JP7351456B1 - Programs, computers and information processing methods - Google Patents

Abstract

The present invention provides a program, a computer, and an information processing method that can automatically save files attached to received e-mails.
A program causes a computer to function as a synchronizing means 22, a determining means 24, and a file moving means 30. The synchronization means 22 synchronizes the mail with a file attached among the mails stored in the user's mailbox 51 and the mail stored in the storage mailbox 35. The determining means 24 determines whether or not the file attached to the email stored in the storage mailbox 35 should be stored based on predetermined rules set in advance. The file moving means 30 moves the file determined by the determining means 24 to be saved to the shared storage using a predetermined method.
[Selection diagram] Figure 2

Description

The present invention relates to a program, a computer, and an information processing method.

2. Description of the Related Art Various processing systems have been known for processing data on evidence such as invoices. For example, Patent Document 1 discloses a data processing device, a data processing method, and a program that can improve bill processing efficiency.

Patent No. 7051168

Under the Electronic Book Preservation Act, the person responsible for preserving national tax-related documents (excluding those specified by the Ministry of Finance Ordinance) must record all or part of the national tax-related documents in electromagnetic records. In the case of recording, the preservation of electromagnetic records can be substituted for the preservation of national tax-related documents under certain conditions. In addition, when electronic transactions are conducted, storage obligors for income taxes (excluding income taxes related to withholding tax) and corporate taxes are required to maintain electromagnetic records related to the transaction information of the electronic transactions under certain requirements. The Electronic Bookkeeping Preservation Act stipulates that it must be preserved. However, when an employee of a company receives an email, there is a problem in that it is a hassle for the employee to always have to save the evidence data attached to the email. Furthermore, when an employee of a company receives an email with a file attached other than the evidence, there is a need to automatically save the file attached to the email.

The present invention has been made with these points in mind, and it is an object of the present invention to provide a program, a computer, and an information processing method that can automatically save files attached to received e-mails. .

The program of the present invention is
A program that causes a computer to function as a synchronization means, a judgment means, and a file movement means,
The synchronization means synchronizes an email with a file attached among emails stored in a user's mailbox and an email stored in a storage mailbox,
The determination means determines whether or not a file attached to an email stored in the storage mailbox should be stored based on a predetermined rule set in advance;
The file moving means is characterized in that the file determined by the determining means to be saved is moved to the shared storage by a predetermined method.

The program of the present invention is
make the computer further function as a means of transmission,
The transmitting means transmits an input instruction signal to the user terminal or operator terminal to input a predetermined item regarding the file determined to be saved by the determining means,
The file moving means moves the file determined to be saved by the determining means to the shared storage in association with information of a predetermined item inputted by the terminal of the user or the operator terminal. Good too.

The program of the present invention is
Make the computer further function as an item information extraction means,
The item information extraction means extracts information on a predetermined item from the text of the email to which the file was attached, or the title or content of the file, for the file determined to be saved by the determination means,
The file moving means may move the file determined by the determining means to be saved to the shared storage in association with information on a predetermined item extracted by the item information extracting means.

In the program of the present invention,
The predetermined item may be a search item used when searching for files stored in the shared storage.

In the program of the present invention,
A plurality of folders are provided in the shared storage, and each folder is associated with linking information,
make the computer further function as a means of transmission,
The transmitting means transmits an input instruction signal to the user terminal or operator terminal to input a predetermined item regarding the file determined to be saved by the determining means,
The file moving means transfers the file determined to be saved by the determining means to information on predetermined items inputted from the terminal of the user or the operator terminal and strings associated with each of the folders. The file may be moved to a certain folder among the plurality of folders based on the tag information.

In the program of the present invention,
A plurality of folders are provided in the shared storage, and each folder is associated with linking information,
Make the computer further function as an item information extraction means,
The item information extraction means extracts information on a predetermined item from the text of the email to which the file was attached, or the title or content of the file, for the file determined to be saved by the determination means,
The file moving means moves the file determined by the determining means to be saved based on the information of the predetermined item extracted by the item information extracting means and the linking information associated with each of the folders. and may be moved to a certain folder among the plurality of folders.

The program of the present invention is
Make your computer further function as a means of deleting emails,
The mail deletion means may delete from the storage mailbox those mails whose files have not been moved to the shared storage by the file moving means among the mails stored in the storage mailbox.

