JPH03141466A - Document control method and document preparing device - Google Patents

Abstract

PURPOSE:To perform the document control over a wide range by setting the information on a slave document to a master document, pointing the slave document at print of the master document, and fetching the data on the slave document into the master document to print these data at one time. CONSTITUTION:A print area setting means 5 is provided to print a slave document into a master document together with a control table 3 which controls the area where the slave document is printed, a means 6 which controls the table 3, a slave document pointing means 7 which designates the slave document at print of the master document, and a data merging means which merges both master and slave documents with each other at print. Then a print area of the slave document is set to the master document and the slave document is designated at print of the master document. Thus the data on the slave document are fetched into the print area of the slave document set to the master document and printed there. As a result, the documents can be controlled over a wide range.

Description

[Detailed description of the invention]

[Industrial Application Field 1] The present invention relates to a document management method for a document creation device such as a Japanese word processor. [Prior Art] Conventionally, in a document management method using a document creation device such as a Japanese word processor, a character string prepared in advance in another document is inserted into a specified part of a document, and only the specified part is different. It only had the ability to create documents.

[Problem to be solved by the invention]

In the prior art, only character strings can be inserted into a certain part of a document during printing. Therefore, it was not possible to insert fixed documents such as newspaper titles, making it inconvenient to use. An object of the present invention is to set the document information of a child document in a parent document in a document creation device, and to specify the child document when printing the parent document, so that the data of the child document can be incorporated into the parent document and printed at once. The purpose of this invention is to provide a versatile document management method by expanding from a single character string to a document.

[Means to solve the problem]

In order to achieve the above object, a document creation device according to the present invention includes means for setting an area for printing a child document in a parent document, a management table for managing an area for printing a child document, and a management table for managing the management table. The present invention includes means for specifying a child document when printing a parent document, and means for merging data of the parent document and child document when printing. In another document creation device according to the present invention, when merging data of a parent document and data of a child document at the time of printing, the size of the printing area of the child document held in the parent document is the same as the size of the editing area of the child document. If the document is different from the above, the document is equipped with means for enlarging or reducing data within the child document. Another document creation device according to the present invention is provided with means that allows an operator to specify whether to inherit the format and line format information of the parent document or the format and line format information of the child document when printing the parent document. This is what I did. Another document creation device according to the present invention is provided with means for merging data of a parent document and a child document while maintaining the format/line format information held in the child document as is. The document management method according to the present invention provides one document creation device with one document management method.
A document management method for managing document information, the method comprising: (a) having an operator set document information of a child document in the parent document in response to an instruction from the operator to start setting document information for the parent document;
(b) The document information of the child document is registered in the parent document in response to an instruction from the operator to end the document information setting. Another document management method according to the present invention is a document management method in which document information of a potato document is held in a parent document in a document creation device, and the document information of the parent document is When printing, the operator can select whether to inherit the format and line format information of the parent document or the format and line format information of the child document. Another document management method according to the present invention is a document management method in which data of a parent document and data of a child document are merged and printed based on the document information of the child document held by the parent document at the time of printing, the method comprising: If the size of the print area in the document information of the child document set in the parent document is different from the size of the edit area of the child document, the size of the print area of the parent document and the edit area of the child document will match. This allows the data in the editing area of a Yoko document to be enlarged or reduced before being printed. Another document management method according to the present invention is a document management method in which data of a parent document and data of a child document are merged and printed based on the document information of the child document set in the parent document when printing. This allows the format and line format information in the child document to be inherited as is when printing. 1 Effect] In the document management method of the present invention, unlike the conventional "insert" method, the print area of the child document is set in the parent document. and,
By specifying a child document when printing a parent document, data of the child document can be imported into the print area of the child document set in the parent document and printed. I'm sorry, the size of the print area of the child document set in the parent document is
If the size is different from the editing area of the child document, the data of the child document can be printed after being enlarged or reduced according to the size of the printing area. Further, format information such as character pitch, line pitch, and line format information such as tabs and indents of a document created as a child document can be reflected as is and printed in the print area of the parent document. Therefore, a wide range of document management can be realized, such as being able to manage parent documents and child documents completely separately, and sharing documents that are fixed to newspaper titles.

