JPH0240763A - Document managing system - Google Patents

Abstract

PURPOSE:To improve the storage efficiency of a storage medium by maintaining document data to be quoted by a format of quoted document information to this document data. CONSTITUTION:A user's request is received by a document editing means 2, a kind of a processing request is decided, and the means 2 updates document data which has been fetched by a document extracting means 4, in accordance with a user's instruction. A document store means 6 stores the document data which has been updated by the means 2, and only a quoted document for showing a document name, a location, etc., of document data which has been quoted by this document, in a document library file 7. Also, a quoted document extracting means 5 utilizes this quoted document information and fetches document data to be quoted. The means 4 delivers the quoted document information which has been stored in the file 7 to the means 5 and fetches the document data to be quoted. Subsequently, from this document data, and the document data which has been stored in the file 7 together with the previous quoted document information, the document data is restored and fetched.

Description

[Detailed Description of the Invention] [Industrial Application Field] The present invention provides a method for managing document data obtained by quoting a plurality of other document data. The present invention relates to a document management method that uses a library file that stores both.

[Conventional technology]

Conventional techniques for maintaining documents that cite a plurality of other document data include the following methods.

A method that maintains the document data itself cited in each document. In this method, in order to store each document data, the document data of the cited document is directly stored as the document data that cites the corresponding document. The corresponding document data is saved in the library file as part of the document data of the document being imported and cited. Therefore, when it is necessary to modify cited document data, in addition to modifying the cited document, the cited document data is also directly modified.

[Problem to be solved by the invention]

In the conventional method described above, as the number of cited document data to be maintained increases, the number of overlapping portions of document data between documents increases, and the redundancy of the document data increases. The disadvantage is that the capacity of the storage medium increases.

Furthermore, in the conventional method, when modifying specific cited document data, the user searches for the position of the cited document within the document data that cites the cited document data, and A complicated operation is required to reflect the revised contents in the document that cites the document data, and since the document data is revised for multiple documents, it is difficult to ensure that the cited documents are consistent. The disadvantage is that there is a high possibility that the sex will not be maintained.

Furthermore, in the conventional method described above, when it is necessary to make corrections to all documents that cite cited document data, the correction processing is performed individually.
This method has the disadvantage of increasing the amount of work and increasing the risk of correction errors.

[Means to solve the problem]

The present invention provides a document management method that uses a library file that stores both cited document data and document data that cites it, in order to manage document data obtained by citing a plurality of other document data. , a document extracting means for extracting arbitrary document data from the library file; a cited document extracting means for extracting arbitrary cited document data from the library file; It has a document editing means for updating, and a document storage means for storing the updated document data in a library file, and the document storage means stores the document data updated by the document editing means, Only cited document information indicating the document name, location, etc. of document data cited by the document is stored in a library file, and the cited document extracting means extracts cited document data using the cited document information. The document extracting means extracts cited document data by passing the cited document information stored in the library file to the cited document extracting means, and extracts the cited document data and the cited document information from the library. It is characterized by restoring and extracting document data from document data stored in a file.

〔Example〕

An embodiment of the present invention will be described with reference to the drawings.

FIG. 1 is a block diagram showing an embodiment of the document management system of the present invention. Referring to FIG. 1, one embodiment of the present invention includes a user instruction input/output means 1, a document editing means 2, an edited document 3, a document extracting means 4, a quoted document extracting means 5, a document storing means 6, a document It is composed of a library file 7.

FIG. 2 is a flowchart showing the process flow of the document editing means 2. Referring to FIG. 2, the request from the user is accepted by the document editing means 2 (step 2).
1), the type of processing request is determined (step 22);
If the processing request from the user is a request to extract the edited document 3, the document extraction means 4 is activated (step 23), the edited document 3 is generated, and the generated edited document 3 is displayed (step 26). . If the processing request from the user is a request for editing a document, the document is edited and the edited document 3 is updated (step 24), and the updated edited document 3 is displayed (step 26). Processing requests from users are
If the request is to store the edited document 3, the document storage means 6 is activated (step 25), and the edited document 3 is displayed again (step 26).

(1) Format of Document Library File FIG. 3 is a diagram showing an example of the structure of the document library file 7. As shown in FIG. Referring to FIG. 3, the document library file 31 includes a document name index section 32 and a document data section 33. The zero document data section 33 used is made up of data records 34.

(2) Format of data record FIG. 4 is a diagram showing an example of the structure of a document data record. Referring to FIG. 4, a document data record includes a record type section 41 indicating the type of record, a record size section 42 indicating the size of the record, a pointer section 43 indicating the position of the next data record, and data contents. It is composed of a data section 44 that stores . If the record type indicates a document data record, the data section stores the actual document data, and if the record type indicates a cited document name record, the data section stores the cited document data. Stores the document name of the document data that is being displayed.

