device

Claims (1)

[Claims] 1. An apparatus for registering and managing an individual design support information document as a common database, comprising means A to L, wherein the means A is a technique in which know-how and / or ideas in the designer's individual daily work are collected. Means for sequentially registering an information document consisting of a study document and / or a technical memo as a body, and means B is a classification and / or classification considered necessary for reference and / or reuse of each information document.
Alternatively, it is means for sequentially registering keywords, means C is means for successively registering the gist of each information document, means D is means for storing the registered information document as an information document file, and means E is being registered. Is a means for storing the classified and / or keywords and / or abstracts as an attribute file, and means F is a means for storing and classifying each information document registered by the attribute and / or keyword input means.
Or, register and / or update and / or update multiple class hierarchies as a common view group that manages keywords in common
Alternatively, the means G is a means for registering and / or updating and / or referencing a plurality of class hierarchies for managing the classification of each information document and keywords for each individual as an individual view group, and the means H is a means for referencing. Is a means for storing the common view group and / or the personal view group and expanding the main view device in use, and means I is a means for automatically registering the information document information registered in the personal view group in the common view group. And means J has a specified classification and / or
Or, it is a means for searching the registered classifications and / or keywords based on the keywords and displaying the search results in a list. The means K uses the registered class hierarchy to perform a sequential search while tracing the corresponding document. Is a means for displaying a list, and a means L is a means for outputting a text which is detailed information of the retrieved information document, and each information document registered by the means A is stored in the means D. The individual attributes and / or keywords and / or abstracts of each information document which are considered to be effective at the time of searching are registered by the means B and C and stored in the means E. Further, registration by the designer is as follows. The attributes and / or keywords classified into groups that can be managed by individuals are performed by means G using a personal view group that is a hierarchically organized system, and the result is the entire organization. The common view group of the means F, which is a system of hierarchically organized attributes and keywords, is automatically reflected by the means I, and the common view group and the personal view group are stored in the means H, and the main storage device is used. It is used in the expanded form, and when searching for information, the common view group is used to trace the attributes and / or keywords by means K, or the attributes and / or keywords are specified by means J to target them. It is characterized in that the information document group is narrowed down, and the progress of the narrowing down is confirmed by the list display of the target information documents, and the information document being displayed in the list is output on the screen and / or printed by the means L. Design support information document management device.