In the program of the present invention,
The determining means determines whether the file attached to the email stored in the storage mailbox is related to evidence, and the predetermined rule determines whether the file attached to the email is related to evidence. It may be determined that the file should be saved if it is determined that the file is related to the file.

The computer of the present invention includes:
A computer that functions as a synchronization means, a judgment means, and a file movement means by executing a program,
The synchronization means synchronizes an email with a file attached among emails stored in a user's mailbox and an email stored in a storage mailbox,
The determination means determines whether or not a file attached to an email stored in the storage mailbox should be stored based on a predetermined rule set in advance;
The file moving means is characterized in that the file determined by the determining means to be saved is moved to the shared storage by a predetermined method.

The information processing method of the present invention includes:
An information processing method performed by a computer having a control unit, the method comprising:
a step in which the control unit synchronizes an email with a file attached among the emails stored in the user's mailbox and an email stored in the storage mailbox;
a step in which the control unit determines whether or not a file attached to an email stored in the storage mailbox should be stored based on a predetermined rule set in advance;
a step in which the control unit moves the file determined to be saved to a shared storage in a predetermined manner;
It is characterized by having the following.

According to the program, computer, and information processing method of the present invention, files attached to received emails can be automatically saved.

1 is a diagram schematically showing the configuration of an information processing system according to an embodiment of the present invention. 2 is a diagram schematically illustrating a method of processing an email and a file attached to the email by the information processing system illustrated in FIG. 1. FIG. 2 is a flowchart showing an example of an operation when predetermined information processing is performed in the information processing system shown in FIG. 1. FIG. 2 is a flowchart showing another example of the operation when predetermined information processing is performed in the information processing system shown in FIG. 1;

Embodiments of the present invention will be described below with reference to the drawings. 1 to 4 are diagrams showing an information processing system 1 and an information processing method by the information processing system 1 according to the present embodiment. According to the information processing system 1 and the information processing method according to the embodiment, an email with a file related to evidence attached is sent to the user's terminal 50 owned by the user and saved in the mailbox 51 of the user's terminal 50. When the email is sent to the user's terminal 50, the file related to the evidence is extracted from the files attached to the email and saved in the shared storage 36 of the management server 10. By doing this, for example, when an employee of a company receives an e-mail, the employee does not have to save the file related to the evidence attached to the e-mail in a predetermined folder each time, which saves time and effort for the employee. You will be able to do this. Here, in this embodiment, various types of evidence are used, such as an invoice, a receipt, an order form, a statement of delivery, and a contract.

The information processing system 1 according to this embodiment includes a management server 10, an operator terminal 40, and a user terminal 50. The management server 10 is a server that can be used through a network such as an Internet line. An operator terminal 40 and a user terminal 50 are each communicably connected to the management server 10 via a network such as an Internet line. Each component of such information processing system 1 will be explained below.

The operator terminal 40 includes a personal computer installed in the office of a management company that manages the management server 10, and an operator who is an employee of this management company operates the operator terminal 40 to access the management server 10. It is designed to send and receive information. Specifically, the operator operates the operator terminal 40 to obtain information on each item of the voucher (for example, the type of voucher, the name of the transaction or project to which the voucher is related, the date of issue of the voucher, the details of the voucher, and the information written on the voucher. information such as the amount received, the recipient of the voucher, and the administrator).

The user's terminal 50 includes a personal computer or the like installed at a company where the user wishes to enjoy the service according to the present embodiment, and is operated by an employee of this company. Here, as a service according to the present embodiment, for example, the management server 10 processes documents such as invoices, receipts, purchase orders, delivery notes, and contracts in the company where the user's terminal 50 is installed. This includes processing that is delegated to a management company that performs management, but is not limited to such processing. Further, a mailbox 51 is provided in the storage section (not shown) of the user's terminal 50, and mails sent to the user's terminal 50 are stored in the mailbox 51.

