JPH07192115A - Electronic filing device - Google Patents

Abstract

PURPOSE:To relieve the burden on user by dividing the image data rea from a long size original and overlapping specified parts. CONSTITUTION:A page division part 13 has a page segmenting part 131 dividing the image data stored in a memory 12 into image data of plural pages having a fixed standard size, respectively, and an overlapping processing part 132 overlapping the terminating part and the leading part of divided image data of almost simultaneous pages. The original long size original 111 is divided into plural sheets of cut paper 171 having a fixed standard size L, respectively, is printed and recorded. Each of image data to be printed and recorded on cut paper of page 2 or after, starts from the image data part recorded at the lower end part of the cut paper on previous paper. Namely, the image data part printed and recorded on the upper end part of cut paper of page 2 or after page 2, is made to overlap with the image data part printed and recorded on the lower end part of cut paper of the next page ahead.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing apparatus for converting document data including image data and character data into a file for processing or management.

[0002]

2. Description of the Related Art An electronic file device is constructed by connecting various devices such as an input device such as a scanner, an output device such as a printer, a storage device for storing filed data, and a search device.

In the conventional device of this type, the following is performed. (1) Image data read from a document by a scanner is page-processed for each document, and for a long document exceeding a predetermined size, a user has previously divided the document into a predetermined size and read it. The long original thus divided into pages is printed out on a cut sheet of a predetermined size for each divided page.

(2) A search file having keyword information for searching a document file is stored in a storage device having a storage medium such as a hard disk. When modifying the search file, the search file to be modified is stored in the storage device. It has been performed that the file is read out, expanded in the buffer memory in units of files, and the search files corrected in the buffer memory are written in the storage device again in units of files.

(3) The search file has been stored separately from the document file and created separately by the user.

[0006]

However, such a configuration has a problem that the following inconvenience or inconvenience occurs.

Regarding the above (1), there is a problem that it is difficult to obtain the original long original by accurately aligning the joints, and the burden on the user increases.

The above problem occurs for the following reasons. In other words, if the continuous state of images is an important information element, such as a map, for example, if the content drawn on a long document is an important information element, connect the documents printed on multiple sheets of cut paper to create the original long document. It becomes necessary to obtain the same as the manuscript. At this time, it is necessary to align the joints accurately, but in a normal page printer or single-cut sheet printer that prints and prints on cut sheets, it is unavoidable that some margins or margins will enter the joints. , For these reasons
It was very troublesome and difficult to obtain the original long original by accurately adjusting the joints.

Regarding the above (2), there is a problem that the processing takes time when the number of files to be corrected is large.

The above-mentioned problem occurs for the following reasons. That is, in a disk storage device using a hard disk, an optical disk, or the like as a storage medium, data is read / written while the read / write head is mechanically moved with respect to the storage medium, so that even if a file is designated. , The head moves to the data recording position of the specified file and reads /
The time until writing is performed, so-called access time, is relatively long. Therefore, when the number of files to be modified increases, the processing time due to the access time increases.

With respect to the above (3), there is a problem that it becomes difficult to search the document file when a search file for the registered document file is to be created later.

The above-mentioned problem occurs for the following reasons. The document file can be searched efficiently using a search file having keyword information, but the search file is a file independent of the document file and must be created separately by the user. However, in a document file in the middle of work, the keyword contents to be included in the search file are often undecided, and are often registered for saving without creating the search file. In such a case, even if the document file registered during the work is read and the work is restarted, the search becomes very difficult because there is no search file. In particular, in a system shared by a plurality of users, the registered document files of other users are mixed, so that the search becomes more difficult.

The present invention has been made in view of the above problems, and a first object thereof is to reduce a user's burden when processing or managing document data including image data, character data, etc. by filing the file. It is to provide an electronic file device capable of

A second object of the present invention is to provide an electronic file device capable of dividing pages of image data read from a long original into pages so as to conveniently reproduce the original long original.

A third object of the present invention is to provide an electronic file device capable of modifying many files to be modified in a short time.

A fourth object of the present invention is to provide an electronic file device which allows a registered document file to be searched easily without the contents of the keyword for the search being determined during the work.