【Example】

The present invention will be described in detail below according to examples. FIG. 1 is a block diagram of an embodiment of a document creation device of the present invention. In FIG. 1, 1 is a display device, 2 is a keyboard, 3 is a main storage device, 4 is an auxiliary storage device, 5 is a print area setting section according to the present invention, 6 is a registered data management section, 7 is a child document specification section, 8 represents a data merging section. The display device 1 displays the input/edit of the document and the print area of the child document set by the print area setting section 5. The child document designation section 7 is used to display a list of document names existing in the auxiliary storage device 4. The keyboard 2 includes, in addition to an information processing keyboard compliant with JIS, a key for activating the print area setting section 5 and setting a print area, and a key for instructing printing of a parent document. The main storage device 3 is used to temporarily store data input from the keyboard 2 or the auxiliary storage device 4 and management data regarding child documents set by the print area setting section 5 according to the present invention. The print area setting unit 5 performs a process of setting a print area in which a child document is printed in a parent document. The registered data management unit 6 stores information regarding the print area of the child document in the parent document set by the print area setting unit 5 in the main storage device 3 as registered data. The child document specifying unit 7 performs processing for specifying a child document to be printed in the print area of the parent document when printing the parent document. The data merging section 8 performs a process of merging the data of the parent document and the child document specified by the child document specifying section 7. FIG. 2 shows the key arrangement of the keyboard 2 for the keys for activating the print area setting section 5 of FIG. 1 and setting the print area, and the keys for instructing printing of the parent document. In the figure, only the names and symbols of keys necessary for explaining this embodiment are clearly shown. Reference numeral 201 indicates a "print area setting" key on the display device W1 for activating the print area setting section 5 for setting the print area of a child document in the parent document. Reference numeral 202 indicates a "numeric" key 2.
03 is a "cursor" key for moving the cursor up, down, left and right; 204 is a "print start" key for printing the parent document; and 205 is a part of the character keys. Although the name of the character key 205 is not specified, it is a Kana keyboard compliant with JIS. Note that explanations of keys other than those mentioned above will be omitted. FIG. 3 shows a display example of the display device 1 that displays the print area of the child document specified by the print area setting section 5 of FIG. In this embodiment, the number of lines is 20 in terms of characters, and each line can display 82 half-width characters (character width: 12 dots) and 41 full-width characters (character width: 24 dots). In addition, the number of dots displayed per display is 560 dots in the vertical direction and 10 dots in the horizontal direction.
This device has 24 dots and can control graphic display in units of one dot. Reference numeral 101 denotes an input editing screen field for displaying the input 1 editing state, which has a size of 17 lines in terms of characters and 476 dots. Tabulation processing on this editing screen,
The result of the K-line edited by section 4 is displayed. Reference numeral 102 denotes a digit display field that indicates the position of the cursor and is the size of one line in terms of characters. 103 is input. During editing, this is a guidance display field that is two lines in size in terms of characters and displays the processing function name, input status, and operation guide messages. 1o4 is "1" on the "numeric" key 203
"~"6" corresponds to the layout of 2 x 3 or 3 divided virtual key groups used for various control commands, special character input, etc. 2 lines vertically, 2 lines horizontally in full-width characters This is a matrix display field with a width of 9 characters. 4(a) to 4(d) show a data processing flow and an example of a display screen on the display device 1 when the print area setting unit 5 according to the present invention sets a print area for a child document in a parent document. Processing from the normal input and editing state 401 will be explained. First, in step 402, the signal from the "print area setting key" 201 is input, and the process moves to step 403, as shown in FIG.
As shown in b), the guidance display 11103 displays “Please specify the starting position J”, and the input editing screen 110
Display a cross-shaped cursor at 1, and display the matrix display [1
04, "designation", "cancellation", and "end of designation" of the start position of the print area are displayed by a known screen control program. The operator uses the cursor keys 203 to move the cross-shaped cursor to the upper left of the print area in which the child document is to be printed in the parent document, and uses the numeric keys 203 to specify or cancel the start position of the print area. select. In step 403, after specifying the upper left of the print area of the child document in the parent document, "end of designation" is selected with the "numeric" key 203, and the process moves to step 404. In the process 404, as shown in FIG. 4(c), the matrix display 411104 displays "Setting completed" for the start position of the print area, and the guidance display 411103 displays "Please specify the size of the r frame." Then enter the basic frame size for the print area of the child document in the parent document on the edit screen 6.