The management server 10 includes a control section 20, a storage section 34, and a communication section 38. The control unit 20 is, for example, a CPU (Central Processing Unit) or the like, and by executing a program stored in the storage unit 34, the synchronization unit 22, the determination unit 24, the transmission unit 26, the item information extraction unit 28, and the file It functions as a moving means 30 and a mail deletion means 32. The synchronization means 22 synchronizes the mail with a file attached among the mails stored in the user's mailbox 51 and the mail stored in the storage mailbox 35, which will be described later. The determining means 24 determines whether or not the file attached to the email stored in the storage mailbox 35 should be stored based on predetermined rules set in advance. The transmitting means 26 transmits to the user terminal 50 or the operator terminal 40 an input instruction signal for inputting predetermined items regarding the file determined by the determining means 24 to be saved. The item information extraction means 28 extracts information on a predetermined item from the text of the email to which the file was attached, or the title or content of the file, for the file determined by the determination means 24 to be saved. The file moving unit 30 moves the file determined to be saved by the determining unit 24 to a shared storage 36, which will be described later, using a predetermined method. The predetermined method is a method in which a file determined by the determining means 24 to be saved is moved to the shared storage 36 in association with information of a predetermined item; A method of moving a file that has been saved to a folder corresponding to the information of a predetermined item of this file among a plurality of folders provided in the shared storage 36, or a file that has been determined to be saved by the determining means 24. This refers to a method of moving the file directly to the shared storage 36. Details of these methods will be described later. The mail deletion means 32 deletes from the storage mailbox 35 those mails whose files have not been moved to the shared storage 36 by the file moving means 30 among the mails stored in the storage mailbox 35. The functions of the synchronization means 22, determination means 24, transmission means 26, item information extraction means 28, file movement means 30, and mail deletion means 32 will be described in detail later.

Note that the program executed by the control unit 20 is not limited to that stored in the storage unit 34. Programs executed by the control unit 20 include programs transmitted from an external device to the control unit 20 via the communication unit 38, programs stored in a storage medium such as a USB memory attached to the management server 10, and programs executed by the control unit 20. One stored in a server other than the server 10 (for example, a cloud server) may be used.

The storage unit 34 is configured with, for example, an HDD (Hard Disk Drive), a RAM (Random Access Memory), a ROM (Read Only Memory), or an SSD (Solid State Drive), and various information is stored in the storage unit 34. It has become. Further, the storage unit 34 is provided with a storage mailbox 35 and a shared storage 36. The storage mailbox 35 is configured to store the mail stored in the user's mailbox 51 by synchronizing it with the synchronization means 22. The shared storage 36 is configured to store files related to evidence. Here, in this embodiment, a plurality of folders are provided for each user in the shared storage 36, and each folder is associated with linking information.

The communication unit 38 connects the control unit 20 to external devices (eg, operator terminal 40, user terminal 50, etc.) in a communicable manner. The control unit 20 is capable of transmitting and receiving signals to and from an external device via the communication unit 38.

Next, an information processing method using such information processing system 1 will be explained using FIGS. 2 and 3. FIG. 2 is a diagram schematically showing a method for processing e-mails and files attached to the e-mails by the information processing system 1 shown in FIG. 1, and FIG. 5 is a flowchart showing operations when information processing is performed. Note that the information processing described below is performed by the control unit 20 executing a program stored in the storage unit 34.

When an e-mail with a file related to evidence attached is sent to the user's terminal 50 owned by the user, this e-mail is stored in the mailbox 51. Here, the file related to evidence includes, for example, images of evidence such as invoices, receipts, purchase orders, delivery notes, and contracts.

The synchronizing means 22 synchronizes the email with a file attached among the emails stored in the user's mailbox 51 and the email stored in the storage mailbox 35 (step S1 in FIG. 3). As a result, among the emails sent to the user's terminal 50 owned by the user and saved in the mailbox 51, the emails with attached files are also saved in the storage mailbox 35. Note that among the emails sent to the user's terminal 50 owned by the user and saved in the mailbox 51, emails to which no file is attached are not saved in the storage mailbox 35.