[0017]

In order to solve the above problems, the present invention has the following constitution.

That is, as a first means, the image data read from the long original is divided into image data of a plurality of pages each having a fixed standard size, and the end portion and the beginning of the divided image data in which the pages are preceded and followed by each other. The image data of a part is duplicated.

As a second means, the data of a plurality of files recorded on the disk storage medium are collectively read out in the physical recording order, transferred to a buffer memory, and the data corrected by the buffer memory. It is provided with a configuration in which the data is collectively recorded in the original recording position in the original physical recording order.

As a third means, when a document file for which a search file has not been created is registered, a search file for the registered document file is automatically generated.

[0021]

According to the present invention, various operations by the user are simplified and the processing waiting time is shortened by the above-described configuration, so that when document data including image data, character data, etc. is processed into a file and processed or managed. It is possible to reduce the burden on the user.

[0022]

Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 shows an overall schematic configuration of an electronic file device to which the technique according to the present invention is applied.
1 is an image exchange that forms the core of the apparatus, 2 is an A3 scanner that can read documents up to A3 size, and 3 is A that can print out image data using cut sheets up to A3 size
3 printers, 4 external storage devices using optical disks and hard disks as storage media, 5 and 6 display terminals respectively, 7 an A0 scanner capable of reading long originals up to A0 size exceeding A3 size, 71 Is a scanner adapter interposed between the A0 scanner 7 and the image exchange 1, 8 is an A1 printer capable of printing out image data with cut sheets up to A1 size, 81 is between the A1 printer 8 and the image exchange 1. It is an intervening printer adapter.

FIG. 2 shows a schematic configuration of the first embodiment of the present invention realized by the above-mentioned electronic file device, 11 is a scanner for reading a long original 111 in its longitudinal direction, 12 Scanner 11 is long original 111
A work memory for temporarily storing the image data read from the device, 13 a page division unit for dividing the image data stored in the memory 12 into image data of a plurality of pages, 15 a data compression unit, and 16 an optical disk storage medium. Is a page storage device for printing out image data on a cut sheet 171 of a standard size, and 18 is a display device for displaying the image data on the screen.

The page dividing unit 13 divides the image data stored in the memory 12 into a plurality of pages of image data each having a fixed standard size.
And an overlap processing unit 132 for overlapping the image data of the end portion and the image data of the head portion of the divided image data in which the pages are in succession.

With the above apparatus, as shown in FIG. 3, the original long original 111 is divided into a plurality of cut sheets 171 each having a fixed standard size length L and printed and recorded. The image data printed and recorded on the cut paper after the eye starts from the image data portion recorded on the lower end of the cut paper on the previous page. That is, the image data portion printed and recorded on the upper end portion of the cut sheet of the second and subsequent pages overlaps with the image data portion printed and recorded on the lower end portion of the cut sheet of the previous page. Therefore, the user can relatively easily obtain the original long original by accurately matching the joints of the documents by using the overlap of the image data portions as a guide.

When the image data divided into pages as described above is displayed on the screen of the display device 18,
By displaying the lower end portion of the previous page, the continuous state of image contents and the continuous state of pages can be reliably grasped without frequently performing page back and scroll back.

FIG. 4 is a flowchart of an operation example of the apparatus shown in FIG. In the operation example shown in FIG.
The image data read from the long original by the scanner is temporarily stored in the working memory.

When the image data for one long original is stored in the memory, the image data stored in the memory is read page by page and divided into pages. At the same time, each time the reading of one page is completed, the read address is decremented (decreased) by a predetermined number of lines (d). That is, the image data of the next page is read from a position slightly (d) back to the end portion of the previous page. As a result, as shown in FIG. 3, the overlapping portion of the image data can be formed at the joint between successive pages.

The image data divided into pages as described above is compressed for each divided page and transferred to the external storage device.

In FIG. 3, 1E and 2E indicate equal division positions of a long original, and 1S, 2S and 3S indicate respective division page read start positions (cutout start positions).