(3) Format of edited document In the edited document 3, the cited document is not expanded unless there is an instruction from the user to expand cited document data for the quoted document. If there is an instruction from the user to develop cited document data for a cited document, the cited document data is developed.

FIG. 5 is a diagram showing the structure of the edited document 3.

Referring to FIG. 5, an edited document 51 when a cited document is not developed is composed of a document data section 52, a cited document name 53 indicating a cited document, and a document data section 54. The edited document 55 when a cited document is expanded includes a document data section 56, a quotation start record 57 indicating the start of quotation, a quoted document data section 58 that expands the document data of the cited document, and a quotation indicating the end of quotation. It consists of an end record 59 and a document data section 5A. The quotation start record 57) and quotation end record 59 store the names of cited documents to indicate the cited documents.

(4) Document Extraction FIG. 6 is a flowchart showing the process flow of the document extraction means 4. Referring to FIG. 6, in order to extract the edited document 3 required by the user, the document data in the document library file 7 is searched with the document name requested by the user (step 61), and the document name of the corresponding document is searched. The existence of the document data is determined in step 62), and if the corresponding document data does not exist, the user is notified that the document data does not exist in step 63), and the process ends. If a corresponding document exists, the first document data record is read (step 64), and it is determined whether it is the last document data record (step 65), and if it is the last document data record, the process is terminated. If it is not the last data record, the record type of the read data record is determined (step 66).

If the record type is a document data record, the data portion is extracted (step 67) and the process returns to the step of reading the next data record (step 64). If the record type is a cited document name record, the cited document extracting means 5 is executed (step 68), the cited document is extracted, and the process returns to step 64.

Next, a method for extracting cited documents will be explained.

FIG. 7 is a flowchart showing the process flow of the quoted document extracting means 5. Referring to FIG. 7, the cited document extracting means 5 first obtains the cited document name from the cited document name record (step 71). Next, document data is searched using the cited document name (step 72), and it is determined whether cited document data exists (step 73).

If the cited document does not exist, the cited document name is output (step 79), the user is notified that the cited document does not exist (step 7A), and the process ends. If there is a cited document, it is determined whether the user has given an instruction to expand the document data of the quoted document (step 74); if the instruction is not to expand the document data of the cited document, the cited document is The document name is output (step 78), and the process ends. If the instruction is to expand the document data of the cited document, output the quotation start record (step 75), then output the cited document (step 76), and after extracting the cited document, output the quotation end record. (Step 77), the process ends.

(5) Storing documents FIG. 8 is a flowchart showing the flow of processing of the document storage means 6. Referring to FIG. 8, when the user makes a request to store the edited document 3 to be edited in the document library file 7, first, the first record of the edited document 3 is read (step 81). Next, it is determined that the last record is the last record (step 82), and if it is the last record, the process ends. If it is not a record after i&, the record type is determined (step 83).

If the record type is a document data record, the document data record is stored (step 84), the next record is read (step 88), and the process returns to step 82. If the record type is a cited document name record, the cited document name record is stored (step 85), the next record is read (step 88), and the process returns to step 82. If the record type is a citation start record, the citation document name record is stored (step 86), the citation end record is read (step 87), the next record is read (step 88), and the process returns to step 82.

〔Effect of the invention〕

As is clear from the detailed description above, according to the present invention, in a document management system that maintains document data, cited document data is in the form of cited document information for the document data. By maintaining this, the storage efficiency of the storage medium increases. Furthermore, according to the present invention,
The latest corrections made to cited document data are automatically reflected in the citing document, reducing both the amount of document data correction work and the risk of errors in document data correction. There is an effect.

5... Cited document extraction means, 6... Document storage means, 7... Document library file.

Claims (1)

[Claims] Document management that uses a library file that stores both cited document data and document data that cites it, in order to manage document data obtained by citing a plurality of other document data. The method includes a document extracting means for extracting arbitrary document data from a library file, a cited document extracting means for extracting arbitrary cited document data from the library file, and updating the extracted document data according to instructions input by a user. It has a document editing means and a document storage means for storing the document data updated by the document editing means in a library file, and the document storage means stores the document data updated by the document editing means and the document data updated by the document editing means. Only cited document information indicating the document name, location, etc. of the cited document data is stored in a library file, and the cited document extracting means extracts the cited document data using the cited document information, and extracts the cited document data from the cited document. The extracting means delivers the cited document information stored in the library file to the cited document extracting means, extracts cited document data, and extracts the cited document data and the document data stored in the library file together with the cited document information. A document management method characterized by restoring and retrieving document data from.