Next, the determining means 24 determines whether or not the file attached to the email stored in the storage mailbox 35 should be stored based on predetermined rules set in advance ( Step S2 in FIG. 3). Specifically, the determining means 24 determines whether the file attached to the email stored in the storage mailbox 35 is related to evidence, and the predetermined rule determines whether or not the file attached to the email is related to evidence. If it is determined that the file in question is related to evidence, it is determined that this file should be saved. Here, the determination as to whether or not the file attached to the email stored in the storage mailbox 35 is related to evidence is based on the text including the email subject, the file title, or the content of the file. It will be done. More specifically, if the text including the subject of the email includes characters related to evidence such as an invoice, receipt, purchase order, delivery note, contract, etc., the determining means 24 selects the storage mailbox. It is determined that the file attached to the e-mail stored in No. 35 is related to evidence. Further, if the title of the file includes characters related to evidence such as an invoice, receipt, purchase order, delivery note, contract, etc. It is determined that the file attached to the email is related to evidence. Additionally, if the text read from the file content (specifically, the image file) using optical character recognition includes characters related to evidence such as invoices, receipts, purchase orders, delivery notes, contracts, etc. In this case, the determining means 24 determines that the file attached to the email stored in the storage mailbox 35 is related to evidence. Note that the determination method by the determination means 24 is not limited to the above-mentioned method. The determination method by the determination means 24 may be any method other than the above-mentioned method as long as it can determine whether or not a file attached to an email stored in the storage mailbox 35 should be saved. A method may be used.

Further, in this embodiment, the text of the email stored in the storage mailbox 35 may be displayed on the user's terminal 50. This allows the user to check the text of the email stored in the storage mailbox 35. At this time, the user's identification information related to the mailbox 51 is associated with the email stored in the storage mailbox 35 by the synchronization means 22 among the emails stored in the user's mailbox 51, and the user's identification information related to the mailbox 51 is associated. The terminal 50 may display only the text of the email that corresponds to the user's identification information among the emails stored in the storage mailbox 35.

When the determining means 24 determines that the file attached to the email stored in the storage mailbox 35 should be saved ("YES" in step S3 of FIG. 3), the transmitting means 26 selects a predetermined item. An input instruction signal for inputting is transmitted to the user's terminal 50 or the operator terminal 40 (step S4 in FIG. 3). As a result, an input screen for predetermined items in the voucher is displayed on the user's terminal 50 or the operator terminal 40. Here, the predetermined items in the evidence are search items used when searching for files stored in the shared storage 36. Specifically, the predetermined items on the voucher include, for example, the type of voucher, the name of the transaction or project to which the voucher is related, the date of issue of the voucher, the details of the voucher, the amount stated on the voucher, the recipient of the voucher, etc. This is information about the administrator, etc. When the holder of the user's terminal 50 or the operator inputs information on predetermined items in the voucher through the user's terminal 50 or operator terminal 40, the input information is transferred from the user's terminal 50 or operator terminal 40 to the management server 10. Sent.

Next, the file moving means 30 moves the file determined to be saved by the determining means 24 to the shared storage 36 using a predetermined method (step S5 in FIG. 3). Specifically, the file moving means 30 associates the file determined to be saved by the determining means 24 with information of a predetermined item inputted from the user's terminal 50 or the operator terminal 40, and stores it in the shared storage 36. move it to As a result, the file determined to be saved by the determining means 24 is saved in the shared storage 36 in a state where it is associated with information of a predetermined item.

Furthermore, if a plurality of folders are provided in the shared storage 36 and linking information is associated with each folder, the file moving means 30 will move the file that has been determined by the determining means 24 to be saved. , based on the information on the predetermined item extracted by the item information extraction means 28 and the linking information associated with each folder, the folder is moved to a certain folder among the plurality of folders in the shared storage 36. Specifically, if each folder is associated with information such as the type of voucher, the name of the transaction or project to which the voucher is related, the details of the voucher, and the recipient and administrator of the voucher, Files are saved in folders for each type of voucher, for each transaction or project to which the voucher is related, for each voucher detail, for each voucher recipient, or for each voucher administrator. In addition, as another aspect, the user can select from the user's terminal 50 which folder to move the file determined by the determining means 24 to be saved among a plurality of folders in the shared storage 36. It may be.

In still another aspect, the file moving means 30 moves the file that is determined to be saved by the determining means 24 to the shared storage 36 as is (that is, moves the file without associating it with the information of a predetermined item). ) may be stored in this shared storage 36.

On the other hand, if the determining means 24 determines that the file attached to the email stored in the storage mailbox 35 should not be saved ("NO" in step S3 in FIG. 3), this file is stored in the shared storage 35. You may choose not to save it. Further, files stored in the shared storage 36 may be automatically deleted according to certain rules, or files stored in the shared storage 36 may be deleted by the user using the user's terminal 50. .

