JPH03235450A - Email proxy processing method - Google Patents

Abstract

PURPOSE:To construct a system in which the proxy processing of mails is executed by means of a secretary and a duty agent in an open level in an enterprise by giving the open level to the other user by means of the responsibility of the possessor of a mail box and displaying the list of the mails within the range of the open level to execute the substituting processing. CONSTITUTION:The possessor of the mail box previously registers a person who shares the self mail box (user permitting access) and the open level to a mail box attribute definition 6 if necessary, displays the list of mail box ID which can be accessed in correspondence with an access request from the person who shares, displays the mails of the range designated in the open level from the mail box selected from the list and displays and processes the content of the mail selected among them. Thus, the proxy processing is attained by viewing the content of the mail in the designated open level in the designated mail box.

Description

[Detailed Description of the Invention] [Summary] Regarding the mail proxy processing method that processes mail on behalf of the user, the owner of the mailbox is responsible for assigning a publicity level to other users, and within the range of this publicity level, the mailbox owner is responsible for assigning a publicity level to other users. The purpose of this system is to display a list and perform processing on behalf of a company, etc., and to perform processing on behalf of e-mails by a secretary or a proxy at a specified public level. A mailbox that can respond to a mailbox access request from a certain user ID, has a mailbox definition that defines the user who can access the mailbox, and a mailbox attribute definition that defines the public level of the user who can access the mailbox. Then, refer to the above user-mailbox relationship definition and select the corresponding mailbox! Mailbox I that can be accessed by extracting D and referring to the above user-mailbox relationship definition.
D, a list of both of them is displayed, and when the latter is selected, a list of accessible emails specified by the public level is displayed and processing can be performed on behalf of the user.

[Industrial application field]

The present invention relates to a mail proxy processing method for performing mail proxy processing. There is a need for an e-mail system that allows secretaries, managers, etc. to establish a business in which mail processing is performed on behalf of a company.

[Prior Art and Problems to be Solved by the Invention] Conventionally, e-mail systems including personal computer communication are based on document exchange between individuals. For this reason, e-mail systems within companies do not allow others to access e-mails received by individuals.

A method to make this possible is to make the password public and make it possible to act on behalf of the user, but this poses the problem that emails (data) that you do not want to disclose, such as private letters and confidential information, will be made public without notice. there were.

In the present invention, a mailbox owner is responsible for assigning a publicity level to other users, displays a list of emails within the scope of this publicity level, and performs processing on behalf of a secretary or other person within a company. The purpose is to build a system that performs proxy processing of mail by proxy at a specified public level.

[Means to solve problems]

Means for solving the problem will be explained with reference to FIG.

In FIG. 1, a user-mailbox relationship definition 5 defines the correspondence between a user ID and a mailbox ID.

The mailbox attribute definition 6 defines the user 10 who can access the mailbox and the disclosure level.

[Effect]

As shown in FIG. 1, the present invention, in response to a mailbox access request from a certain user ID, refers to the user-mailbox relationship definition 5 and retrieves the corresponding mailbox ID. -Refer to mailbox relationship definition 6 to retrieve the accessible mailbox ID, display a list of both, and if the latter is selected, display a list of accessible mailboxes specified in the public level. , I am trying to process it on my behalf.

Therefore, it is the responsibility of the owner of the mailbox to assign a public level to other users, display a list of emails within this public level, and process the mail on their behalf. It becomes possible to build a system that performs mail processing on behalf of users at a specified public level.

〔Example〕

Next, the configuration and operation of one embodiment of the present invention will be explained in detail using FIGS. 1 to 3.

In FIG. 1, an e-mail system 1 is a system for exchanging e-mails (e-mails, documents, etc.) between users.

Terminal 2 is a terminal through which a user sends mail to a destination mailbox, accesses and processes mail received in his or her own mailbox, and so on.

Here, the user has the user ID- as an arbitrary identifier.
A (user A's identifier), user ID-B (user B's identifier), user TD-C (user Cl7) W brush), etc. to send emails or access mailboxes. I'm doing it.

The processing unit 3 performs various processes in response to requests for sending mail from the terminal 2, requests for access to the mail pocket, and the like.

The mailbox 4 is for storing received mail.

The user-mailbox relationship definition 5 defines a mailbox ID in association with a user ID.

Mailbox attribute setting 1i6 is the user who can use the mailbox in association with the mailbox ID! D
and public level is defined and registered as necessary.

For example, select and register any one from the following as the public level.