FIG. 5 shows a schematic configuration of the second embodiment of the present invention realized by the above-mentioned electronic file device, and 21 temporarily stores file data for correction processing. A buffer memory, 22 is a correction processing unit for correcting the data in the buffer memory 21, 2
Reference numeral 3 denotes a hard disk storage device for storing a search file used for searching a document file, and 24 denotes the storage device 23.
A block read controller for collectively reading data of a plurality of files recorded in the disk storage medium in the physical recording order and transferring the data to the buffer memory 21.
Reference numeral 25 is a block write control unit that collectively overwrites the data corrected in the buffer memory 21 in the original physical recording order in the original recording position, and 26 is a file management area of the storage device 23. It is a file search unit that searches the physical recording position (sector) of the file to be modified.

FIG. 6 shows the concept of a physical data recording area on the disk storage medium in the storage device 23.

FIG. 7 is a flowchart of an operation example of the apparatus shown in FIG. 5, 6 and 7, the recording size of each of the many search files stored in the storage device 23 is set to 1 KB, and the capacity of the buffer memory 21 is 128 KB.

When a file group to be modified is designated, the physical recording position (sector) of the disk recording medium in which the file of the designated file group is first recorded is searched (search) and the searched physical is searched. Continuous recording data (document numbers 3 to 130 in FIG. 6) of 128 KB (128 sectors) is collectively read from the specific storage position (sector). The read data is the buffer memory 21 as it is.
Transfer to. The data thus transferred to the buffer memory 21 is corrected by the correction processing unit 22.

The correction process is carried out while maintaining the physical recording order of the continuous data transferred to the buffer memory 21, that is, the recording format on the disk storage medium. At this time, the data transferred to the buffer memory 21 also includes file data that does not need to be corrected, deleted data, and the like, but these are excluded from the correction target and are left as they are.

The modified data in the buffer memory 21 is collectively recorded in the original recording position (sector) of the disk recording medium in the original physical recording order. This completes the collective correction of a plurality of files recorded in a certain physical recording range on the disc recording medium.

Then, the physical recording position (document number 324 in FIG. 6) where the next file data to be modified is first recorded is searched, and the searched physical storage position ( Continuous recording data (document numbers 324 to 4 in FIG. 6) of 128 KB (128 sectors) from the sector)
51) is read and transferred to the buffer memory 21 for correction processing. Then, the corrected data is overwritten on the original recording position again.

By the above operation, the file data stored in the disk storage medium of the storage device 23 becomes
Without performing reading and writing in file units, correction processing is collectively performed in block units up to 128 KB.

As a result, since the data of a plurality of files are corrected by substantially one read / write access (step), many files to be corrected can be corrected in a short time.

Further, by collectively transferring the data of a plurality of files recorded on the disk storage medium by the capacity (128 KB) of the buffer memory 21, the capacity of the buffer memory 21 can be utilized to the maximum efficiency. Processing is performed.

In the above-described embodiment, the correction target is the search file, but a file other than the search file may be the correction target.

FIG. 8 shows a schematic configuration of a third embodiment of the present invention realized by the above-mentioned electronic file device. Reference numeral 31 is a document creating section for creating and correcting the document file 32. Reference numeral 33 denotes a file generation unit that automatically generates the search file 34, and reference numeral 35 denotes a search processing unit that searches the document file 32 using the search file 34.

When the document file 32 for which a search file has not been created is registered, the file creating unit 33 automatically creates a search file for the registered document file. The search file 34 automatically generated here has a formal format in which the keyword information based on the data content of the document file 32 is not entered, but the necessary format as the search file 34 is prepared. Further, the registration date and the user ID which are known at the time of registering the document file are written as the keyword information.

In the search file 34 automatically created as described above, the keyword information based on the data content of the document file 32 is not filled, but the registered document file 32 is automatically created at the time of registration. File 3
4 makes it possible to search.

Thus, the user can register the document file 32 in the middle of work without the trouble of creating a search file, while when reading the registered document file and restarting the work, the user can search by the search file. You can easily find the document file you are working on.

In this case, as described above, the keyword information based on the data content of the document file 32 is not entered in the automatically generated search file 34, but the registration date and the user ID are written as the keyword information. Therefore, it is sufficient for searching the registered document file in the middle of work.