Note that the present embodiment is not limited to the manner in which the determining means 24 determines that a file attached to an email stored in the storage mailbox 35 should be saved. When an email stored in the storage mailbox 35 is displayed on the user's terminal 50, the user determines whether a file attached to the email should be saved in the shared storage 36. It may be possible to do so. In this case, the file moving means 30 moves the file determined by the user to be saved based on the input from the user's terminal 50 to the shared storage 36 using a predetermined method.

Thereafter, the mail deletion means 32 deletes from the storage mailbox 35 those mails whose files have not been moved to the shared storage 36 by the file moving means 30 among the mails stored in the storage mailbox 35 (see FIG. step S6). At this time, the mail stored in the storage mailbox 35 may be automatically deleted according to certain rules, or the mail stored in the storage mailbox 35 may be deleted by the user using the user's terminal 50. may be deleted. More specifically, information about emails stored in the storage mailbox 35 is automatically sent to the user's terminal 50 and displayed on the user's terminal 50, so that the user can It may also be possible to delete emails stored in the user's terminal 50 from the user's terminal 50. Further, the user may be able to set from the user's terminal 50 whether or not information about the mail stored in the storage mailbox 35 is to be sent to the user's terminal 50. This can prevent files unrelated to the evidence from remaining in the storage mailbox 35.

In addition, the synchronization means 22 may once update the mailbox based on certain conditions specified by the user or the system administrator of the service provider, such as whether a new file is attached or not, and synchronization is not performed at a specific email address or during a specific period. 51 and the storage mailbox 35 and linkage is performed between the user's terminal 50 and the management server 10, the identification of this user among the emails stored in the storage mailbox 35 is performed. The text and attached file of the email corresponding to the information may not be displayed on the user's terminal 50. As a result, even though the user's terminal 50 and the management server 10 are linked, the text and attached files of the email saved in the storage mailbox 35 due to synchronization by the synchronization means 22 are It is possible to prevent the message from being continuously displayed on the terminal 50.

Note that the information processing by the information processing system 1 of this embodiment is not limited to that shown in the flowchart shown in FIG. Another example of information processing by the information processing system 1 of this embodiment will be described using the flowchart shown in FIG. 4.

When an e-mail with a file related to evidence attached is sent to the user's terminal 50 owned by the user and this e-mail is saved in the mailbox 51, the synchronization means 22 updates the e-mail stored in the user's mailbox 51. The email to which the file is attached is synchronized with the email stored in the storage mailbox 35 (step S11 in FIG. 4). As a result, among the emails sent to the user's terminal 50 owned by the user and saved in the mailbox 51, the emails with attached files are also saved in the storage mailbox 35.

Next, the determining means 24 determines whether or not the file attached to the email stored in the storage mailbox 35 should be stored based on predetermined rules set in advance ( Step S12 in FIG. 4). Specifically, the determining means 24 determines whether the file attached to the email stored in the storage mailbox 35 is related to evidence, and the predetermined rule determines whether or not the file attached to the email is related to evidence. If it is determined that the file in question is related to evidence, it is determined that this file should be saved.

Further, in this embodiment, the text of the email stored in the storage mailbox 35 may be displayed on the user's terminal 50. This allows the user to check the text of the email stored in the storage mailbox 35.

When the determination means 24 determines that the file attached to the email stored in the storage mailbox 35 should be saved ("YES" in step S13 in FIG. 4), the item information extraction means 28 Regarding the file determined by means 24 to be saved, information on predetermined items is extracted from the text of the email to which the file was attached, or the title or content of the file (step S14 in FIG. 4). Specifically, the item information extraction means 28 extracts, as information on predetermined items, the type of voucher, the name of the transaction or project to which the voucher is related, the date of issue of the voucher, the details of the voucher, the amount stated on the voucher, Extract information such as the recipient and administrator of the voucher.

