JPH0567115A - Meeting room management system - Google Patents

Abstract

(57) [Summary] [Purpose] To properly supply reservation information to meeting room users and to make effective use of the meeting room. [Constitution] When the reservation time is reached from the reservation information management computer 1, the reservation information is sent to the conference room display device 6 through the in-house network device 3 and displayed on the liquid crystal display 4 to supply the reservation information. Even if the reservation time is reached, if there is no person occupying the room within a certain time, or if there is no occupant within the reservation time, the conference room entry / exit management device 9 automatically creates reservation cancellation information, and the premises network device 3 to send to the computer 1 to automatically cancel the reservation.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a conference room management system, and more particularly to a conference room management system for managing a plurality of conference rooms using a computer.

[0002]

2. Description of the Related Art Conventionally, this type of conference room management system has been
For example, a person in charge of an in-house facility management department such as a general affairs department manages reservations and the like using a reservation terminal based on a usage request from a person who wants to use the conference room. Alternatively, the use requester makes a reservation directly using the reservation terminal.

[0003]

However, the above-mentioned conventional conference room management system only manages the reservation of the conference room from the empty conference room and the number of people who can enter by using a computer. Each user must manage information such as the time and the conference room name individually, and when the conference room is changed, the user may accidentally enter the room, or it takes time to confirm the change destination. There are drawbacks such as. Further, when the user is an outpatient, there is a drawback in that the display by a commonly used "meeting" / "vacant room" tag is uninformative. In addition, there is a drawback that the reservation is rarely canceled and the conference room is not effectively used when the conference ends within the reserved time or the conference is canceled.

An object of the present invention is to provide a conference room management system capable of accurately supplying reservation information of a conference room to a user and effectively utilizing the conference room.

[0005]

A meeting room management system according to the present invention comprises a computer for managing reservation information for reservation and cancellation of use of a conference room, a reservation terminal for inputting reservation information to this computer, and a computer for managing reservation information. A conference room display device for displaying reservation information, an ID card owned by a conference room user, and a conference room entrance / exit management device for reading the ID card when the conference room user enters / exits the room and managing the entry / exit of the conference room. In addition, the computer reservation information is changed when the information read into the conference room entrance / exit management device satisfies certain requirements.

[0006]

According to the configuration of the present invention, the reservation information of the conference room input from the reservation terminal and processed by the computer is clearly displayed on the conference room display device, so that the reservation information can be provided to the conference room user when he / she enters the room. Can be supplied accurately. Also, I
When the information read from the D card to the conference room entrance / exit management device satisfies certain requirements, the reservation information of the computer can be changed to automatically cancel the reservation for use of the conference room that is no longer used.

[0007]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described below with reference to FIGS. FIG. 1 is a block diagram of a conference room management system according to an embodiment of the present invention. In this conference room management system, a computer 1 for reservation information management is connected to a plurality of reservation terminals 2, a display controller 5, and an in-room occupant management device 8 installed at main locations on the premises via a premises network device 3. ing. A liquid crystal display 4 and a card reader 7 are installed outside each conference room. The conference room display device 6
Is a liquid crystal display 4 and a display controller 5
It consists of and. The conference room entrance / exit management device 9 includes a card reader 7 and an in-room occupant management device 8. The magnetic ID card 10 is distributed to all employees as an employee ID card, and is given to an outpatient as an entry permit in security.

In the above structure, the facility manager or the user can freely input the reservation information from the reservation terminal 2. The reservation information to be input is a conference room name, a representative name, a reservation time, and the like. At the reservation time, the computer 1 for managing reservation information passes through the premises network device 3,
It is sent to the display controller 5 and the in-room occupant management device 8 in the reserved conference room. The reservation information sent to the display controller 5 is displayed on the liquid crystal display 4 of the conference room display device 6, and the reservation information sent to the in-room occupant management device 8 is registered and managed as occupant management information.

FIG. 2 shows an example of reservation information displayed on the liquid crystal display 4. Before entering the room, the user confirms these display contents, reads the magnetic ID card 10 owned by the user with the card reader 7 installed in the conference room, and enters the room.
After the meeting is over, the user reads the magnetic ID card 10 when leaving the room and leaves the room. The occupant management device 8 uses the read magnetic ID
The room 10 is managed based on the card 10.

If there is no occupant even when the reservation time has passed a certain time (for example, 30 minutes) (when a certain requirement is satisfied), it is considered that this conference has been canceled and the occupant management device 8 makes a reservation. The cancellation information is automatically created and sent to the computer 1 via the local network device 3. The computer 1 cancels the reservation based on the reservation cancellation information and, at the same time, sends the display cancellation information to the display controller 5 of the conference room, the reservation of which has been canceled, via the local network device 3. Display controller 5
Cancels the reservation information displayed on the liquid crystal display 4.

Further, when the meeting ends within the reserved time and there are no more people in the meeting room (when certain requirements are satisfied), it is considered that the meeting has ended, and the in-room managing device 8 Reservation cancellation information is automatically created and sent to the computer 1 for managing reservation information via the local network device 3. Based on this reservation information, the computer 1 cancels the reservation and, at the same time, sends the display cancellation information to the display controller 5 of the conference room for which the reservation has been canceled via the local network device 3. The display controller 5 cancels the reservation information displayed on the liquid crystal display 4.

As described above, according to the conference room management system of this embodiment, the reservation information is displayed on the liquid crystal display 4 installed outside each meeting room at the reserved time.
Reservation information can be accurately supplied to meeting room users when entering a room. Further, since the reservation information of the conference room that is no longer used can be automatically canceled, it is possible to prevent forgetting to cancel the reservation and effectively use the conference room.

[0013]

According to the structure of the present invention, by clearly indicating the reservation information of the conference room inputted from the reservation terminal and processed by the computer on the conference room display device, when the conference room user enters the room, Reservation information can be supplied accurately. Further, when the information read from the ID card to the conference room entrance / exit management device satisfies certain requirements, the reservation information of the computer can be changed to automatically cancel the reservation for use of the conference room that is no longer used. Because it is possible, it is possible to prevent forgetting to cancel the reservation and effectively use the conference room.

[Brief description of drawings]

FIG. 1 is a block diagram of a conference room management system according to an embodiment of the present invention.

FIG. 2 is a diagram showing an example of reservation information displayed on a liquid crystal display in the embodiment.

[Explanation of symbols]

 1 computer 2 reservation terminal 6 conference room display device 9 conference room entrance / exit management device 10 magnetic ID card

Claims (1)

[Claims] 1. A computer for managing reservation information for use reservation and cancellation of use of a conference room, a reservation terminal for inputting the reservation information to the computer, and a conference room display device for displaying reservation information from the computer. The conference room entrance / exit management device includes an ID card owned by the conference room user and a meeting room entry / exit management device that reads the ID card when the meeting room user enters / exits the room and manages entry / exit of the meeting room. A conference room management system adapted to change reservation information of the computer when the information read into the computer satisfies certain requirements.