The screen is displayed at 1101 using a known screen control program. In process 405, the size of the frame that is the reference for the print area of the child document displayed in process 404 is determined based on the lower right corner of the frame.
The operator uses the "cursor" key 203 to transform the frame vertically and horizontally. After that, the process moves to process 406. In process 406, after specifying the size of the frame indicating the print area of the child document in process 405, press ``Number J key 20'' to select ``Finish settings''.
By selecting 3, the process moves to step 407.0 This embodiment shows an embodiment in which the image is enlarged in the right direction. In process 407, as shown in FIG. 4(d), "parent document" and "child document" are displayed on the matrix display 11104, and a known message "Please select a document that inherits the format" is displayed on the guidance display @1o3. Displayed by screen control program. When printing a parent document, the operator can inherit the single-line format information in the print area from the parent document, or inherit the single-line format information from the child document. Select whether to inherit using the "numeric" key 203. After that, the process moves to process 407. In process 408, the registered data management unit 6 is activated, and the information regarding the print area of the child document set in process 405 is registered in the registered data. Then, the processing of the print area setting section 5 ends. FIG. 5 shows an example of the data structure of the work area 51 of child document management data used by the print area setting unit 5 when setting the print area of a child document to be printed in a parent document, and is shown on the display device 101 at the top of the figure. It is shown corresponding to the display example in . The work area 51 holds the following data. “Start X, Y coordinates of print area”: Start X of the print area of the child document specified by the operator in the print area setting unit 5. When the Y position is the upper left corner of the display device 101 (0, O), the distances to the starting X and Y positions are set in units of 1/loOm. In this example, each XIX 1/100m. This is an example where Y 1X 1/100+m+ is set. “Print area size in x and y directions”: Sets the size in the x and y directions of the print area of the child document specified by the operator in the print area setting unit 5. The unit is 1/100 mm, similar to the starting X and Y coordinates of the printing area. In this example, each
X 1/100m, Y Q X l/100m5
This is an example when * is set. "Format inheritance document identification": When printing a child document in the print area, identifies whether the document that inherits format information and line format information is a friendship document or a child document. In this example, the nine-line format information of the parent document is inherited. r Line spacing information: If the format inheritance document identification is a parent document, set the line spacing information of the parent document in units of 1/100 mm. Further, if the format inheritance document identification is a child document, nothing is set. rCharacter spacing information": If the format inheritance document identification is a parent document, set the character spacing information of the parent document in units of 1/100 mm. Furthermore, if the format inheritance document identification is a child document,
Set nothing. "Number of line formats per line": If the format inheritance document identification is a parent document, set the number of line formats set in the parent document. Further, if the format inheritance document identification is a child document, nothing is set. 1 line format information: If the format inheritance document identification is a parent document, set the line format information set in the parent document. Further, if the format inheritance document identification is a child document, nothing is set.Hereafter, line format information is set for the number of line formats. FIG. 6 shows the data structure of the registration data managed by the registration data management unit 6, corresponding to the display example on the display device 101 in the upper part of the figure. ” 61 and a “print area data table” 62. In the print area management table 61, a new print area number is assigned to the set print area, and data indicating from which number in the print area data table 62 the data held by the set print area is registered is stored. Hold. In this example, the set print area is print area number 0,
It shows that data is registered from the Oth in the print area data table 62, and EOF is rEN[l O
Indicates F FILEJ and indicates the end position of the print area management table 61. The configuration of the print area data table 62 is the same as the work area 51 for child document management data in the embodiment shown in FIG. Furthermore, EOF here indicates FEND 0FFILEJ and indicates the end position of the print area data table 62. FIG. 7 shows the print area setting section 5 shown in the process 407 of FIG.
Work area 51 related to the print area of the child document set by