Next, the file moving means 30 moves the file determined to be saved by the determining means 24 to the shared storage 36 using a predetermined method (step S15 in FIG. 4). Specifically, the file moving means 30 moves the file determined to be saved by the determining means 24 to the shared storage 36 in association with the information of a predetermined item extracted by the item information extracting means 28. . As a result, the file determined to be saved by the determining means 24 is saved in the shared storage 36 in a state where it is associated with information of a predetermined item. Furthermore, if a plurality of folders are provided in the shared storage 36 and linking information is associated with each folder, the file moving means 30 will move the file that has been determined by the determining means 24 to be saved. , based on the information on the predetermined item extracted by the item information extraction means 28 and the linking information associated with each folder, the folder is moved to a certain folder among the plurality of folders in the shared storage 36. Note that the user's terminal 50 may allow the user to select which folder from among a plurality of folders in the shared storage 36 the file determined to be saved by the determining means 24 should be moved to. . In still another aspect, the file moving means 30 moves the file that is determined to be saved by the determining means 24 to the shared storage 36 as is (that is, moves the file without associating it with the information of a predetermined item). ) may be stored in this shared storage 36.

On the other hand, if the determining means 24 determines that the file attached to the email stored in the storage mailbox 35 should not be saved ("NO" in step S13 in FIG. 4), this file is stored in the shared storage 35. You may choose not to save it. Further, files stored in the shared storage 36 may be automatically deleted according to certain rules, or files stored in the shared storage 36 may be deleted by the user using the user's terminal 50. .

Note that the present embodiment is not limited to the manner in which the determining means 24 determines that a file attached to an email stored in the storage mailbox 35 should be saved. When an email stored in the storage mailbox 35 is displayed on the user's terminal 50, the user determines whether a file attached to the email should be saved in the shared storage 36. It may be possible to do so. In this case, the file moving means 30 moves the file determined by the user to be saved based on the input from the user's terminal 50 to the shared storage 36 using a predetermined method.

Thereafter, the mail deletion means 32 deletes from the storage mailbox 35 those mails whose files have not been moved to the shared storage 36 by the file moving means 30 among the mails stored in the storage mailbox 35 (FIG. step S16). At this time, the mail stored in the storage mailbox 35 may be automatically deleted according to certain rules, or the mail stored in the storage mailbox 35 may be deleted by the user using the user's terminal 50. may be deleted. This can prevent files unrelated to the evidence from remaining in the storage mailbox 35.

According to the program, the computer (specifically, the management server 10), and the information processing method of the present embodiment configured as described above, the program connects the computer to the synchronization means 22, the determination means 24, and the file migration method. It functions as means 30. The synchronization means 22 synchronizes the mail with a file attached among the mails stored in the user's mailbox 51 and the mail stored in the storage mailbox 35. The determining means 24 determines whether or not the file attached to the email stored in the storage mailbox 35 should be stored based on predetermined rules set in advance. The file moving means 30 moves the file determined by the determining means 24 to be saved to the shared storage 36 using a predetermined method. By doing this, for example, when an employee of a company receives an e-mail, the employee does not have to save the file attached to the e-mail in a predetermined folder each time, which saves time and effort for the employee. It becomes like this. In particular, the synchronization means 22 synchronizes the e-mails with attached files among the e-mails stored in the user's mailbox 51 and the e-mails stored in the storage mailbox 35. Unnecessary mails are no longer stored in the storage mailbox 35, and therefore unnecessary mails are no longer stored in the storage mailbox 35. Further, the determining means 24 determines whether or not the file attached to the email stored in the storage mailbox 35 should be stored based on predetermined rules set in advance. Since files determined to be saved by the means 24 are moved to the shared storage 36 using a predetermined method, only files that should be saved based on predetermined rules can be saved in the shared storage 36. .

Further, in the program, computer (specifically, management server 10), and information processing method of this embodiment, as described above, the program causes the computer to further function as the transmitting means 26, and the transmitting means 26 The file moving means 30 sends an input instruction signal to the user terminal 50 or the operator terminal 40 to input a predetermined item regarding the file determined by the determining means 24 to be saved, and the file moving means 30 determines that the file should be saved by the determining means 24. The file determined to be is moved to the shared storage 36 in association with information of a predetermined item inputted from the user's terminal 50 or the operator terminal 40. In this case, the files stored in the shared storage 36 can be associated with information on predetermined items input from the user's terminal 50 or the operator terminal 40, and the files stored in the shared storage 36 can be searched. This can now be done based on information on predetermined items.