In particular, in the above-mentioned case, by automatically entering the registration date and the user ID as keyword information in the automatically created search file 34, in the system shared by a plurality of users, each user is in the middle of work. Even if these document files are registered, the registered document file 32 of oneself can be efficiently searched from among them by the search file 34.

Even if the user ID or the like is not entered in the search file 34 as a keyword, it is possible to search the registered document file by using the existence of the search file as key information, for example, that no keyword is entered. Is.

[0050]

As is apparent from the above description, according to the present invention, image data read from a long original is divided into a plurality of pages of image data each having a fixed standard size, and the pages are divided one after another. By overlapping the image data at the end portion and the image data at the beginning portion of the image data, the image data read from the long document can be divided into pages so as to be convenient for reproducing the original long document.

Further, the data of a plurality of files recorded on the disk storage medium are collectively read out in the same physical recording order and transferred to the buffer memory, and the data corrected in this buffer memory is used as the original physical data. A large number of files to be corrected can be corrected in a short time by overwriting the original recording positions collectively in the target recording order.

Furthermore, when a document file for which a search file has not been created is registered, the search file of the registered document file is automatically generated, so that the keyword content for the search can be registered without being determined due to work in progress. It is possible to easily search for the document file.

As a result, various operations by the user are simplified and the processing waiting time is shortened, so that the user's burden when processing or managing the document data including image data, character data, etc. as a file is reduced. It has the effect that it becomes possible.

[Brief description of drawings]

FIG. 1 is a schematic configuration diagram of an entire electronic file device to which the description of the present invention is applied.

FIG. 2 is a diagram showing a schematic configuration of a first embodiment of an electronic file device according to the present invention.

FIG. 3 is a diagram showing an example of a document printed out by page division into a long original and a cut sheet.

FIG. 4 is a diagram showing a flowchart of an operation example of the apparatus shown in FIG.

FIG. 5 is a diagram showing a schematic configuration of a second embodiment of an electronic file device according to the present invention.

FIG. 6 is a diagram showing the concept of a physical data recording area on a disk storage medium.

FIG. 7 is a diagram showing a flowchart of an operation example of the apparatus shown in FIG.

FIG. 8 is a diagram showing a schematic configuration of a third embodiment of an electronic file device according to the present invention.

[Explanation of symbols]

 11 Scanner 111 Long Document 12 Memory for 12-Page Division 13 Page Division 15 Data Compressor 16 Storage Device 17 Page Printer 171 Cut Paper 18 Display Device 21 Buffer Memory 22 Correction Processing Unit 23 Hard Disk Storage Device 24 Block Read Control Unit 25 Block Writing Control Section 26 File Search Section 31 Document Creation Section 32 Document File 33 File Generation Section 34 Search File 35 Search Processing Section

Front Page Continuation (72) Inventor Masato Osawa 2-3-8 Shimomeguro, Meguro-ku, Tokyo Matsushita Dentsu Co., Ltd. In the company

Claims (5)

[Claims] 1. The image data read from a long original is divided into a plurality of pages of image data each having a fixed standard size, and the image data at the end and the beginning of the divided image data in which the pages are adjacent to each other are overlapped. An electronic file device comprising page dividing means for controlling the electronic file device. 2. A buffer memory for temporarily storing file data for correction processing, and a buffer memory for collectively reading data of a plurality of files recorded on a disk storage medium in the same physical recording order. And block writing means for collectively recording the data corrected in the buffer memory in the original physical recording order overwriting the original recording position. Electronic filing device. 3. A buffer memory for temporarily storing file data for correction processing, and a batch of data of a plurality of files recorded on a disk storage medium in the same physical recording order as the buffer memory capacity. Block reading means for reading the data and transferring it to the buffer memory, and block writing means for collectively recording the data corrected in the buffer memory in the original physical recording order by overwriting the original recording position. An electronic filing device comprising: 4. An electronic file device comprising a file generating means for automatically generating a search file for a registered document file when a document file for which a search file has not been created is registered. 5. When a document file for which a search file has not been created is registered, a search file for the registered document file is automatically generated, and a registration date and a user ID are searched for in the automatically generated search file. An electronic file device comprising a file generating means for writing as keyword information.