12 is a flowchart showing the processing of the registration data management unit 6 when registering the information in the registration. In process 601, the EOF of the print area management table 61 shown in FIG. 6 is searched. In process 602, the print area number indicating the EOF of the print area management table 61 searched in process 601 is assigned to a variable. In process 603, the EOF of the print area data table 62 shown in FIG. 6 is searched. In process 604, the data table number indicating the EOF of the print area data table 62 searched in process 603 is assigned to a variable. In process 605, the data in the work area 51 of the child document management data used by the print area setting unit 5 is copied to the print area data table 62 searched in process 603 from the EOF position. In process 606, the value of the variable assigned in process 604 is registered in the print area number indicating the EOF in the print area management table 61. In process 607, the EOF value in the print area management table 61 is updated. In process 608, the EOF of the print area data table 62 is
Update the value of FIGS. 8(a) to 8(c) show a data processing flow and an example of a display screen on the display device 1 when the child document specifying section 7 specifies a child document when printing a friendship letter. Processing from normal input and editing state 701 will be explained. First, in step 702, by inputting a signal from the "print start" key 204, the process moves to step 703, and as shown in FIG. 8(b), "number []" is displayed in the guidance display field 103, and the input editing screen is A separate screen is set on a101, and a list of document names of separate documents on the auxiliary storage device 4 is displayed using a known screen control program. After that, the process moves to process 704. In process 704, as shown in FIG. 8(c), the operator selects the document number of the child document to be printed in the friendship letter using the "numeric" key 203. In this embodiment, document number r2 is selected as a child document. In process 705, the operator inputs the "execute" key. After that, the process moves to process 706. In process 706, the data merging unit 8 is activated to merge the data of the parent document to be edited and the data of the child document specified in process 704, and print the merged data. Then, the processing of the child document specifying unit 7 ends. FIG. 9(a) shows an example in which data of a child document on the auxiliary storage device 4 specified by the child document specifying section 7 is expanded into the main storage device 3. In this example. The child document data holds the following information on the main storage device 3. "Document data identification": An identifier that indicates whether the stored data is a character string or graphic data such as figures or graphs. This example shows a string. "Editing area Each is set in units of 1/100 wn. ``Number of line formats'' and 1 line format information'' have the same contents as the work area 51 in FIG. Also, EOF is rEND
OF FILEJ indicates the end position of the two-line format information,
It also indicates the end position of child document data (1) 51. FIG. 9(b) is similar to FIG. 9(a). 1 when the child document holds graphic data such as figures
This is an example. In this example, "document data identification" and "editing area X, Y size" retain the same values as in FIG. 9 (,). Other than that, the following data is held. "Number of data" Holds the number of Nigella quick data. "Start x, y coordinates" and rx, y direction size" are
It has the same contents as the work area 51 in FIG. Further, EOF indicates rEND OF FILEJ and indicates the end position of child document data (2) 52. 10 (1) and (2) show that the data merging unit 8 merges data of one editing target parent document based on the information of the print area management table 61 and the print area data table 62 managed by the registered data management unit 6. An example of processing contents when merging character strings in child documents will be described. In process 801, it is determined from the document data identification of the child document whether it is a character string or graphic data. If it is a character string, the process moves to process 802. In the case of graphic data, move to A. In process 802, initial values are set for variables used by the data merging unit 8. In this embodiment, n is the number of print areas, co
Set the initial value of $1171 to unt. In process 803, n and c whose initial values were set in process 801 are
Compare ount. If count is greater than n, the process ends. If n is a large count, the process moves to process 804. Process 804 reads the data of the child document specified by the child document specifying unit 7 from the auxiliary storage device 4 into the main storage device 3, and sets p to the number of characters in the character string in the child document. In process 805, the number of lines in the print area and the number of digits in the print area are calculated from the print area management table 61 and print area data table 62 managed by the registered data management unit 6. As a calculation method, in the case of the number of lines in the print area, Y is set as a division obtained by dividing the size of the print area in the Y direction by the line spacing information held in the print area data table 62. Furthermore, in the case of the number of digits of the print area, the division obtained by dividing the print area size in the X direction by the character spacing information held in the print area data table 62 is set to X. In process 806, X and Y obtained in process 805 and process 80 are