Furthermore, in the program, computer (specifically, the management server 10), and information processing method of this embodiment, as described above, the program causes the computer to further function as the item information extraction means 28, and extracts item information. The means 28 extracts information on predetermined items from the text of the email to which the file was attached, or the title or contents of the file, with respect to the file determined to be saved by the determining means 24, and transfers the information to the file moving means. 30 moves the file determined to be saved by the determining means 24 to the shared storage 36 in association with the information of the predetermined item extracted by the item information extracting means 28. In this case, the files stored in the shared storage 36 can be associated with information on predetermined items extracted by the item information extraction means 28, and the files stored in the shared storage 36 can be searched using the predetermined items. will be able to do so based on the information.

Furthermore, in the program, computer (specifically, the management server 10), and information processing method of this embodiment, as described above, the predetermined item is to search for files stored in the shared storage 36. These are search items that are often used.

Further, in the program, computer (specifically, the management server 10), and information processing method of this embodiment, as described above, the shared storage 36 is provided with a plurality of folders, and each folder has a plurality of folders. Linking information is associated with the program, and the program further causes the computer to function as a transmitting means 26, which causes the transmitting means 26 to input predetermined items regarding the file determined by the determining means 24 to be saved. The file moving means 30 transmits the signal to the user's terminal 50 or the operator terminal 40, and the file moving means 30 transfers the file determined by the determining means 24 to the predetermined file input by the user's terminal 50 or the operator terminal 40. The item may be moved to a certain folder among a plurality of folders based on item information and linking information associated with each folder. In this case, the file can be saved in a folder corresponding to the predetermined item information extracted from the file by the item information extraction means 28, so that the file stored in the shared storage 36 can be efficiently searched. be able to do it.

Further, in the program, computer (specifically, the management server 10), and information processing method of this embodiment, as described above, the shared storage 36 is provided with a plurality of folders, and each folder has a plurality of folders. The program further causes the computer to function as an item information extraction means 28, and the item information extraction means 28 determines whether the file is determined to be saved by the determination means 24. The file moving means 30 extracts the information of a predetermined item from the text of the attached e-mail or the title or content of the file, and the file moving means 30 transfers the file determined by the determining means 24 to be saved to the item information extracting means. 28 and the linking information associated with each folder, the folder is moved to a certain folder among the plurality of folders. In this case as well, since the file can be saved in a folder corresponding to the information of the predetermined item extracted from the file by the item information extraction means 28, the search for the file stored in the shared storage 36 can be efficiently performed. be able to do it.

Furthermore, in the program, computer (specifically, the management server 10), and information processing method of this embodiment, as described above, the program causes the computer to further function as the mail deletion means 32, and the mail deletion means 32 Among the mails stored in the storage mailbox 35, those whose files cannot be moved to the shared storage 36 by the file moving means 30 are deleted from the storage mailbox 35. This can prevent extra mail from remaining in the storage mailbox 35.

In addition, in the program, computer (specifically, the management server 10), and information processing method of this embodiment, as described above, the determining means 24 attaches an attachment to an email stored in the storage mailbox 35. The predetermined rule is that if the file attached to an email is determined to be related to evidence, this file should be saved. It is something to judge. This allows only files related to evidence to be stored in the shared storage 36 among files attached to emails.

Note that the program, computer (specifically, the management server 10), and information processing method according to the present invention are not limited to the embodiments described above, and various changes can be made.

For example, the synchronization means 22 may be configured to select between e-mails that have attached files among the e-mails stored in the user's mailbox 51 provided in the storage section of the user's terminal 50, and e-mails stored in the storage mailbox 35. It is not limited to the one that synchronizes with the email you have. The user's mailbox is not provided in the storage section of the user's terminal 50, but may be provided in a predetermined mail server such as webmail. In this case, the synchronization means 22 synchronizes the email with the file attached among the emails stored in the mailbox of a predetermined mail server such as a cloud service, and the email stored in the storage mailbox 35. let

Further, although the embodiment in which the storage unit 34 is provided in the management server 10 has been described in FIG. 1 and the like, the present invention is not limited to such an embodiment. As the storage section in which the storage mailbox and shared storage are provided, a storage section provided in a device separate from the management server 10, a cloud service separate from the management server 10, or the like may be used. Further, the storage mailbox and the shared storage may be stored in separate storage units.

Furthermore, in the above description, the files are not limited to those related to evidence. As the program, computer, and information processing method according to the present invention, a program that processes files other than those related to evidence or processes an email to which a file other than those related to evidence is attached may be used.