Publication level: Level related to access function: Rights to send and delete rights Access level for email secrecy General (all public) Private messages (private messages are not disclosed) Confidential (confidentials are not public) Confidential (company confidential information is not public) Here , for example, as shown in Figure 1, the user I
D-B: Publication level (send, delete, private message) and the owner of the mailbox ID D-A (-User A)
) is defined and registered in advance as shown in the figure, registered user B will be able to access and send all emails other than private emails specified at the public level.
You can delete it. Note that the sender assigns a confidentiality level to the e-mail and sends the e-mail.

Next, the operation of the configuration shown in FIG. 1 will be explained in detail in accordance with the order shown in the flowchart of FIG.

In FIG. 2, ■ refers to user-mailbox attribute definition 5 and mailbox attribute definition 6. For example, in FIG. 1, the processing unit 3 refers to the user-mailbox attribute definition 5 and the mailbox attribute definition 6 in response to an access request from the user with user ID-A.

By referring to ■, @ displays a list of mailboxes (mailbox IDs) that the user can access on the screen.

■ Select.

■ R the selected mailbox attribute management record.
EAD. This is, for example, the mailbox ID selected with @ from mailbox attribute definition 6 in Figure 1.
The public level record of the user ID-B (shared user) is read. Processing such as 0 or [phase] is performed depending on the content of the read public level.

■ is a case where the public level is all (general), and all emails in the mailbox are displayed in a list.

[Stocks] indicates the public level - non-private mail, and displays a list of non-private mail.

■ Select and process. To do this, the user looks at the list of emails displayed by ■, [Stocks], etc., selects one, and processes it.

As described above, the mailbox owner registers the sharers (users who are permitted to access) his mailbox and their disclosure level in the mailbox attribute definition 6 as necessary, and allows access from the sharers. A mailbox that can be accessed in response to an access request! By displaying the list of mailboxes D, displaying the range of mail specified by the public level from the mailbox selected from now on, and displaying and processing the contents of the mailbox selected from now on, the specified mailbox It becomes possible to see the contents of emails with a specified public level and process them on your behalf.

FIG. 3 shows an explanatory diagram of the operation of the present invention.

FIG. 3(a) shows the initial screen of the e-mail service. If reception is selected here, the mailbox list shown in FIG. 3 (b) is displayed.

FIG. 3(b) shows a list of mailboxes that can be accessed by the user. This is a list of mailbox IDs that can be accessed by the user in FIG. 20, displayed on the screen as a mailbox list. Here, if the mailbox ID B "Lead Dust" is selected, the reception list shown in FIG. 3 (d) is displayed.

FIG. 3(d) shows the reception list. This is a list of emails specified in the public level of the mailbox B selected in Figure 3 (b), displayed as a reception list. From this reception list, for example, When you select an e-mail with the title ``About business travel expenses'', the contents of this e-mail will be displayed on the screen. Then, the user looks at the contents of the invoice for business trip expenses, for example, and performs processing such as noting approval and transmitting it to the accounting department.

〔Effect of the invention〕

As explained above, according to the present invention, the mailbox owner is responsible for assigning a publicity level to other users, and displays a list of emails within the scope of this publicity level to perform processing on their behalf. Since we are hiring secretaries,
It is possible to build a system that processes mail on behalf of a duty agent at a specified public level. This results in
It can be used in the following cases.

(1) Granting access rights to the secretary (2) Processing on behalf of a third party in business (3) Processing on behalf of a third party during emergencies, long vacations, and long business trips A flowchart explaining the operation of the invention, Fig. 3 is an explanation of the operation of the present invention Show the diagram.

In the figure, 1 is an e-mail system, 2 is a terminal, 3 is a processing unit, 4 is a mailbox, 5 is a user-mailbox attribute definition, and 6 is a mailbox attribute definition.

Claims (1)

[Claims] In a mail proxy processing method that performs mail proxy processing, there is provided a user-mailbox definition (5) that defines a correspondence relationship between a user ID and a mailbox ID, and a user who can access the mailbox. A mailbox attribute definition (6) that defines an ID and a public level, and in response to a mailbox access request from a certain user ID, the above user-mailbox relationship definition (5) is provided.
If the latter is selected by referring to the above user-mailbox relationship definition (6) and extracting the accessible mailbox ID by referring to the above user-mailbox relationship definition (6), A mail proxy processing method is characterized in that the mail proxy processing method is configured to display a list of accessible mails designated at a public level and to perform proxy processing.