The data of the child document read into the main storage device 3 in step 4, and
From p, the character string of the child document is poured into the print area. In process 807, count is incremented by "1". After that, the process moves to process 803. In process 808, similar to process 804, the data of the child document is read from the auxiliary storage device 4 to the main storage device 3, and p
Set the number of graphic data in the child document to . In process 809, the data of the child document read into the main storage device 3 in process 808 and the graphic data of the child document are poured into the print area. FIG. 10(3) shows an example of the processing contents when the character string in the child document data is poured into the print area in the process 805 of FIG. 10(1). In process 820, initial values are set for variables used when pouring child document data into the print area. In this embodiment, the initial value "1" is set for Q, and the initial value "0" is set for 4m. In process 821, α set in process 820 and FIG.
The Y set in step 804 of 1) is compared. If Ω is larger than Y, the process ends. If Y is larger than sad, the process moves to process 822. In process 822, m set in process 820 and FIG.
The p set in step 803 of 1) is compared. If m is larger than p, the process ends. If p is larger than m, the process moves to process 823. In the process 823, the process shown in FIG. 10 (1) is performed based on the child document data.
) A character string of X digits set in step 804 is generated. Then, set the number of characters used when generating in X'. In process 824, one line of data generated in process 823 is poured into the Qth line of the print area. In process 825, the "sum" of m and X' is set to m. Also, a is increased by jlPt and the process returns to process 821. FIG. 10(4) shows an example of the processing content when the graphic data in the child document data is poured into the print area in the process 809 of FIG. 10(2). In process 830, initial values are set for variables used when the graphic data in the child document data is poured into the print area. In this embodiment, m is set to an initial value of "1". In process 831, m set in process 820 and FIG.
The p set in step 808 of 2) is compared. If m is larger than p, the process ends. If p is larger than m, the process moves to process 832. In the process 832, the child document data (
2) Start X coordinate and work area 51 shown in Figure 5
The sum of the starting X coordinates of the printing area of is newly added to the child document data (2
) as the starting X coordinate. In the process 833, the child document data (
2) Start Y coordinate and work area 51 shown in FIG.
The sum of the starting Y coordinates of the print area is newly added to the child document data (2
) as the starting Y coordinate. In process 834, drawing is performed using a known drawing program based on the starting X and Y coordinates reset in processes 832 and 833. In process 835, m is increased by 1" and the process returns to process 831. FIGS. 11 (1) to (4) show one of the processing contents of the data merging unit 8 when the print area size and the editing area in the child document are different. An example is shown below. In process 840, when the data of the child document is read into the main storage device 3 in process 803 of FIG. x each
Set to l, y engineering. In process 841, the number of lines and the number of digits in the print area are calculated in process 805 of FIG. 10(1). The following calculation method is used as the calculation method. For the number of lines in the print area. (print area Y direction size/line spacing information) x (print area Y
Calculate the direction size/Y size of the editing area of the child document),
When calculating the number of 0 rows to set the calculation result to Y2, use the following calculation formula. (Print area size in X direction/character spacing information)×(Print area size in X direction/X size of editing area of child document), and set the calculation result to x2. In the process 842 of FIG. 11(2), when the child document data is read into the main storage device 3 in the process 808 of FIG. 10(2), the size of the editing area of the child document in the X direction and the Y direction are The sizes are XL and Y respectively. Set to . In the process 843 of FIG. 11(3), instead of Y used in the process 821 of FIG. 10(3),
The Y2 set in step 841 is compared with Ω. In the process 844 of FIG. 11(3), instead of X used in the process 823 of FIG. 10(3),
A character string is generated based on the X2 digits set in step 841. In process 845 in FIG. 11(4), the child document data X size is newly set with the ratio of print area X size to editing area X size written therein. In process 846 of FIG. 11(4), the child document data Y size is newly set with the ratio of the printing area Y size to the editing area Y size. FIG. 12 shows an example of the processing contents of the data merging section 8 when the line spacing information and character spacing information in the child document are inherited as they are and printed. In process 850, when calculating the number of lines in the print area and the number of digits in the print area in process 804 in FIG. Find x, y using the line spacing information and character spacing information in the child document. Thereafter, the same processing as in FIG. 10 (1) to (2) is performed.