1 Information processing system 10 Management server 20 Control section 22 Synchronization means 24 Judgment means 26 Transmission means 28 Item information extraction means 30 File movement means 32 Mail deletion means 34 Storage section 35 Storage mailbox 36 Shared storage 38 Communication section 40 Operator terminal 50 User terminal 51 mailbox

Claims (9)

A program that causes a computer to function as a synchronization means, a judgment means, and a file movement means,
The synchronization means synchronizes an email with a file attached among emails stored in a user's mailbox and an email stored in a storage mailbox,
The determination means determines whether or not a file attached to an email stored in the storage mailbox should be stored based on a predetermined rule set in advance;
The file moving means moves the file determined to be saved by the determining means to a shared storage in a predetermined manner ,
The determination means determines whether or not a file attached to an email stored in the storage mailbox is related to evidence, based on information obtained from the email or the file, and according to the predetermined rule. is a program that determines that a file attached to an email should be saved if it is determined that this file is related to evidence. make the computer further function as a means of transmission,
The transmitting means transmits an input instruction signal to the user terminal or operator terminal to input a predetermined item regarding the file determined to be saved by the determining means,
The file moving means moves the file determined to be saved by the determining means to the shared storage in association with information of a predetermined item inputted by the terminal of the user or the operator terminal. The program according to claim 1. Make the computer further function as an item information extraction means,
The item information extraction means extracts information on a predetermined item from the text of the email to which the file was attached, or the title or content of the file, for the file determined to be saved by the determination means,
2. The file moving means moves the file determined by the determining means to be saved to the shared storage in association with information on a predetermined item extracted by the item information extracting means. program. 4. The program according to claim 2, wherein the predetermined item is a search item used when searching for files stored in the shared storage. A plurality of folders are provided in the shared storage, and each folder is associated with linking information,
make the computer further function as a means of transmission,
The transmitting means transmits an input instruction signal to the user terminal or operator terminal to input a predetermined item regarding the file determined to be saved by the determining means,
The file moving means transfers the file determined to be saved by the determining means to information on predetermined items inputted from the terminal of the user or the operator terminal and strings associated with each of the folders. The program according to claim 1, wherein the program moves to a certain folder among the plurality of folders based on tag information. A plurality of folders are provided in the shared storage, and each folder is associated with linking information,
Make the computer further function as an item information extraction means,
The item information extraction means extracts information on a predetermined item from the text of the email to which the file was attached, or the title or content of the file, for the file determined to be saved by the determination means,
The file moving means moves the file determined by the determining means to be saved based on the information of the predetermined item extracted by the item information extracting means and the linking information associated with each of the folders. 2. The program according to claim 1, wherein the program moves the folder to a certain folder among the plurality of folders. Make your computer further function as a means of deleting emails,
2. The mail deletion means deletes from the storage mailbox those mails whose files have not been moved to the shared storage by the file moving means among the mails stored in the storage mailbox. program. A computer that functions as a synchronization means, a judgment means, and a file movement means by executing a program,
The synchronization means synchronizes an email with a file attached among emails stored in a user's mailbox and an email stored in a storage mailbox,
The determination means determines whether or not a file attached to an email stored in the storage mailbox should be stored based on a predetermined rule set in advance;
The file moving means moves the file determined to be saved by the determining means to a shared storage in a predetermined manner ,
The determination means determines whether or not a file attached to an email stored in the storage mailbox is related to evidence, based on information obtained from the email or the file, and according to the predetermined rule. is a computer that determines that a file attached to an email should be saved if it is determined that this file is related to evidence. An information processing method performed by a computer having a control unit, the method comprising:
a step in which the control unit synchronizes an email with a file attached among the emails stored in the user's mailbox and an email stored in the storage mailbox;
a step in which the control unit determines whether or not a file attached to an email stored in the storage mailbox should be stored based on a predetermined rule set in advance;
a step in which the control unit moves the file determined to be saved to a shared storage in a predetermined manner;
Equipped with
The control unit determines whether a file attached to an email stored in the storage mailbox is related to evidence based on information obtained from the email or the file, and executes the predetermined rule. determines that a file attached to an email should be saved if it is determined that it is related to evidence.
Information processing method.

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