Effects of the Invention As described above, according to the present invention, it is possible to merge documents and document contents at the time of printing, and it is possible to perform a wide range of document management.

[Brief explanation of the drawing]

FIG. 1 is a block diagram of an embodiment of the document creation device of the present invention, FIG. 2 is a key layout diagram of a keyboard 2, and FIG. 3 is a display device 1.
FIGS. 4(a) to 4(d) are explanatory diagrams of display examples of the data processing flow and display device when the print area setting unit 5 sets the print area! Explanatory diagram showing an example of the display screen in 1, 5th
The figure is an explanatory diagram of the data structure of the work area 51 of child document management data used by the print area setting unit 5 while setting the print area, and FIG. 6 is an explanatory diagram of the data structure of the internal buffer managed by the registered data management unit 6. 7 is a flowchart showing the processing of the registered data management section 6 when registering the information of the work area 51 set by the print area setting section 5 in the internal buffer, and FIG. 8(a) to (c) are FIG. 9(a) is an explanatory diagram showing a data processing flow and an example of a display screen on the display device 1 when the child document specifying unit 7 specifies a child document when printing a parent document.
) to (b) are explanatory diagrams showing the data structure of child document data,
10 (1) and (2), the data merging section 8 merges the data of the parent document and the child document based on the information of the print area management table 61 and the print area data table 62 managed by the registered data management section 6. Processing details 1 when merging data of
An explanatory diagram showing an example, Fig. 10 (3) is the same as Fig. 10 (1)
FIG. 1 is an explanatory diagram illustrating an example of processing contents when child document data is poured into the print area in process 806. Figure 10 (4
)teeth. An explanatory diagram showing an example of the processing contents when the child document data is poured into the print area in the processing 8o9 of FIG. 10(2);
FIGS. 11 (1) to (4) are explanatory diagrams showing an example of the processing contents of the data merging unit 8 when the print area size and the editing area in the child document are different, and FIG. FIG. 6 is an explanatory diagram showing an example of processing contents of the data merging unit 8 when printing is performed by inheriting line spacing information and character spacing information as they are. DESCRIPTION OF SYMBOLS 1...Display device, 2...Keyboard, 3...Main storage device, 4...Auxiliary storage device, 5...Print area setting section according to the present invention, 6...Registered data management section ,7...
Child document specification section, 8...Data merging section, 201...
Print area setting key 202...Numeric keypad 203...
Cursor key 2゜Figure 03 04 Figure 4 (a) Figure 4 (b) Figure 8 (a) Figure 8 (b) Figure (1) Figure 9 (a) Figure 9 (b) Child document data (1) Child document data (2) Figure (2) Figure 1 (3) Figure (1) Figure (4) Figure (2) Figure 1 (3) Figure ( 4)

Claims (1)

[Claims] 1. In a document creation device, means for setting an area for printing another document (hereinafter referred to as a child document) within a document to be edited (hereinafter referred to as a parent document); and printing of the child document. A management table for managing an area to be printed, a means for managing the management table, a means for specifying a child document when printing a parent document, and a means for merging data of the parent document and the child document when printing. Characteristic document creation device. 2. In the document creation device, when merging parent document data and child document data during printing, if the size of the print area of the child document held in the parent document is different from the size of the edit area of the child document. 2. The document creation device according to claim 1, further comprising means for enlarging/reducing data in the child document. 3. The document creation device is characterized by having a means for the operator to specify whether to inherit the format and line format information of the parent document or the format and line format information of the child document when printing the parent document. 2. The document creation device according to claim 1. 4. The document according to claim 1, characterized in that, in the document creation device, when merging the data of the parent document and the child document, it has a means for merging while maintaining format/line format information held in the child document as is. Creation device. 5. A document management method for managing document information in a document creation device, the method comprising: (a) manipulating the document information of a child document within the parent document in response to an instruction from an operator to start setting document information for the parent document; (b) registering document information of a child document in a parent document in response to an instruction from an operator to end document information setting; 6. A document management method in which, in a document creation device, document information of a child document is retained in a parent document, the format of the parent document, A document management method characterized in that an operator can select whether to inherit line format information or to inherit the format and line format information of a child document. 7. A document management method that merges and prints the data of the parent document and the data of the child document based on the document information of the child document held by the parent document when printing, which is set in the parent document. If the size of the printing area in the document information of the child document is different from the size held by the child document (hereinafter referred to as the editing area), the printing area of the parent document and the editing area of the child document match. A document management method characterized by enlarging/reducing data in an editing area of a Yoko document and printing it. 8. A document management method that merges and prints the data of the parent document and the data of the child document based on the document information of the child document set in the parent document at the time of printing, the format in the child document , a document management method characterized by printing while inheriting line format information as is.